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NEWLYN HARBOUR
AUTHORITY
PORT MARINE SAFETY CODE
SAFETY MANAGEMENT SYSTEM
Volume 1
POLICIES
Harbour Master - R M J Parsons
Chairman - R Clifford-Wing
Reviewed June 2016
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Table of Contents
Contents .................................................................................................................. 2 - 4
Revision Record ........................................................................................................ 5
Distribution List ......................................................................................................... 5
Designated Person ................................................................................................... 6
Statement of Commitment ......................................................................................... 7
Responsibility of the Duty Holder .............................................................................. 8
Marine Safety Policy ................................................................................................. 9
1. Introduction ......................................................................................................... 10
1.1 Scope and Purpose ................................................................................ 10
1.2 Designation of Newlyn Harbour Authority Ltd .......................................... 10
1.3 Duties and Responsibilities ..................................................................... 10 - 14
1.4 Consultation Policy ................................................................................. 14
1.5 Designated Person ................................................................................. 14 - 15
1.6 Jurisdiction Of Newlyn Harbour Authority Ltd .......................................... 15
1.7 Harbour Marine Operations ..................................................................... 15 - 16
1.8 Health and Safety Policy ......................................................................... 16
1.9 NPHC as a Competent Harbour Authority................................................. 16
1.10 The Legislative Framework of Newlyn Harbour Authority ....................... 16 - 17
1.11 Interface with Other Documents .............................................................. 17
1.12 Document Review and Control Procedures ........................................... 17
1.13 Performance Monitoring ........................................................................ 17
1.14 Audits .................................................................................................... 18
1.15 Review .................................................................................................. 18
2. Risk Management ................................................................................................ 19
2.1 Risk Assessments ................................................................................... 19
2.2 Accident, Incident and Defect Reporting ................................................. 19
2.3 Informal and Formal Briefings ................................................................. 19
3. Conservancy ....................................................................................................... 19
3.1 Introduction ............................................................................................. 19 - 20
3.2 Survey and Maintenance Dredging Programme ..................................... 20
3.3 Promulgation of Survey and Navigation Information ............................... 20
3.4 Navigation Warnings .............................................................................. 20 - 21
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3.5 Wrecks and Salvage ............................................................................... 21
3.6 Regulating Harbour Works ..................................................................... 21
4. Management of Navigation ................................................................................. 21
4.1 Introduction ............................................................................................. 21 - 22
4.2 Enforcement ........................................................................................... 22
5. Aids to Navigation ............................................................................................... 22
5.1 Trinity House ........................................................................................... 22
5.2 Local Light House Authority .................................................................... 22
5.3 Inspection and Maintenance ................................................................... 23
5.4 Review of Aids to Navigation .................................................................. 23
6. Risk Register ....................................................................................................... 24
6.1 Accident Categories ............................................................................... 24
6.2 Risk Estimator ........................................................................................ 25
6.2.1 Definitions and Table ........................................................................... 26 - 28
6.3 001 Dredging Operations ........................................................................ 28 - 29
6.4 002 Damage to Navigational Mark .......................................................... 30 - 31
6.5 003 Vessel Striking Pontoon ................................................................... 32 - 33
6.6 004 Vessel Picks up Seabed Debris ....................................................... 34 - 35
6.7 005 Grounding ........................................................................................ 36 - 37
6.8 006 Collision between Vessels ............................................................... 38 - 39
6.9 007 Fire on Vessel .................................................................................. 40 - 41
6.10 008 Staff/Contractors working on Quayside .......................................... 42 - 43
6.11 009 Fixed Pier Landing crane ............................................................... 44 - 45
6.12 010 Hazardous Material ........................................................................ 46 - 47
6.13 011 Manual Handling ............................................................................ 48 - 49
6.14 012 Hot Work ........................................................................................ 50 - 51
6.15 013 Slipway Operations ........................................................................ 52 - 53
6.16 014 Box Washer Operations ................................................................. 54 - 55
6.17 015 Harbour Launch Operations .......................................................... 56 - 57
6.18 016 HIAB MWP Crane Operations ........................................................ 58 - 59
6.19 017 Confined Space working ................................................................. 60 - 61
6.20 018 Refuelling ....................................................................................... 62 - 63
6.21 019 Working at Height .......................................................................... 64 - 65
6.22 020 Hazardous Waste…………………………………………………………66 - 67
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7. Marine Services ................................................................................................... 68
7.1 Introduction ............................................................................................. 68
7.2 Tugs ....................................................................................................... 68
7.3 Pilotage .................................................................................................. 68
7.4 Workboats .............................................................................................. 68
7.5 Moorings ................................................................................................ 68
7.6 Leisure Users ......................................................................................... 68
7.7 Waste Management ............................................................................... 68
7.8 Oil Spill Contingency Plan ...................................................................... 69
7.9 Provision of Navigational ........................................................................ 69
8. Harbour Approaches ........................................................................................... 69
8.1 Harbour Entrance ................................................................................... 69
8.2 Navigation Approaches ........................................................................... 69
8.3 Under keel Clearance & Grounding ........................................................ 69
8.4 Speed Restriction ................................................................................... 69
9 Marine Operational Procedures/Activities .......................................................... 70
9.1 Monthly Safety Reports .......................................................................... 70
9.2 Permit to Work System ........................................................................... 70
9.3 Bunkering ............................................................................................... 71
9.4 Anchorages ............................................................................................ 71
9.5 Visiting Vessels with Deficiencies ........................................................... 71
9.6 Regulation of Vessel Movements within the Limits of Newlyn ................. 71
9.7 Emergency Preparedness and Response Plan ....................................... 72
9.8 The Environment ................................................................................... 72
9.9 Training .................................................................................................. 72
9.10 Training Requirement ............................................................................ 73
10. List of Emergency Contact Numbers ............................................................... 74
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REVISION RECORD Date Description Issued by Checked by Approved by
DISTRIBUTION LIST
Copy No. Holder
01 Chairman (Internal)
02 Harbour Master (Internal)
03 MCA (External)
04 Designated Person (Hayle HM)
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DESIGNATED PERSON In compliance with the Port Marine Safety Code a Designated Person has been appointed.
Contact Mr Peter Haddock CMIOSH
Tel No. 07760752630
e-mail [email protected]
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POLICY STATEMENTS
STATEMENT OF COMMITMENT Newlyn Pier and Harbour Commissioners (NPHC) are the Statutory Harbour Authority for
Newlyn and is committed to undertaking and regulating marine operations to safeguard the
harbour, its users, the public, the environment and local heritage.
NPHC will aim to run a safe, efficient cost-effective, sustainable harbour for the benefit of
all users and the wider community. It will strive to manage, maintain and improve the harbour,
consistent with the income it generates in accordance to the Guide To Good Governance
GTGG.
NPHC are committed to meet with all legal requirements and comply with the Port Marine Safety Code and to meet these requirements in a proportional and appropriate manner. It will ensure that the Harbour is operated efficiently and safely and will seek to meet the changing needs of all harbour users.
The Harbour Authority will:
Comply with all legal requirements
Aim to meet the national requirements of the Port Marine Safety Code
Heed the Guide to Good Practice on Marine Operations.
Conduct its functions openly and transparently in the overall long-term interests of the harbour’s stakeholders and beneficiaries.
Ensure as far as reasonably practical the safety of all those who use and work in the harbour
Facilitate safe navigation in the harbour and its approaches.
Provide and maintain viable harbour facilities
Regulate the activities of all those who use the harbour and ensure that the law is enforced whenever appropriate
Conserve the environment and maintain approved pollution prevention and nature conservation measures
Formally review the Harbour Authority's plans, policies and procedures at intervals of five years or less
NPHC is committed to ensuring that all its employees, contractors, harbour users,
stakeholders and members of the public are well informed. Its staff shall be well trained
and committed to the requirements of the Port Marine Safety Code. NPHC recognise
that safe operations depend on competent people and an active safety management
culture. All who work or use the harbour have an obligation to contribute to harbour safety.
NPHC welcomes the interest and participation of all stakeholders in maintaining and
improving the awareness of safety within the harbour. To this end, a line of communication
will be established with relevant stakeholders and the Newlyn Advisory Committee to ensure
the promulgation of relevant information.
“It is the goal of the Commissioners to monitor and improve the standard of safety and safety
awareness throughout the harbour”. Rob Parsons, Dec 2013
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RESPONSIBILITIES OF THE DUTY HOLDER
The Board of Commissioners of NPHC are the “Duty Holder”. The Duty Holder is, In accordance with the Port Marine Safety Code published in November 2016, such that whose members are individually and collectively accountable for compliance with the code and their performance in ensuring safe marine operations in the harbour and its approaches. The Board members shall understand the requirements of the Port Marine Safety Code and shall strive to meet the recommended standards. They will ensure that the guidance given for port marine operations is heeded and acted upon where appropriate.
The Board is accountable for compliance with the Port Marine Safety Code and for ensuring the safety of marine operations in the harbour and approaches. It shall have an effective Safety Management System for this purpose.
The role of the duty holder includes:
- Maintaining strategic oversight and direction of all aspects of the harbour operation, including marine safety
- Responsible for the development of policies, plans, systems and procedures for safe navigation
- Ensuring that assessments and reviews are undertaken as required to maintain and improve marine safety
- Ensuring that the harbour authority seeks and adopts appropriate powers for the effective enforcement of their regulations and for setting dues at a level which adequately funds the discharge of all their duties
Rob Parsons Robert Clifford-Wing
Harbour Master Chairman Newlyn Pier and Harbour Commissioners
Date Date
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MARINE SAFETY POLICY
This safety policy adds to any existing safety policy required by the Health and Safety at Work etc Act 1974.
The Harbour Authority is committed to:
Complying with all legal requirements and the Port Marine Safety Code
Managing its assets safely and efficiently
Maintaining relevant harbour equipment to agreed industry standards
Recruiting and training operational staff to nationally agreed competence levels
Ensuring that staff are properly trained for emergencies and contingencies
In making these commitments, the Harbour Authority has appointed the Harbour Master to fulfil the role of Marine Operations Safety Officer.
This officer will be responsible for the following:
That the Harbour Authority complies with the Port Marine Safety Code
Ensuring all risks are assessed and reduced to `as low as reasonably practical' in accordance with best practice
Carrying out routine safety inspections on marine operations and reassessing risks as appropriate
Reporting, investigating and recording all accidents, and ensuring that lessons learnt are widely disseminated to appropriate persons and bodies
These Statements were approved by the Board for and on behalf of NPHC
Robert Clifford-Wing
Chairman Newlyn Pier and Harbour Commissioners
Date:
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1. Introduction
1.1 Scope and Purpose NPHC recognises it has a duty as a Harbour Authority to take reasonable care, so long as the harbour is open for public use, to ensure that all who choose to navigate within its harbour limits may do so without danger to their lives or property. This includes an obligation to conserve and facilitate the safe use of the harbour, protect the environment and a duty of care against loss caused by the authority’s negligence. NPHC recognises its duties to serve this public interest through the powers conferred on it as a Harbour Authority. It recognises the need for it to ensure that it has the systems and procedures in place to ensure the safe and efficient use of the harbour by those who have a right to use its facilities. In line with this responsibility, NPHC has in place a Safety Management System which meets the requirements of the Port Marine Safety Code, gives guidance to its personnel and enables a transparent and auditable system of safe operations. This document lays out the Safety Management System and the general approach to managing marine operations in Newlyn Harbour in a safe manner. This document is supported by a number of other documents and records, which make up the Safety Management System, in particular:
Policy Statements;
Standard Operating Procedures and associated Standard Forms;
Job Descriptions and Training Records;
Documented Targets and Objectives;
Safety Records and Incident Reports;
NPHC Risk Register for Marine Operations;
Management of Port security (TRANSEC)
Emergency and Contingency Plans;
Oil Spill Response Plan;
Waste Management Plan;
1.2 Designation of Harbour Authority NPHC is authorised under the Newlyn Harbour Act to exercise harbour jurisdiction and powers in relation to the harbour areas therein defined. 1.3 Duties and Responsibilities The duties and responsibilities as they relate to the management of harbour marine safety and the Port Marine Safety Code are described below. 1.3.1 Newlyn Pier and Harbour Commissioners as the Harbour Authority
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NPHC are the Harbour Authority and its Commissioners the Duty Holder as defined by the Port Marine Safety Code. As the Harbour Authority, NPHC recognise that under the requirements of the Port Marine Safety Code, it is accountable for the discharge of its duties and powers as the statutory Harbour Authority. The Board has the responsibility for ensuring that the Harbour Authority’s duties and powers are met and discharged. Board members are collectively and individually responsible for the proper exercise of its legal duties as a Harbour Authority. It follows that the Board will have an appropriate understanding of the Safety Management System The Harbour Authority has a number of powers, duties and responsibilities, these include:
Duty to ensure an effective Safety Management System is in place as defined by the Port Marine Safety Code. This duty embraces:
Development and maintenance of its harbour areas to meet the
requirements of harbour users and safe operation of its harbour areas;
Development and implementation of appropriate policies, plans and
procedures;
Ensuring that risk assessments and reviews of the safety
management system are undertaken as required;
Duty to adopt appropriate powers as required for effective enforcement of its statutory duties (Harbour Byelaws & directions);
Responsibility for setting harbour dues at a level, which adequately funds the discharge of their duties;
Powers to appoint a Harbour Master;
Duty to provide marine services and facilities to meet their obligations as Harbour Authority.
1.3.2 Members of the Board of Commissioners Robert Clifford - Wing Robert Parsons M Collier MBE Kevin Bennetts Lucy Parsons Paul Corin Sam Winters David Stevens Jim McKenna CC The Board has powers to appoint a Chief Executive and Harbour Master to whom they may
properly entrust the operation of the harbour; but they cannot assign their accountability.
Board members may not abdicate accountability on the grounds that they do not have
particular skills. They retain strategic oversight and must ensure that powers are
discharged but not exceeded.
1.3.3 Operational Staff
The Chief Executive
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Responsible to the Board for the operational and financial control of the harbour. He will advise the Board on all matters related to its duties and powers. He will oversee the implementation of the Board’s policies and decisions and has overall executive responsibility for the safety of operations and staff.
1.3.3.1 Harbour Master
Responsible for the safety of navigation in the harbour and exercising the authority’s
operational powers with respect to the safety of all marine activities in the harbour and its
approaches. The Harbour Master’s responsibilities shall include but not be limited to:
Formulating strategic plans for the harbour.
Responsible for the day-to-day management of the Harbour.
The management of dredging and obtaining of the necessary permits.
Compliance with the PMSC and all Health and Safety legislation.
Pollution prevention and control.
Control and regulation of Hazardous Cargo, Dangerous Vessels and Wrecks
Emergency plans and emergency response.
Meeting the requirements of the Local Lighthouse Authority.
Carrying out routine safety inspections on marine operations and re-assessing risks
as appropriate
Reporting, investigating and recording all accidents, and ensuring that lessons learnt
are widely disseminated to appropriate persons and bodies to minimise the possibility
of reoccurrence
1.3.3.2 Deputy Harbour Master – Berthing Master, Responsible to the Harbour master
for:-
Responsible for the day-to-day management of the vessel movements and deputising
for the Harbour Master in his absence.
Enforcing the Health and Safety at Work act 1974
The management of the moorings and allocation of berths
The collection of harbour dues and fees from visiting leisure craft
Complying with safety systems and procedures as laid down
To record vessels in the harbour for appropriate billing
Responding to any other directives that are deemed necessary for the safe operation of
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the harbour
To direct all subordinate staff as necessary
1.3.3.3 Market Manager
To ensure the safe and clean operation of the Fish Market on a daily basis
To maintain all market equipment and infrastructure
To report all defects
Ensuring all market operations are operational in compliance with H&S Law, Food
Health.
To Collate the order of sale prior to the commencement of the daily fish market
To Direct Market staff as required
1.3.3.4 Night Watchmen
To deputise for the Harbour Master during the silent hours
To monitor harbour land and property overnight
To allocate berths to vessels
To collect visiting Yacht Dues
To record landings to both road transport and the market
1.3.3.5 Market Staff
To Clear market boxes on completion of the sale of Fish
To operate the box wash as required
To conduct maintenance as directed
Carry out boat patrols of Harbour Authorities area as required
1.3.3.6 Clerical Staff
To issue Permits to work as required
To ensure all PMSC SMS records are collected and filed
To monitor and respond to all VHF calls in the absence of HM/DHM/NW
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1.4 Consultation Policy (see SOP’S 4.8) The Port Marine Safety Code emphasises the importance of consultation with all
stakeholders. NPHC recognise that a stakeholder includes any individual, group or
organization that can affect, be affected by or perceive itself to be affected by the
organisation of NPHC and its strategies.
1.4.2 Consultation Process The Safety Management System has been developed through a process of risk assessment and consultation. 1.4.3 Relevant Stakeholders
Newlyn Pier and Harbour Commissioners Newlyn Harbour Advisory Committee CFPO Newlyn fisherman’s Forum RNLI Local Residents Newlyn Lights CEFAS EA MMO MCA Cornish Ice Harbour Employees
Local Community
Commercial Fishermen
Commercial vessel operators
Marine Clubs and Leisure users
RNLI
Maritime and Coastguard Agency
Local Authorities
Natural England
Environment Agency
Police
Cornwall Council 1.5 Designated Person The Port Marine Safety Code requires that each Harbour Authority appoint a Designated Person to oversee the Harbour Authority’s obligations in respect of the provision of an effective safety management system. The function of the designated person is to provide independent assurance directly to the duty holder that the safety management system is working effectively. The person or persons to whom this function is entrusted must have direct access to the highest level of the Authority.
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The Designated Person shall act as the external auditor and will audit the Safety Management System at least annually and his written reports will go directly to the board in order to fulfil a transparent and effective function. 1.6 Jurisdiction of Newlyn Pier and Harbour Commissioners NPHC has jurisdiction over the harbour areas shown below. Its authority is derived from the Newlyn Harbour Act 1884. The seaward limits of the harbour are shown on the diagram on page 15
1.7 Harbour Marine Operations Harbour marine operations within Newlyn Harbour are limited to fishing vessels and small commercial and leisure vessels. Harbour marine operations are those, which facilitate the safe use of the harbour by all vessels. This Safety Management System does not replace or duplicate any other legal or administrative requirement and it does not deal with matters that are regulated by the Health and Safety Executive. However it is intended that where possible this Safety Management System will dovetail with all health and safety, environmental, emergency and management systems in use. Harbour marine operations within these areas, to which this Safety Management System applies, are summarised below.
Vessels entering and leaving the harbour.
Vessels moving within the harbour.
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The operation of dredgers and other survey and support vessels.
Leisure activities involving vessels and other craft including personal water craft (PWC) and kite surfers.
The maintenance of life saving equipment
Maintenance of Harbour maritime infrastructure and equipment. 1.8 Health and Safety Policy Whilst the purpose of the Health and safety policy is to regulate work activities, the Marine Policy is focused on the safety of marine operations and it is intended that both it and the Health and Safety policy will work side by side. In order to obtain clarity and avoid duplication the SMS is included within NPHC’s H&S policy. NPHC will implement health and safety management systems which will ensure the assessment of risk and the effective planning, organisation, control, monitoring and review of the preventative and practicable measures necessary to eliminate or control risks. NPHC is committed to ensuring the safety of its employees and anyone else affected by its activities. All employees are expected to co-operate in the implementation of this health and safety
policy by:-
Acting in the course of their employment with due care for their own safety and that of others who may be affected by their acts or omissions in the work place.
Co-operating as far as is necessary to enable NPHC to perform any duty or to comply with any requirements as a result of any health and safety legislation which may be in force
Using correctly all work equipment and PPE provided by HHAL in accordance with the training and instructions they have received enable them to work safely
1.9 NPHC as a Competent Harbour Authority NPHC is a Competent Harbour Authority and does have a duty to provide pilotage services, which is assessed continually by way of an internal PMSC audit. It does not provide Vessel Traffic or Port Information Services. 1.10 The Legislative Framework of NPHC. The Newlyn Harbour Act 1908 and related national legislation provides the legal framework of the Harbour Authority. The Harbour Authority can make byelaws and can give legally binding directions. In addition to powers to make general byelaws, Newlyn Harbour Authority also has powers under the Dangerous Substances in Harbour Areas Regulations 1987, to make byelaws with respect to the control of dangerous substances.
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Byelaws and Directions are kept under review to ensure they remain fit for purpose in changing circumstances. Additional powers that may be required will be achieved through amendment of existing instruments or issue of new instruments as appropriate. By the same token, redundant or obsolete legal powers may be removed. A process of consultation is required for amendment and issue of new Byelaws, Special Directions may be made at any time. The requirements of these statutory instruments are defined by ongoing risk assessments undertaken as part of the safety management system. 1.11 Interface with Other Documents This Safety Management System interfaces with a number of other documents, in particular with safety management systems operated by numerous festival organisers and contractors engaged in works. Wherever possible this SMS will dovetail where harbour marine operations overlap and where Newlyn Harbour Authority has a responsibility. This Safety Management System also interfaces with Emergency Plans in particular:
Emergency Response Plans
Oil Spill Contingency Plan 1.12 Document Review and Control Procedures This Safety Management System, the associated Standard Operating Procedures and Standard Forms are controlled documents ensuring that the contents are accurate, current and valid and that the most recent information is available to the relevant personnel. The Safety Management System and its supporting policies and documentation will be reviewed every 5 years or when there is a major change in operations, whichever is the soonest. 1.13 Performance Monitoring: (see SOP’S section 2)
The performance of Marine Operations will be measured by a combination of both proactive
and reactive measures.
These measures are:
Proactive – Periodic Audits, Reviews, Safety Inspections, Safety Meetings
Reactive – Accident/Incident/Near Miss Reports, Accident/Incident Investigation, Informal
Reports and Observations
The performance of the Harbour will be measured by the Designated Person who will
formally audit the operation of the Safety Management System to ensure that the operating
procedures documented within the Safety Management System are functioning correctly.
From these audits the Harbour will evaluate performance and identify any lessons learnt and
improvements to be made to hardware and/or operational procedures.
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1.14 Audits:
A systematic audit and review process will be carried out to:
1. To determine if the Safety Management System meets the requirements of the Port
Marine Safety Code.
2. To monitor and measure the effectiveness of the Safety Management System.
3. To identify and implement ways of improving overall performance.
4. To confirm that Standard Operating Procedures are understood and are being carried out
correctly by those involved.
The Designated Person will conduct external audits at least annually and will present his
written findings to the Commissioners and the Harbour Master. An annual Management
review will be conducted by the Harbour Master.
As a minimum, the audits will examine:
The form and function of the Safety management System
Safety inspections
Internal Audits
External Audits
Accident/Incident investigations
Accident/Incident/Near miss reports
The effectiveness of previous corrective action
The assessment of the risks associated with marine operations
The results of the external independent audit will be reported to the Newlyn Pier and
Harbour Commissioners (NPHC).
1.15 Review:
The Safety Management System will be formally and comprehensively reviewed every three
years and updated and improved where necessary. The results of this review will be
published.
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2. Risk Management (see SOP’S section 1) 2.1 Risk Assessments All risks associated with Marine Operations are assessed in accordance with the
requirements of the Port Marine Safety Code and are recorded in the:
HAZARD AND RISK REGISTER (see section 6)
2.2 Accident, Incident and Defect reporting NPHC has in place an Accident and Incident reporting system. All accidents, incidents, hazardous occurrences, ship defects or notable events must be reported as described the Standard Operating Procedures. These reports are logged and thereafter followed up by appropriate personnel. Following an investigation, all remedial actions identified or recommended, including any requirements for additional training or amendments to the Safety Management System policies or procedures, will be kept under review and monitored. Only after all corrective actions are achieved can the incident reports be closed out. Reporting incidents is actively encouraged in order to meet the authorities’ objective of continuously improving safety. Accident analysis and the effectiveness of any precautions will form part of the audits of the Safety Management System. It is a requirement that relevant reports and guidelines published by the MAIB, MCA, MMO and HSE are circulated and disseminated both internally and externally to relevant stakeholders. Some accidents due to the nature or circumstances will require further statutory reports to external bodies or Government agencies. 2.3 Informal / Formal Briefings In order to encourage a culture of individual participation in safety issues, the custom of undertaking informal briefings (Tool box talks) before engaging in any operation is promoted. Depending on the frequency of operations, these talks may be daily, weekly or ad-hoc. Formal discussions on the Safety Management System and safety issues will be regularly organised and recorded. The Harbour Master has an “open door policy” and welcomes any member of staff or stakeholder to discuss with him issues of safety. The Designated Person is also available to discuss issues of safety that remain of concern.
3. Conservancy (see SOP’S section 3) 3.1 Introduction:
NPHC have a duty under the Port Marine Safety Code to:
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Conserve the harbour so that it is fit to use as a harbour and a duty of reasonable care to see that the harbour is in a fit condition for a vessel to use it; and to
Provide users with adequate information about conditions in the harbour. In order to meet these duties and responsibilities, NPHC has the following in place:
When affordable and if found to be appropriate a survey and maintenance dredging programme;
Inspection and maintenance programme for Aids to Navigation;
Maintenance of proper hydrographic and hydrological records;
Publication of information through Admiralty Charts and Notices to Mariners and Local Notices to Mariners;
There is a duty to conserve a harbour so that it is reasonably fit for use as a harbour and a
duty of reasonable care to see that a harbour is in a fit condition for a vessel to use.
All operational procedures are set out in the Standard Operating Procedures.
3.2 Survey and maintenance dredging programme The maintenance of both the charted depth within the harbour and the approaches is of paramount importance. The need for dredging must remain under permanent review and will be assessed by hydrographic surveys conducted no less than at five yearly intervals or as deemed required in accordance with the Hydrographic Code of Practice 3.3 Promulgation of Survey and Navigation Information:
The Harbour Master shall ensure that all relevant stakeholders are kept informed, as soon
as possible by using suitable warnings, of any changes in the hydrographic status of the
harbour or where changes within harbour limits may affect safe navigation.
In the first instance, these warnings may be broadcast over the appropriate VHF channel as
a Traffic Information Broadcast and subsequently by the issuing of a Local Notice to
Mariners.
Navigational information including (but not limited to) water depth, navigational hazards, harbour work, navigational lights and marks are published in a range of publications including Admiralty charts, relevant sailing directions and in Local Notices to Mariners. The UK Hydrographic Office is notified of any permanent or temporary change in navigational marks and hazards for appropriate publication. 3.4 Navigational warnings NPHC becomes aware of any navigational hazard that is not presented on marine charts or other published navigational information, it will, having verified any reports received, publish a suitable warning through issue of a Local Notice to Mariners. Such navigational warnings may include (but not be limited to):
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Adverse weather conditions;
Vessel movements;
Changes in charted water depths;
Damaged or malfunctioning Aids to Navigation;
New or amended Aids to Navigation;
Wrecks or abandoned vessels;
New or temporary exclusion areas;
Works in harbour areas; and
Miscellaneous safety warnings. If the navigational hazard is not of a temporary nature, changes to nautical charts and published information will be made if considered necessary by the UK Hydrographic Office
3.5 Wrecks and Salvage
NPHC has powers under Section 252 of the Merchant Shipping Act 1995 to mark or remove wreck or abandoned vessels, which in their opinion is, or is likely to become, an obstruction or danger to navigation. This power is exercised by use of the established risk assessment procedure with the aim of reducing the risk to ALARP. In the event of a vessel becoming a wreck the harbour authority will exercise their wreck marking and removal powers where a risk assessment indicates the wreck is likely to present an obstruction or a danger to navigation. 3.6 Regulating Harbour Works
Any works to be carried out within or near harbour limits are planned in consultation with the
Harbour Master to ensure navigational safety is not compromised.
4. Management of Navigation (see SOP’S section 4)
4.1 Introduction
There is a general right of navigation in tidal waters, subject to payment of dues. This right is
subject to the provisions of any laws regulating the operation of the harbour which impose
special restrictions on the otherwise general freedom of navigation. It follows that harbours
have the powers to regulate the entry and movement of ships within harbours to ensure
safety of navigation.
The harbour authority has adopted the following general principles in relation to the
management of marine operations:
As stated in NPHC’s Byelaws every user must obey as a condition of his or her right to use
the harbour. It has a duty to make proper use of powers to make byelaws, and to give
directions to regulate all vessel movements in their waters. These powers will be exercised
in support of the policies and procedures developed in the Safety Management System and
will be used to manage the navigation of vessels. NPHC will have clear policies on the
enforcement of directions and should monitor compliance. Its powers of direction will be
used to require the use of harbour passage plans in appropriate cases.
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The requirement for regulation of navigation has been identified through a process of ongoing risk assessment and consultation. Navigational control measures identified are implemented through a variety of mechanisms including byelaws, directions, Admiralty publications and Local Notices to Mariners. Specific navigational management measures in place may include:
Navigation lights and marks;
Byelaws;
Recommended navigation channels;
Harbour control;
Traffic warnings;
Special directions;
Harbour Passage Planning;
Restricting, zoning or prohibiting certain marine activities in defined areas at certain times.
The Harbour Master has the overall responsibility for the operational aspects of managing
navigation within the harbour limits and for exercising the authority’s powers with regard to
the safety of navigation.
All operational procedures are set out in the Standard Operating Procedures. These are
reviewed on an annual basis in consultation with all marine staff and harbour users where
appropriate
4.2 Enforcement
It is the policy of NPHC to enforce all legislation including byelaws and directions that applies
to the harbour. The instigation of prosecutions in serious or repeated breaches of the
legislation will be in accordance with the Code for Crown Prosecutors and in consultation
with the Police, MCA, Environment Agency and any other agencies with enforcement
powers. NPHC will approve and oversee the prosecution of offenders.
5. Aids to Navigation (see SOP’S section 3.1 - 3.2) 5.1 Trinity House As a General Lighthouse Authority under the Merchant Shipping Act 1995, Trinity House has the responsibility for general superintendence and management of all lighthouses, buoys or beacons. They have a duty to inspect all lighthouses, buoys, beacons and other Aids to Navigation belonging to or under the management of a Local Lighthouse Authority (LLA) and may give directions to a LLA. 5.2 Local Lighthouse Authority NPHC has the power and responsibility to install and maintain navigational marks and lights within its Harbour Authority area or on harbour land. NPHC as the LLA may not erect, remove or change any navigational mark or light without the consent of Trinity House. All approved installations or changes are notified to users and the UK Hydrographic Office through issue of a Notice to Mariners prior to any installation or change being made.
23
5.3 Inspection and maintenance All navigational marks and lights owned and maintained by NPHC are listed. These Aids to Navigation are established and maintained in accordance with the availability criteria laid down by the Trinity House. In order to meet these criteria, a rolling-programme of inspection and maintenance is undertaken. The Harbour Master maintains records of availability. In addition the record system PANAR
will be maintained and defects recorded using this system.
Availability of Navigational aids is typically 99% which exceeds IALA and Trinity house
availability criteria.
The frequecy and requirements for inspections are documented in the SOP’s
5.4 Review of Aids to Navigation Risk assessment and ongoing consultation have determined the requirement for Aids to Navigation in Newlyn Harbour. The provision of Aids to Navigation is reviewed at least every 5 years.
24
6. Hazard and Risk Register
6.1 The principal accident categories listed below are taken from Annexe B of the International Maritime Organisation document “Formal
Safety Assessment” (IMO MSC 69/INF.14 12.02.98). Section One: ‘Generic’ Maritime Accident Categories. Risk Assessments are
reviewed at the very least year or when an activity is undertaken. This file must be continually in use and updated. This page is
intentionally left blank for workings and notes:
25
6.2 Risk Estimator
Incident
No.
Nature of Incident Risk of
incidentoccurring within
theHarbour?
Risk of accident occurring
as a result Of NPHC
activities?
Risk of accident occurring
as a result Of other
activities?
Whether risk addressed in
other Safety plans?
1 Dredging √ √ RISK ASSESSMENT
2 Contact √ √ RISK ASSESSMENT
3 Collision √ √ RISK ASSESSMENT
4 Fire √ √ RISK ASSESSMENT
5 Grounding √ √ RISK ASSESSMENT
6 Stranding √ √ RISK ASSESSMENT
7 Explosion √ √ PHC EMERGENCY PLAN
8 Loss of Hull Integrity √ √ PHC EMERGENCY PLAN
9 Flooding √ √ PHCEMERGENCY PLAN
10 Maintenance Activities √ √ √ RISK ASSESSMENT
11 Hazardous
SubstanceAccidents
√ √ √ COSHH ASSESSMENTS
Incident
No.
Risk of accident occurring
as a result Of NPHC
activities?
Risk of accident occurring
as a result Of other
activities?
Whether risk addressed in
other Safety plans?
1 Dredging √ √ RISK ASSESSMENT
2 Contact √ √ RISK ASSESSMENT
3 Collision √ √ RISK ASSESSMENT
4 Fire √ √ RISK ASSESSMENT
5 Grounding √ √ RISK ASSESSMENT
6 Stranding √ √ RISK ASSESSMENT
7 Explosion √ √ PHC EMERGENCY PLAN
8 Loss of Hull Integrity √ √ PHC EMERGENCY PLAN
9 Flooding √ √ PHCEMERGENCY PLAN
10 Maintenance Activities √ √ √ RISK ASSESSMENT
11 Hazardous
SubstanceAccidents
√ √ √ COSHH ASSESSMENTS
26
6.3 Definitions and Table
Slight Harm (1) Moderate Harm(2) Extreme harm (3)
Person (Pe) Superficial injuries; cuts
and bruises
Minor fractures;
burns; concussion
Major fractures; multiple
injuries; fatal injuries
Asset (As)
Superficial hull damage;
no water ingress or
superficial equipment
damage
Vessel holed; ingress
of water or
Moderate equipment
damage
Major damage; loss of
vessel or equipment
Environment (En) Minor pollution <50 litres
of pollutant
Moderate
pollution<250 litres of
pollutant
Major pollution >250 litres of
pollutant
Port Use
(PO)
Incident dealt with
internally.
Minor
Inconvenience
Bad local publicity
Minor loss of revenue.
Some restrictions to
navigation.
Bad widespread publicity.
Prolonged restriction to
navigation.
Very Unlikely (1) Unlikely (2) Likely (3) Very Likely (4)
< 1% chance of being
experienced over 30
year period
Typically experienced
once every 10 years
Typically experienced
once every year
Typically experienced once
every month
27
ALARP - (1 - 4) High Risk - (6 ) Very High Risk - (8 - 12) RESULTING SEVERITY OF HARM (RS) RESULTING LIKELIHOOD (RL) RISK
FACTOR (R
Very Low Risk No action is required. Control Measures are adequate. Record and re-assess annually
Low Risk No additional controls are required. Consideration may be given to a more cost effective solution or improvement that imposes no
additional cost burden. Monitoring is required to ensure that the controls are maintained
Medium Risk Efforts should be made to reduce the risk, but the costs of prevention should be carefully measured and limited. Risk reduction
measures should be implemented within a defined time period. Where a moderate risk is associated with extremely harmful
consequences, further assessment may be necessary to establish more precisely the likelihood of harm as a basis for determining
the need for improved control measures.
High Risk The act should not take place until the risk has been reduced. Considerable resources may have to be allocated to reduce the
risk. Where the risk is extant urgent action should be taken
Very High
Risk
The act should not take place until the risk has been reduced. If it is not possible to reduce the risk, even with unlimited resources,
the evolution has to be prohibited.
Note: Very Low Risk, Low Risk and Medium Risk indicates that the risk has been managed to ALARP.
28
Local No: N01
DREDGING OPERATIONS Date assessd 12/01/16
Review date 11/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 1
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Collision Grounding Fire/Overloading/ Snagging Fuel pollution
Weather/tidal current
influence
Reduced navigable water
Reduced visibility
Mechanical failure Traffic concentration/ congestion
Poor seamanship
Stability
Dredging operators provide a method statement and RAs to NPHC prior to commencment of work
STCW qualifications for skippers/crew checked by NPHC LNTMs issued to stakeholders harbour users to advise of
dredging operations
Risk
Categories
X X X X Nil
RL 2 2 2 1
RS 2 2 1 1
Risk factor 4 4 3 2
Additional
Controls
Controls
implemented
Risk
Categories
RL
RS
Risk factor 3 4 3 2
ALARP yes yes yes yes
30
Local No: N02
DAMAGE TO
NAVIGATIONAL MARK Date assessd 13/01/16
Review date 12/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 2
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Collision Grounding Snagging
Weather/tidal current influence
Reduced navigable water
Reduced visibility
Mechanical failure Traffic concentration/ congestion
Poor seamanship Nav Mark loses its mooring
STCW qualifications for skippers/crew checked by NPHC
Daily rounds of Navigational Marks conducted by NPHC
Risk
Categories
X X X X - To ensure local pilots are up to date. - To ensure position of Nav Marks correctly reported on PANAR website NPHC website to define approaches and Navigational mark position for visitors.
RL 1 1 3 2
RS 1 1 3 2
Risk factor 2 2 6 4
Controls
implemented
Risk
Categories x x x x
32
Local No: N03
VESSEL CONTACT WITH
QUAY / PONTOON Date assessd 13/01/16
Review date 12/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 2
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Collision Grounding Snagging Third party damage. Damage to quay Damage to ladder Damage to vessel Injury to crew Pollution
Weather/tidal current
influence
Reduced navigable water
Reduced visibility
Mechanical failure Traffic concentration/ congestion
Poor seamanship
Stability
Channel Markers to be maintained for safe clearance of navagable channel.
STCW qualifications for skippers/crew checked by NPHC Pontoons have been positioned clear of the navigable
channel. Pontoons are lit at night. Vessels are to approach the pontoons with caution and not
exceed the 5knt speed restriction. Vessels experiencing mechanical / steerage problems are to
contact the Harbour Master on VHF Ch 16 or by phone
Promulgation of Tide tables Vessels are to carry a sufficient number of fenders Vessels are not to be left in gear when moored to
the pontoon while transferring shell fish Byelaw 18
Risk
Categories
X X X X Nil
RL 2 2 2 1
RS 2 2 1 1
Risk factor 4 4 3 2
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP yes yes yes yes
34
Local No: N04
VESSEL PICKS UP
SEABED DEBRIS Date assessd 13/01/16
Review date 12/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 6
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Collision Grounding Snagging Third party damage. Damage to quay Damage to ladders Damage to vessel Injury to crew Pollution
Weather/tidal current
influence
Reduced navigable water
Reduced visibility
Mechanical failure Traffic concentration/ congestion
Poor seamanship
Stability
PMSC Conservancy to be maintained Bathymetric survey to be carried out every three
years Bilateral agreement to be maintained with UKHO Option to remove high risk offenders i.e the use of
tyres for fendering.
Risk
Categories
X X X X Nil
RL 2 2 2 2
RS 2 2 1 1
Risk factor 4 4 3 2
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP No No No No
36
Local No: N05
GROUNDING Date assessd 13/01/16
Review date 12/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 5
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Hull Breach Snagging Fuel Spill Third party Injury to crew Open Port duty Leisure craft Inexperience
Weather/tidal stream
Storm Surge Excessive sediment Poor consevancy Tide anticipation Falling Tide Spring Tides MCA controls wrt leisure craft , lack of qualifications.
PMSC Conservancy to be maintained Bathymetric survey to be carried out every three
years Bilateral agreement to be maintained with UKHO Entry guidace to be posted on the website Known high spots to be passed via LNTM
Risk
Categories
X X X X Nil
RL 1 3 1 3
RS 1 2 1 2
Risk factor 2 5 2 5
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP No No Yes No
38
Local No: N06
Collison between Vessels Date assessd 15/01/16
Review date 14/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 3
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Hull Breach Snagging Fuel Spill Third party Injury to crew Leisure craft Inexperience Recreational craft Small vessels Unlit vessels
Weather/tidal stream
Tide anticipation MCA controls wrt leisure craft , lack of qualifications.
Speed limit to be enforced Byelaws Vessel Movements to be placed onto website Limiting of recreational launches i.e jet skis and
canoes. Entry guidace to be posted on the website Near miss reports to be encouraged Incident trends to be monitored
Risk
Categories
X X X X Byelaws to be re pubished in support of speed limit.
RL 2 2 1 2
RS 3 2 1 2
Risk factor 5 4 2 4
Additional yes yes yes yes
Controls
implemented x x x x
Risk
Categories
RL 2 2 1 1
RS 2 2 1 1
Risk factor 4 4 2 2
ALARP No No Yes No
40
Local No: N07
Fire on Vessel in Harbour Date assessd 15/01/16
Review date 14/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 7
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Injury Smoke inhalation Toxic fumes Stability issues Grounding if loss of propulsion NUC
In correct procedures on board vessel All vessels to have own RA wrt to fire risk and prevention.
Despite open port duty HM or designated officer to grant permission prior to entry of vessel.
Vessel if granted permission to be berthed on South Pier only.
Salvage pump to be on hand to pump out flooded compartments if required.
If compartments flooded ensure the Skipper has drianed water down for stability security.
Ensure coastguard, Fire and ambulance called in support. Ensure priority is containment until Fire Brigade arrives. Assessment by Skipper in consultaion with HM as to
whether the vessel should come into harbour.
Risk
Categories
X X X X Fire rep to be drafted
RL 2 2 2 2
RS 2 2 3 2
Risk factor 4 4 5 4
Additional yes yes yes yes
Controls
implemented x x x x
Risk
Categories
RL 2 2 2 1
RS 2 2 3 1
Risk factor 4 4 2 2
ALARP Yes Yes Yes Yes
42
Local No: N08
STAFF OR
CONTRACTORS
WORKING ON QUAYSIDE Date assessd 15/01/16
Review date 14/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Drowning Loss or Injury Damage to Equipment.
Tripping Slipping Over extension
Contractors to have own RA and insurance Contractors to provide a method statement Any work to be carried out on the coping or immediately near
water lifejackets are to be worn. Personnel to work in pairs Tools to have lanyards Communications to be had via VHF / Mobile phone Weather conditions, Tide to be assessed prior to the
commencment of work
Risk
Categories
X X X X
RL 2 1 1 1
RS 3 1 1 1
Risk factor 5 2 2 2
Additional
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP Yes Yes Yes Yes
44
Local No: N09
Fixed Pier Landing Crane Date assessd 15/01/16
Review date 14/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Loss or Injury Hydraulic Oil leak Damage to Harbour asset
Crane failure Strop Failure Wind speed
Annual checks and certification of crane to be carried out Strops to be load tested and obtain annual certification Crane operations not to be carried out in winds in excess of
15kts
Risk
Categories
X X X X
RL 1 2 1 1
RS 2 2 2 1
Risk factor 3 4 3 2
Additional
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP Yes Yes Yes Yes
46
Local No: N010
Hazardous Material Date assessd 15/01/16
Review date 14/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 11
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Skin Defects Respitory issues Health Issues
Absorption inhalation ingestion
Full list of hazardous material to be held in SMS Vol 3 COSHH lockers and secure containers to be used to store
hazardous material Appropriate signage to be placed warning of the presence of
hazardous material Both hand wash and eye wash bottles to be available
Risk
Categories
X X
RL 2 2 - -
RS 3 3 - -
Risk factor 5 5 - -
Additional
Controls
implemented no no
Risk
Categories
RL
RS
Risk factor
ALARP No No
48
Local No: N011
Manual Handling Date assessd 29/01/16
Review date 28/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Ruptured discs Sprains Muscular injuries Trapped nerves Hernias Fractures Cuts and crush injuries
No Training Poor handling Incorrect equipment NO PPE
Training to be made available to all personnel PPE to be issued and signed for by employees Lifting aids to made available
Risk
Categories
X X
RL 2 2
RS 3 2-
Risk factor 5 - 4-
Additional
Controls
implemented no
Risk
Categories
RL
RS
Risk factor
ALARP No No
50
Local No: N012
Hot Work Date assessd 29/01/16
Review date 28/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Injury to Public Inhalation issues Fire Injury to Harbour Staff.
Poor practice No PPE No flash guard Lack of barriers
Only personnel qualified to conduct Hot work are to be permitted to do so.
Third party suppliers to obtain permit to work before commencing work
Welding sentries to be used if required
Risk
Categories
X X
RL 2 2
RS 3 2-
Risk factor 5 - 4-
Additional
Controls
implemented no
Risk
Categories
RL
RS
Risk factor
ALARP No No
52
Local No: N013
Slipway Operations Date assessd 29/01/16
Review date 28/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Death/Injury Crush injuries Drowning Decapitation Hearing Loss
Excessive movement Standing between vessel and sponson. Not wearing Life Jacket Cable breaks Noise of winch
Forecast to be obtained and understood before any operation Tidal stream to be assessed by HM or DHM Life Jackets to be worn by personnel on cradle Only authorised personnel to be allowed in enclosure whilst
the cradle and wiinch is operated Personnel to remain on cradle whilst in motion Winch operator to remain in door way whilst cradle in motion VHF comms to be held by all personnel involved in the
operation Appropriate signage to be placed in the cradle area so all are
aware of the risk and procedures
Risk
Categories
X X X X Strict tidyness regime will limit the issues and limit any risk. Signs to be bought asap
RL 2 2 2 2
RS 3 2 2 2-
Risk factor 5 4 4 4
Additional
Controls
implemented No Yes Yes Yes
Risk
Categories X
RL
RS
Risk factor
ALARP No Yes Yes Yes
54
Local No: N014
Box Washer Date assessd 21/01/16
Review date 20/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Skin Defects Injury Lifting issues
No PPE Being pulled through Manual handling poor
PPE to be issued and signed for by employees Training on Box wash to be given and associated hazards Manula handling training to be given
Risk
Categories
X X X X
RL 2 2 2 2
RS 2 2 2 2
Risk factor 4 4 4 4
Additional
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP Yes Yes Yes Yes
56
Local No: N015
Harbour Boat Date assessd 21/01/16
Review date 20/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Drowning Hypothermia Injury
Falling overboard Unconcsious Lack of training
Lifejackets issued to all personnel Only ticketed qualified personnel allowed to coxswain the boat Training both in house and external to be given to all potential
helmsman.
Risk
Categories
X X X X
RL 2 2 2 2
RS 2 2 2 2
Risk factor 4 4 4 4
Additional
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP Yes Yes Yes Yes
58
Local No: N016
HIAB Crane Ops Date assessd 21/01/16
Review date 20/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Damage to vessel Injury to staff Injury to public Damage to quay Damage to Harbour Property
Strops fail Vessel loses strops Vessel hits person Vessel hits quay Vessel hit property
Strops to be load tested and in date Correct training and experience to be had on establishing trim Only personnel involved in the lift to be in crane arcs
Risk
Categories
X X X X Strops to receive annual testing.
RL 2 2 2 2
RS 2 2 2 2
Risk factor 4 4 4 4
Additional
Controls
implemented x x x x
Risk
Categories
RL
RS
Risk factor X X X X
ALARP Yes Yes Yes Yes
60
Local No: N017
Confined Spaces Date assessd 21/01/16
Review date 20/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Death
Lack of Ventilation Incorrect PPE
All work which is to be carried out which is within a confined space requires a permit to work for that activity.
Pernits to work only to be issued to the appropriate supplier with the relevant quakifications and equipment.
All suppliers to prove relevant liablity insurance
Risk
Categories
X X X X
RL 2 2 2 2
RS 2 2 2 2
Risk factor 4 4 4 4
Additional
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP Yes Yes Yes Yes
62
Local No: N018
Refuelling Vessels Date assessd 21/01/16
Review date 20/01/17
ASSESSOR = R Parsons HSE RA
IMO No: 11
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Fire Explosion Pollution Skin Issues Injury
Spillage Ignition Hose poorly manned Absorption Fuel in eyes
Delivery companies to have ADR certification Delivery Vehicles to has pressure test certificate All vehicles to be taxed and MOT compliant Each delivery company to provide details, insurance, RA All bowsers to have oil pollution equipment onboard.
Risk
Categories
X X X X Static delivey point would reduce the risk of spillage further
RL 2 2 2 2
RS 3 3 2 2
Risk factor 5 5 4 4
Additional
Controls
implemented
Risk
Categories
RL
RS
Risk factor
ALARP Yes Yes Yes Yes
64
Local No: N019
Working at Height Date assessd 09/02/16
Review date 08/02/17
ASSESSOR = R Parsons HSE RA
IMO No: 10
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Injury Death Damage
Insufficient PPE No Lanyards Falling Slipping
Third party supplier to show own RA and PPE before commencing work
Tools to be used with lanyards to avoid hitting personnel below Harness to be offered if not supplied Correct PPE Boots to be worn Spotter to be present. If working on vessels all transmitters are to be isolated in the
vicinity
Risk
Categories
X X X X Harbour Master to ensure forecast sufficient to reduce any furtehr risk
RL 2 1 2 2
RS 2 1 2 2
Risk factor 4 2 4 4
Additional X
Controls
implemented Yes
Risk
Categories x
RL 1
RS 1
Risk factor 2
ALARP Yes Yes Yes Yes
66
Local No: N020
Waste/Hazardous Waste Date assessd 09/02/16
Review date 08/02/17
ASSESSOR = R Parsons HSE RA
IMO No: 11
CHECKED = P M Haddock CMIOSH (DP)
HAZARDS CAUSES CONTROLS IN PLACE AT RISK Pe En As Po ADDITIONAL
CONTROLS
Injury Death Damage Toxic Fumes
Insufficient PPE Inhalation Ingestion
MCA Port waste management plan to be endoresed Any working with waste , PPE to be worn Toxic waste not to be transferred within harbour confines.
Risk
Categories
X X X X Harour Policy not to have haz material transferred within Harbour limits. This to be reviewed on a demand basis subject to additional contraols being placed,
RL 2 2 2 2
RS 2 2 2 2
Risk factor 4 4 4 4
Additional X
Controls
implemented Yes
Risk
Categories x
RL 1
RS 1
Risk factor 2
ALARP Yes Yes Yes Yes
68
7. MARINE SERVICES (see SOP’S section 4)
7.1 Introduction The support services provided by NPHC are at present limited to a Workboat, HIAB provision of navigational aids, moorings, waste / oil management, and oil spill response. 7.2 Tugs (Towage) There is no specified requirement for towage or tug assistance to be applied to any particular
vessel within Newlyn Harbour Limits. Should a customer require towage, suppliers can be sought
from the Harbour Master’s office.
7.3 Pilotage
At present NPHC does not offer a pilotage service.
7.4 Workboats
The Harbour Authority will ensure that any Work Boat used by the Harbour whether owned or hired complies with the Merchant Shipping (Small Work Boats & Pilot Boats) Regulations 1998 and the associated Safety of Small Workboats - A Code of Practice, and that they are fit for purpose for any use to which they are put. Staff will be trained and qualified to the appropriate RYA level for any craft operated by NPHC Workboat procedures are contained in the Standard Operating Procedures. 7.5 Moorings
There are a small number of moorings at the old harbour and on the pontoons which are all
allocated to both fishing and leisure. Boat owners requiring a mooring will be placed on a waiting
list.
Visiting craft will be directed to moor outside of fishing vessels or on the pontoons where space is
available and should contact the harbour office prior to entering the port via VHF channel 12.
7.6 Leisure Users Newlyn is predominatly a fishing port but there are a small number of leisure craft which do operate from the port. Waiting lists will be conrolled from the harbour office. 7.7 Waste management
NPHC has produced a comprehensive waste management plan that has been approved by the
MCA. The document will be reviewed every three years or sooner if circumstances change and
updated as required
69
7.8 Oil spill contingency plan
NPHC has poduced a comprehensive Oil Spill Contingency plan in consultation with the EA, MCA
and the MMO.
The document will be reviewed on a regular basis and updated as required.
7.9 Povision Of Navigational Aids
Navigable channels are marked by a well-maintained and modern system of navigation aids, the
characteristics and availability of which comply with internationally agreed guidelines. The routine
inspection and maintenance regime is set out in Standing Operating Procedures. Risk
assessments 023/10 – 028/10 refer
8. HARBOUR APPROACHES
8.1 Harbour Entrance
Depth of the channel prior to and through the entrance cannot be guaranteed and is subject to
change at any time, especially after gales.
Any evidence or history of dredging to the approaches or in the entrance to the harbour is not to be
construed as a guarantee of a channel that it has a particular depth.
8.2 Navigation on approach to Newlyn Harbour
The track to be followed is indicated by regularly inspected and maintained shore-based marks
and transits
8.3 Underkeel Clearance and Grounding
Under certain conditions the actual tide may be less than the predicted tide. All mariners have a
esponsibility to plan their voyage and maintain adequate underkeel clearance when on passage
particularly when transiting the harbour at low water. SOLAS Ch V refers.
8.4 Speed Restriction
All vessels operating within the harbour limits are to proceed at a safe speed and not exceed the
speed restriction of 5 knots. (NPHC Byelaw 7). There are no exemptions to this rule in force.
70
9. MARINE OPERATIONAL PROCEDURES / ACTIVITIES
9.1 Monthly Safety Reports The purpose of the report is to provide NPHC with a regular report on safety performance and to highlight any non- conformities The monthly safety report will include the following:
Inspection of Aids to Navigation Approaches and entrance to the harbour Inspection of quay side ladders and steps Inspection of quays, rings and bollards Inspection of life rings Slipway Inspection
The monthly report will include any of the following Incidents or Emergencies should they occur: Collision / Contact Fire / explosion Vessel grounding Loss of vessel stability, hull integrity Pollution / environmental incidents
Dangerous Occurrences and Near Misses Reportable Accidents
Defects affecting marine safety The monthly safety report will be compiled by the Health and Safety Consultant and submitted to the Harbour Master prior to the NPHC Board meetings The inspection procedures are documented in Standing Operating Procedures section 4.13-17 9.2 Permit to Work System To ensure that hazardous work is carried out in a way which manages any risk to ALARP and meets appropriate safety standards and performance criteria (including any statutory legislation). The harbour Authority will operate a permit to work system. It will require:-
A clear understanding and identification of the particular hazards and the risk control measures that are required
Designation of responsibility for verifying that all required risk control measures are in place and that no abnormal conditions exist which would invalidate the risk assessment.
Designation of authority to authorise permits to work.
Works covered by the Permit to Work System are akin to ‘standardised’ risk assessments
and a similar approach is required. In particular it should be verified that the particular
conditions of the work are consistent with that for which the permit was intended: any
deviation should require a full risk assessment to be carried out.
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Works covered by the Permit to Work system include:
Diving operations in the Harbour
Entry into Enclosed Spaces (North quay)
Working Aloft
Craning of vessels by mobile crane / HIAB
Working on the Slip
Hot Work
Drone Flying
Working at height on harbour property The procedure for the issue of a permit to work is documented in SOP’s
9.3 Bunkering
There are fuelling facilities available at Newlyn, all fuelling operations are conduted from a Tanker
or portable containers. To ensue that the possibility of a spill is reduced to ALARP the procedure
for refulling operations is documented in SOP’s.
9.4 Anchorages
There are no designated anchorages within harbour limits.
9.5 Vessels with Deficencies
The procedure for reporting vessels with deficencies that could effect the safety of the vessel or
the environment is documented in SOP’s
9.6 Regulation of vessel movements with the limits of Newlyn Harbour.
Newlyn Harbour Byelaws must be complied with at all times. Copies of all byelaws are
available from the Harbour Masters Office and are published on the website.
The master of a vessel is expected to follow any instructions or guidance provided by
the harbour staff provided it is safe to do so.
In restricted visibility vessels are to comply with the international COLREGS
Masters of all vessels are expected to prevent pollution of harbour areas and to report
any pollution incidents or signs of pollution to the Harbour Master or his Deputy who will
investigate and take the appropriate action in accordance with the oil spill contingency
plan.
Masters of all vessels are expected to have due regard for other vessels manoeuvring in
the harbour and ensure compliance with international COLREGS which apply to all
vessels navigating within harbour limits. An all-round lookout is to be maintained.
Masters of all vessels are expected to ensure vessels are moored properly with
consideration to the tidal range and the forecasted weather conditions.
Any vessel involved in an incident or witness an incident or near miss situation within the
harbour is to report the incident to the Harbour Master or one of his representatives who
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will log and report incident. The procedure for incident reporting is documented in
SOP’s, a copy of the incident report form can be downloaded from
www.newlynharbour.com
9.7 Emergency Preparedness and Response
The Port Marine Safety Code states that the Safety Management System should include
preparations for emergencies and that these should be identified as far as practicable from the
formal risk assessment. It also states that these should be published and exercised.
NPHC has established emergency response plans and procedures to address specific marine
emergency incidents.
Training exercises and drills will be programmed on a regular basis to familiarise and update staff
on these emergency procedures and to exercise individual response actions and communication
structures. Appropriate staff training and emergency exercise records are maintained.
9.8 The Environment
The port of Newlyn is situated on the Western side of Mounts Bay and is protected from the
prevailing wind. Easterly winds are problematic and mariners should be made away for approach
or for the mooring of their vessels. If any harbour user has any concerns they should direct
their.query to the Harbour Master’s office.
9.9 Training NPHC maintains training records for all employees. Training will generally be in line with National Vocational Standards for harbour personnel or where relevant local training. A review of training needs are carried out annually with the staff appraisal process or at other times if new training requirements or opportunities are identified.
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9.10 NPHC Training Requirement
Name Position
ST
CW
95*
HM
Ce
rt*
Oil P
ollu
tion
4P
VH
F S
ho
rt Ra
ng
e
Iosh
Ma
na
ge
r
Iosh
Em
plo
ye
e
Oil P
ollu
tion
1P
Ma
nu
al H
an
dlin
g
Fo
rk L
ift
Fo
od
Hy
gie
ne
RY
A P
ow
er B
oat
Po
rt Se
cu
rity
AA
T L
eve
l 3 to
4
AA
T L
eve
l 1 to
2
PM
SC
Aw
are
ne
ss
Firs
t Aid
EC
DL
CO
SH
H
Sp
are
Sp
are
Rob Parsons Harbour Master
Paul Oliver Deputy Harbour Master
David Osborne Night Watchman
David Hall Night Watchman
Lionel Washer Market Manager
Stephen Tucker Market Staff
David Bates Market Staff
Laurence O'Neill Market Staff
Royden Paynter Night Watchman
Emma Sanson Finance
Anne Bambrick Administration
Elaine Baker Commission Admin
Key: Yes No Pending Not Required * Or Equivalent
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10. LIST OF CONTACT NUMBERS
Maritime And Coastguard Agency
Emergency : 999
Central Control : 01326317575
Oil spill
OSRL :
Police
Emergency : 999
Central Switchboard : 08705 777 444
Police Station : 01736
Fire Service
Emergency : 999
Fire service and emergency planning : 01872 323761
Ambulance Services
Emergency : 999
Central Control : 01884 258974
Health and Safety Executive
Plymouth Office : 01752 668481
Environment Agency Emergency :0800 807060
Cornwall Council : 01872 322000
RIDDOR reporting Centre : 0845 300 9923