notes for freshers 2009

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Notes for

Graduate Freshers

2008


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One

START OF TERM

Michaelmas Full Term begins on Thursday 9th

October 2008. However, graduates are

often asked by their Department to come up earlier than this; and formal inductions are

arranged in College from Monday 6th October; the Bursar usually makes graduate rooms

available from September 22nd onwards (see also section 7).

Meetings to Note in 0th Week

Event Time and Location

Chaplains Teas 4-5pm, Monday 6th Friday 10th (Main Hall)

College Library Induction 2pm Wed 8th

October

I.T. Induction 3pm Monday 6th

(Baring Room)Welfare Meeting 5.30 pm Monday 6th (Baring Room)

O.U.S.U. Freshers Fair At allotted times (Examination Schools)

(This is organised by the O.U.S.U. in the Examination Schools. Here various organisations will encourage

you to join them. It is usually best not to part with membership fees at the Fair but to go along to

introductory meetings and decide then whether or not to join.)

Graduate Freshers Dinner Friday 24th

October

Medical Registration Saturday 11th

(in College)

Hertfords Freshers Fair Saturday 11th

(in College)

1st Week

It is essential that all students new to Oxford attend the Matriculation Ceremony on

Saturday 18th October, at which you will formally become a member of the University.

Details will be placed in your College pigeonhole. A group photograph will be taken after

the ceremony.

Term Dates

The dates for residence for the academic year 2008/2009 will be as follows:

Michaelmas Term Thursday 9th October to Saturday 6th December 2008

Hilary Term Thursday 15th

January to Saturday 28th

March 2009

Trinity Term Thursday 23rd

April to Saturday 20th

June 2009

Please note that, due to the demands of research, these dates are for guidance only.


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Two

THE MIDDLE COMMON ROOM (MCR)

All graduates are members of the MCR and, as members, are welcome to use the

facilities offered by the College. These consist of a computer room, a tea room with an

open fire and kitchen unit, bathroom, post room, and a reading room (the Octagon) which

was converted from a 15th century chapel. The MCR also provides magazines, daily

newspapers, complimentary tea and coffee, a wine cabinet, a large selection of films, and

a myriad of social activities (which are listed on the MCR Term Card). The MCR is run

by the President and an elected Committee of 15 students. This Committee is intended as

a support structure for the MCR, and any Committee member would be willing to advise

you on questions you may have when settling into Oxford Life. As well as having access

to MCR facilities, graduates also have access to the JCR and associated facilities.

When you arrive, you should visit the Lodge, the Academic Administrator and the MCR

President. The MCR President will be on hand to welcome you and, at arranged times,

will show you around the College and the Octagon (the MCR quarters). Post for

members of the MCR is left, in the first instance, in the Lodge, and is then taken by one

of the MCR officers to the Octagon where it is distributed into pigeonholes.

Every Graduate is allocated a College Advisor; a member of the Senior Common

Room, who will be on hand to offer guidance.

The Tutor for Graduates, Dr Christopher Tyerman, is responsible for graduates and he may

be contacted via the Academic Administrator. The Chaplain, Nurse and Junior Deans tend to

students welfare needs, and the MCR also has its own Welfare Officer, who may be

contacted through the MCR President, Toby Murray, ([email protected]).


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Three

UNIVERSITY CARD & MATRICULATION

On arriving at College you should go to the College Office to collect your University

Card which will give you access to Libraries and Departments. On the morning of

Saturday 18th

you will be required to attend the Matriculation Ceremony in the

Sheldonian Theatre. 'Sub fusc' must be worn (i.e. for men - dark grey or black suit, white

shirt, white bow tie, dark shoes; for women - black skirt or trousers, white shirt, black tie,

black tights & shoes. Gowns & caps are also worn.) New or second hand gowns may be

obtained from shops in the town: Castell & Son, 13 Broad Street (tel. 01865 244000);

Shepherd & Woodward, 109 High Street (tel. 01865 249491); or Walters & Co., 10 The

Turl (tel. 01865 241848). Details of Matriculation will be given to you in 0 th Week.

Four

LIBRARIES

i) Bodleian Library

This is the University Library, it is a copyright deposit library and as such does not lend

books. Admission is by means of your University (Bodleian) Card.

ii) College Library

Access to the Library is by wicket key, issued by the Lodge to students on arrival. There

is a computer room in the library basement, and all desks have computer points. There

will be an introductory tour of the College Library before the start of term, at which

copies of the Library Information booklet will be available.

iii) Faculty Libraries

Each faculty or division maintains its own Library. The details of registration and

admittance to those Libraries are distributed by each department.


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Five

PHOTOGRAPHS

In addition to the photograph for the University Card, you are also required to submit as

soon as possible to the Academic Administrator four passport-size photographs of

yourself, with your name written on the back. These are essential for College records.

Six

OVERSEAS STUDENTS

Please refer to the Oxfords International Student Advisory Service:

www.admin.ox.ac.uk/io/ See the Government website for further details:

www.ukvisas.gov.uk.

Seven

ACCOMMODATION AND MEALS

Meals are served in Hall at the following times:

Breakfast 8.15 - 9am Monday-FridayBrunch 11am - 12.30pm Saturday & Sunday during term

Lunch 12.15 - 1.30pm Monday-Friday

Dinner 6 - 6.45pm Monday-Friday.

Formal Hall 7.15pm Wednesdays & Sundays (only in term)

College Guest Night 7.15pm Fridays of 4th

and 8th

weeks

(Dinner is not served on Saturdays)

Meals are purchased by swiping your University card, and the cost is added to your battels

bill the following term.
http://www.admin.ox.ac.uk/io/http://www.ukvisas.gov.uk/http://www.admin.ox.ac.uk/io/http://www.ukvisas.gov.uk/


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Electoral Roll The College can register only those people who are actually living in

College property and who are eligible to vote. Notices will be posted about this. It is

advisable for UK graduates to ensure that they are on the electoral roll of their home

district so that they can apply for a postal vote there in the event of an election. You will

usually be eligible to vote in either place. EU graduates may apply for a form to

participate if they wish to do so and a notice to this effect will be posted in College in

October.

Bicycle Registration All students are required to register their bicycles. Registration

transfers are available free of charge from the Lodge, which keeps a record of all

numbers and will advise you on how to attach them. You may also borrow the UV

marker to mark your property with the same number as your bicycles.

Other items to note

There are strict regulations in the College regarding noise. You might find it

helpful to bring headphones for radio, hi-fi, TV. etc.

You should ensure that all of your personal possessions are covered by insurance

against theft and fire. The College can accept no responsibility for your personal

possessions.

Each individual television requires a licence; it is not covered by the College's

own TV licence

Eight

FEES AND CHARGES

A statement of fees and College charges payable during the academic year 2008/9 will be

detailed in the new version of the booklet "Information for Members", which will be

available to view on the College website from the end of August, and a hard copy will

await your arrival. Please read it carefully as it is the official College rulebook and

contains important information on academic and domestic procedures at Hertford.


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Nine

EXAMINATION ENTRIES & DICTIONARIES

For some courses, examination entry forms may have to be submitted within the first few

weeks of your arrival at Oxford. As there is a penalty charge for late submission, you are

advised to watch your pigeonhole and email for notification. If English is not your first

language and you wish to request permission to use a bilingual dictionary in an exam,

you must tell the College Office as soon as possible.

Ten

MEDICAL FACILITIES

It is a requirement that every student must register with an Oxford doctor. The College

Doctors are Dr John Sichel and Dr Diana Ferguson; you should complete the enclosed

questionnaire and return it direct to Dr Sichel in the envelope provided by 22 August .

The doctors will meet all Freshers in College on the morning of Saturday 11th October.

Please bring your NHS medical card, if you have one to this meeting. You can, if you

wish, register with a different doctor, in which case, the name and address of your doctor

should be notified to the Academic Administrator and the Lodge.

Graduate students are offered reduced rates by the Dentist, Mr David Beardmore. His

surgery details are: 130 High Street, Oxford. Tel: 01865 249492.

The College Nurse holds a surgery every weekday from 0th

to 9th

Week in the medical

room in OB1 Basement. She is able to deal with minor illnesses and refer students to the

doctors. She will visit students in their rooms if they are too unwell to attend surgery.

She will provide confidential advice and/or referral on health matters, vaccination or

welfare problems. The Nurses hours are displayed on the outside of the Surgery door

and on the Hertford College web pages. The doctors hold a weekly surgery in College in

the medical room during term.

Overseas students are normally eligible for free NHS treatment. However, overseas

students undertaking clinical medical work or work involving contact with hospital


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patients here must bring with them a satisfactory X-ray film taken during the previous 12

months and submit this to the Academic Administrator on arrival. Failure to produce this

will mean that an X-ray examination will have to be arranged during your first term in

Oxford. Evidence of Hepatitis B vaccination is also required.

Eleven

WELFARE

The Chaplain, Leanne Roberts; the Dean, Professor Devenish; and the Nurse, Yo Davies,

are responsible for the pastoral care of all the students. The Welfare team (which also

includes the Junior Deans, MCR Welfare Officers, and Peer Supporters), is here to help

make your time in Oxford as happy as possible. The Chaplain lives in College and is

always pleased to speak in confidence with any member of College, irrespective of

religious affiliation, regarding any matter. She is usually available in her room (NB2/8)

just call in or email to make an appointment ([email protected]). The College

Nurse is a mental health professional, trained in problem-solving methods.

TwelveTHE CHAPEL

The Chapel, located in OB Quad is open to all students irrespective of belief. The College

Chaplain is the Reverend Leanne Roberts, who is supported by a team of Wardens and the

Organ Scholar. Hertford also has an active Roman Catholic community and Christian

Union.

Although the Chapel is a place of Christian worship, Leanne is available for all students,

regardless of faith, and will be very happy to point those of other faiths in the appropriate

direction. There is much university provision for all denominations and religions; please

see the links on the Hertford Chapel website.

The first Chapel service of term will be 5.45pm Choral Evensong on Sunday 12th October

to which all are welcome. The Chaplain hosts tea and cake in Hall every afternoon of

Freshers Week: a good chance to get to know people.
mailto:[email protected]:[email protected]


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Thirteen

BEFORE YOU COME UP- CHECK LIST

The following items should all be returned, preferably as one batch, and no later than 22

August 2008, addressed to the ACADEMIC ADMINISTRATOR

q Next of Kin form

q Medical Questionnaire, and Medical Registration form (please return to Dr

Sichel in the envelope provided.)

q Send 4 further passport-sized photographs (with your name written on the backof each).

q If you have not already done so, please send written proof in respect of financialprovision for your course.

q Electrical Equipment Safety form.

q Lodge slip

q If you intend to study for a 2nd undergraduate degree, you will probably need to

qualify for Senior Status and for this you will have to submit either your original

degree certificate or an original transcript (a photocopy is not sufficient), plus a

written statement from your university confirming your three years' residence

there. Please bring these documents with you and give them to the Academic

Administrator on arrival.

College Office Contact Details

The Academic Administrator, Hertford College, Oxford OX1 3BW

Tel: 01865 279423

Fax: 01865 279466

E il ll ffi @h tf d k

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