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Wakefield Regional Council Meeting of 24 August 2016

NOTICE OF ORDINARY COUNCIL MEETING

NOTICE is hereby given pursuant to the provisions of Section 83 of the Local Government Act 1999, that an Ordinary

Meeting of Council will be held:

In the Phil Barry Chamber of Wakefield Regional Council, in Balaklava on Wednesday 24 August 2016 commencing

at 6.30pm.

A copy of the Agenda for the above meeting is supplied as prescribed by the aforesaid Section of the Act. The

relevant reports and documents relating thereto have also been supplied for the Council Members’ perusal.

Christopher Parish

ACTING CHIEF EXECUTIVE OFFICER

Scotland Place, Balaklava

South Australia

Dated: 19 August 2016

“Sustainable, strong and vibrant communities supported by an engaged Council,

recognised for its proactive leadership”


ORDINARY COUNCIL MEETING

AGENDA

Wednesday 24 August, 2016

Phil Barry Chamber, Scotland Place

Balaklava, South Australia

1. Opening and Welcome

Mayor to declare meeting open and read the Council’s Vision

2. Attendance Record

Present and apologies

3. Confirmation and Receiving of Minutes 1

Ordinary Meeting of Council – 27 July 2016

4. Deputations and Presentations - Nil 1

5. Mayors Report 2

6. Delegates and Representatives Report - Nil 4

7. Elected Members Reports and Briefings 4

8. Declaration of Interest by Council Members 4

9. Questions without Notice 4

10. Questions with Notice 4

Cr Pain – Fish Cleaning Station, Port Wakefield

11. Petitions - Nil 4

12. Notices of Motion - Nil 4

13. Items for Information

13.1 CEO Monthly Report 5

13.2 Responses to Questions Without Notice July 2016 Council Meeting 7

13.3 Monthly Financial Reports 11

13.4 Analysis of Council Rates Arrears as at 15 August 2016 15

13.5 Monthly Inspectorial Report 19

13.6 Community Development Officer Quarterly Report 24


14. Items for Decision

14.1 Bad Debt - 5 Star Civil Construction Group Pty Ltd 33

14.2 Temporary Road Closure – Snowtown Primary School – Amazing Literacy Race 35

15. Confidential Items - Nil

Closure


Confirmation and Receiving of Minutes

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Council held on Wednesday, 27 July 2016, be taken as read and a true

and correct record.

Deputations and Presentations

Nil

1


Mayors Monthly Report

The following table provides information on meetings/functions I have attended during the current reporting period. The detail is in summary format only.

Date Subject/Item Comments

29 July Christmas In July at Snowtown Community Club

The members of the Club provided an excellent meal and great to see younger members of

the community serving and assisting their community. Holli Hahn did a great job coordinating

this event. Congratulations to the staff who received service awards. 10 years’ service award

to Don Pocock, who is a member of the Field Staff and has predominantly been a truck driver.

20 years’ service award to Graham East, who is a member of the Field Staff and has

extensive knowledge in road grading and construction.

20 years’ service award to Kerry Michalanney, who is the works coordinator. He supervises

all the work crews and implements the works programme.

30 years’ service award to Glen Growden who is the Works Services Officer. He has the

responsibilities linked to the cemeteries, waste and recycling water, transfer stations and

various other administration activities.

30 years’ service award to Stuart Roberts who is the Works Technical Coordinator. His role is

to collate all the details of the council’s asset management system.

2 August Japanese Students visit to the Chamber and

Gallery

Shared with the students and their interpreters a little of the history and makeup of the WRC.

Walked with them to view the Balco Art Exhibition at the Gallery.

5 August Balaklava Eisteddfod Stage and Concert Bands Presented in the morning for the Small Senior Band and late in the afternoon the Band

Champion Trophies on behalf of WRC.

6 August Balaklava Eisteddfod Piano Presented in the morning at the Novice Piano Solo on behalf of Council. Also attended a

number of other events and venues.

7 August Balaklava Eisteddfod Finale Concert

As Patron of the Eisteddfod I presented certificates to participating schools in the combined

choir and also the Contemporary Vocal Solo Champion on behalf of Horizon School, in their

absence. Chance to catch up with Steven and Donna Griffiths who were in attendance.

2


11 August Strategic Planning and Development Committee

Meeting

15 August Pathway to Aging Meeting

Representatives from different organisations involved with aged care. They are planning to

put out a brochure with information from various organisations on aging in Balaklava. Possible

expo early 2017.

19 August Central Local Government Meeting Hosted at Barunga West Council.

Weekly meeting with the Acting CEO and Executive Assistant continue.

Planned Events

28 August Hoyleton Cemetery Memorial dedication Asked to address the gathering

31 August Balaklava Racing Club Balaklava Cup

4 September Emirates Melbourne Cup Tour Kadina Town Hall guest of Copper Coast Mayor

8 September YP Alliance Meeting Copper Coast Council hosting

11 September Balaklava Rifle Club Region 4 and 5 Shooting Competition Presentation of prizes.

14 September Council Audit Committee

24 September Balaklava Show

10 September Wine, Wheels and Whiting Invited by Bicycle SA to flag off the riders starting at Snowtown.

RECOMMENDATION

That the report be noted.

3


Delegates’ or Representatives’ Reports

Nil

Elected Member Reports and Briefings

Declaration of Interest by Council Members

Questions without Notice

Rules per Local Government (Procedures at Meetings) Regulations 2013:

• Questions and replies are not entered in the minute book unless expressly required by resolution.

• If required by the presiding member such question shall be put in writing.

• The presiding member may direct that a reply be given at the next meeting.

• The presiding member may rule that a question without notice not be answered if the presiding

member considers that the question is vague, irrelevant, insulting or improper.

Other helpful references are the LGA Meeting Procedures Handbook for Council Members, including:

When a question is asked at either a Council or Committee meeting normal process is that the presiding

member will reply to the question. This procedure enables Councillors to obtain information that is relevant to

their role as a member of the governing body and the function of that body. The question should relate to

functional, strategic, or policy issues of the Council. Questions of an operational nature are the domain of the

CEO and should be directed to the CEO outside of a meeting and during business hours.

Questions on Notice

Cr Pain – Fish Cleaning Station

1. Why hasn’t the fishing cleaning facility at the Port Wakefield Caravan Park been completed?

2. What is the current cost of the project?

3. What will be the total cost of the project?

4. How was this project funded?

5. If funded by a grant how much was the grant funding?

Petitions

Nil

Notices of Motion

Nil

4


Item Number: 13.1

CEO Monthly Report

The following standard table provides information on key meetings/functions I have attended during the current reporting period. The detail is in

summary format only and where decisions will be required or the provision of more information is justified, then additional detail will be reported as a

separate item.

DATE SUBJECT/ITEM OTHER ATTENDEES COMMENTS

29 July Christmas in July, Council

Celebration

Mayor Reid, Elected Members,

Executive Staff, Office Staff,

Field Staff and Families

An annual event that recognises the achievements of

the employees of WRC and celebrates milestone

achievements by individual staff members.

5 August Central Local Government CEO’s

Forum

CEO’s from councils within

CLGR, David Stevenson (CEO

CLGR)

Regular scheduled meeting of regional CEO’s

12 August Norman Waterhouse Local

Government Conference 2016

Relevant Local Government

Employees, Industry Peers

Annual Conference themed with current and relevant

issues facing Local Government/Planning &

Development

15 August SERF Committee Meeting

Joe Ullianich (chair), Grant

Pelton (DEWNR), Justin Ross

(PIRSA), DCSI representatives

and appointed representatives

from DC Mallala, Clare & Gilbert

Valleys Council, Light Regional

Council.

Review of applications and distribution approval of

Pinery Bushfire relief funds

5


16 August Ralli Park Lease Meeting Fran Henderson, Andrew Lane Discussions on outstanding Ralli Park Community

Grounds Lease

17 August Snowtown Community Library

Meeting

Snowtown Community Library

Committee Members, Cr

Stevens

Regular scheduled meeting of Snowtown Community

Library Committee to discuss operational issues and

outcomes for the library

19 August Central Local Government Region

Mayors and CEO’s from

Councils of CLGR, David

Stevenson (CEO CLGR), LGA

representatives, State Govt

representatives

Regular scheduled meeting of regional Mayors/CEO’s

Officer Recommendation

That the report be noted

6


Item Number: 13.2 To: Council Report Date: 19 August 2016 Reporting Officer: Chief Executive Officer, Christopher Parish Responsible Manager: Chief Executive Officer, Christopher Parish Subject: Responses to Questions Without Notice July 2016 Council Meeting File Number: 9.36.1.10; 9.36.1.2 Previous Reference: Questions without Notice – 27 July 2016 Council meeting

1. Report Purpose To answer the Questions Without Notice from the July 2016 Council Meeting. 2. Statutory Responsibilities Local Government (Procedures at Meetings) Regulation 2013 R9 3. Strategic Plan Reference 4.2 Responsible and accountable leadership and management of Council operations 4. Other Plan or Policy References Nil 5. Report

The following questions without notice were asked at the 27 July 2016 Meeting and were taken on notice and the answers duly follow: Cr Bowyer asked the following questions:

Would the Acting CEO consider reviewing the processes involved with the checking of Council minutes for correctness and compliance with the Local Government Act before they are posted, in light of the following facts? 1. Since March 2015 the Elected members have corrected the minutes of at least 6 Meetings 2. Since March 2015 the posted minutes of two meetings have been altered before the meeting. 3. The corrections· have included incomplete attendance records of Elected Members present, addition of mover and seconder of a motion, addition of indication as to whether a motion has been carried(occurred twice), a correction to a resolution regarding the time a confidential item remains in confidence and tonight a correction of the way Elected members voted within a division. 4. Many of these additions were required to enable the minutes to comply with the Local Government Act. 5. The recording of the minutes on a laptop during the meeting, whilst essential, is a part of the recording process where time restraints make the correction of all mistakes and all omissions unlikely, thus emphasising the importance of checking the minutes before they are posted.

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6. On some occasions the CEO's Assistant will have left the chamber such as when items of confidentiality are discussed, meaning others present will record the meeting, resulting in the necessity for more people to be involved in the checking process. 7. The Council Meeting Procedures Handbook, under rule 8 page 56 in reference to a motion correcting the minutes, states and I quote" If that motion is carried an annotation is made on the original minutes cross referencing to the resolution containing the correction." End of quote. The minutes of meetings as posted on the council website do not currently contain these required annotations. 8. Currently the Council website does not display the minutes of March Ordinary meeting only the Special Meeting held after the Ordinary Meeting. 9. The Minutes of Council Meetings are both a legal record and a public record of decisions that direct Policies, by-laws, budgets, charges, works programs, etc and as such their correctness and compliance with the Act is essential.

Would the acting CEO consider reporting to the Elected Members at a Council Meeting, the actions that have been instigated to reduce the instances of Minutes being tabled at meeting that either needs correcting, or of failing to comply with requirements of the Act?

RESPONSE The reviewing of processes overall is always of high consideration for staff. With a view to continuous improvement, staff regularly conduct process review within the areas of administration. As a consequence, and as members were advised by previous Corporate Services Manager Tim Piper, many updated practices have been introduced to streamline and improve efficiencies. Members will notice the updated design format of the Minutes and Agenda which has recently been initiated as an indicator of the continuous improvement approach taken by staff.

The matter of meeting procedures is one of these processes staff have been addressing specifically for some months. Through meeting procedure and minute taking training held at the LGA our staff expressly sought clarification regarding best practice procedure in relation to correcting and re-issuing of minutes. As a result of the professional advice received, which mentioned the previous process hindered version control, staff immediately amended and improved the previous practice. Additionally, staff adjusted the process of proof reading the minutes as a further precautionary measure to the elimination of errors that may be inadvertently present. This included the minutes being circulated to all Executive staff for proof reading prior to release. Further training was attended by staff in April this year which included in-depth interpretation and explanation of meeting procedures and minute taking requirements. This LGA training proved extremely beneficial and it is to be noted there have been no amendments to minutes of ordinary council meetings since that time. The continuous improvement process also included process change whilst at meetings whereby all motions are now displayed on the screen in their entirety and the Mayor specifically invites, and ensures Council members read, check and are satisfied with the wording of the motion before moving on to the next item. It is pleasing to note that this process has addressed any misunderstandings or misinterpretations of the wording of motions.

8


In relation to the reference concerning the Special Meeting of Council held in July, the requirement for all staff, bar one, to be excluded from meetings is an extremely uncommon practice. It is acknowledged the need for further checking in such a situation is required. As a consequence, procedures have been reviewed. Should this occurrence repeat, it has been determined that the Mayor will request to check the minutes personally before finalising and approving their release. Staff have also conducted further investigations into how best to ensure minutes posted on the website include annotations. Through team discussions, it has been agreed that the standard operating procedure relating to the release of minutes will include a requirement, or additional step in the process, that ensures any annotated minutes will supersede the previously released relevant minute. This means only those minutes with annotations will supersede previous released minutes on council’s website. Again referring to our commitment to continuous improvement, staff have recently been working on upgrading Council’s website. During this process the programmers of Unity updated Council’s Minute and Agenda listing to bring Wakefield Regional Council in line with all other Council users of Unity. As a result, some index errors occurred during the update. Staff were not aware of the resultant omitted minutes and appreciate this being brought to their attention. Subsequently the matter was immediately addressed with each minute list checked and the problem now rectified. Furthermore, through additional investigation, and the continuation of improving processes, the Executive Management team have concluded the introduction of an audio recording device to be used at Council meetings will result in an additional ‘safety net’ and checking process to ensure the accuracy of minutes. Council’s August meeting will see the introduction of an audio recording device to record the meeting. A review of the layout and seating in the Council Chamber has also been conducted by staff to determine how best to meet the needs of all attendees. As a result, a computer for the Mayor, Deputy Mayor and Chief Executive Officer is being introduced to enable them to view the minutes whilst facing the chamber and gallery, along with the Executive team seated at the opposite end and Council members along both sides. This new arrangement will be trialled at Council’s August meeting. As a further measure, Council’s Governance Officer will attend meetings as support for staff and members, commencing in September. Staff further look forward to suggestions resulting from Council members upcoming Code of Practice workshops with an aim of working together to ensure the most efficient and effective practices are implemented and all legislative requirements are met.

Cr Pain asked:

Why are the 2010 Minutes not listed on the website?

RESPONSE:

The Communications Project Officer has recently been working on upgrading Council’s website. During this process the programmers of Unity updated Council’s Minute and Agenda listing. As a result, some index errors occurred during the update. Staff were not aware that the 2010 minutes were omitted and again appreciate this being brought to their attention. Subsequently the matter was immediately addressed with each minute list checked and the problem now rectified.

9


6. Officer Recommendation That the report be noted. 7. Financial Implications (of the recommendation)

1. Capital/One off Cost - Not Applicable as the report is for information only.

2. Recurrent Cost – Not Applicable as the report is for information only.

8. Risk Assessment (of the recommendation) Low risk as for the report is for information only.

9. Attachments Nil

10


Item Number: 13.3 To: Council Report Date: 15 August 2016 Reporting Officer: Accountant, Clive Hempel Responsible Manager: Acting Corporate Services Manager, Clive Hempel Subject: Monthly Financial Reports File Number: 7.1.3.1 Previous Reference: -

1. Report Purpose Provide Council with monthly financial summaries. 2. Statutory Responsibilities Nil 3. Strategic Plan Reference Objective 4.4 Effective management of our financial resources. 4. Other Plan or Policy References Nil 5. Report

Financial reports regarding uniform presentation of finances, balance sheet and material expenditure items as at 31 July 2016 are attached for information. The Uniform Presentation of Finances show actual expense of 118% of year to date budget this is due to workers compensation and the general insurance annual premium being paid in July. Capital Expenditure on Renewal and Replacement of Existing Assets being only 34% of year to date budget, this underspend is in the area of plant replacement, Balaklava depot renewal and unsealed road construction due to wet weather. Capital Expenditure on New and Upgraded Assets is the ongoing work on Balaklava Railway Terrace from the previous financial year, a budget amendment will be required at the September budget review for the amount that has been carried forward into 2016/17. The Statement of Financial Position reflects the raising of rates in Trade & Other Receivables and an increase in Current Borrowings of approximately 1.2million dollars. Material activities graph shows, Unsealed Road construction is behind budget due to the extended wet weather that has been experienced and Governance Expenditure is overdue to the payment of workers compensation and the general insurance annual premiums being paid in July.

6. Officer Recommendation That the report be noted.

11


7. Financial Implications (of the recommendation)


2. Recurrent Cost – Not Applicable as the report is for information only. 8. Risk Assessment (of the recommendation) Low risk as for the report is for information only.

9. Attachments

1. Uniform Presentation of Finances & Statement of Financial Position 2. Material Expenditure Items Report

12

Original Current Current Actuals ActualsAdopted Budget Budget as at vs YTDBudget YTD 31/07/2016 Budget

$ $ $ $ %OPERATING ACTIVITIES

Operating Revenues 13,930,514 13,930,514 9,523,131 9,542,640 100%Less Operating Expenses 13,763,907 13,763,907 1,348,316 1,596,128 118%

Operating Surplus / (Deficit) 166,607 166,607 8,174,815 7,946,512

CAPITAL ACTIVITIESLess Net Outlays on Existing Assets

Capital Expenditure on renewal and replacement of Existing Ass 5,942,777 5,942,777 198,109 66,945 34%Less Depreciation, Amortisation and Impairement 5,263,013 5,263,013 438,570 438,584 100%Less Proceeds from Sale of Replacement Assets 293,000 293,000 5,833 - 0%

Net Outlays on Existing Assets 386,764 386,764 (246,294) (371,640)

Less Net Outlays on New and Upgraded AssetsCapital Expenditure on New and Upgraded Assets 23,056 23,056 - 30,318 Less Amounts received specifically for New and Upgraded Assets - - Less Proceeds from Sale of Surplus Assets - -

Net Outlays on New and Upgraded Assets 23,056 23,056 30,318

Net Change in Assets & Liabilities including Lending / (Borrowing) (243,212) (243,212) 8,421,109 8,287,833

Note Depreciation actual has been estimated when actual depreciation calculations can not yet be reliabily calculated.

STATEMENT OF FINANCIAL POSITION30/06/2016 31/07/2016 Movement

ASSETS $'000 $'000 $'000 Current Assets

Cash and cash equivalents 113 112 ( 1 )Trade & other receivables 794 10,090 9,296 Inventories 155 156 1

Total Current Assets 1,062 10,358 9,296

Non-current AssetsFinancial assets 113 113 - Infrastructure, property, plant & equipment 161,159 161,260 101 Other non-current assets 786 786 -

Total Non-current Assets 162,058 162,159 101 Total Assets 163,120 172,517 9,397

LIABILITIESCurrent LiabilitiesTrade & other payables 582 404 ( 178 )Borrowings 100 1,290 1,190 Provisions 1,005 1,005 -

Total Current Liabilities 1,687 2,700 1,012

Non-current LiabilitiesBorrowings 1,540 1,540 - Provisions 118 118 -

Total Non-current Liabilities 1,658 1,658 - Total Liabilities 3,346 4,358 1,012 NET ASSETS 159,774 168,159 8,385

EQUITYAccumulated Surplus 20,740 29,125 8,385 Asset Revaluation Reserves 138,869 138,869 - Other Reserves 165 165 - TOTAL EQUITY 159,774 168,159 8,385

Data extract was performed on 15/08/16. - Note final end of financial year figures will be only finalised in September

UNIFORM PRESENTATION OF FINANCES

13

Data extract was performed on 15/08/16

2,768

1,443

1,728

1,018 1,049

1,174

791

625

139 - 128

68

191

80 49 6 59or42% 27or0% 129or101% 57or83% 214or112%

77or96% 63or128% 0or0% 0

500

1,000

1,500

2,000

2,500

3,000

Unsealed RoadConstructionExpenditure

Sealed RoadConstructionExpenditure

Unsealed RoadMaintenance

(excluding Depn)

CommunityWastewaterManagement

SchemeExpenditure

GovernanceExpenditure

WasteManagementExpenditure

Sealed RoadMaintenance

(excluding Depn)

Plant Purchases(Net Changeover)

Thou

sand

s of D

olla

rs

Current Budget YTD Budget YTD Actual

Material Activities (Expenditure) - Period ending 31 July 2016

Percentages shown represent YTD Actual Expenditure as a percentage of YTD Budgeted Expenditure

14


Item Number: 13.4 To: Council Report Date: 17 August 2016 Reporting Officer: Acting Corporate Services Manager, Clive Hempel Responsible Manager: Acting Corporate Services Manager, Clive Hempel Subject: Analysis of Council Rates Arrears as at 15 August 2016 File Number: 7.69.8.1 Previous Reference: Council meeting 27 April 2016 Item 13.3 Analysis of

Council Rate Arrears at 29 February 2016

1. Report Purpose Provide information and analysis regarding the rate areas. 2. Statutory Responsibilities Local Government Act 1999; Section 184 – Sale of land for non-payment of rates, and Section 185 – Procedure where council cannot sell land. Local Government 3. Strategic Plan Reference Nil 4. Other Plan or Policy References Policy C5 – Debt Collection 5. Report

At the Council meeting held 27 April 2016 Item 13.3, a report was presented to Council regarding the analysis of the Rate Arrears as an update on the S184 recovery programme (being the sale of properties for non-payment of rates that have been overdue for 3 or more years). An update the Analysis of Rates Debtors in Arrears has been prepared as at the 15 August 2016 to enable a comparison from the last time this information was supplied being as at 29 February 2016. Although there has been an increase in the total amount of arrears (of approximately $181,000 or 53%) the rollover at the end of the financial year of current rates to arrears, the rollover from > 1 year of arrears to >2 years of arrears, etc. must be taken into account when analysing and comparing the two snapshot figures. Arrear figures will also seasonally decrease until the time that the next instalment payment is due and after the instalment due date any unpaid instalment amounts will be categorised as arrears. Debt collection activities have continued with the amount of properties deemed for Section 184 (sale due to non-payment of rates) reducing from 50 to 43 properties. This category of overdue debtors will not materially reduce until the process of the sale of the properties occurs. Initiatives to make payments easier for ratepayers have recently been introduced such as Centrelink direct deductions and a payment card that can be used at Australia Post outlets. The introduction of direct debits to bank accounts is also under investigation where a weekly, monthly or quarterly payment would be available to enable the ratepayer to setup regular payments that will hopefully make budgeting for rate payments easier.

15


6. Officer Recommendation That the report be noted. 7. Financial Implications (of the recommendation)



9. Attachments

1. Summary of Analysis of Rates Debtors in Arrears as at 28 February 2016 2. Summary of Analysis of Rates Debtors in Arrears as at 15 August 2016

16

WAKEFIELD REGIONAL COUNCILANALYSIS OF RATES DEBTORS IN ARREARSAS AT 29 FEBRUARY 2016

Circumstances of arrears debt

Count of Ratepayer/s

Sum of > 3 years

arrears

Sum of > 2 years

arrears

Sum of > 1 year

arrears

Sum of Current

year rates

Sum of Total Debt

Sum of Capital Value

Average Debt

Average CV

Mortgaged 20 31,190 25,187 28,697 30,499 115,572 3,878,000 5,779 193,900 Encumbered 8 14,830 7,914 9,185 8,446 40,375 540,000 5,047 67,500 Deceased estate 9 53,344 9,362 10,175 9,200 82,081 443,000 9,120 49,222 Bankrupt 7 14,663 7,998 8,796 8,836 40,293 152,500 5,756 21,786 Listed for sale 4 8,496 3,157 3,436 3,388 18,477 255,000 4,619 63,750 Unencumbered 2 4,196 1,389 1,712 1,669 8,967 165,000 4,483 82,500 Grand Total for s184 50 126,719 55,007 62,000 62,038 305,765 5,433,500 6,115 108,670

Payment Plans 52 656 6,593 29,998 37,247 716 with Collection Agency 85 12,237 44,182 80,977 137,396 1,616 Other 52 6,021 26,580 37,251 69,852 1,343

Total Rates in Arrears 239 126,719 73,921 139,355 210,264 550,259

17

WAKEFIELD REGIONAL COUNCILANALYSIS OF RATES DEBTORS IN ARREARSAS AT 15 AUGUST 2016

Circumstances of arrears debt

Count of Ratepayer/s

Sum of > 3 years arrears

Sum of > 2 years arrears

Sum of > 1 year arrears

Sum of Current year

ratesSum of Total Debt

Sum of Capital Value

Average Debt

Average CV

Mortgaged 18 40,745 23,967 27,042 26,521 118,275 3,308,000 6,571 183,778 Encumbered 7 21,474 7,711 8,821 6,012 44,018 293,000 6,288 41,857 Deceased estate 9 62,706 10,174 10,698 6,112 89,691 443,000 9,966 49,222 Bankrupt 6 21,403 7,421 8,025 5,977 42,828 112,000 7,138 18,667 Listed for sale 1 7,128 1,602 1,637 1,087 11,454 71,000 11,454 71,000 Unencumbered 2 5,584 1,712 1,823 1,394 10,514 165,000 5,257 82,500 Grand Total for s184 43 159,040 52,587 58,046 47103 316,780 4,392,000 7,367 102,140

Payment Plans 46 5,329 7,322 8,298 27,863 48,812 1,061 with Collection Agency 95 10,657 21,125 46,945 155,997 234,724 2,471 Other 262 15,465 136,282 205,160 356,907 1,362

Total Rates in Arrears 446 175,026 96,499 249,571 436,123 957,223

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Item Number: 13.5 To: Council Report Date: 19 August 2016 Reporting Officer: Development Support Officer, Sonya Jones Responsible Manager: Acting Community & Development Services Manager,

Dustin Guthberg Subject: Monthly Inspectorial Report File Number: - Previous Reference: -

1. Report Purpose To provide Council with an overview of operations relating to planning and building, environmental health, and general inspectorial services. 2. Statutory Responsibilities Development Act 1993 – various provisions Development Regulations 2008 Public Health Act 2011 Dog and Cat Management Act 1995 3. Strategic Plan Reference 4.2 Responsible and accountable leadership and management of Council operations 4. Other Plan or Policy References Nil 5. Report

The following is a summary of works undertaken in the last month in relation to planning and building, environmental health and general inspectorial services. Planning/Building: There were 16 applications given full development approval in July, the majority of which were associated with residential development: nine for residential dwellings, five for additions, one industrial and one planning only (did not require building rules consent). The applications had a total value of $1,459,068. In comparison with the year to date 2015/2016, application numbers and overall dollar value of the applications are slightly higher. * Six applications are directly related to the Pinery bushfire event with application fees of $5,351.93, however, in line with Council’s December resolution, these fees were waived* The following statistics relate to Council’s resolution to waive Development Application fees and prioritise applications for development in the Pinery fire ground.

37 Bushfire related applications have been received

33 have received full Development Approval.

Council has waived $28,886.55 in application fees. Environmental Health: There were 11 waste control systems approved. Inspections undertaken included seven waste control systems and two food premises plus follow-ups. Two temporary food permits were issued. General Inspection: A total of four dog incidents were responded to and investigated.

6. Officer Recommendation

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That the report be noted 7. Financial Implications (of the recommendation)



9. Attachments

1. Monthly Development Statistics for 2016/2017 and Monthly Development Approvals, and Development Applications, Land Divisions and Section 49 Advice

2. Environmental Health Schedule 3. General Inspector Schedule

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1 Monthly Development Statistics for 2015/2016 and Monthly Development Approvals; and Development Applications, Land Divisions and Section 49 Advice

Table 1: Number of Applications Approved

MONTH

CLASS J A S O N D J F M A M J TOTAL

1a New Residential

9 9

1a, 10 Additions 5 5

10b Other

9 New

7, 8 New Industrial 1 1

Additions

3, 5, 6 New Commercial

Additions

New Rural

Additions

Planning only Including Land Divisions

1 1

TOTAL 16 16

TOTAL 2015/16 15 15

TOTAL 2014/15 19 19

Graph 1: Approved Development Value

* 2014/2015 - $4,000,000, $2,900,000 and $1,208,000 poultry farm extensions approved in

July, October and May respectively * 2015/16 - $6,200,000 replacement poultry farm (bushfire affected).

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000Development value per financial year

2014/2015

2015/2016

2016/2017

21


2 Environmental Health Schedule

ITEM Comment

Waste Control System Approvals

11 waste control approvals

Waste Control System Inspections

7 waste control system inspections

Food Premises inspections

2 food inspections conducted 2 follow up inspections conducted

Temporary Food Permit Approvals

2 temporary food permit approvals granted

Other ● Completion of the Safe Drinking Water Act Annual Report for 2015/16. ● Completion of the Food Act Report Questionnaire for 2015/16. ● Conducted site visits of the CWMS treatment plants with WHS Officer and Alano Water. ● Attended Regional Health Plan meeting. ● Attended Recycled Water Risk Management Meeting.

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3 General Inspector Schedule

9.3 General Inspector Schedule

Dog Management

DATE COMPLAINT LOCATION

1 July Dog attack Chickens Snowtown

18 July Dog wandering at large Snowtown

18 July Barking dogs Blyth

19 July Dog wandering at large Balaklava

Annual reporting of statistics and dog registrations on the Form 28 to the Dog & Cat Management Board was completed and submitted as required to the Board on 22 July 2016

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Item Number: 13.6 To: Council Report Date: 16 August 2016 Reporting Officer: Community Development Officer, Holly Cowan Responsible Manager: Acting Community and Development Services Manager,

Dustin Guthberg Subject: Community Development Officer Quarterly Report File Number: - Previous Reference: -

1. Report Purpose To provide Council with a quarterly Community Development Officer report and update from across the region. 2. Statutory Responsibilities Nil 3 Strategic Plan Reference

1.1 Develop and facilitate ongoing partnerships and relationships with key community groups.

1.2 Advocate for and facilitate improved provision of health services, community transport and community infrastructure to support our ageing residents remaining within their communities.

1.3 Support the development of townships and vibrant communities that encourage an environment where families stay and their needs are met locally.

1.4 Support an environment that encourages and develops our youth through providing opportunities and activities for them.

1.5 Promote and recognise volunteering in our community. 1.6 Build broad cultural awareness within the wider community for the regions

heritage including recognising native title claims, our European settlement, and our multi-cultural communities.

4. Other Plan or Policy References Regional Public Health Plan 2014-2020 5. Report

Community Development Officer monthly progress report is attached for the months of mid April, May, June, July and start of August. 6. Officer Recommendation That the report be noted. 7. Financial Implications (of the recommendation)


2. Recurrent Cost – Not Applicable as the report is for information only.

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8. Risk Assessment (of the recommendation) Low risk as for the report is for information only.

9. Attachments Progress Reports- major projects and activities

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Community Development Officer’s Report

Community Grant Applications Submitted

FUNDING SOURCE PROGRAM APPLICANT STATUS INPUT ACTIVITY

Department of Infrastructure and Regional Development

National Stronger Regions Fund

Balaklava Community Children’s Centre

Pending Letter of support, assistance with application

Balaklava Community Children’s Centre

Department for Communities

Community Grants SA Balaklava Town Hall

Pending Letter of support

Replacement of stage curtains

Department for Communities

Community Grants SA Hamley Bridge Institute Committee

Pending Letter of support

Repaint the Hamley Bridge Institute

Office for Volunteers Volunteer Support Fund Balaklava Gardening Group

Successful Assistance with lodging application

Update town entrance signage

Public Libraries of SA Public Library Services Planning Grant

Wakefield Regional Council

Successful Planning phase

Carry out outcomes as determined in the Libraries Forward Plan

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Progress Report – Programs and projects

ITEM COMMENT

Grant management

Wakefield Regional Council community grants consisting of the Community Infrastructure Program, Community Benefit Program and Community Water Scheme offers have been sent. As per ATO requirements, recipient organisations will need to invoice Council for the deposit to be made into their nominated bank account. More projects funded through the 2015/16 are being acquitted and the CDO continues to provide the Mayor with a list of completed projects for congratulatory letters to be sent to the applicable organisation. The National Stronger Regions Fund that the CDO assisted Balaklava Community Children’s Centre (BCCC) to apply for is still pending an outcome as the process went into caretaker mode during the Federal election. The CDO continues to liaise with Regional Development Australia in regards to expected announcements, but no date is currently known. The CDO assisted the Balaklava Gardening Group to apply for a volunteer support grant to upgrade the Federation Wall entrance in Balaklava. The application was successful and the group have actioned progress towards beautifying and upgrading the entrance. CDO continues to support organisations who wish to apply for grant funding by providing available grant information, letters of support, landowner consent and other advice and guidance where appropriate.

Youth Advisory Committee (YAC)

Current membership remains at approximately 10 people from Balaklava, Lochiel and other ‘locals’ living in Adelaide and studying. A working bee was held at the YAC Interpretive Trail site in Lochiel, however due to inclement weather, little progress has been made in regards to grading and applying gravel to the trail site. Young people continue to discuss the idea of a community ICE forum, however the charity Enthos have also been working in the space and will become a key partner if the idea progresses. The outdoor movie screen has undergone some repairs, however some additional work needs to be completed on the projector so outdoor movie nights can be held in the warmer months. Two National Youth Week events were held during Youth Week 2016 including Da Klinic workshops at Balaklava High School

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and an Eco Maze story telling session at Hamley Bridge Primary School. Both were a great success and students had positive feedback. Similar events will likely be held in 2017 at different school sites.

Community Bus

The CDO continues to work with the WHS and risk management officers for necessary SOP’s, policies and procedures and these processes will continue to be reviewed over time. The Council assisted with in-kind support of the Operation Flinders program run by the Balaklava High School through provision of the community bus. In previous years cash donations have been made. The bus coordination is now shared with Corporate Services team who assist with printing of schedules, sign in and out and other logistics. Generally the process seems to be working more seamlessly. An ongoing thank you to regular volunteers including: Victor Marriott, Kathryn (Kossie) Chegwyn, Ken Anderson, Don Bubner, Ken Roberts, Lesley Skinner, Sarah Tiller, Terry Olson and Felicity Riches. Further thanks to Don Bubner, Helen Gunter and Dulcie Williams who assist with receiving passenger names and coordinating the number of passengers each week.

Environmental Projects

The Green Army team have begun work in the Wakefield Regional Council area, already assisting with a number of projects and providing training and education to young people. The group of nine (9) participants and one supervisor have started restoring native vegetation, heritage restoration, protecting animal habitats and regenerating areas around the Rocks Reserve, Port Wakefield Coastal area, Lake Bumbunga and the Light River at Hamley Bridge. Works will specifically focus on these areas, however there may be future scope to assist to plant along the Shamus Liptrot Cycling Trail, regenerate the Lions Walking Trail and others. The group will also propagate 500 plants which will be available for the community affected by the Pinery fire. Natural Resources Northern and Yorke are also hosting 2 sites in the Blyth area including a 3.2 ha private property on the Blyth Plains and the railway site, which is 2.3 ha and includes two patches of disused railway along the Blyth-Brinkworth Road. The Green Army Team have been undertaking a range of activities on these sites including: seed collection, site preparation and pest plant treatment for winter weeds, plant propagation at the Blyth Nusery, fencing and revegetation.

The Northern and Yorke Natural Resources Management Four Catchments project to restore waterways of the Northern and Yorke Region will progress removal of woody weeds and revegetation along the Wakefield River (near the Lions Walking Trail area) in October. More information about the project is available at http://www.naturalresources.sa.gov.au/northernandyorke/projects/four-catchments

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http://www.naturalresources.sa.gov.au/northernandyorke/projects/four-catchments


Trails The Shamus Liptrot Cycling Trail construction phase was completed in May. One road crossing and the installation of bollards still requires completion, however the trail is well and truly operational. The CDO met with members of the Balaklava Area Committee and Shamus Liptrot Cycling Trail about the next phase and official opening of the Trail. An official letter was written by the CDO to the Hon. Leon Bignell, MP requesting his attendance to open the next phase of the trail, and the CDO is awaiting a response. The CDO in collaboration with Yorke Peninsula Council intends to progress the Walk the Yorke trail crossing required in Port Wakefield by applying for grants through applicable organisations. Initial discussions with a member from the Port Wakefield CMC suggested the crossing could also be used by local people to access the cemetery. The CDO will liaise with the Pt Wakefield CMC for a letter of support and ensure the proposal meets the needs of the community.

Community groups

The CDO has attended the following meetings and engagements since 15 April 2016:

20 April: Community Development debrief: Learnings from Pinery Fire

21 April: Regional Youth Bus meeting with District Council Mallala

27 April: Conduct Volunteer Induction for Brinkworth Community Bus volunteer

28 April: Pinery Fire Recovery Meeting

28 April: Pinery Fire Community Action Group Meeting

02 May: Regional Youth Bus- region discussion and finalisation of MOU

03 May: Office for Recreation and Sport- Its more than ticking a box conference

04 May: Initial discussion with Enthos charity in regards to a local response to the national ICE epidemic

09 May: Community Partnership Planning Committee Meeting

11 May: Meet with Hamley Bridge Community and Sports Centre re: grant and funding opportunities

12 May: Swimming Pool Working Party Meeting

16 May: Collaborative Partnership Meeting (health and country carers)

19 May: Nature Play SA workshop- YP Council

25 May: Balaklava Community Children’s Centre Redevelopment Committee meeting

26 May: Review draft landscape summaries- Natural Resources Northern and Yorke

31 May: Mid North Community Partnership Committee meeting

02 June: Balaklava Community Children’s Centre Redevelopment Committee Meeting

05 June: YAC Working Bee- Lake Bumbunga Interpretive Trail

06 June: Mid North Community Passenger Network Meeting

07 June: Pinery Fire Community Development Network Meeting

14 June: Back2Basics (suicide prevention) network meeting

15 June: Pinery Fire Recovery Meeting

15 June: Pinery Fire Community Action Group Meeting

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15 June: Enthos charity launch/initial discussion re: local response to national problem (ICE forum)

16 June: Green Army Introduction (hosted by Conservation Volunteers Australia)

16 June Balaklava Community Children’s Centre Redevelopment Committee Meeting

21 June: OPAL Regional Seminar

22 June: Green Army Work Plan and Site Induction

23 June: Future Directions of Community Libraries Forum (Balaklava Community Library focus)

30 June: Wakefield Regional Council Grants Panel Meeting

30 June: Pinery Fire Recovery Meeting

30 June: Pinery Fire Community Action Group Meeting

06 July: Balaklava Croquet Club licence meeting with Balaklava High School

07 July: Meeting with Balaklava Museum representative and Graham Jenkin re: Charles Henry Souter- ex Balaklava doctor and poet with a history worth noting?

21 July: Pinery Fire Recovery Meeting

21 July: Pinery Fire Community Action Group Meeting

27-28 July: OPAL Induction and Training

01 August: Community Partnership Planning

04 August: Pinery Fire Community Action Group Meeting

08 August: Our Community Our Children Meeting

Regional Youth Bus

A finalised MOU was sent to Shaping Futures (previously Barossa Lower North Futures) in early July for signing along with a copy of the contractor handbook. No response has been received yet; however Shaping Futures continues to provide a service to young people in the region. More information, including the schedule can be found on their Facebook page RegionalYouthBus or via the website: http://ryb.zone/

Libraries

The second draft Wakefield Libraries Forward Plan has been provided to Council and distributed to library managers. The plan was developed as a result of community consultation including online and hard surveys with information distributed through local newspapers, Council newsletter, Council website, Facebook and in libraries. Further consultation will occur over the next couple of months. As a result of the Libraries Forward Plan, $2,000 has been received through a Public Libraries SA grant which will assist to achieve outcomes outlined in the final Forward Plan. Hamley Bridge, Brinkworth and Blyth continue to function as depots for the Balaklava and Snowtown libraries.

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http://ryb.zone/


Obesity Prevention And Lifestyle (OPAL)

The CDO attended a regional OPAL seminar with OPAL network members from Northern Areas, Mount Remarkable and Clare and Gilbert Valleys Council. A regional approach to OPAL discussed with themes to be rolled out across the participating Councils. The CDO, STARCLUB Field Officer and Environmental Health Officer attended OPAL training on 27 July and were provided with information to implement measures to assist in reaching the OPAL philosophy. The CDO was trained in using the OPAL single platform on 28 July and now has access to all of the resources from previous OPAL projects across the State. The platform will be a great resource for all organisations working with young people.

Under 5 year old Playground

The Our Community, Our Children (OCOC) committee continue to meet and discuss the future of young people in the Balaklava community with a continuing trend in vulnerabilities outlined across various domains as outlined in AEDI data. The Community Partnership Committees from the region continue to work towards positive actions and outcomes for young people with reps from different sectors representing. A joint Council and OCOC project is being considered where young people will be encouraged to visit a number of playgrounds and sites across the Council region and undertake tasks (such as skimming a rock across the water at the Rocks Reserve). The project is based on the Our Big Backyard approach undertaken by Onkaparinga Council a couple of years ago which saw a high level of interaction with families, Council facilities and nature.

Education

The CDO and CDSM met with representatives from Balaklava High School and Balaklava Bowling Club to progress the licence for the ex Croquet Club in Balaklava. The CDO and Governance officer are finalising the licence and an agreement will be formed between the Bowling Club and High School for power usage.

Pinery Fire The CDO has been attending monthly Pinery Fire Recovery Committee meetings in Gawler, with all applicable organisations and stakeholders representing. Each meeting is an opportunity for organisations to discuss progress, identified issues, trends and future projects. Some of the main themes:

- The Pinery Fire Recovery Plan- the link has been distributed widely but available at https://www.sa.gov.au/topics/emergencies-and-safety/pinery-fire . The Plan is a ‘working document’ and will change as comments come in, feedback is received or changes in focus etc.

- State Emergency Relief Fund – in final stages of allocations of funds. Will be given a final report once complete. - Mental Health- working on booklets to go to all pubs in the area, as well as hotels on the periphery, offering helpful hints

on how to break the ice with people who show signs of difficulty. Support with well-being and mental health. - Developing Aleppo pine removal programme to be piloted in Light and Mallala Council areas

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https://www.sa.gov.au/topics/emergencies-and-safety/pinery-fire


- Long term revegetation Plans - Transparency of fundraisers- some investigating to take

The CDO is a part of the Pinery Fire Recovery Community Action Group (CAG) along with community champions, other community based organisations and CDOs from Clare and Gilbert Valleys, Mallala and Light Councils. The group meets fortnightly with regular communication between meetings. Some of the main themes:

- Suicide prevention networks- the CDO has been liaising with and attending Back2Basics group in Clare to look at options. Light have set up their own network.

- One year anniversary of the fire- how will it be memorialised/celebrated etc? Currently consulting with the community on the best way. Recovery Centre funding may be available to assist individual communities to host an event or other way to recognise the event.

- Pause for Pinery- one minute silence will be observed as a way for everyone to stop and remember the Pinery fire one year on from the event. The Recovery Coordinator will liaise with radio, media to ensure everyone has an opportunity to know about Pause for Pinery and that the tribute is fitting and well respected.

- Recovery Centre- slowing down. Support still available but at reduced hours. - A memory book is being workshopped with opportunity for the community, individuals and organisations to contribute

content towards the book. - Fire preparedness event in Hamley Bridge on 18 September.

A link to the website and information has been made prominently available on the WRC website and more information is available through the CDO.

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Item Number: 14.1 To: Council Report Date: 17 August 2016 Reporting Officer: Clive Hempel, Acting Corporate Services Manager Responsible Manager: Christopher Parish, Acting Chief Executive Officer Subject: Bad Debt - 5 Star Civil Construction Group Pty Ltd File Number: 7.1.5.2 Previous Reference: Council meeting 28 October 2015, Outstanding 90 day

debtors- 5 Star Civil Construction Group Pty Ltd Council meeting 24 September 2014, minute

1. Report Purpose Recognition of an unrecoverable amount to be written off as a Bad Debt. 2. Statutory Responsibilities Local Government Act 1999 Section 143 - Writing off bad debts 3. Strategic Plan Reference Nil 4. Other Plan or Policy References Debt Collection Policy C5 5. Report

The 5 Star Construction Group Pty Ltd entered into a Land Management Agreement (Deed) with the Wakefield Regional Council as per Item 14.7 of Council meeting 24 December 2014 which includes Clause 71 Costs – The developer must pay or reimburse the Council’s reasonable costs (including legal costs of and incidental to the negotiation), preparation and execution of this deed. Council under took the above negotiations, preparation and execution of the Deed in good faith through its lawyers Norman Waterhouse Pty Ltd which was signed and returned to Council on 16 December 2014. Costs totalling $14,743.85 were raised as a sundry debtor invoice.

After the receipt of the deed, Council staff maintained contact with a Director of 5 Star Civil Construction Group as well as the developer, in an attempt to secure payment for the outstanding amount. On the 15 September 2015 a demand for payment was sent asking for payment within 10 working days, no response was received in relation to the demand letter. On the 28 October 2015 a report was included in the monthly agenda outlining the above actions that had been taken in an attempt to recover the debt. The report contained an option to prepare and file a claim that would cost approximately $1,000. In the annual financial statements for the Wakefield Regional Council date 30 June 2015 a provision of doubtful debts of $14,734.85 was allowed in relation to 5 Star Construction Group Pty Ltd outstanding debt.

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Due to ongoing negotiations a payment of $2,948.77 was received on the 29 February 2016 reducing the amount outstanding to $11,795.08. Soon after the payment was received staff were unable to identify the correct registered office for the company which impeded future communication and the serving of a claim. During May 2016 the company had entered into liquidation with documents being lodged with the Australian Securities and Investment Commission. As the company 5 Star Civil Construction Pty Ltd has entered liquidation and the Council is an unsecured creditor, the Council has no reasonable prospect of recovering the debt.

As per section 143 of the Local Government Act states :- 143—Writing off bad debts (1) A council may write off any debts owed to the council—

(a) if the council has no reasonable prospect of recovering the debts; or (b) if the costs of recovery are likely to equal or exceed the amount to be

recovered (2) A council must not write off a debt under subsection (1) unless the chief executive officer has certified— (a) that reasonable attempts have been made to recover the debt; or (b) that the costs of recovery are likely to equal or exceed the amount to be recovered. The Acting Chief Executive officer has examined the situation and is satisfied that reasonable attempts have been made to recover the debt and that the costs of further attempts may exceed the amount to be recovered as per Section 143(2) of the Local Government Act.

6. Officer Recommendation That the amount of $11,795.08 owed by 5 Star Civil Construction Pty Ltd be written off as a bad debt against the provision of doubtful debts that was raised as at 30 June 2015. 7. Financial Implications (of the recommendation)

1. Capital/One off Cost - Cost of realisation of a bad debt $11,795.08, noting that a provision for the amount in full was allowed as a doubtful debt as at 30 June 2015.

2. Recurrent Cost – Nil 8. Risk Assessment (of the recommendation) Low risk, as it follows legislative requirements of the Local Government Act.

9. Attachments Nil

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Item Number: 14.2 To: Council Report Date: 15 August 2016 Reporting Officer: Infrastructure Services Manager, David Hassett Responsible Manager: Infrastructure Services Manager, David Hassett Subject: Temporary Road Closure – Snowtown Primary School – Amazing Literacy Race File Number: 20.16.1.1 Previous Reference: -

1. Report Purpose To consider a request from the Snowtown Primary School for a Temporary Road Closure for an Amazing Literacy Race. 2. Statutory Responsibilities In accordance with the provisions of the Road Traffic Act 1961 and Clause F of the Instrument of General Approval of the Minister dated 23 August 2013. 3. Strategic Plan Reference Nil 4. Other Plan or Policy References Nil 5. Report

Snowtown Primary School requests Council to approve a Temporary Road Closure to assist with the Amazing Literacy Race to be held on Thursday 29 September 2016 between 9.00 am and 11.30 am. The Amazing Literacy Race will be held on school grounds including the agricultural block and steer shed. For the students to access these locations safely at opposite locations across Glen Davidson Drive, it would require the closure of Glen Davidson Drive and James Road, Snowtown for this event. The Golf Club will be forwarded correspondence to advise of this closure. 6. Officer Recommendation

That the Council exercises the power pursuant to Section 33 of the Road Traffic Act 1961 and Clause F of the Instrument of General Approval of the Minister dated 22 August 2013 to: 1.1 Pursuant to Section 33(1) of the Road Traffic Act 1961, declare that the event described below (“The Event”) that is to take place on the road described below (“The Road”) is an event to which Section 33 of the Road Traffic Act 1961 applies: and 1.2 Pursuant to Section 33(1)(a) of the Road Traffic Act 1961, make an order direction that the Road on which the event is to be held and any adjacent or adjoining roads specified below, be closed to traffic for the period commencing on Thursday, 29 September 2016 at 9.00 am and expiring on Thursday 29 September 2016 at 11.30 am.

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ROADS: Glen Davidson Drive from East Terrace to James Road and James Road from Condowie Plain Road to South Terrace, Snowtown. EVENT: Snowtown Primary School – Amazing Literacy Race. 1.3 Pursuant to Section 33(1)(b) of the Road Traffic Act 1961, make an order directing that persons taking part in the Event be exempted, in relation to the Road, from the duty to observe the Australian Road Rules specified below subject to any conditions described below and attaching the exemption. Australian Road Rules Exemption and Conditions: Rule 230: Crossing a road – general [no condition] Rule 238: Pedestrians travelling along a road (except in or on a wheeled recreational device or toy) [no condition]

7. Financial Implications (of the recommendation)

1. Capital/One off Cost – Approximately $1,000 (Advertising, Implementation etc).

2. Recurrent Cost – Nil 8. Risk Assessment (of the recommendation) Low risk in adopting the recommendation, the event has legal status for the road entry of pedestrians and illegal access of vehicles. Otherwise, by not adopting the recommendation the event would be required to be held off road in an alternate area.

9. Attachments Nil

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