nformation note for participants

Version: 18 Sep 2015

The Sixth Asia-Pacific Urban Forum 19-21 October 2015 Fairmont Jakarta Jakarta, Indonesia

INFORMATION NOTE FOR PARTICIPANTS

General 1. The Sixth Asia-Pacific Urban Forum is scheduled to be held at Fairmont Jakarta, Indonesia, on 19-21 October 2015. 2. The meeting will be inaugurated at 0900 hours on Monday 19 October 2015 in the Grand Ballroom, 1st Floor, Fairmont Jakarta. 3. The meeting venue contact details: Fairmont Jakarta

Jl. Asia Afrika No.8, Gelora Bung, Karno Jakarta, Indonesia Website: http://www.fairmont.com/jakarta Telephone: +62 21 2970 3333

Registration 4. Participants are kindly requested to complete the on-line registration on the ESCAP events portal at http://meetings.unescap.org well in advance, but no later than 2 October 2015, to facilitate smooth coordination of the issuance of name badges and compilation of the list of participants. Please note that for the issuance of badges a photograph clearly showing the face (e.g. passport type) is required. 5. Participants can obtain the meeting badges at the Diamond-1 Room (Indonesia Secretariat Office), 3rd floor, Fairmont Jakarta, on Sunday 18 October 2015 between 1300-1800 hours; and at the Registration Counter, in front of the Grand Ballroom, Fairmont Jakarta, on Monday 19 October 2015 between 0800-0850 hours. Only the names of participants duly registered will be included in the list of participants. For identification, all participants are requested to wear the meeting badges at all times during the meeting and at social functions. Immigration requirements 6. Participants should obtain appropriate entry visas to Indonesia from Indonesian diplomatic or consular mission at their point of origin or en route to Indonesia (see table of visa).

Passport must be valid for at least 6 months from the date of arrival and have a valid return or an onwards journey ticket at the time of arrival. The immigration officer at the port of entry may ask the passenger to produce any necessary documents (such as hotel reservation and proof of finance).

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No. List of Countries

Visa Requirement

Regular Passport Diplomatic/Service/Official

Passport

1 Afghanistan Visa Required³ Visa Exempted (30 Days)

2 American Samoa Visa Required Visa Exempted (30 Days)

3 Armenia Visa Required Visa Exempted (30 Days)

4 Australia Visa Required¹

5 Azerbaijan Visa Required Visa Exempted (30 Days)

6 Bangladesh Visa Required Visa Exempted (30 Days)

7 Bhutan Visa Required²

8 Brunei Visa Exempted (30 Days)

9 Cambodia Visa Exempted (30 Days)

10 China Visa Required¹ Visa Exempted (30 Days)

11 Cook Islands Visa Required Visa Exempted (30 Days)

12 Democratic People's Republic of Korea

Visa Required³ Visa Exempted (30 Days)

13 France Visa Required¹

14 Fiji Visa Required¹

15 French Polynesia Visa Required Visa Exempted (30 Days)

16 Georgia Visa Required Visa Exempted (30 Days)

17 Guam Visa Required Visa Exempted (30 Days)

18 Hong Kong Visa Exempted (30 Days)

19 India Visa Required¹ Visa Exempted (30 Days)

20 Islamic Republic of Iran Visa Required Visa Exempted (30 Days)

21 Japan Visa Required¹

22 Kazakhstan Visa Required Visa Exempted (30 Days)

23 Kiribati Visa Required²

24 Kyrgyzstan Visa Required² Visa Exempted (30 Days)

25 Lao PDR Visa Exempted (30 Days)

26 Macao Visa Exempted (30 Days)

27 Malaysia Visa Exempted (30 Days)

28 Maldives Visa Required¹

29 Marshall Islands Visa Required²

30 Micronesia Visa Required Visa Exempted (30 Days)

31 Mongolia Visa Required² Visa Exempted (30 Days)

32 Myanmar Visa Exempted (30 Days)

33 Nauru Visa Required²

34 Nepal Visa Required²

35 Netherlands Visa Required¹

36 New Caledonia Visa Required Visa Exempted (30 Days)

37 New Zealand Visa Required¹

38 Niue Visa Required Visa Exempted (30 Days)

39 Northern Mariana Islands Visa Required Visa Exempted (30 Days)

40 Pakistan Visa Required³ Visa Exempted (30 Days)

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No. List of Countries

Visa Requirement

Regular Passport Diplomatic/Service/Official

Passport

41 Republic of Palau Visa Required²

42 Papua New Guinea Visa Required

43 Philippines Visa Exempted (30 Days)

44 Republic of Korea Visa Required¹ Visa Exempted (30 Days)

45 Russian Federation Visa Required¹ Visa Exempted (30 Days)

46 Samoa Visa Required²

47 Singapore Visa Exempted (30 Days)

48 Solomon Islands Visa Required²

49 Sri Lanka Visa Required Visa Exempted (30 Days)

50 Tajikistan Visa Required²

51 Thailand Visa Exempted (30 Days)

52 Timor-Leste Visa Required¹ Visa Exempted (30 Days)

53 Tonga Visa Required²

54 Turkey Visa Required¹ Visa Exempted (30 Days)

55 Turkmenistan Visa Required²

56 Tuvalu Visa Required²

57 United Kingdom Visa Required¹

58 United States of America Visa Required¹ Visa Exempted (30 Days)

59 Uzbekistan Visa Required

60 Vanuatu Visa Required²

61 Viet Nam Visa Exempted (30 Days)

Notes:

1 Visa facilitation through Indonesian Embassy/Consulate in each country or Visa on Arrival (VoA) processed upon arrival at the Soekarno-Hatta International Airport or at any Indonesia’s International Airport.

2 Visa facilitation through the accredited Indonesian Embassy/Consulate or conditional Visa on Arrival application to the Government of the Republic of Indonesia. Should the participants wish to apply conditional Visa on Arrival, Delegation Contact Point (DCP) representing the countries must submit an official note to the APUF Secretariat ([email protected]). The official note has to include detailed and complete information on individual delegate’s full name, nationality, passport number and passport’s date of validity, in order to be eligible of this conditional arrangement. A Letter of Guarantee (LOG) will subsequently be provided confirming this conditional Visa on Arrival arrangement. For this conditional arrangement, DCPs are advised to submit application as early as possible at least 3 weeks prior to the intended date of entry.

3 Visa facilitation through conditional Visa on Arrival to the Government of the Republic of Indonesia (please refer the explanation above) and Calling Visa for the regular passport holders.

Please note that all Visa on Arrival and conditional Visa on Arrival is subject to US$ 35 fee, payable by cash on arrival and show the invitation of the event. Should you wish to find the information of Indonesian Missions, please refer to the link below:

http://www.kemlu.go.id/Pages/Mission.aspx?l=en

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The information provided is accurate as of the date of issuance of this note. All participants are advised to consult with the accredited Indonesian Embassy/Consulate in their respective country regarding the latest applicable immigration requirement prior to their departure.

Weather 7. The weather in Jakarta is warm and humid during the October month. Light tropical clothing will be appropriate. The conference room where the meeting is to be held is air-conditioned and the temperature is maintained in the range of 23-24 degrees Celsius (72-73 degrees Fahrenheit). Currency export and foreign exchange 8. Any person who brings or takes an aggregate amount of foreign currency exceeding IDR 100,000,000.- (USD 7,152) or its equivalent into or out of Indonesia shall declare the amount of foreign currency to a Customs Official. 9. Currency exchange facilities are available at the Front Desk/ Cashier Counter of Fairmont Jakarta. It is open everyday from 0830 to 1700 hours, with no lunch break. There are also some bank counters at Plaza Senayan, next to Fairmont Jakarta, which open from 1000 to 2000 hours. According to current exchange rates, USD 1.00 is approximately equivalent to IDR 13,983 (as of September 2015). Secretariat contact details 10. For further information concerning the arrangements for the meeting, please contact: APUF-6 Secretariat Environment and Development Division

ESCAP Fax: (662) 288 1048 E-mail: [email protected]

Hotel accommodation 11. Participants are requested to make their own accommodation arrangements. The following hotels are relatively close to Fairmont Jakarta, the meeting venue. Participants are requested to contact the hotel directly well in advance and to provide the guest’s full name, date and time of check-in and check-out, flight numbers, contact details.

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NO. NAME OF HOTEL ROOM TYPE

APPROXIMATE RATE CONTACT PERSON REMARKS

IDR US

1 The Sultan Hotel Deluxe Grand Deluxe

1,432,900 100

Resrv. Anggita Elin

(62) 21-5703600 (62) 85710422077 (62) 87878864809

*5

E-mail: [email protected]

2 Century Park Hotel Deluxe (Single) 1,146,300 80

Resrv. Catherin

(62) 21-5712041 (62) 8129426745

*5


3 Harris Suites FX Harris Room 931,400 65

Resrv. Herry

(62) 21-25554333 (62) 8111533994

*4


4 Hotel Ambhara Deluxe

931,400 65

Resrv. Maulana

(62) 21-2700800 (62) 81380742523

*4


5 Hotel Mulia Splendor (Single) 3,725,400 260

Resrv. Milda

(62) 21-5747777 (62) 8562132800

*5


6 Shangri-La Hotel Deluxe 3,152,300 220

Resrv. Sunu

(62) 21-29229999 (62) 81808632724

*5

7 Fairmont Jakarta 5,989,300 418 Resrv. (62) 21-29703333 *4


8 Hotel Ritz Carlton

Pacific Place Grand Club 6,677,100 466

Resrv. (62) 21-25501888 *5

9 Grand Sahid Hotel Deluxe 1,074,700 75

Resrv. Ani

(62) 21-5704444 (62) 8129831446

*4


10 Amaris Hotel Panglima Polim

Smart 501,500 35 Resrv. (62) 21-7267111 *3


12

Golden Boutique Hotel

Deluxe

716,500

50

Resrv. (62) 21-17234555 *3

13 Hotel NEO Melawai

Superior 501,500 35 Resrv. (62) 21-29661400 *3


Pease note that the rates provided are indicative and participants would need to inquire directly with the hotel of choice for exact rates.


Arrival at the airport 12. Participants should make their own transportation arrangements from Jakarta International Airport (Soekarno-Hatta) to their respective hotels. Limousine and taxi are readily available at the airport. Detailed information about Jakarta International Airport (Soekarno-Hatta) can be found at http://www.jakartaairportonline.com/. There are shuttle bus from Soekarno Hatta International Airport to Block M (the closet terminal from the Senayan area), named DAMRI. It costs IDR. 40.000. From Block M area, it will take about 10 minutes to the venue by taxi. Local transportation 13. Participants staying at the Century Park Hotel as well as Harris Hotel FX can walk about 10 minutes to Fairmont Jakarta, while participants staying elsewhere must make their own transport arrangements in order to attend the meeting. Working Language of the Meeting 14. The meeting will be conducted in English and all documentation will be in English. Interpretation into Bahasa Indonesia will be available for plenary sessions. Internet services 15. Free wireless Internet access is available in the meeting rooms and public areas of the convention center (1st, 2nd, and 3rd floor) Catering services 16. The Government of Indonesia will provide lunch and coffee breaks for all participants during the event, to be served in front of the meeting rooms. Daily subsistence allowance (only if applicable) 17. Participants whose travel is sponsored by ESCAP will be provided with a daily subsistence allowance (DSA) at prevailing United Nations. In order to facilitate the payment of subsistence allowance, eligible participants are requested to submit copies of tickets and boarding pass to the secretariat staff in Business Centre Room I (ESCAP Secretariat Office). The current DSA rate for Jakarta, Indonesia, is USD 160 per day. 18. Any participants who are unable to stay for the duration of the meeting are requested to inform the Secretariat as soon as possible after arrival, so that the subsistence allowance can be adjusted accordingly. Travel and administrative arrangements (only if applicable) 19. In those cases where the participation costs are borne by the ESCAP secretariat, the secretariat will provide only travel and DSA as expressed and will not assume responsibility for any other expenditures, including the following:

(i) All expenses in the home country incidental to travel abroad, including expenditure for visa, medical examination, inoculations and other such miscellaneous items and internal travel to and from the airport of arrival and departure in the home country;

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(ii) Salary and related allowances for the participants during the period of the

meeting;

(iii) Costs incurred by participants in respect of travel insurance, accident insurance, medical bills or hospitalization fees in connection with attending the meeting;

(iv) Compensation in the event of death or disability of participants in connection

with attending the meeting;

(v) Any loss of or damage to personal property of participants while attending the meeting or losses or damages claimed by third parties as a result of any negligence on the part of the participants;

(vi) Any other expenses of a personal nature, not directly related to the purpose of the

meeting. 20. For participants whose travel is sponsored by ESCAP, our travel agent will be authorized to issue the least cost economy round-trip air ticket (home country/Jakarta/home country) to arrive in Jakarta as far as possible on 18 October and depart on 22 October 2015, as far as possible. Local time 21. Standard time of Jakarta is GMT/UTC plus 7 hours.

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nformation note for participants

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