notice is hereby given, in accordance with the provision ... · uralla shire council council...

URALLA SHIRE COUNCIL BUSINESS PAPER Notice is hereby given, in accordance with the provision of the Local Government Act 1993 that a Meeting of Uralla Shire Council will be held in the Council Chambers, 32 Salisbury Street, Uralla, commencing at 12:30pm.

ORDINARY COUNCIL MEETING

23 July 2019 Andrew Hopkins GENERAL MANAGER

Council Business Paper- 23 July 2019 1

U r a l l a S h i r e C o u n c i l C o u n c i l B u s i n e s s P a p e r – 2 3 J u l y 2 0 1 9

1. OPENING & WELCOME ................................................................................................................... 4

2. PRAYER ............................................................................................................................................ 4

3. ACKNOWLEDGEMENT OF COUNTRY ............................................................................................... 4

4. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS ................................. 4

5. DISCLOSURES & DECLARATIONS OF INTEREST ............................................................................... 4

6. CONFIRMATION OF MINUTES ......................................................................................................... 4

7. URGENT, SUPPLEMENTARY AND LATE ITEMS OF BUSINESS ........................................................ 34

8. WRITTEN REPORTS FROM DELEGATES ......................................................................................... 34

9. MAYORAL MINUTE ........................................................................................................................ 34

10. REPORTS OF COMMITTEES ........................................................................................................... 52

11. REPORTS TO COUNCIL ................................................................................................................... 53

Report 1 – Cash at the Bank and Investments .................................................................................. 53

Report 2 – Draft Complaints Management Policy 2019 and Complaints Management (CRM) Reporting .......................................................................................................................................... 57

Report 3 - 2018/19 Operational Plan Performance Report – Fourth Quarter Progress Report ....... 69

Report 4 – DRAFT Gifts and Benefits Policy 2019 ........................................................................... 130

Report 5 - Monthly Report - Library ............................................................................................... 141

Report 6 - Monthly Report - Visitor Information Centre ................................................................ 143

Report 7 - Development Approvals and Refusals for June 2019 .................................................... 146

Report 8 - Food Premises Annual Inspection Program 2018-2019 ................................................. 152

Report 9 - Heritage Advisory Services Summary for July 2019 ....................................................... 166

Report 10 - Variation to budget for Waste Management Consultancy .......................................... 171

Report 11 - Schedule of Actions as at 23 July 2019 ........................................................................ 174

12. MOTIONS ON NOTICE/QUESTIONS WITH NOTICE

Notice of Motion 1. - Modification of Uralla Development Control Plan to accommodate

Renewable electricity generation ................................................................................................... 212

13. CONFIDENTIAL MATTERS ............................................................................................................ 240

14. CONCLUSION OF THE MEETING .................................................................................................. 241

Report 12 - Regulatory Statistics ending 30 June 2019 .................................................................197



- B U S I N E S S A G E N D A -Ordinary Meeting of Council

23 July 2019 at 12:30pm 1. Opening & Welcome

2. Prayer

3. Acknowledgement of Country

4. Apologies and Requests for Leave of Absence by Councillors

5. Disclosures & Declaration of Interests

6. Confirmation of Minutes

7. Urgent, Supplementary & Late Items of Business

8. Written Reports from Delegates

9. Mayoral Minute

10. Reports of Committees

11. Reports to CouncilReport 1 - Cash at Bank and InvestmentsReport 2 - Draft Complaints and Management Policy 2019 and Complaints Management (

CRM) reporting Report 3 - 2018/2019 Operational Plan Performance Report-Fourth Quarter Progress ReportReport 4 - DRAFT gifts and Benefits Policy 2019Report 5 - Monthly Report-LibraryReport 6 - Monthly Report-Visitors Information CentreReport 7 - Development Approvals and Refusals for June 2019Report 8 - Food Premises Annual Inspection Program 2018-2019Report 9 - Heritage Advisory Services Summary for July 2019Report 10 - Variation to budget for Waste Management ConsultancyReport 11 - Schedule of Actions

12. Motions on Notice/Questions with Notice

13. Confidential Matters

14. Conclusion of the meetingwww.uralla.nsw.gov.au

Report 12 - Regulatory Statistics Ending 30 June 2019



1. OPENING & WELCOME

2. PRAYER

3. ACKNOWLEDGEMENT OF COUNTRY

4. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCEBY COUNCILLORS

5. DISCLOSURES & DECLARATIONS OF INTERESTTo be tabled at the Meeting.

6. CONFIRMATION OF MINUTESMinutes to be confirmed at the 23 July 2019 Meeting of Council:

Ordinary Meeting of Council held 25 June 2019 (copy enclosed)

Minutes to be received and noted at the 23 July 2019 Meeting of Council:

Budget Review and Finance Committee Meeting held 9 July 2019 (copyenclosed)

Bundarra s355 School of Arts Hall Committee Meeting held 19 June 2019 (copyenclosed)


ORDINARY MEETING OF COUNCIL

Held at 12:30pm 25 June 2019

ROLL CALL

Councillors: Cr M Pearce (Mayor)

Cr R Crouch (Deputy Mayor) Cr R Bell

Cr M Dusting Cr N Ledger

Cr T O’Connor Cr L Sampson

Cr I Strutt Cr T Toomey

Staff: Mr A Hopkins, General Manager

Mr T Seymour, Director Infrastructure & Development Mr S Paul, Chief Financial Officer

Minute Clerk

M I

N U

T E

S


Minutes of the Uralla Shire Council at an Ordinary Meeting held at 12:30pm on 25 June 2019

This is Page 2 of the Minutes of the Uralla Shire Council at an Ordinary Meeting of Council held on 25 June 2019

TABLE OF CONTENTS

1. OPENING & WELCOME ........................................................................................................................... 3 2. PRAYER .................................................................................................................................................. 3 3. ACKNOWLEDGEMENT TO COUNTRY ...................................................................................................... 3 4. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS .......................................... 3 5. DISCLOSURES & DECLARATION OF INTERESTS ........................................................................................ 3 6. CONFIRMATION OF MINUTES ................................................................................................................ 4 7. URGENT, SUPPLEMENTARY & LATE ITEMS OF BUSINESS ........................................................................ 4 8. WRITTEN REPORTS FROM DELEGATES (ACTIVITY SUMMARIES) ............................................................ 4 8. WRITTEN REPORTS FROM DELEGATES (REPORTS TO COUNCIL) ............................................................. 7

Cr Isabel Strutt – Central Northern Regional Libraries (CNRL) Ordinary Meeting 1 May 2019 and North East Zone Public Libraries AGM and Ordinary Meeting held on 30 May 2019. ............................................................... 7

9. MAYORAL MINUTE................................................................................................................................. 7 Minute of Silence in Honour of Arnold Goode ......................................................................................................... 7

10. REPORTS OF COMMITTEES ................................................................................................................... 7 Report 1 – Recommendations of the Budget Review and Finance Committee Meeting held 14 May 2019 ........... 7 Report 2 – Recommendations of Uralla Township and Environs Committee April and May 2019 meetings .......... 9

11. REPORTS TO COUNCIL (SCHEDULED REPORTS) ................................................................................. 10 Report 1 – Cash at Bank and Investments ............................................................................................................ 10 Late Report 2 – Funding Approval Safe and Secure Water Program Bundarra Sewer Scheme .......................... 10 Report 2 – Public Exhibition of Draft Delivery Program 2017-21 and Operational Plan 2019-20 .......................... 11 Report 3 – Review of Council Policies - Update .................................................................................................... 16 Report 4 – Shared Internal Audit Resource ........................................................................................................... 18 Report 5 – Budget Review and Finance Committee Meeting Schedule for 2019-20 ............................................ 19 Report 6 – Continuation of the Uralla Township and Environs Committee ............................................................ 19 Report 7 – Community Grants Program - Individuals 2018-19 .............................................................................. 20 Report 8 – Monthly Report - Library ...................................................................................................................... 21 Report 9 – Monthly Report - Visitor Information Centre ......................................................................................... 21 Report 10 – Schedule of Actions as at 25 June 2019 ............................................................................................ 21 Report 11 – Development Approvals and Refusals for May 2019 ......................................................................... 22 Report 12 – Heritage Advisory Services Summary for June 2019 ........................................................................ 22 Report 13 – Uralla Pedestrian Access Mobility Plan for Public Exhibition ............................................................. 22 Report 14 – Pollution Studies Reduction Program for EPL 1626 (Uralla Sewage Treatment Plant) ..................... 23 Report 15 – Probity Plan and Probity Protocols Template - Light Industrial Subdivision - Rowan Avenue ........... 23

12. LATE REPORTS TO COUNCIL ............................................................................................................... 23 Late Report 1 – Appointment of Acting General Manager ..................................................................................... 23

13. MOTIONS ON NOTICE / QUESTIONS WITH NOTICE ............................................................................ 24 14. CONFIDENTIAL MATTERS ................................................................................................................... 24


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ATTENDANCE Present were the Chairperson Cr M Pearce (Mayor), Cr R Crouch (Deputy Mayor), and Councillors, R Bell,

M Dusting, N Ledger, T O’Connor, L Sampson, I Strutt, T Toomey, General Manager (Mr A Hopkins), Director Infrastructure and Development (Mr T Seymour), Chief Financial Officer (Mr S Paul), Minute Clerk (G Stratton).

1. OPENING & WELCOME The Chair declared the meeting opened at 12:30pm.

2. PRAYER The Chair recited the Uralla Shire Council prayer.

3. ACKNOWLEDGEMENT TO COUNTRY The Uralla Shire Council recognises the traditional custodians of the land on which this meeting is being

held and acknowledge Aboriginal Elders past and present and we pay respect to them and their heritage.

4. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS The Chair advised there were no apologies received. The Chair advised receipt of a request for Leave of Absence from Cr M Pearce and Cr R Crouch.

MOTION (Crs L Sampson / M Dusting) That;

Council accept the Leave of Absence from Cr M Pearce and Cr R Crouch.

01.06/19 CARRIED

5. DISCLOSURES & DECLARATION OF INTERESTS The Chair outlined details of the pecuniary and non-pecuniary Conflict of Interest Declarations received in

relation to the 25 June 2019 Meeting.

COUNCILLOR ITEM OR REPORT

NUMBER PECUNIARY OR NON-PECUNIARY INTEREST

NATURE OF INTEREST

Cr T O’Connor Report of Committee #1

Non-Pecuniary Interest Husband of community member seeking Council sponsorship for the My Community Project Fund application titled "Bundarra Castle Playspace".

Cr T O’Connor Report to Council #3 Pecuniary Interest Two policies (1) "Sub-dividers - Land Valuation and Rates Policy" included in recommendation to be revoked and (2) "Aggregation of parcels of land for rating purposes" (listed on page 251 as Current Policies with a notation of 'priority') are central to my rejected application for aggregation of our two titles for rating purposes in the year 2018/2019.


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6. CONFIRMATION OF MINUTES Minutes to be confirmed at the 25 June 2019 Meeting:

Minutes of Ordinary Meeting held 28 May 2019 (to be confirmed) AMENDMENTS The Chair referred Councillors to the Minutes and called for any amendments.

There were no amendments requested by Councillors.

MOTION (Crs R Crouch / I Strutt) That;

Council adopt the Minutes, as a true and correct record of the Ordinary Meeting held 28 May 2019.

02.06/19 CARRIED Minutes to be received and noted at the 25 June 2019 Meeting:

New England Joint Organisation Meeting held 27 May 2019 Country Mayors Association of New South Wales meeting held 31 May 2019

MOTION (Crs N Ledger / R Crouch) That;

Council receive and note the Minutes of the New England Joint Organisation held 27 May 2019 and the Minutes of the Country Mayors Association of New South Wales meeting held 31 May 2019.

03.06/19 CARRIED

7. URGENT, SUPPLEMENTARY & LATE ITEMS OF BUSINESS The Chair referred Councillors to the urgent, supplementary and/or late items of business recommended

for addition to the published Meeting Agenda. Late Reports to Council: Late Report 1 – Appointment of Acting General Manager Late Report 2 – Funding Approval Safe and Secure Water Program Bundarra Sewer Scheme PROCEDURAL MOTION (Crs T O’Connor / M Dusting) To hear Late Items of Business as additions to the Meeting Agenda. That; The late items of business Late Report 1 – Appointment of Acting General Manager be heard following

Report 15 in the Meeting Agenda and Late Report 2 – Funding Approval Safe and Secure Water Program Bundarra Sewer Scheme be heard prior to Report #2 in the meeting agenda.

04.06/19 CARRIED

8. WRITTEN REPORTS FROM DELEGATES (Activity Summaries)

Councillors provided a verbal account of activities/meetings they have attended for the month.

COUNCILLOR NAME: Mark Dusting COUNCIL MEETING DATE: 25 June 2019

DATE COMMITTEE/MEETING/EVENT LOCATION 28/05/2019 Ordinary Meeting of Council Uralla 11/6/2019 LGNSW Code of Conduct and Code of Meeting Practice

Training Session Uralla

11/6/2019 Budget Review & Finance Committee Meeting Uralla 11/6/2019 Councillor Strategic Planning Workshop Uralla 18/6/2019 New England Weeds Authority Armidale 25/6/2019 Pedestrian Access Mobility Plan Presentation Uralla


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COUNCILLOR NAME: Bob Crouch COUNCIL MEETING DATE: 25 June 2019

DATE COMMITTEE/MEETING/EVENT LOCATION 11/6/2019 LGNSW Code of Conduct and Code of Meeting Practice


11/6/2019 Budget Review & Finance Committee Meeting Uralla 11/6/2019 Councillor Strategic Planning Workshop Uralla 12/6/2019 Meeting regarding Appointment of Interim General

Manager Uralla

15/6/2019 Lions Club Changeover Dinner Bundarra 19/6/2019 Bundarra School of Arts Hall Committee Bundarra 25/6/2019 Pedestrian Access Mobility Plan Presentation Uralla 25/6/2019 Ordinary Meeting of Council Uralla

COUNCILLOR NAME: Levi Sampson COUNCIL MEETING DATE: 25 June 2019



11/6/2019 Budget Review & Finance Committee Meeting Uralla 11/6/2019 Councillor Strategic Planning Workshop Uralla 11/6/2019 UTEC Meeting deferred Uralla 25/6/2019 Pedestrian Access Mobility Plan Presentation Uralla 25/6/2019 Ordinary Meeting of Council Uralla

COUNCILLOR NAME: Natasha Ledger COUNCIL MEETING DATE: 25 June 2019



11/6/2019 Budget Review & Finance Committee Meeting Uralla 11/6/2019 Councillor Strategic Planning Workshop Uralla 25/6/2019 Pedestrian Access Mobility Plan Presentation Uralla 25/6/2019 Ordinary Meeting of Council Uralla

COUNCILLOR NAME: Tara Toomey COUNCIL MEETING DATE: 25 June 2019

DATE COMMITTEE/MEETING/EVENT LOCATION 23/4/2019 Ordinary Meeting of Council Uralla 25/6/2019 Pedestrian Access Mobility Plan Presentation Uralla 25/6/2019 Ordinary Meeting of Council Uralla

COUNCILLOR NAME: Rob Bell COUNCIL MEETING DATE: 25 June 2019



11/6/2019 Budget Review & Finance Committee Meeting Uralla 11/6/2019 Councillor Strategic Planning Workshop Uralla 25/6/2019 Pedestrian Access Mobility Plan Presentation Uralla 25/6/2019 Ordinary Meeting of Council Uralla


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COUNCILLOR NAME: Tom O’Connor COUNCIL MEETING DATE: 25 June 2019

DATE COMMITTEE/MEETING/EVENT LOCATION 4/6/2019 Reviewed Community Grant Application and sent

confirmation e-mail to the Coordinator Community Development and Engagement

Online

11/6/2019 Councillor Training on Codes of Conduct and Meeting Practice Workshop

Uralla

11/6/2019 Budget Review and Finance Committee Uralla 11/6/2019 Councillor Strategic Planning Workshop Uralla 12/6/2019 Interim General Manager Appointment Committee

Meeting Uralla

12/6/2019 Took Self-Assessment of Capabilities and prepared My Development Plan for Professional Development through LGNSW's PD in a Box

Online

25/6/2019 Pedestrian Access Mobility Plan (PAMP) presentation by Constructive Solutions

Uralla

25/6/2019 Ordinary Meeting of Council Uralla

COUNCILLOR NAME: Isabel Strutt COUNCIL MEETING DATE: 25 June 2019

DATE COMMITTEE/MEETING/EVENT LOCATION 30/5/2019 North East Zone Public Libraries AGM and Ordinary

Meeting Armidale

11/6/2019 LGNSW Code of Conduct and Code of Meeting Practice Training Session

Uralla

11/6/2019 Budget Review & Finance Committee Meeting Uralla 11/6/2019 Councillor Strategic Planning Workshop Uralla 25/6/2019 Pedestrian Access Mobility Plan Presentation Uralla 25/6/2019 Ordinary Meeting of Council Uralla COUNCILLOR NAME: Michael Pearce COUNCIL MEETING DATE: 25 June 2019

DATE COMMITTEE/MEETING/EVENT LOCATION 29/5/2019 Mayor's Office – Admin

2AD interview Uralla

30/5/2019 Joint Organisations Workshop Joint Organisations Chairs meeting

Sydney

31/5/2019 Country Mayors Association meeting Sydney 1/6/2019 Uralla Rotary changeover dinner Uralla 3/6/2019 Mayor’s Office – Admin

Waste to Art competition Uralla Armidale

4/6/2019 Mayor’s Office – Admin Uralla 5/6/2019 Mayor’s Office – Admin Uralla 6/6/2019 Mayor’s Office – Admin

Funeral, Arnold Goode Uralla

11/6/2019 Mayor’s Office – Admin. Councillor workshop LGNSW Code of Conduct, Code of Meeting Practice

Uralla

12/6/2019 Mayor’s Office – Admin 2AD interview

Uralla

13/6/2019 Mayor’s Office – Admin Uralla


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16/6/2019 to 19/6/2019

National General Assembly of Local Government Canberra

20/6/2019 Mayor’s Office - Admin Uralla 24/6/2019 Mayor’s Office - Admin Uralla 25/6/2019 Mayor’s Office – Admin

June Council meeting Uralla

8. WRITTEN REPORTS FROM DELEGATES (Reports to Council)Cr Isabel Strutt – Central Northern Regional Libraries (CNRL) Ordinary Meeting 1 May 2019 and North East Zone Public Libraries AGM and Ordinary Meeting held on 30 May 2019.

Submitted by: Cr Isabel Strutt Reference/Subject: 1. Central Northern Regional Libraries (CNRL) Ordinary Meeting held on 1

May 2019; and2. North East Zone Public Libraries AGM and Ordinary Meeting held on 30

May 2019

COUNCILLOR’S RECOMMENDATION: That Council receive and note the report.

MOTION (Crs I Strutt / M Dusting) That Council receive and note the report.

05.06/19 CARRIED

9. MAYORAL MINUTESubmitted by: Mayor, Cr Michael Pearce Reference/Subject: Minute of Silence in Honour of Arnold Goode

MAYOR’S RECOMMENDATION: That Council observe one minute of silence to honour the memory of Arnold Goode, who passed away on 31st May 2019.

MOTION (Crs L Sampson / N Ledger) That Council observe one minute of silence to honour the memory of Arnold Goode, who passed away on 31st May 2019.

06.06/19 CARRIED

10. REPORTS OF COMMITTEES

Department General Manager’s Office Submitted by: Senior Executive Officer Reference/Subject: Report 1 – Recommendations of the Budget Review and Finance Committee

Meeting held 14 May 2019

Cr T O’Connor, having previously declared a conflict of interest, left the meeting at 12:47pm.

COMMITTEE’S RECOMMENDATION: That Council:

1. Receive and note the confirmed minutes of the Budget Review and Finance Committee Meetingheld on 14 May 2019, contained at Attachment A.

2. Receive the following recommendations made by the Committee:

a. That the Committee recommend to Council that:1. Written support be given to the Uralla Shire Business Chamber to lodge a

funding application in accordance with the My Community Projects fund,


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administered by the NSW State Government, for the construction of a public amenity (toilet) in the public car park area behind the north facing shops along Bridge Street, between Salisbury and Hill Streets.

2. The written support is to note that: a) Council will not be held liable for any monetary contribution

toward the project should the total capital cost of: the toilet facility; the associated site works (such as concrete pad); and connection to utility services (including water, sewer and electricity) exceeds $200,000; and

b) If the application is successful, Council will make the final determination about which public amenity asset is selected for purchase, where the asset is positioned and all matters associated with existing Council assets (such as roadways and water/sewer services);

c) That Council be informed of the impact of the cost of maintenance and ongoing depreciation of the amenity on the Long Term Financial Plan.

3. Thank the Chamber for taking this initiative.

b. That the Committee recommend to Council that: 1. Written support be provided to community member Marcella O’Connor to

lodge a funding application in accordance with the My Community Projects fund, administered by the NSW State Government, for the improvement of the Bundarra Playground, Court Street Bundarra, titled “Bundarra Castle Playspace” Project; and

2. The written support is to note that: a) Council will not make any capital monetary contribution toward

the project; b) If the application is successful, Council will make the final

determination about which asset is selected for purchase, where the asset is positioned and all matters associated with existing Council assets;

c) That Council be informed of the impact of the cost of maintenance, insurance and ongoing depreciation on the Long Term Financial Plan.

3. Thank Mrs O’Connor for taking this initiative.

3. Note the recommendations made by the Committee above are being progressed by council staff.

MOTION (Crs I Strutt / T Toomey) That Council; 1. Receive and note the confirmed minutes of the Budget Review and Finance Committee Meeting

held on 14 May 2019, contained at Attachment A.

2. Receive the following recommendations made by the Committee:

a. That the Committee recommend to Council that: 1. Written support be given to the Uralla Shire Business Chamber to lodge a

funding application in accordance with the My Community Projects fund, administered by the NSW State Government, for the construction of a public amenity (toilet) in the public car park area behind the north facing shops along Bridge Street, between Salisbury and Hill Streets.

2. The written support is to note that: a) Council will not be held liable for any monetary contribution

toward the project should the total capital cost of: the toilet


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facility; the associated site works (such as concrete pad); and connection to utility services (including water, sewer and electricity) exceeds $200,000; and

b) If the application is successful, Council will make the finaldetermination about which public amenity asset is selected forpurchase, where the asset is positioned and all matters associatedwith existing Council assets (such as roadways and water/sewerservices);

c) That Council be informed of the impact of the cost of maintenanceand ongoing depreciation of the amenity on the Long TermFinancial Plan.

3. Thank the Chamber for taking this initiative.

b. That the Committee recommend to Council that:1. Written support be provided to community member Marcella O’Connor to

lodge a funding application in accordance with the My Community Projectsfund, administered by the NSW State Government, for the improvement ofthe Bundarra Playground, Court Street Bundarra, titled “Bundarra CastlePlayspace” Project; and

2. The written support is to note that:a) Council will not make any capital monetary contribution toward

the project;b) If the application is successful, Council will make the final

determination about which asset is selected for purchase, wherethe asset is positioned and all matters associated with existingCouncil assets;

c) That Council be informed of the impact of the cost of maintenance,insurance and ongoing depreciation on the Long Term FinancialPlan.

3. Thank Mrs O’Connor for taking this initiative.

3. Note the recommendations made by the Committee above are being progressed by councilstaff; and

4. That council staff place a notice in the Council Newsletter to advise the community of bothprojects.

07.06/19 CARRIED

Cr T O’Connor was absent at the time of voting.

Cr T O’Connor returned to the meeting at 12:50pm.

Department Infrastructure and Development Submitted by: Manager Development and Planning Reference/Subject: Report 2 – Recommendations of Uralla Township and Environs Committee

April and May 2019 meetings

COMMITTEE’S RECOMMENDATION: That Council resolve to:

1. Receive and note the minutes of the 9th April and 14th May 2019 meetings of the UrallaTownship and Environs Committee, and

2. Endorse the officer’s recommendations that;a. Council take no action regarding the war museum items.b. Consideration of primitive camping needs be undertaken as part of the open spaces

strategy development.c. UTEC recommendations regarding the Bridge Street High Pedestrian Activity Concept

Plan be considered at the time of the development of the Detailed Design.


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MOTION (Crs T O’Connor / I Strutt) That Council resolve to:

1. Receive and note the minutes of the 9th April and 14th May 2019 meetings of the UrallaTownship and Environs Committee, and

2. Endorse the officer’s recommendations that;a. Council take no action regarding the war museum items.b. Consideration of primitive camping needs be undertaken as part of the open spaces

strategy development.c. UTEC recommendations regarding the Bridge Street High Pedestrian Activity Concept

Plan be considered at the time of the development of the Detailed Design.

08.06/19 CARRIED

11. REPORTS TO COUNCIL (Scheduled Reports)

Department: Organisational Services – Finance Submitted by: Chief Financial Officer Reference/Subject: Report 1 – Cash at Bank and Investments

OFFICER’S RECOMMENDATION: That;

1. Council note the cash position as at 31 May, 2019 consisting of cash and overnight funds of$3,257,062, term deposits of $13,550,000 totalling $16,807,062 of readily convertible funds.

2. Council note the loan position as at 31 May, 2019 totalling $2,423,893.

MOTION (Crs T O’Connor / M Dusting) That;

1. Council note the cash position as at 31 May, 2019 consisting of cash and overnight funds of$3,257,062, term deposits of $13,550,000 totalling $16,807,062 of readily convertible funds.

2. Council note the loan position as at 31 May, 2019 totalling $2,423,893.

09.06/19 CARRIED

Department: Infrastructure & Regulation Submitted by: Manager Waste, Water and Sewer Services Reference/Subject: Late Report 2 – Funding Approval Safe and Secure Water Program Bundarra

Sewer Scheme

OFFICER’S RECOMMENDATION: That Council:

1. Note the advice from Hon. Minister Melissa Pavey MP regarding revised NSW Governmentfunding of up to $6.557 million to complete the Bundarra Sewerage Scheme; and

2. Authorise the General Manager to undertake the necessary negotiations to extinguish thefunding agreement with Infrastructure NSW enter into a new funding agreement with NSWDepartment of Industry – Water.

MOTION (Crs T O’Connor / I Strutt) That Council:

1. Note the advice from Hon. Minister Melissa Pavey MP regarding revised NSW Governmentfunding of up to $6.557 million to complete the Bundarra Sewerage Scheme; and

2. Authorise the General Manager to undertake the necessary negotiations to extinguish thefunding agreement with Infrastructure NSW and enter into a new funding agreement with NSWDepartment of Industry – Water.

10.06/19 CARRIED


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Department: General Manager’s Office Submitted by: Chief Financial Officer Reference/Subject: Report 2 – Public Exhibition of Draft Delivery Program 2017-21 and

Operational Plan 2019-20

OFFICER’S RECOMMENDATION 1: 1. That in accordance with Sections 533, 534, 535 and 536 of the Local Government Act 1993,

Council make and levy the rates and annual charges for 2019-20 as set out below: a) That in relation to Ordinary Rates, Council apply the 2.7% rate increase as determined by

the Independent Pricing and Regulatory Tribunal; b) That pursuant to Section 494 of the NSW Local Government Act 1993, Council make and

levy the following Ordinary Rates for the year 1 July 2019 to 30 June 2020:

Category & Sub-Category Base Amount $ Base Amount % Ad-Valorem Rate in the $

Farmland $290.00 8.18% 0.3753 Residential – Ordinary $290.00 45.93% 0.3753 Residential – Rural $290.00 31.13% 0.3753 Business $290.00 41.20% 0.3753 Mining $290.00 0.00% 0.3753

c) That in relation to water supply charges and pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following charges on all consumers connected to, or capable of being connected to, the Uralla or Bundarra water supply systems for water supply services for the year 1 July 2019 to 30 June 2020:

Location Water Supply Access Charges Uralla Water $341.00 Bundarra Water $341.00 Water Supply Consumption Charges per KL Uralla Water $2.47 Bundarra Water $2.47

d) That in relation to sewerage service charges pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following rates and charges on all residential consumers connected to, or capable of being connected to, the Uralla or Bundarra sewer system for sewerage services for the year 1 July 2019 to 30 June 2020:

Location Residential Sewer Access Charges Uralla Sewerage $601.00 Bundarra Sewerage

e) That in relation to sewerage service charges pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following rates and charges on all non-residential consumers connected to, or capable of being connected to, the Uralla or Bundarra sewer systems for sewerage services for the year 1 July 2019 to 30 June 2020:

Location and charge Non-Residential Sewer Access Charges Uralla Sewerage – Access $420.00 Bundarra Sewerage – Access Sewer Usage Charges per KL Uralla Sewerage – Usage $1.31 Bundarra Sewerage – Usage


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f) That in relation to trade waste charges pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following rates and charges on all non-residential consumers connected to, or capable of being connected to, the Uralla or Bundarra sewer systems for trade waste services for the year 1 July 2019 to 30 June 2020:

Location and charge Trade Waste Annual Charges Uralla Sewerage – Access $77.50 Bundarra Sewerage – Access Trade Waste Usage Charge per KL Uralla Sewerage – Usage $1.40 Bundarra Sewerage – Usage

g) That in relation to the sewerage service charges for Bundarra noted at (d), (e), and (f) above, Council has determined, in accordance with resolution X09.03/19 that Council “lift the charge for the coming Financial Year (2019/2020) and reapply it from the financial year after the additional required funding (for the implementation of the Bundarra Sewerage Scheme) is secured”. However, should additional funding be secured prior to 30 June 2019 then the following charges will apply:

1. Residential sewer service charge – Bundarra Sewerage 2. Non-residential sewer service charge – Bundarra Sewerage 3. Non-residential sewer usage charges per KL – Bundarra Sewerage 4. Trade waste access charges – Bundarra Sewerage 5. Trade waste usage charge per KL – Bundarra Sewerage

h) That in relation to stormwater management services (drainage charges) pursuant to

Section 496A of the NSW Local Government Act 1993, Council make and levy the following annual charge on all urban residential, business and industrial lots with impervious surfaces for stormwater management services for the year 1 July 2019 to 30 June 2020:

Charge per Lot Stormwater Service Management Charge Urban residential levy $25.00 Urban strata residential levy $12.50 Charge per 350m2 Urban Business and industrial $25.00

i) That in relation to waste management facilities pursuant to Sections 501 of the NSW Local Government Act 1993, Council make and levy the following annual charge on all rateable properties as a waste management facility fee for the year 1 July 2019 to 30 June 2020:

Description Charge Waste Facility Fee $224.00

j) That in relation to waste management charges pursuant to Sections 496 of the NSW Local Government Act 1993, Council make and levy the following annual charges for the provision of waste management collection services on each parcel of rateable land for which services are available for the year 1 July 2019 to 30 June 2020:

Waste Charge Description Residential Charge Uralla Residential $342.00 Bundarra Residential $342.00 Invergowrie Residential $342.00 Additional Recycling Bin $118.00


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k) That in relation to waste management charges pursuant to Sections 503(2) of the NSW Local Government Act 1993, Council make and levy the following annual charges for the removal of material from non-rateable properties for the year 1 July 2019 to 30 June 2020:

Waste Charge Description Non-Rateable Charge Uralla Non-Rateable $342.00 Bundarra Non-Rateable $342.00 Additional Recycling Bin $118.00

l) That in relation to waste management charges pursuant to Sections 501 of the NSW Local Government Act 1993, Council make and levy the following annual charges for the removal of material from non-residential properties for the year 1 July 2019 to 30 June 2020:

Waste Charge Description Non Residential Charge Uralla Commercial – Large $256.00 Bundarra Commercial – Small $197.00 Bundarra Commercial – Large $256.00

m) That in relation to environmental levy pursuant to Sections 501 of the NSW Local

Government Act 1993, Council make and levy the following annual charges on every rateable assessment in the Shire for Environmental Levy for the year 1 July 2019 to 30 June 2020:

Description Charge Environmental Levy $81.00

n) That the interest rate on overdue rates and charges, pursuant to Section 566(3) of the NSW Local Government Act 1993, be the maximum rate of interest payable on overdue rates and charges for the 2019-2020 rating year of 7.5% as determined by the Office of Local Government.

PROCEDURAL MOTION (Crs T O’Connor / L Sampson) To move to Committee of the Whole

11.06/19 CARRIED Councillors held a detailed discussion in committee regarding the report. PROCEDURAL MOTION (Crs T O’Connor / I Strutt) To resume Standing Orders

12.06/19 CARRIED

The Chair outlined details of the discussion held in committee. MOTION (Crs T O’Connor / L Sampson) That Council:

1. In accordance with Sections 533, 534, 535 and 536 of the Local Government Act 1993, make and levy the rates and annual charges for 2019-20 as set out below: a) That in relation to Ordinary Rates, Council apply the 2.7% rate increase as determined by

the Independent Pricing and Regulatory Tribunal; b) That pursuant to Section 494 of the NSW Local Government Act 1993, Council make and

levy the following Ordinary Rates for the year 1 July 2019 to 30 June 2020:


Resolution Number



Category & Sub-Category Base Amount $ Base Amount % Ad-Valorem Rate in the $

Farmland $290.00 8.18% 0.3753 Residential – Ordinary $290.00 45.93% 0.3753 Residential – Rural $290.00 31.13% 0.3753 Business $290.00 41.20% 0.3753 Mining $290.00 0.00% 0.3753

c) That in relation to water supply charges and pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following charges on all consumers connected to, or capable of being connected to, the Uralla or Bundarra water supply systems for water supply services for the year 1 July 2019 to 30 June 2020:

Location Water Supply Access Charges Uralla Water $341.00 Bundarra Water $341.00 Water Supply Consumption Charges per kL Uralla Water $2.47 Bundarra Water $2.47

d) That in relation to sewerage service charges pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following rates and charges on all residential consumers connected to, or capable of being connected to, the Uralla or Bundarra sewer system for sewerage services for the year 1 July 2019 to 30 June 2020:

Location Residential Sewer Access Charges Uralla Sewerage $601.00 Bundarra Sewerage

e) That in relation to sewerage service charges pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following rates and charges on all non-residential consumers connected to, or capable of being connected to, the Uralla or Bundarra sewer systems for sewerage services for the year 1 July 2019 to 30 June 2020:

Location and charge Non-Residential Sewer Access Charges Uralla Sewerage – Access $420.00 Bundarra Sewerage – Access Sewer Usage Charges per kL Uralla Sewerage – Usage $1.31 Bundarra Sewerage – Usage

f) That in relation to trade waste charges pursuant to Sections 501 and 502 of the NSW Local Government Act 1993, Council make and levy the following rates and charges on all non-residential consumers connected to, or capable of being connected to, the Uralla or Bundarra sewer systems for trade waste services for the year 1 July 2019 to 30 June 2020:

Location and charge Trade Waste Annual Charges Uralla Sewerage – Access $77.50 Bundarra Sewerage – Access Trade Waste Usage Charge per kL Uralla Sewerage – Usage $1.40 Bundarra Sewerage – Usage


Resolution Number



g) That in relation to the sewerage service charges for Bundarra noted at (d), (e), and (f) above, Council has determined, in accordance with resolution X09.03/19 that Council “lift the charge for the coming Financial Year (2019/2020) and reapply it from the financial year after the additional required funding (for the implementation of the Bundarra Sewerage Scheme) is secured”. However, since additional funding is not able to be secured prior to 30 June 2019 the following charges will not apply:

1. Residential sewer service charge – Bundarra Sewerage 2. Non-residential sewer service charge – Bundarra Sewerage 3. Non-residential sewer usage charges per kL – Bundarra Sewerage 4. Trade waste access charges – Bundarra Sewerage 5. Trade waste usage charge per kL – Bundarra Sewerage

h) That in relation to stormwater management services (drainage charges) pursuant to

Section 496A of the NSW Local Government Act 1993, Council make and levy the following annual charge on all urban residential, business and industrial lots with impervious surfaces for stormwater management services for the year 1 July 2019 to 30 June 2020:

Charge per Lot Stormwater Service Management Charge Urban residential levy $25.00 Urban strata residential levy $12.50 Charge per 350m2 Urban Business and industrial $25.00

i) That in relation to environmental levy pursuant to Section 501 of the NSW Local Government Act 1993, Council make and levy the following annual charge on all rateable properties as an environmental levy for the year 1 July 2019 to 30 June 2020:

Description Charge Environmental Levy $305.00

j) That in relation to waste management charges pursuant to Sections 496 of the NSW Local Government Act 1993, Council make and levy the following annual charges for the provision of waste management collection services on each parcel of rateable land for which services are available for the year 1 July 2019 to 30 June 2020:

Waste Charge Description Residential Charge Uralla Residential $342.00 Bundarra Residential $342.00 Invergowrie Residential $342.00 Additional Recycling Bin $118.00

k) That in relation to waste management charges pursuant to Sections 503(2) of the NSW Local Government Act 1993, Council make and levy the following annual charges for the removal of material from non-rateable properties for the year 1 July 2019 to 30 June 2020:

Waste Charge Description Non-Rateable Charge Uralla Non-Rateable $342.00 Bundarra Non-Rateable $342.00 Additional Recycling Bin $118.00

l) That in relation to waste management charges pursuant to Sections 501 of the NSW Local Government Act 1993, Council make and levy the following annual charges for the removal of material from non-residential properties for the year 1 July 2019 to 30 June 2020:


Resolution Number



Waste Charge Description Non Residential Charge Uralla Commercial – Large $256.00 Bundarra Commercial – Small $197.00 Bundarra Commercial – Large $256.00

m) That the interest rate on overdue rates and charges, pursuant to Section 566(3) of the NSW Local Government Act 1993, be the maximum rate of interest payable on overdue rates and charges for the 2019-2020 rating year of 7.5% as determined by the Office of Local Government; and

2. On page 162 of the Operational Plan, as it appears in the June 2019 Business Paper, immediately under the table titled “Trade Waste Charges – Non-Residential”, remove the paragraph commencing with “In relation to the sewerage service charges for Bundarra noted above…” in its entirety, including the five line items, numbered from 1 to 5, immediately below the paragraph.

3. That the Building Inspections (including Compliance and Occupation Certificates) Inspection fee be amended to $205.30.

4. On pages 163 and 165 of the Operational Plan, as it appears in the June 2019 Business Paper, the Waste Facility Fee and the Environmental Levy be combined to align with the charge as it appears on the annual rates notice.

13.06/19 CARRIED OFFICER’S RECOMMENDATION 2: 1. That Council:

a. Approve expenditure and vote funds as detailed in the combined Draft 2017-2021 Delivery Program and 2019-20 Operational Plan, contained at Attachment A, in accordance with Part 9, Division 5, clause 211(2) of the Local Government (General) Regulation 2005.

b. Adopt the combined 2017-2021 Delivery Program and 2019-20 Operational Plan, including the 2019-20 Statement of Revenue Policy incorporating the annual budget and fees and charges.

MOTION (Crs I Strutt / L Sampson) 1. That Council:

a. Approve expenditure and vote funds as detailed in the combined Draft 2017-2021 Delivery Program and 2019-20 Operational Plan, contained at Attachment A, in accordance with Part 9, Division 5, clause 211(2) of the Local Government (General) Regulation 2005.

b. Adopt the combined 2017-2021 Delivery Program and 2019-20 Operational Plan, as amended, including the 2019-20 Statement of Revenue Policy incorporating the annual budget and fees and charges.

14.06/19 CARRIED

Department: Corporate Services Submitted by: Acting Coordinator Governance and Risk Reference/Subject: Report 3 – Review of Council Policies - Update

Cr T O’Connor, having previously declared a conflict of interest, left the meeting at 1:42pm.

OFFICER’S RECOMMENDATION: That Council; 1. Receive and note this report; and

2. Confirm revocation in accordance with S164(5) of the Local Government Act 1993 of the following policies identified as no longer required, as noted in this report:


Resolution Number



a. That the following 9 policies in Community Care be revoked on the basis of being obsolete or superseded as detailed in this report:

• Policy: Advocacy 2013 • Policy: Assessment 2013 • Policy: Care Plan Development and Delivery 2013 • Policy: Community Service Delivery of Aged and Disabled Services 2013 • Policy: Consumer Independence 2013 • Policy: Physical Resources 2013 • Policy: Service Access 2013 • Policy: Service User Reassessment 2013 • Policy: Service User Referral 2013

b. That the following policies in Corporate Services be revoked on the basis of being

obsolete, superseded or non-compliant, as detailed in this report: • Rules and Procedures for the Conduct of Occupational Health and Safety

Meetings • OH&S Workplace Inspection Policy 2013 • Policy: Regulatory Compliance 2013 • Policy: Confidentiality of Information 2015 • Policy: Conflicts of Interest 2015 • Policy: Travel Interstate and Overseas 2013 • Subdividers – Land Valuations and Rates Policy 2013

PROCEDURAL MOTION (Crs T Toomey / R Crouch) To move to Committee of the Whole

15.06/19 CARRIED Councillors held a detailed discussion in committee regarding the report. PROCEDURAL MOTION (Crs L Sampson / T Toomey) To resume Standing Orders

16.06/19 CARRIED

The Chair outlined details of the discussion held in committee. FORESHADOWED MOTION (Crs R Crouch / T Toomey) That Council; 1. Receive and note the report; and

2. Conduct a workshop in four months’ time to review council’s policy landscape. MOTION (Crs L Sampson / I Strutt) That Council; 1. Receive and note this report; and

2. Confirm revocation in accordance with S165 of the Local Government Act 1993 of the following policies identified as no longer required, as noted in this report:

a. That the following 9 policies in Community Care be revoked on the basis of being obsolete or superseded as detailed in this report:

• Policy: Advocacy 2013 • Policy: Assessment 2013 • Policy: Care Plan Development and Delivery 2013 • Policy: Community Service Delivery of Aged and Disabled Services 2013 • Policy: Consumer Independence 2013


Resolution Number



• Policy: Physical Resources 2013 • Policy: Service Access 2013 • Policy: Service User Reassessment 2013 • Policy: Service User Referral 2013

b. That the following policies in Corporate Services be revoked on the basis of being obsolete, superseded or non-compliant, as detailed in this report:

• Rules and Procedures for the Conduct of Occupational Health and Safety Meetings

• OH&S Workplace Inspection Policy 2013 • Policy: Regulatory Compliance 2013 • Policy: Confidentiality of Information 2015 • Policy: Conflicts of Interest 2015 • Policy: Travel Interstate and Overseas 2013 • Subdividers – Land Valuations and Rates Policy 2013

3. That a council policy addressing Section 531(B) and 548(A) be drafted as a matter of priority; and

4. That council hold additional workshops to continue review of council’s policy landscape.

17.06/19 The MOTION was PUT and CARRIED without further debate

Cr T Toomey and Cr R Crouch requested that their votes against the motion be recorded.

Cr T O’Connor was absent at the time of voting. Cr T O’Connor returned to the meeting at 2:19pm.

PROCEDURAL MOTION (Crs M Dusting / M Pearce) Meeting Adjournment (2:21pm to 2:31pm).

18.06/19 CARRIED Department: General Manager’s Office Submitted by: General Manager Reference/Subject: Report 4 – Shared Internal Audit Resource

OFFICER’S RECOMMENDATION: That Council; 1. Participate in a shared service arrangement for the provision of internal audit services as

detailed in this report 2. Utilise the $30,000 allocated for internal audit services in the adopted Draft Operational Plan

2019-20 to facilitate 1., above. MOTION (Crs R Crouch / T O’Connor) That Council; 1. Approve the participation of Council in a ‘shared service’ arrangement with Armidale Regional

Council, and other councils, for the provision of Internal Audit Services, noting that the resource(s) for these services will be employed by Armidale Regional Council (ARC);

2. Note that the budgeted internal fee ($30,000 in the 2019/20 financial year) for internal audit services is to be allocated for this purpose;

3. Advise ARC that Council’s participation in the shared service arrangement is conditional upon the Internal Audit employee(s) of ARC being the provider of the professional internal audit services, as opposed to managing the outsourcing of those services, unless otherwise approved by the USC General Manager.

19.06/19 CARRIED


Resolution Number



Department: General Manager’s Office Submitted by: General Manager Reference/Subject: Report 5 – Budget Review and Finance Committee Meeting Schedule for

2019-20

OFFICER’S RECOMMENDATION: That Council

1. Determine that the Budget Review and Finance Committee meet on a quarterly basis during2019-20, to be held in the Council Chambers commencing at 12:30pm, with the schedule ofmeeting dates for the 2019-20 financial year as follows:

Tuesday, 6 August 2019 Tuesday, 12 November 2019 Tuesday, 11 February 2020 Tuesday, 12 May 2019

2. Publish the above schedule of Committee meetings in Council’s newsletter, website, socialmedia, and in local print; and

3. Convene further meetings of the Budget Review and Finance Committee to the above scheduleas required.

PROCEDURAL MOTION (Crs T O’Connor / M Dusting) To move to Committee of the Whole

20.06/19 CARRIED

Councillors held a detailed discussion in committee regarding the report.

PROCEDURAL MOTION (Crs N Ledger / R Crouch) To resume Standing Orders

21.06/19 CARRIED

The Chair outlined details of the discussion held in committee.

MOTION (Crs N Ledger / L Sampson) That Council;

1. Determine that the Budget Review and Finance Committee meet on a bi-monthly basis during2019-20, to be held in the Council Chambers commencing at 12:30pm, with the schedule ofmeeting dates for the 2019-20 financial year as follows: Tuesday, 9 July 2019 Tuesday, 10 September 2019 Tuesday, 12 November 2019 (No meeting scheduled for January 2020) Tuesday, 11 February 2020 Tuesday, 14 April 2020 Tuesday, 9 June 2020

2. Publish the above schedule of Committee meetings in Council’s newsletter, website, socialmedia, and in local print; and

3. Convene further meetings of the Budget Review and Finance Committee to the above scheduleas required.

22.06/19 CARRIED

Department: General Manager’s Office Submitted by: General Manager Reference/Subject: Report 6 – Continuation of the Uralla Township and Environs Committee


Resolution Number



OFFICER’S RECOMMENDATION: That Council, Option A

a) Extend the term of the Uralla Township and Environs Committee (UTEC), including all current members, to June 30 2020.

b) Retain Mr Kent Mayo as the Chairperson of UTEC if Mr Mayo so wishes to continue in the role. Or b) Appoint another Chairperson for UTEC and thank, by way of Mayoral letter and public notice in

the Council Newsletter, Mr Mayo for his services to UTEC.

or

Option B a) Retain the (UTEC), including its current members, as an advisory body only, to be called upon on

a case by case basis at the instigation of Council. b) Amend, by resolution of Council at the July 2019 Ordinary Meeting, the Constitution of UTEC to

reflect a)

or

Option C Disband UTEC and thank, by way of Mayoral letters and public notice in the Council Newsletter, its committee members for their services to UTEC and to the community.

PROCEDURAL MOTION (Crs T O’Connor / L Sampson) To move to Committee of the Whole

23.06/19 CARRIED Councillors held a detailed discussion in committee regarding the report.

Cr R Bell left the meeting at 3:17pm.

Cr R Bell returned to the meeting at 3:19pm. PROCEDURAL MOTION (Crs T Toomey / N Ledger) To resume Standing Orders

24.06/19 CARRIED

The Chair outlined details of the discussion held in committee. MOTION (Crs N Ledger / T O’Connor) That Council: a) Extend the term of the Uralla Township and Environs Committee (UTEC), including all current

members, to June 30 2020. b) Invite the committee to recommend a member of the committee for appointment as the

Chairperson for the coming year; c) Authorise its delegates to the committee to explain the benefits of bi-monthly meetings to the

committee; and d) Re-adopt the Uralla Township and Environs Committee Constitution 2018.

25.06/19 CARRIED

Department: Corporate Services Submitted by: Coordinator Community Development and Engagement Reference/Subject: Report 7 – Community Grants Program - Individuals 2018-19

Cr L Sampson left the meeting at 3:23pm.


Resolution Number



OFFICER’S RECOMMENDATION: That Council approve one Community Grant under the “Individuals” category to Mrs Sonia Frost to the

value of $300. MOTION (Crs T O’Connor / N Ledger) That Council approve one Community Grant under the “Individuals” category to Mrs Sonia Frost to the

value of $300.

26.06/19 CARRIED

Cr L Sampson was absent at the time of voting.

Department: Corporate Services Submitted by: Coordinator Community Development & Engagement Reference/Subject: Report 8 – Monthly Report - Library

OFFICER’S RECOMMENDATION: That the report be received and noted. Cr L Sampson returned to the meeting at 3:25pm. MOTION (Crs I Strutt / M Dusting ) That the report be received and noted.

27.06/19 CARRIED

Department: Corporate Services Submitted by: Tourism Promotions and Operations Officer Reference/Subject: Report 9 – Monthly Report - Visitor Information Centre

OFFICER’S RECOMMENDATION: That the report be received and noted. MOTION (Crs T O’ Connor / N Ledger) That the report be received and noted.

28.06/19 CARRIED

Department: General Manager’s Office Submitted by: Senior Executive Officer Reference/Subject: Report 10 – Schedule of Actions as at 25 June 2019

Cr T O’Connor left the meeting at 3:27pm.

OFFICER’S RECOMMENDATION: That Council receive and note the Schedule of Actions as at 25 June 2019. PROCEDURAL MOTION (Crs T Toomey / I Strutt) To move to Committee of the Whole

29.06/19 CARRIED Cr T O’ Connor returned to the meeting at 3:28pm.

Councillors held a detailed discussion in committee regarding the report. PROCEDURAL MOTION (Crs R Bell / I Strutt) To resume Standing Orders

30.06/19 CARRIED


Resolution Number



The Chair outlined details of the discussion held in committee. MOTION (Crs I Strutt / L Sampson) That Council receive and note the Schedule of Actions as at 25 June 2019.

31.06/19 CARRIED

Department: Infrastructure & Development Submitted by: Director of Infrastructure & Development Reference/Subject: Report 11 – Development Approvals and Refusals for May 2019

OFFICER’S RECOMMENDATION: That Council receive and note the development approvals and refusals for May 2019. MOTION (Crs T O’Connor / M Dusting) That Council receive and note the development approvals and refusals for May 2019.

32.06/19 CARRIED

Department: Infrastructure & Development Submitted by: Director Infrastructure & Development Reference/Subject: Report 12 – Heritage Advisory Services Summary for June 2019

OFFICER’S RECOMMENDATION: That the Heritage Advisory Services Summary for June 2019 be received and noted by Council. MOTION (Crs I Strutt / R Crouch) That the Heritage Advisory Services Summary for June 2019 be received and noted by Council.

33.06/19 CARRIED

Department: Infrastructure & Development Submitted by: Director Infrastructure & Development Reference/Subject: Report 13 – Uralla Pedestrian Access Mobility Plan for Public Exhibition

OFFICER’S RECOMMENDATION: That the Draft Uralla Pedestrian Access Mobility Plan – June 2019 be placed on public exhibition for 21

days. PROCEDURAL MOTION (Crs T O’Connor / M Dusting) To move to Committee of the Whole

34.06/19 CARRIED Councillors held a detailed discussion in committee regarding the report. PROCEDURAL MOTION (Crs T O’Connor / N Ledger) To resume Standing Orders

35.06/19 CARRIED

The Chair outlined details of the discussion held in committee. MOTION (Crs T O’Connor / M Dusting) That the Draft Uralla Pedestrian Access Mobility Plan – June 2019 as amended by information provided

during the workshop be placed on public exhibition for 21 days.

36.06/19 CARRIED


Resolution Number



Department: Infrastructure and Development Submitted by: Manager Waste, Water and Sewer Services Reference/Subject: Report 14 – Pollution Studies Reduction Program for EPL 1626 (Uralla

Sewage Treatment Plant)

OFFICER’S RECOMMENDATION: That Council: 1. Accept the recommendations outlined in the “Review of Uralla Shire Sewer Reticulation

Maintenance and Monitoring Report” dated 13 May 2019 prepared by Tonkin Consulting as summarised in Table 1 and Table 2 as attached to this report; and

2. Approve $138,000 as a variation to the water and sewerage budgets for the 2019/2020 Financial Year for the items identified for implementation in the 2019/2020 Financial Year.

MOTION (Crs R Crouch / N Ledger) That Council: 1. Accept the recommendations outlined in the “Review of Uralla Shire Sewer Reticulation

Maintenance and Monitoring Report” dated 13 May 2019 prepared by Tonkin Consulting as summarised in Table 1 and Table 2 as attached to this report; and

2. Approve $138,000 as a variation to the water and sewerage budgets for the 2019/2020 Financial Year at the Quarterly Budget Review for the items identified for implementation in the 2019/2020 Financial Year.

37.06/19 CARRIED

Department: Infrastructure & Development Submitted by: Director Infrastructure & Development Reference/Subject: Report 15 – Probity Plan and Probity Protocols Template - Light Industrial

Subdivision - Rowan Avenue

OFFICER’S RECOMMENDATION: That the Probity Plan and Probity Protocols template for the Marketing and Sale of Stage 1 Subdivision –

Lot 14 DP 787477 be approved. MOTION (Crs I Strutt / N Ledger) That the Probity Plan and Probity Protocols template for the Marketing and Sale of Stage 1 Subdivision –

Lot 14 DP 787477 be approved.

38.06/19 CARRIED

12. LATE REPORTS TO COUNCIL

Department: General Manager Submitted by: General Manager Reference/Subject: Late Report 1 – Appointment of Acting General Manager

OFFICER’S RECOMMENDATION: That Council 1. Appoint David Aber as a consultant, for the 1st and 2nd of July 2019, and then as Acting General

Manager, commencing 3 July 2019, in accordance with provisions of the Local Government Act 1993 as identified in this report and on the basis of the terms and remuneration detailed in Attachment B, for a period until a new General Manager is appointed.

2. In accordance with the Local Government Act 1993 Sections 377, 378, 379 and 381, delegates to the Acting General Manager the following functions: a) To carry out the regular services and operations of the Council within the sums voted by the

Council for expenditure thereon and in accordance with the resolutions of the Council. To authorise variations of expenditure on individual line items and jobs which make up voted


Resolution Number



project/program items in Council’s adopted budget, subject to the total voted expenditure in the project/program items not being exceeded.

b) To exercise and implement the powers, authorities, duties and functions of the Council under the local Government Act and any other Act of Parliament of any rule, regulation, ordinance or by-law under or pursuant to any such Act but subject to Section 377 of the Local Government Act.

MOTION (Crs T O’Connor / I Strutt) That Council: 1. Appoint David Aber as a consultant, for the 1st and 2nd of July 2019, and then as Acting General

Manager, commencing 3 July 2019, in accordance with provisions of the Local Government Act 1993 as identified in this report and on the basis of the terms and remuneration detailed in Attachment B, for a period until a new General Manager is appointed.

2. In accordance with the Local Government Act 1993 Sections 377, 378, 379 and 381, delegates to the Acting General Manager the following functions: a) To carry out the regular services and operations of the Council within the sums voted by the

Council for expenditure thereon and in accordance with the resolutions of the Council. To authorise variations of expenditure on individual line items and jobs which make up voted project/program items in Council’s adopted budget, subject to the total voted expenditure in the project/program items not being exceeded.

b) To exercise and implement the powers, authorities, duties and functions of the Council under the local Government Act and any other Act of Parliament of any rule, regulation, ordinance or by-law under or pursuant to any such Act but subject to Section 377 of the Local Government Act.

39.06/19 CARRIED

13. MOTIONS ON NOTICE / QUESTIONS WITH NOTICE There were no Notices of Motion or Questions with Notice addressed to the 25 June Meeting.

14. CONFIDENTIAL MATTERS There were no Confidential matters.

CLOSURE OF MEETING The meeting was closed at: 4:18pm

COUNCIL MINUTES CONFIRMED BY: RESOLUTION NUMBER: DATE: MAYOR:


M I N U T E S

Budget Review & Finance Committee Meeting

Meeting 9 July 2019, 12:30pm, Council Chambers

TABLE OF CONTENTS

1. OPENING & WELCOME ..................................................................................................................... 2 2. PRAYER ............................................................................................................................................ 2 3. ACKNOWLEDGEMENT OF COUNTRY ................................................................................................ 2 4. APOLOGIES, REQUESTS FOR LEAVE OF ABSENCE .............................................................................. 2 5. DISCLOSURES & DECLARATION OF INTERESTS.................................................................................. 2 6. CONFIRMATION OF MINUTES .......................................................................................................... 2 7. URGENT, SUPPLEMENTARY & LATE ITEMS OF BUSINESS .................................................................. 2 8. REPORTS TO COMMITTEE ................................................................................................................ 2 9. MOTIONS ON NOTICE ...................................................................................................................... 3 10. CONFIDENTIAL BUSINESS ................................................................................................................. 3 11. MEETING CLOSE ............................................................................................................................... 3


Minutes of the Budget Review & Finance Committee Meeting held at 9 July 2019, 12:00, Council Chambers

Page 2

ATTENDANCE

Present were the Chairperson Cr M Pearce (Mayor), Cr R Crouch (Deputy Mayor), and Councillors, R Bell, M Dusting, N Ledger, T O’Connor, L Sampson, I Strutt, and T Toomey, General Manager (Mr A Hopkins), Director Infrastructure and Development (Mr T Seymour), Chief Financial Officer (Mr S Paul), Minute Clerk (Ms L Mascord).

1. OPENING & WELCOME The Chair declared the meeting opened at 12:33pm.

2. PRAYER The Chair recited the Uralla Shire Council prayer.

3. ACKNOWLEDGEMENT OF COUNTRY

The Uralla Shire Council recognises the traditional custodians of the land on which this meeting is being held and acknowledge Aboriginal Elders past and present and we pay respect to them and their heritage.

4. APOLOGIES, REQUESTS FOR LEAVE OF ABSENCE The Chair advised there were no apologies received.

The Chair advised there were no requests for Leave of Absence.

5. DISCLOSURES & DECLARATION OF INTERESTS There were no disclosures or declarations made.

6. CONFIRMATION OF MINUTES Minutes to be confirmed at the 9 July 2019 Meeting:

Minutes of the Budget Review and Finance Committee Meeting held 11 June 2019.

The Chair referred Councillors to the minutes and called for any amendments.

There were no amendments requested by Councillors.

MOTION (Crs Strutt / Dusting)

That the Committee confirm the minutes as a true and accurate record of the Budget Review and Finance Committee meeting held 11 June 2019.

BRFC18/19 CARRIED

7. URGENT, SUPPLEMENTARY & LATE ITEMS OF BUSINESS The Chair advised there were no urgent, supplementary or late items of business.

8. REPORTS TO COMMITTEE There were no reports to Committee


9. MOTIONS ON NOTICE There were no ‘Notices of Motion’ addressed to the 9 July 2019 Meeting.

10. CONFIDENTIAL BUSINESS There were no Confidential Business items.

11. MEETING CLOSE The meeting closed at 12:36 pm.


BUNDARRA SCHOOL OF ARTS HALL (355) COMMITTEE 19th June 2019 Meeting opened 18.35 Apologies: Kristie Jenkins. Marie Harper Present: Darrell Franklin. Jeff Dezius. John Layton. Theresa Layton. Bob Crouch (USC) Terry Seymour (USC) Minutes of the previous meeting: Moved Jeff Dezius 2nd John Layton That the minutes of the previous were correct. Accepted Declaration of Interests: NIL BUSINESS ARISING: Committee to meet and discuss ideas for survey with school children what is wanted in the town. i.e. skate park. Date: 9th July 2019 18.30 School of arts hall. Theresa Layton will transfer bank accounts into one account, close all other accounts. Theresa and Jeff Dezius will become joint signatories. Correspondence Out: NIL Correspondence In: Secretary’s resignation USC: Expressions of interest, members 355 Committee School of Arts Hall Committee. TREASURERS REPORT NIL: GENERAL BUSINESS Email Kristie Jenkins: Would like to see application or expressions of interest for tennis courts/skate park developed for next available funding application. Kristie has offered to help with the preparation of this application. Contact Barnaby Joyce to open the refurbished School of Arts Hall. A Saturday would be the most suitable day.


A grant may become available for construction of footpaths, one suggestion was to continue from the Bundarra General Store past the Anglican Church as this is a well-used area. Chairman Darrell Franklin has tendered his resignation to become effective as from 31st July 2019 Next meeting 21st August 2019. 6.30pm As there was no further business the meeting closed at 19.26



7. URGENT, SUPPLEMENTARY AND LATE ITEMS OF BUSINESS

8. WRITTEN REPORTS FROM DELEGATES To be received at the Meeting.

(Or; insert Councillor Delegate Report and start agenda item on new page)

9. MAYORAL MINUTE


This is Page 1 of the Mayoral Minute referred to in the Minutes of the Ordinary Meeting held on 23 July 2019

MAYORAL MINUTE 23 July 2019

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MAYORAL MINUTE

23 July 2019


National General Assembly of Local Government, Canberra 16 – 19 June, 2019.

This year’s National General Assembly marks its 25th anniversary. It was a chance for delegates to meet and network with Councils right across the nation, exploring this year’s theme – Future Focused. There are 537 Councils across Australia and 129 in New South Wales. The biggest Council in area size is East Pilbara, West Australia covering an area of 379,571 square kilometres, population of 12,960 residents with a road area of 3,237 kilometres.

Monday 17 June Australian Local Government Association (ALGA) President, Mayor David O’Loughlin introduced the Acting Prime Minister, the Hon Michael McCormack MP.

Acting Prime Minister, 14th Leader of the National Party. Spoke on Government priorities Local Government has its heart in the right place. Local Government cares for its community to be liveable. Spoke about collaboration and co-operation. Acknowledged that the work of Local Government is not an easy task. Really is the first tier of government – you are at the coal face. You (Mayors/Councillors) are stopped when you are in public, shopping/at sporting events with your children where members of the public ask/demand you fix up their problems. Infrastructure – needs attention and funding. You are the local champions for your community. You are responsible for pools/parks and roundabouts. All politics is local and there is a real need for the right infrastructure. Currently there are over 24,000 projects across Australia. These projects need to be on time and on budget. We, the Federal Government are working with State Governments. You need further funding for roads, bottle necks and roundabouts. Building Better Regions funding. Funding for rural airports – including Mildura ($2M) and Temora ($5.2M) this has been a real game changer, it’s been transformational. Drought issues - $7.2B funding. Drought issues for Local Government. Local Government should be included in the Constitution, this really does need to be addressed.


MAYORAL MINUTE

23 July 2019


Roads to Recovery (R2R) funding, you know where the money needs to be directed – 25% increase in last budget. 550 mobile phone towers now across Australia. Thank you very much for the work you do for your communities.

ALGA President, Mayor David O’Loughlin.

880 delegates this year, second biggest ever. 121 motions this year. More work is needed working with the Federal Government. Local Government needs to acknowledge the funding already received from Federal Government, invite your local members out for openings/cutting ribbons and the like. Future Focused, theme for NGA this year. Celebrate and share – what we do well. Challenge and change – what we don’t. Visions -: To be the most efficient and effective level of government. Have the safest road network in Australia. To be more trusted than the Red Cross. Continued road/bridge funding. Realise the productive potential of Australian freight routes. Protection of communities from natural disasters. Promote healthier communities. Foster Indigenous wellbeing and prosperity. Support communities on their digital transformation journeys. Promote equitable access to community services. Repair Federal funding to Local Government. Economic uncertainty -: US and China trade war Retail recession Reserve bank concerns.


MAYORAL MINUTE

23 July 2019


Karen Middleton Chief Political Correspondent, The Saturday paper. The Federal Election and Local Government.

It’s been a month since the Federal election. The returned government has a long road ahead. Lessons – be careful of opinion polls. There was just too much over analysis. Voters were not really in love with the coalition government. They did not like Bill Shorten either. Many opinions on social media during the election. Beware of the echo chamber. Technology – now can be immediately directed onto social media. False and misleading information out into the public domain. Labour’s mistakes – their initiatives were interpreted differently. Voters don’t have to love leaders, they just have to trust them. What are the Federal priorities? Labour – Albanese – what can he do. New Senators – government needs number of votes to pass legislation and policy. Government is working to repeal Medibank bill. Albanese – his view on Local Government – he sees the need for constitutional recognition for Local Government. Albanese – more popular than elected leader, Bill Shorten. It’s now – Scomo –v- Albo.

Post Election Opportunities for Local Government Mayor Karen Redman, Gawler , South Australia Mayor Ken Keith, Parkes Shire, New South Wales Mayor Geoff Moreton, Diamantina Shire, Queesnland.

Mayor Karen Redman spoke on -: Her nursing background prior to Local Government. Her real passion for the local community to start her journey. The big issue with the Holden plant shutting down. Her vision to have liveable communities with less un-employment Her priorities for upgrades to sport and recreation infrastructure – swimming pools and sporting grounds and facilities. Addressing tourism and climate change.


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23 July 2019


Mayor Ken Keith spoke on -: His 18 plus years in Local Government. Importance of caring for the community and the health of the community. Parkes – 6,000 square kms, 18,000 population. 2,000 kilometres of road network. Mining, agriculture, emerging logistic hub. 5 minute city, go home for lunch – 5 minutes, back to work – 5 minutes. Annual Elvis festival, Abba festival in Trundle – tourism attractions. Home of the ‘dish ‘(satellite dish) but you cannot play cricket on it, 50 year anniversary of the dish this year. Priorities - Inland Rail project, Drought issues, Climate change, Better distribution of Financial Assistance Grants (FAGS)

Mayor Geoff Moreton, Diamantina Shire spoke on -: His 32 years in Local Government, 8 years as Deputy Mayor and 8 years as Mayor. Diamantina Shire – 95,000 square kms, 291 residents, budget of $22M, 6 only residents pay rates (large land owners) continued need for Government funding and assistance. Main interests are Cattle/stock and tourism. Average 60,000 tourists attend shire per year. Birdsville – population 120 grows to over 7,000 during race weekend. Priorities – Recognise drought as a natural disaster Funding for road infrastructure Communication issues. Crowd Powered Communication Steve Sammartino, Australian Futurist, Author, Technologist and Speaker.

He spoke about current technology that constantly changes. Emojies – now are part of technology/communication. Is a global form of communication. Life in boxes – Travel, to work, travel home, rest/watch television, travel to shops/retail then continue the life box cycle. The human brain is a powerful tool. Mobile phones are super computers. Technology, smart houses, smart vehicles. Crowd funding – he spoke on the overseas examples – walk way/bridge over highway and swimming pools, all funded and paid for by local residents. Future – smart houses, vehicles and drones.


MAYORAL MINUTE

23 July 2019


3 thoughts/ideas in moving forward – Invest 10 minutes per day, picking any new project. Always have a side project, current to look at. Always put people first.

Councils Using Technology to Excel Eileen Deemal-Hall, CEO Wujal, Wujal Aboriginal Shire Council, Far Northern Queensland.

She spoke on Lifesaving communication equipment during natural disasters. Her Shire in large rainforest area. Last year during the wet season, major flooding with over 13 metres of water. Wet season – issues with flooding and cyclones. Dry season – bush fires. Now with technology – installation of local 2 way communication with phone towers, water monitoring and weather stations. Future climate transition plans now in place.

Ben Artup, Executive Director, Strategic Projects and Economic Development, Bundaberg Regional Council. Bundaberg Region’s Intelligent Community.

He spoke on how to use technology and digital data. Bundaberg known for – Sugar, Rum, Ginger Beer – now Gin and Craft Beer. Agriculture – macadamia nuts, avocado, sweet potato and strawberries. Now dispersed across both rural and urban areas of the shire. Tourism – the gateway to the Great Barrier Reef. New corporate plan – using data for planning, is a real game changer with vision and values. Intelligent – Communities, Environment, Governance, Services and Economy.

Colin Fairweather, Chief Information Officer, City of Melbourne. Let us talk about 21st Century Government.

He spoke about technology. Local Government – has experts in various fields. Structural change and automation.


MAYORAL MINUTE

23 July 2019


Need to have the right mind set to solve problems. Need to prepare for the future. Need to have a strategy that can be delivered. Technical platform for the 21st century – involved customers, simple customer interface, customer account w

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