next generation campus portals: rapidly deploying ... · next generation campus portals: rapidly...
TRANSCRIPT
Next Generation Campus Portals: Rapidly Deploying Responsive, Social Technology for Students & Employees
November, 15 2017
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Agenda
1 Overview and Introduction
2Leveraging Office 365 for Next Generation Portals and Intranets-Bringing Your Next Generation Portal to Life with Microsoft SharePoint, Lighthouse Computer Services
3Leveraging LiveTiles for Rapid Portal & Intranet Deployment-The digital workplace: Ease of use, mobility & agility, LiveTiles
4 Deploying a Student and Employee Portal in 60 Days, Becker College
5 Lunch
6Leveraging O365 for Intranets-Website & SharePoint Architecture for Multiple Audiences, Lesley College
7 Providence College Portal: From Concept to Launch, Providence College
Deploying a Student and Employee Portal in 60 Days
Patty Patria, Vice President for Information TechnologyBecker College
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The mission of Becker College is to deliver to each student a transformational learning experience –anchored by academic excellence, social responsibility, and creative expression –that prepares graduates to thrive, contribute to, and lead in a global society. Today, our student body comprises 1,900 students annually, from across the country and around the world.
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• No Portal• No Single Sign On• Too many emails for sharing
data• Needed mechanism for better
communication for both employees and students
• Needed something dynamic, low maintenance and social for both employees and students
the challenge
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• Old portals are not flexible; traditional portals came from SIS vendor with SSO to SIS apps, but they are not easy or dynamic.
• Old portal solutions are weighed down by a fixed set of features; people want ease of use and choice.
• Traditional solutions take months to years to setup; many Colleges don’t have the appetitive for this level of time.
• Traditional solutions have significant upfront investment; new choices can be subscription based at a lower cost.
the classic story
"Old portal solutions are weighed down by a fixed set of features. Drop the dead weight and get a Lean Portal."
Magentrix
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• Gartner defines "portal" as a personalized point of access to relevant information, business processes and other people.
• Market contains open source, traditional CMS and traditional large vendors.
gartner horizon portal market
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desired portal functionality
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THE JOURNEY
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desired featuresrapid deployment
easy to implement
easy to change
integrated intranet
student vs. employee roles
communication tool
content rich
integrated social channels
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the approach
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• May 2015- Introduced to Live Tiles
• June 2017
• Performed a LiveTiles Trial; setup plugin in our O365 environment
• Reviewed basic requirements with Cabinet
• Built student & employee portal prototypes
• July 2017- Performed focus groups with students and employees; revised both templates based on feedback.
• August 2017- Launched both student and employee portals
• September 2017- Added employee intranets (migrated from WordPress)
Journey Time Line
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the results
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employee portal
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employee intranet
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employee collaboration
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student portaldifferent navigation
different links
different content
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live demo
employee portal
student portal
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• Cloud based, low cost, easy and fast to implement solution
• Very flexible; changes can be made in minutes vs. days or weeks without complex coding
• Integrated employee portal and intranet; we retired our previous intranet in WordPress
• Content is dynamic via RSS feeds so it requires very little support and administration, but it provides current and timely information to employees and students
• Integrated collaboration tool which includes department sites and institutional project sites
Value for Becker
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• Student tiles integrated via ellucian ethos to pull schedule and notification data
• Single Signon to Canvas, Colleague and other systems via SAML
• Dashboards to view key metrics (usage statistics)
• Potentially integrate institutional dashboards via ellucian Analytics for Cabinet members
Next Steps
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questions?
