nhsl digital library
DESCRIPTION
This is the Powerpoint slideshow used for a presentation on the New Hampshire State Publications Digital Library at the New England Library Association Conference, October 20, 2009. The presenters were Janet Eklund, Administrator of Library Operations at the New Hampshire State library, and Charles Shipman, a Reference Librarin at the New Hampshire State Library.TRANSCRIPT
NH STATE PUBLICATIONS DIGITAL LIBRARY
October 2009
Janet EklundAdministrator of Library Operations, NHSL
Charles ShipmanReference Librarian, NHSL
NH State Publications Digital Library
The Challenge of Digital Preservation
What is digital preservation?
"Digital preservation combines policies, strategies and actions that ensure access to digital content over time."
American Library Association, 2008
New Hampshire State Library Circumstances
Statutory mandate & depository program
The question: To print or not to print?
Acquisition challenge
Access
Collection Development Policy
Organizational & financial commitment
A pilot projectIdentification of roles &
responsibilitiesTraining & educationFugitive documents?
Getting Started September 2007 – January 2009
The Solution
A Web PortalContent management systemDigital ArchivingFiles type agnosticFull-text vs. controlled searching?PTFS (Progressive Technologies
Federal Systems)
The Cost
# of records (2,500 records or 10 GB)ASP hosting solutionTechnical supportTrainingThe Spider!
First year grand total?
$44,000 – first year grand total
The Learning Curve Going Live
Go live date: January 20, 2009Training: 3 days September 20093 months of trial and error3 months of manual manipulationSystem administration decisions
From Agency Website to Digital Library
Archivalware(Staff Only)
NH Digital Database(Public)
NHSL Catalog
Agency Website PTFS ServerSpider pullsnew documents
“scheduler” program adds documentsto database
staff prepare docs
for public access
Link added to NHSL catalog
How the Spider works
A separate “spider” is created for each agency
A seed url (the agency’s homepage) is assigned
Filters are added: URL and File Format
Spider software checks to see if files are new or modified since date the software last ran
Could add images from spider software
Preparing documents for the database
Use Collection Development Policy for guidance:www.nh.gov/nhsl/about/documents/CollectionPolicy2008.pdf
What should be kept?Annual ReportsNewslettersBrochuresHandbooks, manuals
Step 1: Is it a “State Publication?”
Preparing documents for the database
What should be discarded?Meeting AgendasPress ReleasesOffice Email Correspondence
“Gray areas”: Archive EVERYTHING vs.Collection Development Policy
Step 1: Is it a “State Publication?”
Preparing documents for the database
Goal: Maximize ease of access while keeping workload manageable
Metadata fields restricted to a few key fields:Title, Serial Title, Author, Year Published, # Pages
Some data is added automatically:File type, File size, Original URL
Step 2: Adding Metadata
The Metadata Edit Screen
Preparing documents for the database
Documents can be filed in a folder structure similar to Windows Explorer
Patrons can browse folders for documents in addition to searching text or metadata
Folders make it possible to guide users to a set of docs using PURLs
Step 3: Assigning a Folder
The Folder Structure
Documents are assigned to folders using the following hierarchy:Agency
DivisionBureau/Program
Document Type Periodical Title (as needed)
Creating the User InterfaceGoal:
Combine ease of use with powerful search options
Provide multiple paths to publications: Full Text Searching Field Searching Browsing
Full-Text SearchingThree forms:Boolean: Allows typical search options – phrase
searches, AND/OR/NOT operators, and wildcards
Concept: Broadens searches by comparing terms to a pre-existing dictionary
Pattern: Searches for patterns of text that best match the patron’s search terms
Field Searching
Field searches allow users to search by year, agency, bureau, author, title, serial title
Field search interface completely customizableMultiple fields can be combinedField searches can be combined with full-text
searches
Combining full-text and field searching
Massabesicanywhere in the text
Limit to docspublished 2007-2009
Browsing Documents
In Browse Mode multiple paths are provided to documents and folders - browse by:
State Agency Division/Bureau Publication Type Governor’s Office
As the database grows, new ways of browsing will be designed for existing documents
Example of Browsing
The Navigation String shows location in the browse structure and makes it easy to backtrack
Browse Type Department Division Program DocType
Linking the OPAC to the Digital Library
URLs to agency website and to Publications Database
Click the PURL…
…and open ‘Rip Tide’ in the Digital Publications database
A Closer Look at the Results Screen• Titles open the document for viewing/printing• Hyperlinks to folders for Agency, Bureau, and Document Type
Next Step:
Current Depository Program: Print-based, selective
Next Step: Electronic Distribution
Any NH library can participate
Distributing to NH Libraries
NEXT STEP:
Electronic
Distribution
Any library can add links to state publications
Current Status
# of documents in the digital library What Value?Other usesDigitizing projectsDigital state documents depository
systemFinancial commitmentMore than state publications?
Lessons learned
Don’t waitCollection Development PolicyTechnical, Reference &
Administration input Keep it simple (single focus)Scalability
For More Information:
Visit the NH State Publications Digital Library from our library homepage:
http://www.nh.gov/nhsl
Download this PowerPoint presentation:
Email us: [email protected]