notice of regular meeting alpena community college … · 2019-08-27 · june 16, 2016, acc board...

NOTICE OF REGULAR MEETING ALPENA COMMUNITY COLLEGE BOARD OF TRUSTEES

665 JOHNSON STREET, ALPENA, MICHIGAN, 49707

DATE OF NOTICE: June 9, 2016 The Alpena Community College Board of Trustees will gather on Thursday, June 16, 2016, for its regular monthly meeting. The meeting will start at 5:45 p.m. and the trustees will immediately call for a closed session to conduct the president’s evaluation. The regular meeting will begin at approximately 7:00 p.m. Both activities will be held in the Roger C. Bauer Board Room, Room 400 of the Charles R. Donnelly Natural Resources Center, 665 Johnson Street. Alpena Community College provides access for individuals with disabilities to both the Roger C. Bauer Board Room and the Charles R. Donnelly Natural Resources Center. All official proceedings and agendas are kept in the Office of the Board of Trustees, 125-C Besser Technical Center, on the Alpena campus, and can be viewed upon request between the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday. Jay Walterreit Secretary of the Board of Trustees (989) 358-7215

June 16, 2016, ACC Board of Trustees Meeting Agenda, Pg. 1

REGULAR MEETING AGENDA ALPENA COMMUNITY COLLEGE BOARD OF TRUSTEES

Thursday, June 16, 2016, 7:00 p.m. Roger C. Bauer Board Room, Room 400, Charles R. Donnelly Natural Resources Center

665 Johnson Street, Alpena, MI 49707

1) Call to Order

2) Pledge of Allegiance

3) Approval of Agenda

4) Approval of the Minutes from the May 19, 2016, Regular Meeting

5) Introduction of Guests and Public Comment

6) Communication(s)

7) Board Member and Subcommittee Reports

8) Student Report

9) Faculty Report

10) President’s Report

11) Action Items

2.656 Certification of MCCA Board of Directors Representatives ................................2 2.657 Network Infrastructure Upgrade Phase Two ........................................................3 2.658 Resurfacing Alpena Campus East Access Drive ..................................................4 2.659 Fiscal Year 2017 Budget .......................................................................................6

12) Information Items

3.865 Financial Report ..................................................................................................32 3.866 Personnel Report .................................................................................................36 3.867 Gifts and Grants Report ......................................................................................37

13) Board Discussion

14) New Business

15) Suggested Future Agenda Items

16) Next Regular Meeting: August 18, 2016, 7:00 p.m.

17) Adjournment


2.656 Certification of MCCA Board of Directors Representatives Article VII, Sec. 1 and 2 of the Michigan Community College Association (MCCA) Bylaw states:

“There shall be a Board of Directors composed of the chief administrative officer of each member college and one member of the governing board. The governing board of each member college shall also designate an alternate who shall serve in the absence of its governing board member Director of the Association.

Prior to July 15 each year, each member college shall certify to the Secretary

of the Association its members of the Board of Directors.” Each July the MCCA asks each participating community college to complete a Certification Form for the designation of representatives; that certification includes an official board action appointing the representatives.

Therefore, the following resolution is proposed: Dr. Don MacMaster is appointed to the 2016-17 MCCA Board of Directors as President Director representing Alpena Community College as of July 1, 2016, and Florence Stibitz is appointed to the 2016-17 MCCA Board of Directors as Trustee Director representing Alpena Community College, and Teresa Duncan is appointed to the 2016-17 MCCA Board of Directors as Alternate Trustee Director representing Alpena Community College.


2.657 Network Infrastructure Upgrade Phase Two

This request completes phase two of a two-year planned update to our network infrastructure. As stated last year, our network infrastructure is a critical component to the overall operations of the college. The current network infrastructure is built on older 3Com hardware; this hardware is obsolete and replacement parts are difficult to find and/or no longer available. The current network infrastructure was put in place in 2005 with the implementation of the Datatel system. Normal life-span on switch hardware is five to seven years. There is also a need to increase backbone bandwidth capacity to meet the demands of the institution and our current infrastructure does not support this expansion.

In consideration of fiscal budget constraints, College officials looked at a phased

approach for replacement of the switches. Last year the Board of Trustees approved the purchase of one-half of the switches in FY 2016 with the balance being purchased in the FY 2017 budget year. This year our current replacement request is to purchase one (1) Cisco 24-port switch and eight (8) Cisco 48-port switches.

Phase two of the network switch replacement will target all remaining switches not

completed in phase one and will be funded through the Technology Funds. The Technology Committee approved the replacement and funding on March 16, 2015.

Three bids for the equipment were received.

Vendor Name Location Amount CDWG Chicago, IL $46,453.50 Precision Data Products Kentwood, MI $63,944.25 CMS Communications Chesterfield, MO No response

The bids were reviewed by appropriate College officials and the bid from CDWG was

selected. The total cost of the project is $46,453.50 to be funded by the Technology Fund. Therefore, the following resolution is proposed:

The Board of Trustees authorizes appropriate College officials to contract to purchase Cisco switches from CDWG in Chicago, IL, at a price not to exceed $46,453.50 as part of the Technology Funds equipment rotation program.


2.658 Resurfacing Alpena Campus East Access Drive

College officials have determined it is advisable to repave the asphalt portion of the access drive on the east side of the Alpena Campus. This access drive runs from Johnson Street north past Besser Technical Center to the Natural Resources Center parking lot. This drive is frequently used and is showing deterioration. Repaving it during the summer, when car traffic on campus is lightest, is recommended.

A request for bids was published in The Alpena News on Tuesday, Wednesday, and

Thursday, June 7-9, with a deadline for response of Wednesday, June 15. College officials will evaluate the responses and write the final action item prior to the June 16, 2016, ACC Board of Trustees meeting. The Board Secretary will circulate the action item to the trustees as soon as it is ready.


2.659 Fiscal Year 2017 Budget General Operating Fund, 2016-2017

The General Operating Fund provides those resources necessary to carry out the day-to-day activities of the College. Several major economic factors impact FY 2017 budgeting. State aid is scheduled to increase by 1.5%, property taxes are estimated to increase by 1.0%, and student enrollment may decrease by 3% due to high graduation rates in recent years, more available employment, and reductions in student aid programs. Pay increases for all work groups will be held at a step, if available, or a 2% stipend as contractually obligated. There will be a slight decrease in the State’s retirement system contribution starting in October. The College’s health care cost increases are capped at only 2.5% due to continued legislative action. Therefore, the 2016-2017 year will still require continued close monitoring of the budget throughout the entire year. In addition, the College will focus on accomplishing the following objectives:

1) Provide an adequate schedule of course offerings to serve a projected annualized enrollment of approximately 1,700 enrollees (1,000 F.T.E.)

2) Continue the assessment process of assuring the delivery of quality instruction and student services programs.

3) Continue refinement of selected career programs to assure that the offerings are attuned to modern technology and graduates are job ready.

4) Provide more defined and focused attention to recruitment and admission and retention activities in all areas through the marketing plan.

5) Further increase enrollments and refine services to be delivered by the Huron Shores Campus that will meet the needs of Iosco County.

6) Further implement personnel realignments to continue to improve the effectiveness of the capacity to deliver education services.

7) Address issues raised in the Action Plan as defined through the North Central Accreditation process.

8) Reassess the Campus Master Plan while considering the future use of the College’s full 680 acres.

9) Continue implementing other aspects of the College’s strategic plan.

The various objectives specified have been identified with input from the Strategic Planning and Budgeting Committee and will be achieved through the proposed financial plan for the General Operating Fund for 2016-2017.


Budget 2015-2016

Proposed Budget

2016-2017

Taxes $ 2,593,039 $ 2,619,913Tuition/Fees 5,479,610 5,561,614State Aid 5,461,607 5,528,110Other/Miscellaneous 268,679 196,259

$ 13,802,935 $ 13,905,896

Budget 2015-2016

Proposed Budget

2016-2017

Fine Arts $ 370,047 $ 355,095Communications 787,495 794,019Social Sciences 624,984 615,091Mathematics 940,237 651,085Sciences 1,031,527 1,151,231Physical Education 24,139 20,653Health Education 3,762 7,994Business 247,041 237,688Data Processing / Computer Science 231,254 237,422Secretarial & Office 221,447 224,347Law Enforcement / Public Service 179,078 134,296Media Production Technology 7,900 7,900Design Technology 120,971 146,495Mechanical Trades & Service Technology 574,919 447,463Construction Trades Technology 295,068 289,112Electrical & Electronic Trades 334,199 391,132Apprenticeship Instruction 51,383 46,833

ALPENA COMMUNITY COLLEGE

2016-2017

Proposed Revenue Budget -- General Operating Fund

Proposed Expenditure Budget -- General Operating Fund


.

Budget 2015-2016

Proposed Budget

2016-2017

Marine 0 55,189Electrical Bachelors 0 133,908Nursing 659,694 676,001Other Health Related 116,455 121,335Traditional Classroom 15,545 6,662Learning Labs 22,044 20,653Career Guidance / College Skills 6,394 4,663Tutorial Instruction 92,093 0Library / Media Services 246,572 246,622Off-Campus Admin. / Huron Shores 164,484 174,128Instruction Administration 733,454 778,292Student Services 84,555 144,721Financial Aid 423,884 469,859Admissions / Records 504,720 641,738Data Processing 834,602 845,333General Administration 332,614 337,985Word Processing 116,898 55,222Institutional Administration 1,290,718 1,304,106Public Relations / Development 187,606 195,590Resource Development / Grant Writing 162,794 166,315Physical Plant 1,549,333 1,555,456Transfers 213,025 214,262

$ 13,802,935 $ 13,905,896

Unrestricted General Operating Fund Balance

Beginning Balance $ 995,989 $ 995,989

Proposed Surplus 0 0

Ending Balance $ 995,989 $ 995,989


2016-2017

Proposed Expenditure Budget -- General Operating Fund - Continued


Designated Fund, 2016-2017

The Designated Fund encompasses a variety of funds that service the non-curricular activities of students, staff and faculty. Specifically, this fund supports activities in seven categories: Athletics/Student Activities Professional and Contract Services Madeline Briggs University Center Technology World Center for Concrete Technology Special Events/Staff Development Community Education Athletics/Student Activities All co-curricular activities of the institution are supported from this budget, which derives its revenue primarily from a student services fee that the student pays upon enrolling in classes at the College. The budget provides support for a broad range of student needs, including the student newspaper, student activities, athletics, intramurals, and the Wellness Center. Professional and Contract Services (PCS) The PCS is charged with carrying out a varied array of contracted services for area business and industry. Madeline Briggs University Center In order to provide additional educational opportunities for our graduates who wish to stay close to home, partnerships were established with four-year institutions to offer classes on campus. This year’s budget is $6,250. Technology This fund is for the acquisition of new or updated technology. This fund was instrumental in acquisition and installation of the Datatel (Colleague) student database system. A budget of $151,000 has been established with approximately $80,000 earmarked for MIS technician support. World Center for Concrete Technology A fund to provide support activities and operations necessary for the World Center for Concrete Technology continues this year with a modest budget of $103,542. It should be noted that this activity is supported through sales of services, user fees, and other non-taxable revenues.


Special Events/Staff Development Each year the College attempts to support a wide range of activities that enhance the capacity of our staff to be more productive and valuable employees. Due to budgetary concerns, staff development funds are eliminated this year. The College is able to support a number of special events to assist the College in better communicating its leadership role to the service area (e.g. Science Olympiad, counselor workshops, etc.) A budget of $2,500 is projected for these activities. Community Education An aggressive approach to community education in a short course format began several years ago. In this next year, the College estimates $18,000 in revenues with $8,145 going to support the Volunteer Center that directs its activities.


Proposed Revenue BudgetBudget

2015-2016

Proposed Budget

2016-2017

Fees $ 192,000 $ 190,000Gate Receipts / Miscellaneous 1,000 1,000Fitness Wellness Center Fees 26,000 26,000Transfers 68,298 72,535

Total Revenues $ 287,298 $ 289,535

Proposed Expense Budget

Administration $ 49,725 $ 49,385Men's Basketball 35,462 35,462Women's Basketball 31,961 31,961Women's Volleyball 15,961 15,961Women's Softball 16,261 16,261Cross Country 9,179 9,519

Subtotal (Athletics) 158,549 158,549

Fitness Wellness Center 123,749 125,986Campus Activity Board 5,000 5,000

LumberjackIntramuralsPhi-Theta KappaStudent SenateOther Activities

Subtotal (Student Activities) 128,749 130,986

Total Expenses $ 287,298 $ 289,535


2016-2017 Designated Fund

Athletics / Student Activities



2015-2016

Proposed Budget

2016-2017

Sales and Service $ 2,500 $ 2,500Transfers 0 0

Total Revenues $ 2,500 $ 2,500


Salaries - Instruction $ 1,500 $ 1,500Salaries - Admin. / Admin. Tech. 0 0Fringe Benefits 1,000 1,000All Other Expense 0 0

Total Expenses $ 2,500 $ 2,500


2015-2016

Proposed Budget

2016-2017

Sales and Service $ 6,000 $ 6,000Reimbursements 250 250



Wages & Fringes $ 0 $ 0Other 6,250 6,250Transfer 0 0


Madeline Briggs University Center


2016-2017 Designated Fund (Continued)

Professional and Contract Services



2015-2016

Proposed Budget

2016-2017

Technology Fee $ 151,000 $ 151,000


Transfer 80,692 80,692Equipment and Services 70,308 70,308

$ 151,000 $ 151,000


2015-2016

Proposed Budget

2016-2017

Sales & Services $ 93,542 $ 52,612Facility Rental 10,000 10,000

$ 103,542 $ 62,612


Wages $ 60,677 $ 33,620Fringe Benefits 25,415 13,642Contract Services 10,500 8,000Supplies 2,600 3,000Plant Costs/Utilities 4,350 4,350Other 0 0Transfer 0 0

Total Expenses $ 103,542 $ 62,612



World Center for Concrete Technology

Technology



2015-2016

Proposed Budget

2016-2017

Special Events - Contracted Services $ 5,500 $ 2,500Staff Development - Gen. Fund Transfer 0 0



Special Events - Supplies / Awards $ 5,500 $ 2,500Staff Development - Workshops / Grants 0 0



2015-2016

Proposed Budget

2016-2017

Participation Fees $ 18,000 $ 18,000



Wage and Fringe Benefits $ 2,925 $ 2,925Program Costs 6,930 6,930Transfer to Volunteer Center 8,145 8,145


TOTAL DESIGNATED FUNDBudget

2015-2016

Proposed Budget

2016-2017

Revenue $ 574,090 $ 532,397Expense $ 574,090 $ 532,397



Special Events / Staff Development

Community Education


Auxiliary Enterprises Fund, 2016-2017

The Auxiliary Enterprises Fund consists of those activities that directly generates revenue to accomplish their objectives. The following six areas constitute “enterprises” within the fund: College Bookstore Food Service Auto Service and Auto Body Housing

Transportation College Bookstore The Bookstore continues to contribute a positive margin while providing a high level of service to the College community. The Bookstore projects a net operating surplus of $11,000 to be transferred to other funds. Food Service The College has contracted with Fremont Catering of Alpena, Michigan, for operation of the cafeteria. A management fee of $10,000 per year is budgeted out of the vending proceeds and General Funds. Auto Service and Auto Body The College operates various special services keyed to individual instructional areas to improve the economic viability and quality of life throughout Northeast Michigan. There are $30,000 in services to be delivered in FY17. Housing The College has available 16 units of affordable housing for 64 students provided through a private developer. It is anticipated that ground lease revenues for the coming year will total $2,188. Transportation Transportation covers all College functions related to the use of College-owned vehicles and is paid for through interdepartmental transfers. The revenue budget for 2016-2017 activities is estimated at $7,000.



2015-2016

Proposed Budget

2016-2017

Book Sales $ 609,779 $ 493,524Book Sales - Financial Aid and

Interdepartmental 420,453 383,049Sales Tax Remittance (55,120) (43,881)

Total Revenues $ 975,112 $ 832,692


Purchases for Resale $ 700,358 $ 595,201Salaries 123,254 126,145Fringe Benefits 51,350 55,782Equipment 2,000 10,034All Other 37,150 30,900Administrative Overhead 50,000 3,630Transfers 11,000 11,000

Total Expenses $ 975,112 $ 832,692


2015-2016

Proposed Budget

2016-2017

Sales & Service $ 6,000 $ 6,000Transfer 6,000 6,000



Contract Service $ 10,000 $ 10,000Supplies 2,000 2,000



2016-2017 Auxiliary Enterprises Fund

Bookstore

Food Service



2015-2016

Proposed Budget

2016-2017

Sales and Service $ 37,000 $ 30,000

$ 37,000 $ 30,000


Cost of Goods / Services Sold $ 37,000 $ 30,000



2015-2016

Proposed Budget

2016-2017



Transfer $ 2,186 $ 2,188


2015-2016

Proposed Budget

2016-2017



Maintenance $ 9,000 $ 7,000



2016-2017 Auxiliary Enterprises Fund (Continued)

Auto Service & Auto Body

Housing

Transportation


TOTAL AUXILIARY ENTERPRISES FUNDBudget

2015-2016

Proposed Budget

2016-2017

Revenue $ 1,035,298 $ 883,880Expense $ 1,035,298 $ 883,880


2016-2017 Auxiliary Enterprises Fund (Continued)


Restricted Fund, 2016-2017

Various external grants from both private (e.g., foundations) and public (e.g., state and federal) sources support several activities of the College that are critical to providing quality educational experiences for our students. Ten primary areas are directly affected by these grants and individual budgets are provided for each. Though funding has been in place for many years (e.g., TRIO projects), in FY 2013 increased funding became available for Talent Search, but ceased for Upward Bound and is ceasing for Student Support Services this year; in other areas, regulations are changing and competition is increasing (e.g., private and governmental contract training) but a TAACCCT-DOL grant was added in FY 2015, and in selected areas, new territories are being successfully explored to provide external support for important College objectives (e.g., Christmas Wish). It should be noted that funding for various student aid programs (e.g., Pell, SEOG, etc.) is also classified in the Restricted Fund. It should further be noted that given the “reduced” level of “hard” money for FY2017 it would be critical to the achievement of College objectives that these external “soft” monies be obtained during the coming year.



2015-2016

Proposed Budget

2016-2017

Talent SearchGrant Funds $ 526,106 $ 577,440Indirect Cost Recovery (38,955) (42,500)

Student Support ServicesGrant Funds 254,563 72,800Indirect Cost Recovery (20,365) (5,824)

Total Revenues $ 721,349 $ 601,916


Talent SearchWages / Salaries $ 273,879 $ 290,469Fringe Benefits 138,654 142,754Supplies and Other 74,618 101,717

487,151 534,940

Student Support ServicesWages / Salaries 137,667 45,472Fringe Benefits 72,248 21,504Supplies and Other 24,283 0

234,198 66,976

$ 721,349 $ 601,916


2016-2017 Restricted Fund

TRIO Grants



2015-2016

Proposed Budget

2016-2017

Special PopulationsGrant Funds $ 48,320 $ 30,266

Instructional EquipmentGrant Funds 25,864 48,123

College Local LeadershipGrant Funds 17,000 9,355



Special Needs / Special PopulationsWages / Salaries $ 33,528 $ 21,315Fringe Benefits 14,792 2,011Supplies and Other 0 6,940Subtotal 48,320 30,266

Instructional EquipmentEquipment 25,864 48,123


College Local LeadershipSalaries / Benefits $ 16,835 $ 9,190Travel / Other 165 165Subtotal 17,000 9,355



2016-2017 Restricted Fund (Continued)

Perkins Vocational / Applied Technical Education



2015-2016

Proposed Budget

2016-2017

Grants $ 67,000 $ 74,000


Student Wages $ 67,000 $ 74,000


2015-2016

Proposed Budget

2016-2017

Federal Grant $ 3,250,000 $ 2,750,000


Awards $ 3,250,000 $ 2,750,000


2015-2016

Proposed Budget

2016-2017

Federal Grant $ 72,000 $ 55,000


Awards $ 72,000 $ 55,000

Pell Grant

Supplemental Educational Opportunity Grant



College Work Study



2015-2016

Proposed Budget

2016-2017

Grant 1,036,430 639,695Indirect Cost Recovery (47,135) (48,935)

Total Revenue $ 989,295 $ 590,760


Salary 314,230 326,231Fringe Benefits 172,962 166,767Contract Services 150,000 61,600Supplies 10,000 30,000Travel 15,000 4,661Equipment 319,929 0Other 7,174 1,500

Total Expenses $ 989,295 $ 590,760


2015-2016

Proposed Budget

2016-2017

Donations $ 17,000 $ 17,000


Supplies and Purchases 9,000 9,000Transfers 8,000 8,000

Travel $ 17,000 $ 17,000



TAACCCT-DOL Grant -2014

Christmas Wish



2015-2016

Proposed Budget

2016-2017

Local Support $ 13,707 $ 19,500Sales and Services 0 1,000Besser Grant 29,000 32,000Transfers 16,145 16,145



Wages / Salaries $ 37,983 $ 40,917Fringe Benefits 20,869 20,817Other 0 6,911


TOTAL RESTRICTED FUNDBudget

2015-2016

Proposed Budget

2016-2017

Revenue $ 5,266,680 $ 4,245,065Expense $ 5,266,680 $ 4,245,065

Volunteer Center




Capital Equipment/Building Maintenance Fund, 2016-2017

The Capital Equipment/Building Maintenance Fund provides the financial resources necessary to undertake those critical projects included in the planning process for the College to preserve and enhance its capital assets. The past five years have seen an extensive amount of work accomplished in this area with well over 100 individual projects completed. A major portion of institutional equipment will be purchased through the fund rather than the General Operating Fund of the College, and these purchases will be institution-wide. Additionally, the Board-authorized facility fee is receipted in this fund to support long-term capital needs of the institution.


Budget 2015-2016

Proposed Budget

2016-2017

Proposed Revenue Budget

Facilities Fee $ 222,500 $ 201,000Transfer from General Fund 213,919 213,919Transfer 0 0Mandatory Transfer 0 0

Total Revenues $ 436,419 $ 414,919


Equipment $ 61,000 $ 61,000Contract Services - Renovations 31,134 31,134Contract Services - Maint. Projects 84,154 84,154Debt Service Transfer 229,800 233,048

Total Expenses $ 406,088 $ 409,336


2016-2017 Capital Equipment / Building Maintenance Fund


Plant Fund, 2016-2017

The Plant Fund is the depository for various state/local grants that are directed toward the construction of capital projects. There are no new projects scheduled to be undertaken this year.


Budget 2015-2016

Proposed Budget

2016-2017


State Capital Outlay $ 0 $ 0Transfer from Prior Year Revenues 0 0Donations 0 0

Total Revenues $ 0 $ 0


Professional Fees $ 0 $ 0Site Improvements 0 0Construction in Progress 0 0Transfer to Debt Service 0 0

Total Expenses $ 0 $ 0


2016-2017 Plant Fund


Debt Service Fund, 2016-2017

The College refinanced a General Obligation Limited Tax Bond in 2013. There was $720,000 remaining on the bond. The College added an additional $1,355,000 at that time to help cash flow the construction of the Electrical Power Technology Center project. The Bond is for only ten years. The funding to retire the additional $1,355,000 is to come from pledges for the project. A schedule of these annual payments of principal and interest totaling approximately $233,048 for FY17 with future payments available for review.


Budget 2015-2016

Proposed Budget

2016-2017


Transfer Facility Fee $ 229,800 $ 233,048Transfer Plant Fund 0 0Transfers - General Fund 0 0

Total Revenues $ 229,800 $ 233,048


Interest $ 29,800 $ 28,048Principal 200,000 205,000

Total Expenses $ 229,800 $ 233,048


2016-2017 Debt Service Fund


Therefore, the following resolution is proposed:

The Board of Trustees accepts the budget as presented for FY 2017.


3.865 Financial Report

Monthly General Fund Revenue and Expense through May 2016 (Year to Year Actual Comparison)

• The property tax receipts of $2,548,393 are only $19,608 more than those for May

2015. Total receipts are currently estimated to be as much as 1% below budget.

• Tuition/fee receipts of $5,450,445 are $39,905 less than last year because of the expected overall drop in enrollments for the year.

• State aid for the current year is $4,004,820. This is $54,858 more than last May as expected.

• Instruction costs are lower because by the elimination of net two faculty positions.

• MIS increase is due primarily from the annual increase in software maintenance fees, payroll accruals for retiring employee, and reduced by the delay in hiring a technician.

• The Dean of Students was recorded in Instruction Support last year and is now recorded in Student Services.

• Institutional Administration is lower due to staff reductions.

• Physical Plant costs are down due to staff reduction and lower utility costs.

• Net income through the eleventh month of the fiscal year shows a deficit of $150,284 which is to be expected with the delay in state funding received after July.

Monthly General Fund Revenue and Expense through May 2016 (Budget to Actual

Comparison) • The tuition/fees revenue is slightly behind last year’s because of lower than

anticipated enrollments in the summer session.

• Supply usage is up due to substantial decrease in supplies budgeted for this year.

• Utilities are down due to increased efficiencies and warmer spring temperatures.

• Insurance is down because of lower workers compensation and unemployment costs.

• Travel & Mileage is higher due to a lower budget from FY 2015.

• Tuition waivers is up due to higher than anticipated use of employee family tuition waivers.

• All other categories are in acceptable ranges for this stage of the year.

General Fund Month to Month Comparison through May 2016 • The Month to Month comparisons are tracking as expected.


YTD Actual YTD ActualFY 2016 FY 2015 Variance

Revenue

Property Tax 2,548,393 2,528,785 19,608Tuition/Fees 5,450,445 5,490,350 (39,905)Sales, Services, and Rent 6,524 7,408 (884)State Aid 4,004,820 3,949,962 54,858Federal 100,073 114,775 (14,702)Donations 600 1,000 (400)Interest 378 683 (305)Other 1,745 3,588 (1,843) Revenue 12,112,978 12,096,551 16,427

Expense

Instruction 6,434,434 6,487,936 (53,502)MIS 700,137 685,820 14,317Instruction Support 914,746 1,030,795 (116,049)Student Services 1,085,329 948,201 137,128Institutional Administration 1,788,023 1,841,072 (53,049)Physical Plant 1,340,593 1,424,568 (83,975)Transfers 0 0 0 Expenses 12,263,262 12,418,392 (155,130)

Income (150,284) (321,841) 171,557

Net Assets - Beginning of Year 995,989 1,110,371 (114,382) Net Assets - End of Year 845,705 788,530 57,175

Alpena Community CollegeGeneral Fund

Year to Year Actual ComparisonFor the Eleven Months Ending May 31, 2016


Percent of Year Complete 91.67%

FY 2015Budget YTD Actual Variance Complete Complete

Revenue

Property Tax 2,593,039 2,548,393 (44,646) 98.28% 99.93%Tuition/Fees 5,463,107 5,450,445 (12,662) 99.77% 93.46%Sales, Services, and Rent 12,000 6,524 (5,476) 54.37% 37.04%State Aid 5,479,610 4,004,820 (1,474,790) 73.09% 73.02%Federal 127,129 100,073 (27,056) 78.72% 103.28%Donations 74,350 600 (73,750) 0.81% 1.98%Interest 2,500 378 (2,122) 15.12% 27.32%Other 51,200 1,745 (49,455) 3.41% 15.01% Revenue 13,802,935 12,112,978 (1,689,957) 87.76% 86.26%

Expense

Salaries 7,559,728 7,035,886 523,842 93.07% 92.11%Fringe Benefits 3,734,144 3,358,074 376,070 89.93% 91.01%Outside Services 579,152 517,477 61,675 89.35% 84.66%Advertising 184,130 171,748 12,382 93.28% 93.75%Supplies 251,123 191,364 59,759 76.20% 59.65%Rental 5,500 2,250 3,250 40.91% 62.50%Utilities 465,714 380,431 85,283 81.69% 93.87%Telephone 58,000 53,642 4,358 92.49% 93.70%Postage 48,000 28,407 19,593 59.18% 64.64%Insurance 185,000 162,925 22,075 88.07% 106.96%Travel & Mileage 73,129 77,591 (4,462) 106.10% 67.57%Tuition Waivers 202,000 220,016 (18,016) 108.92% 102.89%Library Books & Equipment 81,540 24,242 57,298 29.73% 25.24%Other 162,750 39,208 123,542 24.09% 26.93%Transfers 213,025 0 213,025 0.00% 0.00% Expense 13,802,935 12,263,261 1,539,674 88.85% 88.56%

Income 0 (150,283) Net Assets - Beginning of Year 995,989 995,989 Net Assets - End of Year 995,989 845,706

Alpena Community CollegeComparative Income Statement

General FundFor the Eleven Months Ending May 31, 2016

FY 2016


July August September October November December January February March April May June YTD Budget

Revenue

Property Tax 159,914 382,912 14,654 4,689 3,359 267,935 658,341 662,401 394,275 (86) 0 0 2,548,394 2,593,039Tuition/Fees 2,599,399 282,552 (44,149) 612,477 1,124,776 70,080 701,159 (8,815) 15,589 86,025 11,353 0 5,450,446 5,463,107Sales, Services, and Rent 357 297 834 422 1,052 812 342 582 163 125 1,540 0 6,526 12,000State Aid 0 0 0 505,574 518,663 496,764 496,763 496,764 496,764 496,764 496,764 0 4,004,820 5,479,610Federal 7,818 6,383 6,979 16,323 6,376 6,806 6,704 8,510 11,337 13,690 9,147 0 100,073 127,129Donations 0 0 0 300 300 0 0 0 0 0 0 0 600 74,350Interest 0 23 31 44 32 18 20 42 51 57 60 0 378 2,500Other 0 100 550 65 270 25 275 230 205 35 (10) 0 1,745 51,200 Revenue 2,767,488 672,267 (21,101) 1,139,894 1,654,828 842,440 1,863,604 1,159,714 918,384 596,610 518,854 0 12,112,982 13,802,935

Expense

Salaries 516,269 507,861 564,086 963,818 594,488 592,206 518,113 618,086 736,411 914,072 510,475 0 7,035,885 7,559,728Fringe Benefits 267,688 260,665 279,105 403,186 303,070 287,195 266,481 306,724 332,391 397,878 253,690 0 3,358,073 3,734,144Outside Services 154,065 20,667 62,019 28,647 33,055 34,235 36,334 57,928 23,821 23,732 42,973 0 517,476 578,244Advertising 13,698 9,282 7,129 48,192 4,853 13,631 29,570 19,983 5,922 5,042 14,447 0 171,749 184,130Supplies 6,975 6,341 30,357 28,274 19,636 18,704 18,627 19,748 12,110 13,932 16,661 0 191,365 252,698Rental 0 0 0 1,500 0 0 0 750 0 0 0 0 2,250 5,500Utilities 152 21,980 29,805 29,182 38,846 29,859 53,200 55,586 63,799 22,278 35,744 0 380,431 465,714Telephone 4,507 4,917 1,009 8,935 1,032 4,856 8,818 4,953 5,017 4,928 4,670 0 53,642 58,000Postage 0 107 6,731 1,807 4,932 1,952 5,495 851 6,431 0 101 0 28,407 48,000Insurance 76,560 0 28,672 11,902 0 45,791 0 0 0 0 0 0 162,925 185,000Travel & Mileage 6,586 6,524 6,733 9,318 5,400 12,054 7,712 2,641 2,687 8,929 9,007 0 77,591 72,862Tuition Waivers 31,911 62,607 7,701 510 1,200 23,803 67,348 3,717 15,585 1,375 4,259 0 220,016 202,000Library Books & Equipment 6,278 1,474 1,327 4,930 423 259 693 2,802 580 2,440 3,037 0 24,243 81,140Other 525 1,003 1,905 7,860 1,601 1,319 5,709 5,168 8,745 2,593 2,781 0 39,209 162,750Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 213,025 Expense 1,085,214 903,428 1,026,579 1,548,061 1,008,536 1,065,864 1,018,100 1,098,937 1,213,499 1,397,199 897,845 0 12,263,262 13,802,935

Income 1,682,274 (231,161) (1,047,680) (408,167) 646,292 (223,424) 845,504 60,777 (295,115) (800,589) (378,991) 0 (150,280) 0

Alpena Community CollegeGeneral Fund Month to Month Tracking

For the Eleven Months Ending May 31, 2016


3.866 Personnel Report New hires, terminations, and status changes between May 12 and June 6, 2016. New Hires: Nicholas Neuman, FT Maintenance/Grounds, 5/31/16 (rehired). Terminations: Michael Roy, FT Criminal Justice Faculty, Retired 6/1/16 Status Changes: N/A


3.867 Gifts and Grants Report This report reflects the following activity for pledges and gifts received by the College

and its Foundation between April 10, 2016, and June 7, 2016.

TOTAL GIFTS & PLEDGES: $92,494 TOTAL DONORS: 79

2.658 Besser Technical Center East Drive Replacement

The driveway on the east side of Besser Technical Center between the front circle drive and the W Lot is severely deteriorated and in need of replacement. This driveway is more than 30 years old and serves as the primary entrance for traffic destined for the Natural Resources Center, the World Center for Concrete Technology, and the Fine Arts Center. Likewise, this driveway provides access for the Auto Body program, Auto Service program, and Marine Technology area. This driveway has been routinely patched every year with limited success. As the deterioration continues, more potholes appear and the resulting patchwork has created many uneven areas.

The proper way to repair the driveway is to pulverize the existing asphalt, replace a 36-

foot section of curb to raise the elevation for proper drainage, regrade the pulverized material, and repave with three inches of new asphalt. The area of driveway that requires replacement is 336 lineal feet and is comprised of approximately 13,200 square feet of asphalt.

Bidding was publically advertised through The Alpena News and three vendors were

directly contacted for bids. Of the three companies that were contacted, two submitted bids as follows:

Bidder Location Amount

Bolen Asphalt Paving, Inc. East Tawas, MI $28,045

Goodrich Trucking and Paving Alpena, MI $27,975

Asphalt Bituminous Concrete Company Freeland, MI No Bid College officials have reviewed the bids and determined that the low bid from Goodrich

Trucking and Paving meets specifications. Therefore, the following resolution is proposed: The Board of Trustees authorizes appropriate College officials to contract with Goodrich Trucking and Paving to repave the driveway east of Besser Technical Center, including pulverizing the existing asphalt, regrading and compacting the pulverized material, replacing the curb and gutter for proper drainage, and paving with three inches of asphalt, for a price not to exceed $27,975.

notice of regular meeting alpena community college … · 2019-08-27 · june 16, 2016, acc board...

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