NIH/Grants.gov FellowshipsNIH/Grants.gov FellowshipsHands On SessionHands On Session

Course Numbers: ORA-1218

Find. Apply. Succeed.

Session OverviewSession Overview

After completing this lab you will be able to: Download software, grant application packages and

instructions using the NIH and Grants.gov Websites Understand how to use the NIH instructions Complete an NIH NRSA Fellowship Grants.gov

application package completely and correctly Understand the NIH application process timelines Initiate a SeRA Proposal Development & Routing

Form

Before You Get Started…Before You Get Started…

• Make sure you have an NIH Commons Username

• Contact your Institutional Representative as soon as you know you will apply School of Medicine: Debra Porzio, Fellowship

Manager All other schools:

Your OSR Contract & Grant Officer

Format Specs for PDF AttachmentsFormat Specs for PDF Attachments

• Font Arial, Helvetica, Palatino Linotype, or Georgia 11 point font or larger

• Margins (8 1/2 x 11 paper) ½ inch margins all around No Headers or Footers

• Figures, Graphs, Charts, etc. Can be smaller font Must be black font, clear and legible

• No Jargon

Stanford NRSA WebsiteStanford NRSA Website

• Open a Web Browser

• Type http://med.stanford.edu/rmg/fellowships.html

• Select “Funding Opportunities” from the right Nav.

Stanford NRSA WebsiteStanford NRSA Website

• The link to the NRSA page will be at the bottom of the page.

Download the ApplicationDownload the Application• Open the “NIH F Kiosk”

• Choose your Opportunity

• Download Program Announcement

• Click the Button (in the PA)

• Download Instructions and Application

• t: www.nih.gov

Apply for Grant Electronically

Select the first result

Select your application from the list

• The Program Announcement will open. • There is a lot of information in the program

announcement, so be sure to refer to it.• Click the “Apply for Grant Electronically” button

to access the Grants.gov download site.

*

* The guidance from Grants.gov is that everyone needs to be using a ValidValid version of Adobe Reader

Download BOTH the Instructions and the

Application Package!

Are you downloading the correct package?

Be sure to add your email address here so you receive all updates on this package!

Download BOTH the Instructions and the

Application Package!

Download YOUR NRSA Now! Download YOUR NRSA Now!

Open a web browser to the “NIH F Kiosk” and follow the steps above to download and save YOUR OWN NRSA Application and Instructions now.

Grant Application PackageGrant Application Package

• Save the grant application to your computer

• Complete the application using the instructions attached to that particular FOA (Funding Opportunity Announcement) Always download a new application for each grant Don’t copy and reuse an old Application Package

• When application is complete, click “Check Package for Errors” button

• Do not select “Save & Submit” button – Institutional Rep will use it when they submit

All YELLOW FIELDS must be Completed!

Grant Application PackageGrant Application Package

• The Grant Application Package is one PDF file

Forms have data fields and attachments

NRSA application packages will have a header page and five forms (detailed below)

• Always check the instructions!

• See Samples and Instructions in your handout

• A few words about PDF… Attachments required to be PDF

• No spaces, characters, etc. in filename

• Less than 50 character filename• Use a “one word” format: e.g.,

SpecificAims.pdf, JonesBiosketch.pdf, SmithResearchPlan.pdf

Convert to PDF (do not scan) Don’t add extra security to your

PDF! Do not add “headers and footers”

Open The BookmarksOpen The Bookmarks The InstructionsThe Instructions

You will find most of the instructions to complete your application in Section 4 & 5 of the instructions

Be sure you have the right version of the instructions!

This is always the first page of the application package file.

As each form is completed, you will be returned to this page.

Enter Investigator Name in the “Application Filing Name” field.

Grant Application Grant Application Header PageHeader Page

Let’s Complete the Application Let’s Complete the Application

• Open your application package. We’ll complete the SF424R&R form together, and answer some of the administrative questions about the other forms as we go through the package.

• Use the sample application guide and SF424(R&R) instructions in your handout to guide you, but ALWAYS read the NIH instructions.

• If you are taking this class online, use the sample application package to guide you. Complete the SF424(R&R) Form first using the instructions.

Stipend LevelsStipend Levels

Predocs – Year Stipend Inst. Allow

All Years $22,476 $4,200/year

Postdocs – Year Stipend Inst. Allowance

Year 0 $42,000 $7,850/Year

Year 1 $43,680

Year 2 $45,432

Year 3 $47,244

Year 4 $49,128

Year 5 $51,096

Year 6 $53,148

Year 7 + $55,272

Letters of ReferenceLetters of Reference

• At least three references (and not more than five) are required

• Include this list in your cover letternames, degrees, and affiliations of the referees

• Select referees carefully

• Your Mentor CANNOT be a reference; their recommendation is included as part of the application (on the PHS Fellowship Supplemental Form).

Letters of reference are due by the application receipt deadline date – no grace period!

Letters of reference are due by the application receipt deadline date – no grace period!

Referees Log Into:Referees Log Into:commons.era.nih.govcommons.era.nih.gov

Then Click on “Submit Reference Letter

1. Referee enters their information (they do not need a Commons username)

2. Referee enters information about YOU – be sure they have this information

EXAMPLEEXAMPLE

SMITH.JOHNSMITHPA-14-149

SeRA/PDRFSeRA/PDRF

• All applications require an internal “Proposal Development and Routing Form” Also called a “PDRF”

• PDRF Includes: Conflict of Interest (COI) declaration by both

Fellow and Mentor NIH Fellowship Certification Assurance Approvals by Fellow, Mentor, and Department

Log into SeRA to Initiate the PDRFLog into SeRA to Initiate the PDRF

Route ApplicationRoute Application

• Route completed application to your Institutional Representative A least 5 business days before the deadline Route via SeRA

• School of Medicine: Debra Porzio• All Others: Check the List

• Your Inst. Rep. will review and submit the completed application to Grants.gov

Be sure to route your PDRF in time for allBe sure to route your PDRF in time for allApprovals to be complete by the deadlineApprovals to be complete by the deadlineBe sure to route your PDRF in time for allBe sure to route your PDRF in time for allApprovals to be complete by the deadlineApprovals to be complete by the deadline

ChecklistChecklist

TO DO NOW: Documents to get from Other People

•Mentors & Co-Mentors Biosketch Sponsor/Co-Sponsor information (limit to 6

pages) Collaborators/Dissertation Advisor(s)

attachment, if applicable Certification Letter for Predoctoral

Fellowships (F31) if applicable Additional Educational Information

Attachment

•Referees Send them pertinent info Ensure they file their form letters in NIH

eCommons

Tasks for YOU To Do NOW

Complete PDRF

Tasks for YOU To Do (before award is accepted/post-award)

• Training & Protocols Human & Animal Subjects Responsible Conduct of Research Research & Lab Safety IRB & APLAC

Conflict of Interest Training

Post-Award–Publishing Papers Anything published based on NIH Funded Research must be

entered in PubMed (Public Access Law) Check Lane Library Resources

Overview of Submission ProcessOverview of Submission Process

InvestigatorInvestigatorInvestigatorInvestigator Institutional Rep.Institutional Rep.Institutional Rep.Institutional Rep. Grants.govGrants.govGrants.govGrants.gov

• Downloads & completes application

• Completes PDRF

• Routes via SeRA to Institutional Rep

• Reviews application (may suggest some modifications)

• Submits application to Grants.gov

• Performs cursory electronic review

• Sends 3 emails1. Received2. Validated or

Rejected3. Agency

Retrieval

• Upon validation, notifies Sponsor

Sponsor (NIH)Sponsor (NIH)Sponsor (NIH)Sponsor (NIH)

• Retrieves application from Grants.gov

• Sends email to IR: Validations Complete/Check assembled application (or ACTION REQUIRED).

Questions?Questions?

• Check the Fellowship Grants.gov Fellowship Page For application downloads Grants.gov information Software requirements

• Check the Stanford Fellowship Website Internal Stanford forms Process checklist Contacts