notice of annual general meeting · 6/13/2019 · relevant documents (circulated by email and...

NOTICE OF ANNUAL GENERAL MEETING to be held on Thursday, 13 June 2019 at 2pm in the Town and Country Planning Association offices, 17 Carlton House Terrace, London SW1 AGENDA 1 Apologies for absence 2 Adoption of the Minutes of the previous Annual General Meeting held on Thursday, 19 April 2018 and matters arising 3 Members and membership 3.1 Welcome to new Fellow Members and presentation of Membership Diplomas 3.2 Membership changes update 4 Business and finance report including: 4.1 Council/Directors’/Trustees report on the activities of the Society April 2018 to May 2019 headlines from Plantae 2019 2019 – 2020 update 4.2 Presentation of the Financial Statements of the Society for the year ended 31 July 2018, including finance report and Council/Directors’/Trustees annual report 4.3 Appointment of independent examiner for the Charity for the year ending 31 July 2019 4.4 Formal Resolution proposed by Council for changes to Memorandum (addition of clause 4.9.9) 4.5 Formal Resolution proposed by council for changes to Articles of Association and Rules of the Society (see attached documents), following consulted changes to membership and fee arrangements. 5 Election of directors: 5.1 retiring directors and any re-appointments 5.2 nominations for new directors (nominations for new directors must be received not less than nor more than 35 days before AGM); 5.3 ratification of co-opted directors 6 Presentation of awards There will be a full presentation of awards following the 2019 show Plantae 7 Any Other Business Relevant documents (circulated by email and placed in members’ area on website at least 7 – 21 days before the AGM) 4.2 Financial Statements of the Society for the year ended 31 July 2018 4.3 Proposed Memorandum of Association 4.4 Articles of Association with proposed amendments 4.4 Rules of the Society of Botanical Artists (for general distribution), formed from 4.3 and 4.4, with updates Note Collection of unsold work: basement of 17 Carlton House Terrace on 13 June from 11am to 5pm

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NOTICE OF ANNUAL GENERAL MEETING

to be held on Thursday, 13 June 2019 at 2pm in the Town and Country Planning Association offices,

17 Carlton House Terrace, London SW1

AGENDA 1 Apologies for absence 2 Adoption of the Minutes of the previous Annual General Meeting held on Thursday,

19 April 2018 and matters arising 3 Members and membership

3.1 Welcome to new Fellow Members and presentation of Membership Diplomas 3.2 Membership changes update

4 Business and finance report including:

4.1 Council/Directors’/Trustees report on the activities of the Society April 2018 to May 2019 headlines from Plantae 2019 2019 – 2020 update 4.2 Presentation of the Financial Statements of the Society for the year ended 31 July 2018,

including finance report and Council/Directors’/Trustees annual report 4.3 Appointment of independent examiner for the Charity for the year ending 31 July 2019 4.4 Formal Resolution proposed by Council for changes to Memorandum (addition of clause

4.9.9) 4.5 Formal Resolution proposed by council for changes to Articles of Association and Rules of

the Society (see attached documents), following consulted changes to membership and fee arrangements.

5 Election of directors: 5.1 retiring directors and any re-appointments 5.2 nominations for new directors (nominations for new directors must be received not less

than nor more than 35 days before AGM); 5.3 ratification of co-opted directors

6 Presentation of awards There will be a full presentation of awards following the 2019 show Plantae

7 Any Other Business Relevant documents (circulated by email and placed in members’ area on

website at least 7 – 21 days before the AGM) 4.2 Financial Statements of the Society for the year ended 31 July 2018 4.3 Proposed Memorandum of Association 4.4 Articles of Association with proposed amendments 4.4 Rules of the Society of Botanical Artists (for general distribution), formed from 4.3 and 4.4, with

updates Note Collection of unsold work: basement of 17 Carlton House Terrace on 13 June from 11am to 5pm

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