nmsba spring 2012 christoph brunder testing manager

NMSBA Spring 2012

Christoph BrunderTesting Manager

RDA/cb/SBA Training 2012 2

New Mexico Assessment Program

New Mexico High School Competency Examination (NMHSCE)

Grades 12+ (required for High School diploma) Reading, Language Arts, Mathematics, Science, Social

Studies, Written Composition English and Spanish versions

New Mexico Standards-Based Assessment (NMSBA)

Grades 3-8 & 10 & 11 Reading and Mathematics (all grades), Science

(grades 4, 7 and 11), Writing (grades 3, 5 and 8) Only Reading and Math are factored in the school

grading calculation


New Mexico Assessment Program

New Mexico Alternate Performance Assessment (NMAPA)

Grades 3-12+ Available to students with significant cognitive

disabilities who meet the eligibility criteria established by the New Mexico Public Education Department

Administrators need to attend training every 3 years ACCESS for ELLs

Grades K-12


Testing Schedule

Testing Windows NMSBA (Grades 3-8 &10 and 11):

March 19 – April 6, 2012 ACCESS (all grades): January 16,–

February 24, 2012 NMAPA: Feb 27 – April 6, 2012


Testing Schedule

The test must be administered according to the APS schedule.

Students within the same building must take the same session(s) at the same time.

EXCEPTIONS: Students who are provided with accommodations

are likely to fall behind Make-up tests


Principles of Test Security

Protect the student Protect your staff Protect the test Protect yourself


Test Security and Training

Test security is everybody’s responsibility.

Training and test security requirements are

outlined in NM PED regulation 6.10.7 NMAC.

The regulation may be found on the web at: http://sde.state.nm.us/AssessmentAccountability/AssessmentEvaluation/

index.html


Test Security: The Basics

Keep test booklets secure before, during, and after testing.

Keep track of and return every test booklet, used or unused.

Ensure that no student has exposure to the assessment prior to test administration.

Never photocopy, discuss, or reproduce in any manner items from any secure test.

Report testing irregularities immediately to RDA! (DO NOT INVALIDATE !)


Security of Student Test Booklets

Each student must be assigned one test booklet and one answer book (3rd graders only have one book)

Tests must be stored overnight in a secure area with limited access.

No individuals (including staff members) can review secure tests without approval from the NM PED

Tests must not be left unattended in an unlocked room.


Security of Student Test Booklets

When collecting materials after testing each day, Test Administrators (TAs) must inventory booklets.

If a test booklet is missing, the TA must immediately contact the STC to report the loss and commence a search for the missing booklet.

If the test booklet is not found, this incident must be reported to the DTC.


Test Security: During Testing

DO: Have a proctor in the room and test

monitors in the halls to assist with medical emergencies or obtaining additional test materials.

Allow bathroom breaks during sessions if necessary. Students may be allowed to use the restroom as long as they are escorted to and from the facility by a proctor.



DO NOT: Give students breaks that allow them

to leave the room or talk with one another in the middle of a test session.

Allow students to start a test session who arrive late and/or who miss the test directions. (Schedule a make-up session for these students).



DO NOT: Test students on different subtests at

the same time when they are all in the same room together (except for make-up exams).

Read the test to students or a groups of students who don’t qualify for such an accommodation. (Never read the reading part of the test!!!)


Reporting Testing Irregularities

A testing irregularity is “any circumstance within or beyond the control of a school district that in the opinion of the Public Education Department (PED) or a school district raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.” [6.10.7.7 NMAC]

Suspected testing irregularities should be reported in accordance with procedures outlined in PED Regulation [6.10.7.13 NMAC].


Who can administer the tests?

Only trained, certified staff are permitted to administer tests.

The Test Administrator must be a certified staff member who has received training from the DTC/STC.

In the event schools require additional staff to administer the NMSBA/NMHSCE, other staff members (who have received training) may be used to:- provide one-on-one accommodations to Special Ed or ELL students (i.e., scribing, oral presentation of

directions), or- provide one-on-one administration because of other documented IEP accommodations.


Who can serve as test proctors?

Parents cannot proctor in their own child’s or relative’s classroom.

Proctors can assist, but may not act as test administrators.

Proctors must sign a non-disclosure form.


Assessment Support System

Do not contact the PED!

If questions, check manuals. (both are online)

If Test Administrator (TA) still has questions, ask School Test Coordinator (STC).

If STC still has questions, ask District Test Coordinator (DTC).


Responsibilities Before Testing: STC

Verify receipt of sufficient test materials.

Notify parents of test administration.Plan for testing students who are

eligible for allowable accommodations.

Plan for make-ups (scores are not reported for a content area if even one session is missed).


Responsibilities Before Testing: TA

Become very familiar with administration manual.

Identify students who have documented accommodation needs; confer with others if necessary.

Identify students who will require separate settings or who will not be participating in one or more subtests with the larger group.


Responsibilities During Testing: TA

Prepare for testing: Verify that you have a sufficient supply of test

booklets and answer booklets. Obtain sufficient supplies of #2 pencils, erasers,

and calculators (for grades 8 through11 only). Post a “Do Not Disturb” or “Testing in Progress” sign

on the classroom door. Distribute Test Booklets

When you distribute the test booklets for the first time, have students write their name on the front of test and answer book.


Responsibilities During Testing: TA

Ensure adequate lighting, temperature, and quiet

atmosphere Ideally, a testing room should be a typical classroom

or familiar environment Larger rooms may be used but must have adequate

security Follow all directions for a standardized

administration. Students who have cell phones in their possession

are to turn them off and place them in their own backpacks to be stored at the front of the testing room during the test session.


Test Administration: TAs

Follow directions and scripts in the test administration manuals exactly.

Do not coach students before, during, or after testing; or influence, alter, or interfere with students’ responses in any way.

Remind students to answer every question before there is a break in a testing session.

Proctor the exam actively


Helpful Hints: TAs

Under the direction of the TA, students may look through their test booklets just before they start testing to ensure that all pages are properly printed.

If a student asks, you must repeat oral directions in the script of the administration manual to the whole class.

If students finish early, they may read but not write.


Completing Biogrids

Pre-ID labels are provided as a convenience for all students who are enrolled in a public school, charter school, state educational institution, or BIE

Use only valid pre-ID labels on answer booklets. A pre-ID label is valid if the following information is up-to-date:

• Student’s last name, first name, and middle initial

• Student’s date of birth• Student state identification number (STARS)


Completing Biogrids

If a Pre-ID label is valid and applied to the answer document:

• boxes A-H of the SBA/HSGA answer document do not need to be bubbled.

Do no use a pre-ID label if it contains outdated or incorrect student information.

If no valid pre-ID label is available for a student, the biogrid must be completed including every field on the outside, back cover.


Completing Biogrids

There is only one “Form” of the test

The second page of the biogrid must be completed for all students, as applicable, by the TA for both the HSCE and the SBA/HSGA after test completion.

Refer to the SBA TCM sections “Rules for Completing Biogrids in 2012” chart and “Directions for Each Box on the Biogrid.”


FAY (Full Academic Year)

120D

40D

80D

“Present from 120 day to 120 day in a single school (or district).”

120DStudent does not have to be

tested at the FAY school 120D


FAY – Transition Grades

In transition grades (6th grade in a middle school) count from 40 – 120 day, provided the student came from within district.

120D

40D

80D

x

120D


Attemptedness Rule

Students must answer 5 of the first 15 MC items or 1 open ended item in order for the test to be valid

If a student does not complete one session of an assessment for a specific content area, the entire content area is considered invalid. One content area may be invalidated without invalidating the test for other content areas.


Testing Disruptions

Student IllnessEmergency EvacuationFire Drill, Lock Down, etc.

- Students may be allowed to complete the session at a later time, but may not change response to any test items already answered.


When in Doubt

If unsure of student’s ability to take the assessment, attempt the assessment.

If assessment is discontinued & does not comply with the ‘Attemptedness Rule’, enter (6) — “Other Non-Completion” in Test Completion Status box of the Student Biogrid and turn in incomplete booklet.


Student moves to another APS school prior to testing

Before the test: If a student officially withdraws before

the testing window and you have label; DO NOT AFFIX THE LABEL.

If you affix the label and the child is not enrolled in your school it will count against participation and performance


Student moves to another APS School during the test window

If a child moves to a different school and has started but not finished the test The answer booklet needs to go with the

child. If the child is in grade 3 the new school must have the test booklet You can deliver it with a form that requires your

signature and the receiving school’s signature (each school and RDA get a copy) OR

RDA can deliver it for you


Test Invalidation

Student shares answers. Student makes no attempt to respond to test. Mis-administration of the test.

DTC has authority and responsibility to invalidate test when standard assessment procedures and policies have been violated in any way.

Invalidations outlined in Procedures Manual (parent refusal, non-allowed modifications, etc.).

Invalid = not participated, no performance Again, contact RDA before you take action. If a student moves to the next session w/o receiving instructions

please contact me immediately


Documentation for All Students

There must be a test booklet returned FOR EACH ENROLLED STUDENT IN EVERY GRADE LEVEL, AND IN EVERY CONTENT AREA ASSESSED.

Affix pre-coded label and/or complete the Student Biogrid on a blank booklet for students not tested (e.g., no shows, invalid tests).

Labels will be available around 03-23 for pick up NOTE: If a student is no longer enrolled in

your school, do not affix the pre-coded label to a blank test booklet.



According to the PED, Foreign Exchange students DO NOT need to be tested. Only put their label on a bio-grid if your school has decided to test them. If a bio-grid is submitted the student will

count for participation



If a student has used large print: TA or STC must transfer all MC answers and

written responses into a regular test booklet. Keep the Large Print book with the regular

one

If a student has used Braille as a response format:

Appropriate school personnel must transcribe this information into regular print booklet.


Final Check

Name on cover of test booklet and Answer document.

Pre-coded label and/or Student Bio-grid are complete/accurate.

Return tests to STC: no tape, staples or rubber bands.


Prepare Materials for Return

Fill out the appropriate header sheets/group information sheets as directed by RDA. (See handouts)

Package materials as directed by RDA Keep the original boxes Check to be sure that all materials are accounted

for, and that test materials are separated as directed in manuals and/or by RDA

Do not return manuals, Mathematics Reference Sheets, Spanish glossaries, or rulers. Do not save the manuals for the next administration as directions will change from year to year.


Following Testing: STC

Check test booklets:- There must be a test booklet returned for

each registered student in every grade level and every content area assessed.

- Verify student roster information and/or student data grids are complete and accurate.

- Ensure that the correct bubble is filled in if necessary. For example: Accommodations grid, the and the Test Completion Status grid (if other than 0)


Duplicate Prevention

Materials to be scored: All completed answer booklets including: withdrew

before completion, modifications, reading exemption, medical emergency, parental refusal, non- completion irregularity, absent, voided

Materials not to be scored:

Test booklets (except grade 3) and never used answer documents


Test pick-up

Pick up begins two days after your last test All completed tests must be returned at that

time Pick up schedule will follow All make up tests are due to testing services

immediately after all are completed You have the option to return materials to

testing services


Participation of Students with Disabilities: Three

Ways Participation in standard administration

without accommodations. Participation with allowable

accommodations. New Mexico Alternate Performance

Assessment: for students with significant cognitive disabilities who are unable to participate in general assessment, even with accommodations.


Testing Accommodations

Test Administration Practices: variations on standardized test administration that do not need to be documented or reported as accommodations (page 12).

Accommodations: allowable changes in administration procedures that do not change the construct intended to be measured

Modifications: prohibited changes that cause the measurement of the intended construct to be invalid.


Types of Accommodations

Type of accommodation must be documented on the Student Bio-grid.

Students can have more than one accommodation

Accommodations must be documented on separate sheet


Participation of English Language Learners

Variety of ways to participate Depends, in part, on how long the

student has attended school in the U.S. Language of instruction is also an

important consideration. ACCESS classifications

Use most recent W-APT or ACCESS scores available


ELL Students: Less than one year in US Schools

May receive language exemption from Reading test. Language proficiency assessment constitutes

participation. Must take all other subtests.

Option available first year in U.S. only Does not affect AYP performance results Does affect participation results


ELL Students: Less than 3 Years in U.S. Schools

Student may participate in: Standard administration of English language

test. English language test with accommodations. Standard administration of Spanish language

test Spanish language test with accommodations.

Does affect AYP performance results.


ELL Students: 3 or More Years in U.S. Schools

Students must participate in English language assessment (with or without accommodations).

However, waiver is available for up to two additional years to continue testing student in his or her home language.

Kindergarten does not count as one of the 3 years.


Waiver Requests

Must be submitted to RDA prior to testing

Approved for a maximum of two years

Approved for one year at a time


Waiver Requests Must Include:

Student Name State Student ID School Grade English language proficiency scores and date(s)

of administration Indication of whether this is the first or second

waiver request for this student Reason or justification for waiver request, and Names of Student Assistance Team members

involved in the decision.


Student Biographical Data Check (SBD)

SBD will open May, 2012 Verify data are correct This is our last chance to make

corrections that impact: School District Report Cards School Grades


Reporting: School Grades

Districts have opportunity to review data in May

School ratings should be released in late June


PED WEB SITE

www.ped.state.nm.us Go to NMPED Web Directory Go to Assessment and Evaluation

FindProcedure Manual, DFA, Sample Items etc.

GOOD SUCCESS!

RDA

872- 6870

Chris Brunder

872–6830 and 363-4041

nmsba spring 2012 christoph brunder testing manager

Documents

test monitors

test administration

test security requirements

testing schedulethe

additional test materials

basicskeep test booklets

test administrators

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