NHS Sabbatical NHS Sabbatical Leave WorkshopLeave Workshop

October 6, 2009October 6, 2009

Purpose of Sabbatical LeavePurpose of Sabbatical Leave

• ““Sabbatical leaves must be for the manifest, Sabbatical leaves must be for the manifest, demonstrable benefit of the University in meeting its demonstrable benefit of the University in meeting its responsibilities of teaching, scholarly and other responsibilities of teaching, scholarly and other professional activities, service and the advancement of professional activities, service and the advancement of knowledge and must contribute to the further knowledge and must contribute to the further development of an individual as a teacher-scholar.” development of an individual as a teacher-scholar.”

• Board Policy Manual, sections 1-1-309 & 2-3-1001 Board Policy Manual, sections 1-1-309 & 2-3-1001

• University Regulation 3-3-1001University Regulation 3-3-1001

Eligibility for SabbaticalEligibility for SabbaticalTenured and tenure-track faculty Tenured and tenure-track faculty • In sixth year of full-time service, leave to occur in seventh or In sixth year of full-time service, leave to occur in seventh or

subsequent yearssubsequent years

• Only tenured faculty are eligible, TT must be granted tenure to take Only tenured faculty are eligible, TT must be granted tenure to take leaveleave

• New service count begins after completion of sabbatical New service count begins after completion of sabbatical not not eligible for another 6 yearseligible for another 6 years

• Service count begins on hire date anniversary. One semester Service count begins on hire date anniversary. One semester service counts as half yearservice counts as half year

• Employment beyond the academic year does not count as service Employment beyond the academic year does not count as service unless contract so specifiesunless contract so specifies

• Leave without pay or full-time administrative work do not count Leave without pay or full-time administrative work do not count toward time-in-service. LWP may count if previously approved by toward time-in-service. LWP may count if previously approved by Director and Dean prior to leaveDirector and Dean prior to leave

Eligibility for SabbaticalEligibility for Sabbatical

Part-time tenured facultyPart-time tenured faculty • Receive prorated credit toward eligibility that is Receive prorated credit toward eligibility that is

proportional to FTE assignmentproportional to FTE assignment

- 2 semesters @ 0.5 FTE = 1 semester time in service- 2 semesters @ 0.5 FTE = 1 semester time in service

Term facultyTerm faculty• IneligibleIneligible• If converted to tenure tract, must have years of If converted to tenure tract, must have years of

service approved by Director, Dean, and CAO at time service approved by Director, Dean, and CAO at time of conversionof conversion

Requirements for SabbaticalRequirements for Sabbatical

• Must not be taken in last year of employmentMust not be taken in last year of employment

• Leave shall not be used as a means to augment Leave shall not be used as a means to augment personal incomepersonal income

• Can be for entire academic year or either fall or Can be for entire academic year or either fall or spring semesterspring semester

• May delay approved leave for up to one year with May delay approved leave for up to one year with Director/Dean approvalDirector/Dean approval

• Dean may delay leave date by up to one yearDean may delay leave date by up to one year

http://www.unco.edu/provost/forms/appforleave.pdfhttp://www.unco.edu/provost/forms/appforleave.pdf

Approval of SabbaticalApproval of Sabbatical

• Dependent on availability of resources and staffing Dependent on availability of resources and staffing considerationsconsiderations

• No guarantee that sabbatical leaves will be granted No guarantee that sabbatical leaves will be granted in a given academic yearin a given academic year

Salary During SabbaticalSalary During Sabbatical

• One Semester Leave One Semester Leave Full Pay Full Pay

• Academic Year Leave Academic Year Leave 60% Academic Year Base Salary 60% Academic Year Base Salary

• Salary savings revert back to college to pay for Salary savings revert back to college to pay for replacements if one-year sabbatical. No salary savings replacements if one-year sabbatical. No salary savings for one semester sabbaticalfor one semester sabbatical

• Must repay university by working for one academic year Must repay university by working for one academic year after sabbatical leave or immediately repay university for after sabbatical leave or immediately repay university for leaveleave

• Compensation for overload teaching is not allowedCompensation for overload teaching is not allowed

Application ProcedureApplication Procedure• Submit application to Director in early October. Applications due Submit application to Director in early October. Applications due

to Dean by November 12, 2009to Dean by November 12, 2009

• Director will call a meeting of tenured and tenure-track faculty to Director will call a meeting of tenured and tenure-track faculty to consider the proposal for approval/disapproval using consider the proposal for approval/disapproval using procedures procedures established by the unitestablished by the unit

• If faculty vote for approval, Director will submit faculty If faculty vote for approval, Director will submit faculty recommendation and Director recommendation to the Dean by recommendation and Director recommendation to the Dean by November 12, 2009November 12, 2009

• Dean will submit School recommendations and Dean’s Dean will submit School recommendations and Dean’s recommendation to the university chief academic officerrecommendation to the university chief academic officer

• CAO will make final decision and report such decision to the CAO will make final decision and report such decision to the Board of Trusties and to the President Board of Trusties and to the President

• Applicants will be informed of all decisions during the processApplicants will be informed of all decisions during the process

Board Policy Manual 2-3-1001(4)

Supplement to Sabbatical Leave Supplement to Sabbatical Leave ApplicationApplication

• Detail specific goal(s) and plan(s) for achievement Detail specific goal(s) and plan(s) for achievement

• Show the relationship of the activities to be pursued to the individual’s on-campus responsibilities Show the relationship of the activities to be pursued to the individual’s on-campus responsibilities

• Specify the effect on the applicant’s professional growth and development of knowledge in the discipline Specify the effect on the applicant’s professional growth and development of knowledge in the discipline

• Show how the activities will influence the student’s educational experience Show how the activities will influence the student’s educational experience

• Show how the activities will enhance the University’s reputation Show how the activities will enhance the University’s reputation

• Detail how leave will impact program staffing, expected cost of leave, and student progression towards degree in applicant’s program Detail how leave will impact program staffing, expected cost of leave, and student progression towards degree in applicant’s program

Proposal Prioritization ProcessProposal Prioritization Process

CAO prioritizes proposals based on:

1.1. Time sensitivity – work must be done by end of Time sensitivity – work must be done by end of following academic year or it cannot be completed; following academic year or it cannot be completed; detail justification in proposalsdetail justification in proposals

2.2. Postponed proposals take precedence – detail Postponed proposals take precedence – detail postponements in proposalspostponements in proposals

3.3. Duration between sabbaticals – longest take Duration between sabbaticals – longest take precedence over shortest ; precedence over shortest ; detail the period of time detail the period of time since the last sabbatical leave or since the time of since the last sabbatical leave or since the time of hirehire

Acceptable Sabbatical ProposalsAcceptable Sabbatical Proposals

• The pursuit of research or study at an institution of The pursuit of research or study at an institution of higher education or similar entity where improvement of higher education or similar entity where improvement of oneself as a teacher-scholar is the focusoneself as a teacher-scholar is the focus

• The pursuit of research projects within a faculty The pursuit of research projects within a faculty member’s specialty to advance knowledge, improve the member’s specialty to advance knowledge, improve the “state of the art,” or to produce material for publication“state of the art,” or to produce material for publication

• The acquisition of practical experience within a The acquisition of practical experience within a discipline that will directly enhance the individual’s on-discipline that will directly enhance the individual’s on-campus responsibilitiescampus responsibilities

• The pursuit of special studies or projects for the The pursuit of special studies or projects for the purpose of expanding institutional-related services purpose of expanding institutional-related services beyond the faculty member’s obligationsbeyond the faculty member’s obligations

Unacceptable Sabbatical ProposalsUnacceptable Sabbatical Proposals

• Study at a university, the primary purpose of which Study at a university, the primary purpose of which is to gain a degree in an area or discipline not is to gain a degree in an area or discipline not related to current responsibilitiesrelated to current responsibilities

• Travel which is not directly related to on-campus Travel which is not directly related to on-campus responsibilities. (A significant distinction is made responsibilities. (A significant distinction is made herein between travel to improve oneself as a herein between travel to improve oneself as a teacher-scholar and travel in and of itself)teacher-scholar and travel in and of itself)

• Any sabbatical request within the faculty member’s Any sabbatical request within the faculty member’s current obligations to the University. (Examples current obligations to the University. (Examples include rewriting of course materials, course include rewriting of course materials, course development, and the like)development, and the like)

• Activities or research not related to current on-Activities or research not related to current on-campus responsibilitiescampus responsibilities

Proposal RevisionsProposal Revisions

• Must be approved by Director and DeanMust be approved by Director and Dean

• Expectation that work will be done as Expectation that work will be done as proposedproposed

• Final report must match proposed Final report must match proposed objectivesobjectives

Final Report ExpectationFinal Report Expectation

• Required written report to program area facultyRequired written report to program area faculty

• Details activities, goals attained, and benefits to Details activities, goals attained, and benefits to universityuniversity- Must respond directly to approved proposal- Must respond directly to approved proposal

• Reviewed by Faculty, Director, Dean, and CAOReviewed by Faculty, Director, Dean, and CAO

• Must be submitted within one academic year after Must be submitted within one academic year after completion of sabbaticalcompletion of sabbatical

• Unacceptable reports will result in ineligibility for Unacceptable reports will result in ineligibility for subsequent sabbaticalssubsequent sabbaticals- Failure to submit report w/in one year- Failure to submit report w/in one year- Failure to pursue sabbatical activities as proposed- Failure to pursue sabbatical activities as proposed

AccountabilityAccountability

• Joint Budget CommitteeJoint Budget Committee

• Education Committee of the Colorado Senate and Education Committee of the Colorado Senate and House of RepresentativesHouse of Representatives

• Colorado Commission on Higher EducationColorado Commission on Higher Education

• Colorado Open Records StatuteColorado Open Records Statute

Questions?Questions?