nirpc green fleet: funding process for transportation projects
TRANSCRIPT
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Funding for Federal-Aid Projects in Northwest
Indiana
October 27, 2014
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Today’s Topics
•1. Background
•2. Metropolitan Planning Organization (MPO)
•2. Federal-Aid Project Basics
•3. Release of NOFA 2014-2
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• Northwestern Indiana Regional Planning Commission
• Created in 1965
• Council of Governments
• Metropolitan Planning Organization
• Serves Lake, Porter, and LaPorteCounties and their 41 municipalities
What is NIRPC?
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NIRPC Basics
•All 53 NIRPC Board Members are
•Elected Officials
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•Metropolitan Planning
Organization (MPO)
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Metropolitan Transportation Planning Process
Continuing, Cooperative, and Comprehensive (3-C)
Multi-Modal Scope—All Surface Transportation
Fosters Economic Growth & Development
Minimizes Fuel Consumption & Air Pollution
Emphasizes System Preservation
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Metropolitan Transportation Planning and Programming
• Long Range Transportation Plan (LRP)• Multi-modal, Comprehensive • 20-Year Horizon or more• Guides Selection of Federal-Aid Projects for the TIP• Identifies Capacity-Increasing Projects
• Transportation Improvement Program (TIP)• Four-Year List of Surface Transportation Projects• Identifies Regionally Significant and Other Federally-
Funded Projects
• Unified Planning Work Program (UPWP)
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NIRPC Basics
•NIRPC’s 2014-2017 TIP Contains•978 Line-Item Entries
•427 INDOT-Sponsored Project Phases
•186 Local Highway-Related Project Phases
•71 Local Bicycle/Pedestrian Project Phases
•1 National Lakeshore Project
•293 Public Transit Projects
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NIRPC Basics
•NIRPC’s 2014-2017 TIP Contains
•$1.2 Billion (Total Spending)
•$770 Million (Federal Funds)
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NIRPC Basics
•We Have Two Urbanized Areas
•1. Chicago, IL/IN
•2. Michigan City-LaPorte, IN/MI
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•Federal Aid Project Basics
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Annual Federal-Aid Apportionments
• Federal Highway Administration (FHWA):
• Surface Transportation Program (STP)
• Congestion Mitigation/Air Quality Program
(CMAQ)
• Highway Safety Improvement Program (HSIP)
• Transportation Alternatives Program (TAP)
• Federal Transit Administration (FTA):
• Public Transit Formula Grants (5307)
• Bus Capital (5339)
• State of Good Repair (Commuter Rail)
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Annual Federal-Aid Apportionments – Eligiblity
• Federal Highway Administration (FHWA):
• Surface Transportation Program (STP)
• General purpose construction funds for highways, bridges,
Bike/Ped Facilities, Transit Capital, etc.
• Congestion Mitigation/Air Quality Program (CMAQ)
• Transportation projects that reduce emissions.
• Highway Safety Improvement Program (HSIP)
• Construction funds for improved highway safety.
• Transportation Alternatives Program (TAP)
• Construction funds for Bicycle/Pedestrian & Environmental
Mitigation Projects.
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Annual Federal-Aid Apportionments
• Federal Transit Administration (FTA):
• Public Transit Formula Grants (5307)• Transit Capital and Operating Assistance
• Bus Capital (5339)• Transit Capital Assistance for Bus Services
• State of Good Repair (Commuter Rail)• Capital Assistance for Commuter Rail
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Federal Aid Received (FHWA)• Chicago Urbanized Area (Indiana Portion) $17.9 M
• STP Funds: $10.9 M/year
• CMAQ Funds: $ 3.3 M/year
• HSIP Funds: $ 2.7 M/year
• TAP Funds: $ 1.0 M/year
• Michigan City-LaPorte Urbanized Area $2.0 M• STP Funds: $ 1.0 M/year
• CMAQ Funds: $ 0.6 M/year
• HSIP Funds: $ 0.3 M/year
• TAP Funds: $ 0.1 M/year
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Federal Aid Received (FTA)• Chicago Urbanized Area (Indiana Portion) $17.9 M
• 5307 Funds: $ 10.9 M/year
• 5339 Funds: $ 0.5 M/year
• SGR Funds: $ 12.5 M/year
• Michigan City-LaPorte Urbanized Area $1.0 M• 5307 Funds: $ 1.0 M/year
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Where does the money come from?Answer: Motor Fuel Excise Taxes
Gasoline: 18.3 cents per gallon
Diesel: 24.3 cents per gallon
Propane: 13.6 cents per gallon
1. US Treasury Places Funds in the Highway Trust Fund
2. Congress Appropriates HTF Proceeds to FHWA & FTA
3. FHWA & FTA Distribute Funds to States
4. States Sub-allocate funds to Urbanized Areas
5. MPO’s allocate funds to individual projects
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Stakeholder-Driven Project Selection Process• Four Primary Stakeholder Groups.
• Environmental Management Policy Committee (EMPC)• Ped, Pedal, & Paddle Committee (3-P)• Surface Transportation Committee (CST)• Transit Operators Roundtable (Transit Operators)• LaPorte County Stakeholder Group
• Each Group Establishes a process for selecting Federal-Aid projects within their area of expertise.
• Selection recommendations are made to the Transportation Policy Committee (TPC).
• NIRPC Board ratifies the list of projects selected.
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Stakeholder Jurisdictional Areas
• Environmental Management Policy Committee (EMPC)
• Non-Traditional CMAQ Projects (Non-Construction)
• Ped, Pedal, & Paddle Committee (3-P)
• Non-Motorized & Bike/Ped Projects (TAP, CMAQ, STP)
• Surface Transportation Committee (CST)
• Highway Construction Projects (STP, CMAQ, HSIP)
• Transit Operators Roundtable (Transit Operators)
• All Public Transit Projects, except LaPorte County CMAQ
• LaPorte County Stakeholders
• All Federal-Aid Projects within the LaPorte County
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NIRPC Board Approval of Projects
Two Common Methods:
• Inclusion of the New Project in the TIP• Inclusion of the Project in a New TIP or
• Amendment of the Project into an Existing TIP
• Board Approves the TIP or TIP Amendment
• Approval of a Specific List of New Projects• EMPC or TPC Submits List to Board
• Board Reviews and Approves the List of New Projects
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Once Your Project Has Been Selected & is in the TIP
For Most FHWA-Funded Projects
• NIRPC will Request a DES Number from INDOT• Your project is now within INDOT’s Production System
• Select your Employee in Responsible Charge (ERC)• Official Contact with INDOT (INDOT must Certify).
• For FHWA-funded projects, INDOT will then issue a Master Agreement. Execute & return as directed.• Note: For some CMAQ-funded non-construction projects, you
will be directed to submit your Agreement to NIRPC for execution.
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Selecting an Engineering Firm
For Most FHWA-Funded Construction Projects• If your project requires design services, you may then
begin the Consultant Procurement/Selection Process.• Use INDOT’s System: Preliminary Engineering (PE) Costs are
Eligible for Reimbursement with Federal Funds.
• Use Another System: PE Costs Covered at 100% Local.
• All Design Consultants must be INDOT-Pre-qualified.
• Negotiate contract terms with the chosen firm.
• Your chosen Consultant may not begin work on your project until: 1) A fully-executed, written contract is in place and 2) INDOT has issued a Notice to Proceed (NTP).
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Obtaining Reimbursements
For All FHWA-Funded Projects
• For all project-related expenses except the construction contract itself, the sponsor must pay 100% of all costs up front before seeking reimbursement from INDOT.• This includes CMAQ-funded equipment & motor fuel.
• Must submit copies of cancelled checks.
• No Exceptions.
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NIRPC Oversight
For All FHWA-Funded Projects
• Quarterly Tracking Meetings.• Sponsor meets face-to-face with INDOT & NIRPC.
• Project-by-Project Review.
• Participation Required as Condition of Funding.
• Meetings Spread Over Four-Five Days
• On-Line Quarterly Reporting (LQR).• Reviewed Prior to Tracking Meetings.
• Submission Required as Condition of Funding.
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NIRPC Basics
•LQR Reviews
•Reports Reviewed: 98
•Average Time per Report: 8.5 minutes
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•NOFA 2014-2Solicitation/Call for
Federal-Aid Transportation Projects
in
Lake, Porter, and LaPorte Counties, Indiana
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NOFA 2012-2
• For Lake & Porter Counties• 2017-2021 CMAQ Projects $13.4 Million
• 2017-2021 HSIP Projects $ 9.9 Million
• For LaPorte County• 2016-2021 CMAQ Projects $ 2.6 Million
• 2016-2021 HSIP Projects $ 1.5 Million
• 2016-2021 STP Projects $ 4.7 Million
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NOFA 2012-2
• Submission Deadline
•Monday, December 1, 2014• Eligible Applicants
• Counties, Cities, Towns
• Gary PTC, NICTD,
• State Agencies (including IU, Purdue, Ivy Tech)
• Other Entities (via written agreement with one of the above)
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NOFA 2012-2
• What to Submit• Application Form • Purpose/Need Statement• Required Programmatic Documentation
• CMAQ: Emissions Calculations• HSIP: Road Safety Audit & Cost-Benefit Analysis
• Transmittal Letter Executed by CEO• Chief Elected Official or Chief Executive Officer
• How to Submit• Via E-Mail, USPS, In-Person. • Hand-written applications accepted.
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NOFA 2012-2
• To Download Forms• Go to www.nirpc.org.
• Click on “Events” and follow instructions.
• Software You Will Need• Microsoft Excel (CMAQ Application Forms & Emissions
Worksheets).
• Adobe PDF Reader (Portions of HSIP Application).
• Microsoft Word (Portions of HSIP Application).
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NOFA 2012-2
• Purchases of CMAQ-Funded Alternative Fuels• FHWA extended the eligibility of these projects through
FFY 2017 (Sept 30, 2017).
• FHWA CMAQ Guidance• Required reading to learn what’s eligible.
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NOFA 2012-2
• NIRPC Contacts• HSIP: Stephen Sostaric [email protected]
• Bike/Ped: Mitch Barloga [email protected]
• STP/CMAQ: Gary Evers [email protected]
• Emissions: Kathy Luther [email protected]
• Transit: Belinda Petroskey [email protected]
• Solicitation, Deadlines, Document Formats, Meetings: Amanda Pollard [email protected]
• Telephone 219.763.6060
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By email: [email protected]
By telephone: (219)763-6060, ext. 160
By US Postal Service:6100 Southport Rd.
Portage, Indiana 46368
How to Contact NIRPC
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Find NIRPC Online
www.nirpc.org
facebook.com/nirpcmpo
twitter.com/nirpc