9 T H T O 1 6 T H F E B R U A R Y 2 0 1 3

( R A C I N G 1 0 T H – 1 6 T H F E B R U A R Y )

N O T I C E O F R A C E

C E N T R I N G O N T H E W O R L D ’ S O N L Y R A C E T O T H E E Q U A T O R

INTRODUCTION      The  Neptune  Regatta  organisers  invite  you  to  join  them  for  the  only  sailing  regatta  in  the  world  specifically  designed  to  take  participants  to  the  Equator  and  back,  sailing  through  pristine  tropical  waters.  Their  hope  is  that  you  will  have  a  safe,  fun  and  competitive  week  sailing  in  waters  you  are  unlikely  to  otherwise  venture  into.  More  information  is  available  on  the  regatta’s  website  http://www.neptune-­‐regatta.com.  This  document  is  the  Notice  of  Race.    

 1. DATES    

• Registration  and  Measurement  8-­‐9th  Feb  2013  • Racing  10-­‐16th  Feb  2013  

See  also  section  7  schedule  below.    2. VENUE  2.1. The  Neptune  Regatta  will  be  held  in  and  around  the  Riau  Islands  of  Indonesia.  2.2. The  Regatta  Harbour,  from  which  racing  starts  and  finishes,  is  Nongsa  Point  Marina  &  Resort  (NPMR)  (http://www.nongsapointmarina.com)  on  the  

Indonesian  island  of  Batam,  12nm  SSE  of  Singapore’s  Changi  Airport.  2.3. A  map  of  the  racing  areas  is  available  on  the  regatta  website  (http://www.neptune-­‐regatta.com/regatta.aspx).  2.4. The  racing  area  is  covered  by  the  following  Admiralty  and  Indonesian  Charts:  

   

 Hydrographic  Office   Chart  No.   Title   Scale  

Admiralty  

1789   Pulau-­‐Pulau  Lingga   1:250,000  2403   Singapore  Strait  and  Eastern  Approaches   1:200,000  3831   Singapore  Strait  Eastern  Part   1:75,000  3949   Selat  Riau   1:125,000  

Indonesian  42   Selat  Riau  dan  Air  Pelayaran  di  Sekitarnya   1:100,000  46   Pulau-­‐Pulau  Lingga   1:125,000  

     

       

3. ORGANISING  AUTHORITY  3.1. Neptune  Sailing  Pte  Ltd  and  the  Neptune  Regatta  Organising  Committee.  3.2. The  Neptune  Regatta  is  endorsed  by  the  Indonesia  Sailing  Federation,  the  regatta’s  National  Authority  (www.indonesiasailing.org).  

 4. RULES  4.1. The  Neptune  Regatta  will  be  governed  by  the  rules  as  defined  in  The  Racing  Rules  of  Sailing  (2009-­‐2012)  (http://www.sailing.org/racingrules.php).  4.2. No  national  prescriptions  will  apply.  4.3. ISAF   Offshore   Special   Regulations   Category   3   without   Liferaft   will   apply   (monohulls   http://www.sailing.org/1930.php,   multihulls  

http://www.sailing.org/1929.php).  Skippers  are  advised  that  inspections  will  be  carried  out.  4.4. The  International  Regulations  for  the  Preventing  Collisions  at  Sea  (IRPCAS)  will  apply  between  sunset  and  sunrise  and  will  replace  the  rules  of  RRS  

Part  2  (http://www.imo.org/About/Conventions/ListOfConventions/Pages/COLREG.aspx).  4.5. If  there  is  a  conflict  between  languages  the  English  text  will  take  precedence.  4.6. Yachts  may  carry  one  more  spinnaker  than  on  their  IRC  Certificate  without  incurring  an  increase  in  penalty.  This  changes  IRC  Rule  21.6.2(a)  4.7. IRC  Rule  22.4.2  is  amended  such  that  the  maximum  number  of  crew  shall  be  the  number  printed  on  the  IRC  plus  one.  There  shall  be  no  limit  on  crew  

weight.    

5. ELIGIBILITY  AND  ENTRY  5.1. The  regatta  is  open  to  a  maximum  of  40  sail  yachts  subdivided  into  applicable  vessel  classes  capable  of  meeting  ISAF  Offshore  Special  Regulations  

Category  3  requirements.  Motor  yachts  are  may  apply  to  participate  on  the  condition  that  they  are  self-­‐sufficient  and  can  motor  without  refuelling  for  200  nm’s  from  Nongsa  Point  Marina  (the  last  refuelling  point).  The  regatta  fleet  will  be  divided  into  the  following  classes:  

• IRC  Racing  Class  • Cruising  Class  • Classics  Class  • Ocean  Multihull  Class  • Motor  Yacht  Rally  Fleet¹  

¹  Motor  Yachts  fall  outside  of  the  Sailing  Federation  and  are  therefore  not  deemed  ‘official  racers’  but  shall  be  organised  as  a  MY  Rally.  

 

     5.2. IRC  Racing  Class  is  open  to  all  yachts  holding  a  valid  2012/13  IRC  Certificate.  The  original  or  certified  true  copy  of  the  Certificate  shall  be  presented  

for   inspection  at  the  Regatta  Office  during  registration  procedures.  No  changes  to  a  boat’s  TCC  will  be  permitted  after  the  final  entry  date   in  6.6  below,  except  as  a   result  of  a  measurement  correction   following  a  check  by   the  Official  Measurer,  a   rating  protest,  or   to  correct  a  Rating  Office  error.   This   event   does   not   require   Endorsed   Certificates.   A   yacht’s   sail   wardrobe   shall   comply   with   IRC   Rule   21.1.5  (http://www.ircrating.org/en/technical-­‐a-­‐certification/rule-­‐a-­‐definitions.html)  except   that  boats  shall  obtain  permission   from  the  Race  Committee  before  replacing  a  sail  in  accordance  with  IRC  Rule  21.1.5(f).  

5.3. Cruising,  Classics  and  Ocean  Multihull  Classes  shall  operate  under  a  Performance  Handicap  system.  Yachts  in  these  classes  are  expected  to  have  and  use  fully  operational  live-­‐aboard  facilities  to  accommodate  her  crew  for  five  consecutive  nights  afloat.  

5.4. The  Race  Committee  reserves  the  right  to  subdivide  any  or  all  of  the  classes  based  on  its  analysis  of  received  entries  in  the  interests  of  fair  racing.  Any  resulting  reclassification  of  yachts  shall  not  be  subject  to  protest.  

5.5. Eligible  boats  may  apply  to  enter  by  completing  the  online  Registration  Form  found  at  http://www.neptune-­‐regatta.com/registration.aspx.  Would-­‐be  participants  without  Internet  access  may  contact  the  organisers  on  (+65)  9111  0399  for  hard  copy  information  and  forms.  

5.6. Entries  are  to  be  received  by  the  organising  committee  no  later  than  5pm  (Singapore  time,  GMT+8)  Friday  18th  January  2013.  NB  as  Neptune  has  a  limited  number  of  boat  entries,  early  registration  is  strongly  advised.  

   6. SCHEDULE    

ITEM   PROVISIONAL  COURSES   DATE  (2013)   TIME   LOCATION  Sailing  Instructions  released   Fri      4th  Jan     n/a   Via  website  

www.neptune-­‐regatta.com    Entry  Closes   Fri  18th  Jan     1700(S)*  Registration  Opens  

Sat  9th  Feb     1200   NPMR  Measurement  Starts  Inspections  Start  

Sun  10th  Feb    

1200  

NPMR  

Registration  Closes   1600  Inspections  End  

1800  Measurement  Ends  Skippers’  Briefing  Opening  Ceremony   1900  

 SCHEDULE  (cont.)        

  ITEM   PROVISIONAL  COURSES   DATE  (2013)   TIME   LOCATION  

 

Warning  Signals  

Motor  Yacht  Rally  Leg  1  Passage  NMPR  to  Pulau  Karas  Besar  

Mon  11th  Feb    

1000  

Off  NPMR  Cruising  Class  Race  1   1005  Classics  Class  Race  1   1010  IRC  Racing  Race  1  

Passage  NPMR  to  Neptune  Island  1015  

Ocean  Multihull  Class  Race  1   1020  Motor  Yacht  Rally  Leg  2  

Passage  Pulau  Karas  Besar  to  Pulau  Buaya  

Tue  12th  Feb    

1000  Karas  Besar  Anchorage  Cruising  Class  Race  2   1005  

Classics  Class  Race  2   1010  IRC  Racing  Race  2  

Windward  Leewards  

1200  Neptune  Island  Anchorage  

Ocean  Multihull  Class  Race  2   1210  IRC  Racing  Race  3   After  Race  2  Ocean  Multihull  Class  Race  3   After  Race  2  

Beach  Party   1900   Neptune  Island    

Warning  Signals  

Motor  Yacht  Rally  Leg  3  

Equator  Sprint  Race  Wed  13th  Feb    

1000  

Neptune  Island  Anchorage  

Cruising  Class  Race  3   1005  Classics  Class  Race  3   1010  IRC  Racing  Race  4   1015  Ocean  Multihull  Class  Race  4   1020  

Beach  Party   1900   Neptune  Island  Lay  Day.  Afternoon  activities  are  being  planned  including  a  visit  to  the  local  village   Thr  14th  Feb   1400   Pulau  Blanding  

Beach  Party     Neptune  Island  

 

Warning  Signals  

Motor  Yacht  Rally  Leg  4  Passage  Pulau  Buaya  to  Pulau  Karas  Besar  

Fri  15th  Feb    

1000  

Neptune  Island  Anchorage  

Cruising  Class  Race  4   1005  Classics  Class  Race  4   1010  IRC  Racing  Race  5  

Passage  Pulau  Buaya  to  NPMR  1015  

Ocean  Multihull  Class  Race  5   1020  Motor  Yacht  Rally  Leg  5  

Passage  Race  Pulau  Karas  Besar  to  NPMR  

Sat  16th  Feb  

1000  Karas  Besar  Anchorage  Cruising  Class  Race  5   1005  

Classics  Class  Race  5   1010  IRC  Racing  Race  6  

Windward  Leewards  

1200  

Off  NPMR  Ocean  Multihull  Class  Race  6   1210  IRC  Racing  Race  7   After  Race  6  Ocean  Multihull  Class  Race  7   After  Race  6  

Closing  Ceremony  and  Party   1900   NPMR  *(S)  denotes  Singapore  Time  (GMT+8),  otherwise  all  times  are  Batam  Time  (GMT+7).  

 

     

 7. FEES  7.1. Boat  Entry  Fee,  inclusive  of  Skipper’s  Fee  US$420  7.2. Individual  Crew/Guest  Member  Entry  Fee  US$180  7.3. The  above  fees  must  be  paid  prior  to  Fri  18th  Jan  2013.  NO  PAY,  NO  PLAY.  7.4. Fees  cover  the  cost  of  support,  all  official  social  events  and  the  issue  of  complimentary  Regatta  souvenirs.  Non-­‐sailing  socialites  may  enjoy  the  social  

events  upon  payment  of  the  Individual  Crew  Fee  or  a  proportion  thereof  for  individual  events  if  specified  on  the  applicable  social  event  invitation.  7.5. Tipping  and   ‘local'   contributions  are  explained   in   the  Neptune  Handbook,  a  collection  of  guidelines  and  advice  on  how  to  get   the  most   from  the  

Neptune  Experience,  which  will  be  published  with  the  SI’s.      

8. IRC  MEASUREMENT  An  IRC  measurer  will  be  available  at  NPMR  to  measure  yachts  and  sails.  In  addition  to  the  inspections  discussed  in  5.3  above,  the  IRC  measurer  may,  at  their  sole  discretion,  require  any  yacht  to  be  inspected  and/or  measured  for  purposes  of  checking  or  issuing  an  IRC  certificate  for  such  yacht,  and  costs  associated  therewith,  if  any,  shall  be  borne  by  the  yacht’s  skipper/owner.  

 9. SAILING  INSTRUCTIONS  &  HANDBOOK  

The  sailing  instructions  &  Handbook  shall  be  available  after  1700h  Fri  4th  Jan  2013.    

10. THE  COURSES  10.1. Full   course   details   will   be   made   available   with   the   Sailing   Instructions.   Preliminary   course   details   are   available   on   the   regatta   website  

(http://www.neptune-­‐regatta.com/regatta.aspx).  Where  there  is  a  difference  between  information  available  on  the  regatta  website  and  the  Sailing  Instructions,  the  Sailing  Instructions  shall  take  precedence.  

10.2. Zero  The  Race   shall   provisionally   run  as   follows:   From   the   start/finish   line  off   Pulau  Buaya,   competitors  will   sail   due   south   to  a   committee  boat  anchored  on  the  Equator,  which  will  be  rounded  to  Port.  Yachts  will  then  return  to  the  start/finish  line.  

10.3. However,   at   the   Equator   buoys  will   be   laid   either   side   of   the   committee   boat   to   create   southbound   and   northbound   gates.   As   a   yacht   passes  through  the  southbound  gate,  her  time  will  be  ‘frozen’.  The  yacht’s  time  will  be  restarted  as  she  passes  through  the  northbound  gate.  

     

         10.4. Yachts   may   simply   round   the   committee   boat   and   head   immediately   back   to   the   start/finish   line   if   they   wish,   however,   the   intention   is   that  

‘freezing’  the  time  will  allow  His  Royal  Highness  King  Neptune,  Ruler  of  the  Raging  Main,  together  with  his  loyal  Scribe,  Davy  Jones,  the  opportunity  to  meet  with  and  inspect  any  and  all  Slimy  Pollywogs  who  are  Crossing  the  Line  for  the  first  time  without  detrimentally  affecting  a  yacht’s  elapsed  time.  

10.5. Skippers  are  to  be  aware  that  depending  on  the  prevailing  conditions,  there  may  be  a  tactical  advantage  in  passing  through  the  northbound  gate  either  as  soon  as  possible  or  as  late  as  possible.  Any  such  tactical  advantage  shall  not  be  subject  to  a  protest.  

10.6. All  Classes  will  have  the  same  time  limit  (provisionally  1700h).  Any  yacht  not  reaching  the  finish  line  before  the  time  limit  shall  be  recorded  as  DNF  regardless  of  how  much  time  elapsed  between  her  passing  through  the  southbound  and  northbound  gates.  Any  such  DNF  shall  not  be  subject  to  a  protest.  

11.7.        Should  the  Sailing  Instructions  differ  from  the  above,  the  Sailing  Instructions  shall  take  precedence.    

11. SCORING  11.1. The  low  point  scoring  system,  provided  in  Appendix  A  of  ISAF  Racing  Rules  of  Sailing,  shall  apply.  11.2. Three  races  are  required  to  be  completed  to  constitute  a  series  for  all  classes.  11.3. For  Cruising,  Classics  and  Ocean  Multihull  Classes,  when  five  races  have  been  completed,  a  boat’s  series  score  will  be  the  total  of  her  race  scores  

excluding  her  worst  score.  11.4. For  IRC  Racing  Class,  when  six  races  have  been  completed,  a  boat’s  series  score  will  be  the  total  of  her  race  scores  excluding  her  worst  score.  

 12. PROTEST  COMMITTEE  

A  Protest  Committee  chaired  by  an  International  Juror  shall  be  appointed  in  accordance  with  Rule  91(a)  of  the  ISAF  Racing  Rules  of  Sailing.    

13. RADIO  COMMUNICATION  13.1. Except  in  an  emergency,  a  boat  shall  neither  make  radio  transmissions  while  racing  nor  receive  radio  communications  not  available  to  all  boats.  This  

restriction  also  applies  to  mobile  telephones.  13.2. NPMR  operates  on  VHF  Ch72  and  this  shall  also  be  the  regatta’s  operating  channel.        

 14. BERTHING  

Complimentary  berths  will  be  available  at  NPMR  for  any  boats  taking  part  in  the  Neptune  Regatta  and  using  accommodation  at  NPMR.  Should  boat  owners  wish  to  not  stay  at  NPMR  or  any  affiliated  hotels,  the  standard  berthing  fees  will  apply.  

 15. ACCOMMODATION  15.1. Accommodation  is  available  at  NPMR  (http://www.nongsapointmarina.com)  for  the  nights  respective  classes  are  based  there.  All  yachts  will  be  at  

NPMR  on  the  evening  of  Sunday  5th  February.  IRC  Racing  yachts  will  return  on  the  evening  of  Friday  10th  February  and  the  remainder  of  the  fleet  will  return  on  the  afternoon  of  Saturday  11th  February.  

15.2. A  tented  village  will  be  established  on  Neptune  Island  and  is  intended  primarily  for  the  use  of  IRC  Racing  yacht  crews.  Tents  accommodating  up  to  6  crew  each  are  available  on  a  first  come  first  served  basis.    

15.3. Since  yachts  in  Cruising,  Classics,  and  Motor  Yacht  Classes  are  already  required  to  live  aboard  during  the  southbound  and  northbound  passages,  it  is  expected  that  their  crews  will  similarly  live  aboard  at  anchor  in  the  vicinity  of  Pulau  Buaya.  

15.4. Details  as  they  currently  stand  are  available  on  the  regatta  website  (http://www.neptune-­‐regatta.com/accommodation.aspx).    

16. PRIZES  16.1. Prizes  will   be   awarded   to   the  boats  with   the   three   lowest   overall   series   scores   and   individual   races   in   each  Class.   The  major   trophies   are   listed  

below:  Trophy   Overall  Regatta  Winner   IRC  Class  Trophy   Overall  Regatta  Winner   Cruising  Class  Trophy   Overall  Regatta  Winner   Classics  Class  Trophy   Overall  Regatta  Winner   Ocean  Multihull  Spirit  of  Neptune   Best  Support  &  Party  Boat   Open  to  all  Vessels  Trophy  for  ‘ZERO  –  The  Race’   Winner  Of  Equator  Sprint  Race   One  Trophy  Per  Class*  

*  Prizes  will  be  awarded  to  the  boats  with  the  fasted  corrected  times  for  Zero  The  Race  in  each  Class.  16.2. Additional  prizes  may  be  awarded  by  Regatta  sponsors  for  individual  race  winners,  line  honours,  highest  average  speed  and  other  achievements.  

 17. DISCLAIMER  OF  LIABILITY  

Competitors  participate  in  the  regatta  entirely  at  their  own  risk.  The  organizing  authority  will  not  accept  any  liability  for  material  damage  or  personal  injury  or  death  sustained  in  conjunction  with  or  prior  to,  during,  or  after  the  regatta.  

 

       

18. ADVERTISING  Advertising  shall  be  in  accordance  with  ISAF  Regulation  20  (Advertising  Code).  In  accordance  with  this  code  the  race  committee  may  require  all  boats  to  display  the  event  organiser’s  advertising  on  their  bows  and/or  on  backstay  pennants  (http://www.sailing.org/downloads/committees/8._REGULATIONS.pdf  ).  Boats  with  advertising  material  incorporated  shall  include  details  with  their  Entry  Form.  The  Race  Committee  reserves  the  right  to  forbid  items  of  advertising  which  may  conflict  with  Neptune  Regatta  Sponsors.  

 19. CLASSIFICATION  

No  ISAF  Sailor  Classification  Code  (ISAF  Rule  22)  shall  apply.  (http://www.sailing.org/downloads/committees/8._REGULATIONS.pdf  )    

20. INSURANCE  Each  participating  boat  shall  be  insured  with  valid  third-­‐party  liability  insurance.  Entrants  shall  declare  that  such  cover  is  and  will  be  maintained  in  full   force   throughout   the  Neptune  Regatta.   It   is   also   recommended   that   all   crew  and  others  on  board  are  adequately   insured,   including  against  medical  costs.  (See  section  17  Disclaimer  of  Liability  above)  

 21. SECURITY  

Nongsa  Point  Marina  provides  24-­‐hours  security  service  ensuring  complete  peace  of  mind  for  boat  owners.  The  Neptune  Regatta  is  conducted  with  the  oversight  of  the  Indonesian  Navy  with  naval  support  available  if  necessary.  Further  details  of  naval  support  will  be  given  in  the  Neptune  Regatta  Sailing  Instructions.  (Neptune  has  in-­‐house  security  &  rescue  made  up  of  former  British  Royal  Marine  Commandos)  

 22. CIQP  CLEARANCE  22.1. CIQP  services  are  available  on  arrival  at  NPMR  if  NPMR  are  given  24  hours  advance  notice.  Skippers  will  need  to  fax  over  a  certified  copy  of  the  crew  

list  containing  the  full  names,  nationalities  and  passport  numbers  for  everyone  on  board  the  vessel  to  NPMR  at  +62  778  761  330  to  ensure  efficient  clearance.  

22.2. Please  note  that   Indonesian  regulations  require  that  a  yacht’s   Indonesian  courtesy  flag   is  the  same  size  or   larger  than  and  flown  higher  from  the  starboard  spreaders  than  the  yacht’s  own  national  ensign.    

     

23. VISA  ON  ARRIVAL  For  Visa  on  Arrival  details  please  see  www.kbrisingapura.com/immigration_for_voa.php?lang=eng.  The  current  fee  is  US$25  for  a  single  entry  30-­‐day  stay  visa.  If  your  nationality  is  not  listed,  you  will  need  to  apply  for  an  Indonesian  entry  visa  before  departing  for  Indonesia.  

 24. SAILING  REGISTRATION  BOOKLET  &  SAILING  PERMIT  APPLICATION  24.1. Any  non-­‐Indonesian  yacht  (and  therefore  the  majority  of  the  regatta  fleet)  wishing  to  sail  in  Indonesian  waters  is  required  to  first  register  the  yacht  

with  the  Indonesian  Authorities  to  obtain  a  Sailing  Registration  Booklet,  commonly  known  as  a  ‘Green  Book’  and  then  apply  for  a  Sailing  Permit.  Both  may  be  obtained  through:  GOLDEN  IMAGE  SERVICES  PTE  LTD  Blk  531  Upper  Cross  Street,  #04-­‐31  Hong  Lim  Complex,  Singapore  050531  +65  6737  1312  or  e-­‐mail:  md@interpremium.com    

24.2. For  ‘Green  Book’  applications,  the  following  documents  are  required  along  with  the  originals  for  verification:  • 2  copies  of  latest  Boat  Registration  Licence  • 2  copies  of  owner's  or  authorised  user's  Boat  Licence  • 2  copies  of  boat  insurance  policy  or  insurance  cover  note  (covering  Riau  Waters)  • 3  copies  passport  sized  photographs  of  owner  or  authorised  user  • Signed  Indemnity  and  Undertaking  Form  

Clearance  and  registration  takes  approximately  2  weeks  from  the  date  of  submission  of  the  application.  Upon  approval  and  registration  with  the  INDONESIAN  EMBASSY,  a  Sailing  Registration  Booklet  (Green  Book)  will  be  issued.  

24.3. The  holder  of  a  valid  Sailing  Registration  Booklet  is  eligible  to  apply  for  a  Single  Entry  or  6  or  12  months  duration  Multiple  Re-­‐entry  Sailing  Permit  through  Golden  Image  Services  Pte  Ltd.  

24.4. The  Sailing  Registration  Booklet  is  renewable  upon  expiry  or  upon  transfer  or  change  of  ownership  of  the  boat.  24.5. The  Sailing  Registration  Booklet  is  subject  always  to  the  validity  of  the  Boat  Registration  License  and  Insurance.  24.6. When  applying  for  a  Sailing  Permit,  applicants  are  to  present:  

• Complete  crew  list  • Valid  Sailing  Registration  Booklet  (Green  Book)  • Boat  Registration  License  • Insurance  Certificate  

24.7. A  Sailing  Permit  shall  not  exceed  the  validity  period  of  the  Sailing  Registration  (Green  Book).  

           

 25. FURTHER  INFORMATION  

• For  further  information  please  contact  info@neptune-­‐regatta.com  or  call  (+65)  9111  0399  • Visit  our  dedicated  regatta  website:  www.neptune-­‐regatta.com        • If  you’d  like  to  get  advice  and  feedback  on  previous  Neptune’s,  our  Facebook  page  has  a  number  of  ‘Shellback’  participants  who  are  happy  to  share  

their  experiences:  https://www.facebook.com/Neptune.Regatta    • To  see  Neptune  slideshows  and  videos,  visit  the  Neptune  YouTube  Channel:  http://www.youtube.com/user/tudor267?feature=mhee    • To  have  an  insight  of  the  backroom  progress,  follow  Twitter  updates:  http://twitter.com/NeptuneRegatta    

                 

Thank You                                            The  Neptune  Team