MACPP MISSION STATEMENTMACPP MISSION STATEMENTMACPP MISSION STATEMENTMACPP MISSION STATEMENT————The mission of the 2005 Executive Board of the Mid-America Council of Public Purchasing is to join together to promote our profession, enhance our knowledge in all aspects of the ever-changing world of public procurement, and challenge the membership of our chapter to share their talents and commit to becoming an active member of MACPP.

MACPP Newsletter

CH

AP

TE

R O

F T

HE

YE

AR

—

19

89

, 1

99

3,

19

94

, 1

99

5,

19

96

Mid

-Am

eric

a C

oun

cil o

f Pu

blic

Pu

rch

asin

g C

hap

ter

of N

IGP

w

ww

.mac

pp

.org

Volume 21, Edition 188

April 2007

It is hard to believe on a beautiful day like today that it was snowing like a blizzard a week ago! I don’t know about you, but I’m hoping this time Spring is really here.

As the year rolls on, your Board is working to continue providing you with valuable, as well as useful, information. The April meeting at Figlio’s reinforced that goal. The City of Olathe presented their

Purchasing 101 training program. We are currently working on a new training program in Independ-ence, so I found this information extremely helpful. We are constantly asked to do things quicker and with less staff, so John Mahin’s presentation on how Johnson County is accomplishing this was also very beneficial. Anytime we can find a way to expedite the purchase order process, we have added value for our entities.

Christine Salas-Dorantes, Director of Professional Development, has planned an upcoming NIGP seminar, “Performance Based RFPs”, on May 24-25.

The fee is only $150 for MACPP national members, with $200 being subsidized from our scholarship funds.

We are able to offer this discount as a result of revenues generated during 2006 at our Reverse Ven-dor Fair. We are very excited that we can provide this valuable training at such a greatly reduced cost to our members!

Christine is working on another seminar (Introduction to Public Procurement), but the dates have not yet been confirmed by NIGP.

Please mark your calendar for June 15 and plan to attend our next Chapter meeting. You will receive all the information on this event shortly. Also, do not forget to register for the NIGP Annual Forum in

Hartford, Connecticut.

Have a fun and safe summer!

Mary DerringtonMary DerringtonMary DerringtonMary Derrington CPPB, CPPO CPPB, CPPO CPPB, CPPO CPPB, CPPO

Independence, MOIndependence, MOIndependence, MOIndependence, MO

Special points of interest:

• Purchasing MonthPurchasing MonthPurchasing MonthPurchasing Month————Page 2Page 2Page 2Page 2

• “Performance Based RFP’s“Performance Based RFP’s“Performance Based RFP’s“Performance Based RFP’s————Page 5Page 5Page 5Page 5

• Joint Vehicle BidJoint Vehicle BidJoint Vehicle BidJoint Vehicle Bid————Page 6Page 6Page 6Page 6

From the President...

City of Olathe Celebrates Purchasing City of Olathe Celebrates Purchasing City of Olathe Celebrates Purchasing City of Olathe Celebrates Purchasing MonthMonthMonthMonth

By Russ Pankey, CPPB

The City of Olathe celebrated National Public Purchasing Month during March with Purchasing 101, a scavenger hunt, and an open house on March 28. What a great success! The Purchasing 101 class was held March 14. Purchasing 101 is complet-ing its first year, training employees who are involved in purchasing for their departments on many aspects of purchas-ing, what the Purchasing Division does, and how it relates to them.

City employees were invited to participate in a scavenger hunt during the entire month. A scavenger hunt item listing was published, and employees gathered as many items as they could find and brought them to the Open House. Those who completed the scavenger hunt were en-tered into a drawing for door prizes. Sixty-five people visited Purchasing signed the register, shared refreshments, and five people won door prizes.

The Purchasing Month celebration was a great opportunity to continue building community between Purchasing and other City departments.

UMKCUMKCUMKCUMKC

By Cathy Barker, Manager, Procurement Services

UMKC Procurement Services held a “Contract Vendor Show” on March 27th. We had 7 suppliers exhibit the supplies and services the university has contracts for. Suppliers included; Corporate Express for Office Supplies, Avis for Car Rental, Cintas for Uniforms and Shredding Services, Sodexho for Catering, Ricoh for Copy Services, Scott Rice for Furniture, and 24 Hour Business Card for Printing of Stationary Items. We had over 75 purchas-ing card holders in attendance. Attendees were treated to a continental breakfast and a chance to win door prizes, which were provided by each supplier. According to Manager, Cathy Barker, “our goal was to have the suppliers connect with the end users to help drive contract compli-ance.”: We certainly felt this was a suc-cess, and helped the end users understand the value Procurement brings to their everyday purchasing needs.

JOHNSON COUNTY, KS

By John Mahin, CPPO, CPPB, Purchasing Man-ager

On March 15, 2007, Annabeth Surbaugh, Chairman of the Johnson County Board of County Commissioners, proclaimed March 2007, as Purchasing Month and urged all citizens to recognize and participate in its observance. The proclamation was presented during the regular public board meeting and was accepted by Pat Raney, Senior Purchasing Administrator for the county purchasing division. Pat then took the opportunity to thank the Board for its support of the purchasing division and to introduce and recognize the entire purchasing staff.

Following the board meeting, board members, County Manager Mike Press, other county staff and the public were welcomed at an open house reception where they enjoyed “P-card” cake and other refreshments. Information was provided for our visitors to familiarize them with our staff as well as our services. The response was excellent and the recognition for the purchasing staff was well deserved.

Volume 21, Edition 188 Page 3

Cooperative ProcuremenT

Commercial Concepts & Furnishings Office Furniture Corporate Express Office Furniture John A. Marshall Office Furniture Kansas City Business Supply Office Furniture Kross Office Outfitters Office Furniture Sauder Manufacturing Company Office Furniture Scott Rice Office Works Office Furniture Spaces, Inc. Office Furniture Invironments, LLC Office Furniture United Office Products Office Furniture Encompass Office Furniture Tab Products Co., LLC Office Furniture Concepts for Business, LCC Office Furniture Engineering Solutions & Design, Inc. Solid Waste Analysis Service Arkansas Electric Aluminum and Cooper Cable PSI Armored Inc. Armored Car Service Service-Rite Medical Inc. Autoclave Maintenance Gooch Brake Auto Filters Fisher Scientific Automated External DefilbrillatorO'Reilly Automotive Automotive and Truck Parts US Pipe and Foundry Cast Ductile Iron Pipe, Fittings and Valves Dean Machinery Company Caterpillar Parts & Service Alelco Cathodic Protection Service of Tanks KC Wireless Inc. Changeover of Electronic Equipment on

Police Vehicles Insituform Technologies Trenchless Reconstruction of Sanitary

Sewer RSC Communications Inc. Global Positioning Satellite Fleet Mgmt

Services 1100 Services, LLC HVAC Repair Service Central Detroit Diesel - Allison IHC Diesel & Transmission Parts Phoenix Fire Protection Fire Extinguisher Service Conrad Fire Equipment Fire Protection Gear Independenc Lincoln Mercury Mazda Ford Parts Jaco Analytical Laboratory Gas Chromatography PCB Performance Abatement Services Insulation and Abatement TestAmerica A.T.C. Laboratory Analytical Testing CE Solutions Continuing Educational Training Protective Equipment Testing Labora-tory

Dielectric Testing

Lawrence Pest Control Extermination Service Midway Ford Truck Center OEM Ford Truck Parts and Service Murphy Tractor & Equipment OEM John Deere Parts and Service Victor L. Phillips Co. Vibrastat Roller Parts, OEM Case Parts

and Coast Snowplow Parts Corporate Express Office Supplies Graybar Electric Wood Poles

Art Roberson, MACPP Procurement Operations Director, is working hard to create a list o cooperative contracts sponsored by our participating entities.

Thanks to

the City of Olathe, City of Lee's Summit, Johnson County, Little Blue Valley Sewer District, KCMO, and City of Independence for contributing their cooperative contracts.

If your entity hasn’t sent their listing to Art, please do so ASAP so that the information will become available to the rest of our hard working entities!

Volume 21, Edition 188 Page 4

MACPP is Growing!!!

Welcome our new members...

Denise (Deedee) TschirhartDenise (Deedee) TschirhartDenise (Deedee) TschirhartDenise (Deedee) Tschirhart

Procurement OfficerProcurement OfficerProcurement OfficerProcurement Officer

City of Lee’s Summit, MO City of Lee’s Summit, MO City of Lee’s Summit, MO City of Lee’s Summit, MO

I was raised in Texas with my twin sister and older brother. They have given me three nieces and two nephews. I have been married to Kevin for almost �5 years and have a 2� year old stepdaughter who attends college in Springfield. Kevin's niece and nephew live with us, and I proudly call them my own. I live in Lee's Summit and am a graduate of Texas Tech (Go Red Raiders and Bobby Knight!) with degrees in Marketing and Advertising. In my off time, I enjoy antique shopping, doing crossword puzzles, and hanging out with my furry, four-legged children.

Deputy Lana NelsonDeputy Lana NelsonDeputy Lana NelsonDeputy Lana Nelson

Inmate Work Progress/Purchasing OfficerInmate Work Progress/Purchasing OfficerInmate Work Progress/Purchasing OfficerInmate Work Progress/Purchasing Officer

I have been a Deputy with the Douglas County Sheriffs Department in

Lawrence Kansas for �7 years. I have worked many different areas in

the Department including the jail, patrol, and court room security. I am now at the jail involved in purchasing supplies for the jail as well as

running our Inmate Work Program. The purchasing area is new to me, so it is a learning process. I am married with 4 children in college.

In our spare time we enjoy boating, camping and ridding motorcycles.

“Performance Based RFPs” May 24 -25, 2007 North KC Recreation Center

1999 Iron Street

North Kansas City, MO

MACPP members will receive $200.00 off registration

Seminar Fee: National Members $350.00, Chapter Mem-bers $490.00, and Non-Members $600.00

Contact Hours: 16 hours, UPPCC Re-certification pts: 2,

CEU Units: 1.5

Learn How To:

· Judge when performance based RFPs are appro-priate

· Incorporate the 6 components of performance based RFPs

· Structure your acquisitions around purpose

and desired outcome rather than process

· Effectively complete service contracts

Hosted by: MACPP

To register contact: Christine Salas-Dorantes

Phone: 913.573.5465 Fax: 913.573-5440 Email: CSalas@wycokck.org

“A very important topic”

“Instructor was informative, knowledgeable and professional”

Presented by:

John Miller, CPPO

John R. Miller, CPPO, is responsible for procure-ment services for the Harford County Public School System in Maryland. Prior to joining Harford County Schools in 2000, Mr. Miller was the Purchasing Agent for the City of Baltimore. He was an adjunct faculty member for Harford Community College, MD and the University of Virginia. Mr. Miller au-thored the NIGP textbook, “Contracting for Ser-vices” in 1996 and co-authored “Contracting for Pub-lic Sector Services” published in 2006.

2008 Model Year

Kansas City Metropolitan Joint Vehicle Bid

Specification Meeting

and

MACPP General Meeting

June 15, 2007

10:00 AM

City of Olathe City Fire Administration Building

The Olathe Room

1225 S. Hamilton Circle, Olathe, KS 66061

Contact: Russ Pankey, CPPB

Phone: 913-971-8926

Fax: 913-971-8719

rpankey@olatheks.org

The City of Olathe, KS, acting as the lead agency for the Metropolitan Joint Vehicle Bid for Model Year 2008, will host the annual meeting between Mid American Council of Public Purchasing (MACPP) members, vehicle purchasing and maintenance personnel, and prospective vehicle bidders for the purpose of updating vehicle specifications prior to the issuance of an Invitation for Bids. MACPP would like to invite all its members as well any other persons from MACPP entities that are interested in the joint vehicle bid process.

Please bring your own copy of the 2007 model year specifications as a reference. You may download a copy from www.macpp.org free of charge. If you would like for me to have a copy made for you, I need to know by Wednesday, June 13. Copies will not be made the day of the meeting. The cost will be $7.00 to cover the cost of printing.

We will begin at 10:00 a.m. with introductions, and MACPP will hold a brief general session. When the brief session is complete, we will proceed with page by page review of the bidding documents and make modifications for 2008, as needed. Lunch will be around 12:00 noon and will be catered for everyone who is interested. The cost will be announced at a later date. Vendors will join us at 1:00 p.m. to review the new proposed bid specifications and any changes from the manufacturers and dealers. We should be finished by 2:30 p.m.

Considerations: I would like to ask everyone to consider whether we have a need for cross-over utility vehicles (CUV’s) as a new class. Some of the manufacturer’s have experienced modifications and discontinuations to some mini vans, which may require a similar replacement vehicle.

Driving Instructions: Take Interstate 35 South to the Old 56 Highway exit. Proceed west on Old 56 Highway to Public Safety Drive. Turn left (south) on Public Safety Drive and proceed immediately ahead to the Olathe Fire Administration Building.

Please invite everyone from your entity that may be involved with the purchase of vehicles. This is a great opportunity to build communication between purchasing and non-purchasing people. Please contact Russ Pankey if you have any questions.

Mark your calendars!Mark your calendars!Mark your calendars!Mark your calendars! Upcoming EventsUpcoming EventsUpcoming EventsUpcoming Events————2007200720072007

May 11, Friday - MACPP Board Meeting

May 24, 25 - “Performance Based RFP’s”

June 15, Friday - MACPP General Meeting and Joint Vehicle Bid meeting, City of Olathe Fire Administration Building

Sept. 11, Tuesday - MACPP General Meeting

Nov. 9, Friday - Figlio Tower - Lunch

Dec. 7, Friday - Location TBA - Lunch and annual meeting

Volume 21, Edition 188 Page 7

NIGP Education Catalog,http://www.nigp.org/professional_development/EduCatalog.htm

LEAP Program Newsletter, http://www.nigp.org/professional_development/LEAPNewsDec03.pdf

KAPPP-Kansas Association for Public Purchasing Professionals, http://www.kappp.org/

MACPP-Mid American Council of Public Purchas-ing, http://www.macpp.org/

MAPP-Missouri Association of Public Purchasing Inc., http://www.mappi.org/

GOVPRO Newsletter, http://r.pm0.net/s/c?ij.7pmm.1.1i1n.5s0l

MARC-Mid America Regional Council, http://www.marc.org

NIGP web site www.nigp.org

Have things changed???

If you have made any changes to your MACPP mem-bership information (name, contact information, entity information, certification information, etc.), please contact the Membership director, Tom Conrow at

tconrow@indepmo.org.

MID-AMERICA COUNCIL OF PUBLIC PURCHASING

Chapter of NIGP

YOUR

2007 OFFICERS AND DIRECTORS

President Mary Derrington, CPPO, CPPB

Purchasing Manager

City of Independence MO

Vice President Bennie Shivers, CPPO, CPPB

Assistant Purchasing Agent

City of Kansas City, MO

Treasurer Brett Wood, CPPB

Purchasing Administrator

Johnson County KS

Secretary Barbara Smelter, CPPO, CPPB

Purchasing Director

Prairie Band Potawatomi Nation

Immediate Past President Jackie Waggoner, CPPB

Purchasing Director

Douglas County, Kansas

Membership Tom Conrow, CPPB

Procurement Specialist

City of Independence

Professional Development Christine Salas-Dorantes, CPPB

Buyer

Unified Govt. WYCO/KCK

Programs/Seminar Coordinator John Mahin, CPPO, CPPB

Purchasing Manager

Johnson County

Publications Tammy Shaw, CPPB

Procurement Officer

City of Lee’s Summit

Procurement Operations Art Roberson, CPPB

Senior Contracting Officer

City of Kansas City MO

CHAPTE R OF TH E YE AR— 1989 , 1993, 19 94, 1995, 1996

Volume 21, Edition 188 Page 9

EDUCATIONALEDUCATIONALEDUCATIONALEDUCATIONAL OPPORTUNITIESOPPORTUNITIESOPPORTUNITIESOPPORTUNITIES

The following seminars are in the works for 2007:The following seminars are in the works for 2007:The following seminars are in the works for 2007:The following seminars are in the works for 2007:

Introduction to Public Procurement Effective Contract Writing Performance Based RFP's

These are tentative...stay tuned for more information!

Mid America Council of Public Purchasing Professional Development Event Enrollment & Registration Form

To register for a professional development event, please complete this form:

Check ONE of the following:

Make checks payable to MACPP

Do you need directions to the event? Please check here if you do and MACPP will e-mail directions to you.

Please return the completed form to:

John Mahin, CPPB

Johnson County, Kansas

��� S. Cherry, Suite 2300

Olathe, KS 6606�

Phone: 9�3-7�5-0596

Fax: 9�3-7�5-0597

E-mail: john.mahin@jocogov.org

Please refer to the MACPP website for more information: Please refer to the MACPP website for more information: Please refer to the MACPP website for more information: Please refer to the MACPP website for more information: www.macpp.orgwww.macpp.orgwww.macpp.orgwww.macpp.org

Seminar/Event Name:

Seminar Date:

Registration Deadline:

Cancellations received Cancellations received Cancellations received Cancellations received after registration dead-after registration dead-after registration dead-after registration dead-line will be subject to line will be subject to line will be subject to line will be subject to billingbillingbillingbilling

Seminar Fee:

$

Participant’s Name:

Entity:

Address:

City, State, Zip:

EEEE----MAIL ADDRESS:MAIL ADDRESS:MAIL ADDRESS:MAIL ADDRESS:

Phone Number:

Fax Number:

NIGP National Member NIGP Chapter Member Non-Member

APPLICATION FOR MEMBERSHIP

(Please type or print) DATE: _______________________________________

NAME: ______________________________________________________________________________________________________

TITLE: ______________________________________________________________________________________________________

AGENCY: ___________________________________________________________________________________________________

ADDRESS: ___________________________________________________________________________________________________

_____________________________________________________________________________________________________________

PHONE #: ___________________________________ FAX # :

E-MAIL ADDRESS

The following information will be maintained in a database to be shared with other member agencies. Providing this information will be quite helpful to all other entities.

Are you currently a member of NIGP (National Institute of Governmental Purchasing)? _____________________

(Note: annual membership is $25 for members and $50 for non-members)

Do you have a particular area of expertise in purchasing? __________________________________________________________

Current population of your entity? ___________________________ Annual purchasing budget: $________________________

Does your purchasing office bid construction? _________ Does your entity support local preference? ______________________

Is the purchasing for your entity centralized or decentralized? (Circle one)

Number of personnel in Purchasing Office (including clerical): ______________________________________________________

Does your entity utilize a credit card system for small purchases? If so, up to what dollar limit? $ __________________________

Please summarize your entity bid thresholds:

No quotes required up to: $______________

Informal Bids are required from $______________ to $______________

Formal Bids are required for purchases over $_____________________

Comments:_________________________________________________

Membership in the Mid-America Council of Public Purchasing is open to any individual who is supervising or working in public pro-curement. The annual membership fee of $25.00 for NIGP members, and $50.00 for non-members of NIGP is payable in advance. Please send a check payable to the Mid-America Council of Public Purchasing, along with your application and mail to:

Tom Conrow, CPPB

City of Independence

111 E. Maple Avenue

Independence, MO 64050

Signature of Applicant: ____________________________________________________________________________________