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SOLUTION SHEET
NEWGEN'S PROJECT DOCUMENTATION MANAGEMENT SOLUTION
Newgen's Project Documentation Management Solution
Most EPC companies rely on obsolete means of managing project documentations.
This results in operational difficulties, errors and rising costs. Further, the absence of
a reliable means of sharing information significantly increases risks. Therefore, the
lack of a systematic framework for sharing information remains central to these
problems. Some of the major challenges faced in project documentation by Energy
and Utilities Sector are-
Difficulties in managing versions and ownership of various documents
involved in a project
Inability to track documents coming in from multiple sources like e-
mails, content repositories for audit purposes it a complex scenario
Lack of effective monitoring of data and approvals coming in from
various sources like e-mails, external vendor systems, and stakeholders
Difficulty in knowledge management replicating a project for a similar
upcoming opportunity
Not having pre-award and post-award documents at a single place for
referencing is a challenge
Energy and Utilities sector largely relies on manual management of project
documentation. Projects operate under rigid workflows, sans document ownership
and effective version tracking. This proves to be unsustainable in the long run and in
ad hoc processes. Technologies that establish quality, traceability and preservation
are an imperative for Engineering Procurement and Construction (EPC) projects in
the Energy & Utilities sector.
Business Challenges
OVERVIEW
CHALLENGES
Newgen's Project Documentation Management Solution
NEWGEN'S PROJECT DOCUMENTATION MANAGEMENT SOLUTION
Newgen's Project Documentation Management solution provides a robust framework
to ensure long-term preservation and traceability of project documents. It facilitates
seamless sharing of information between departments and internal and external
stakeholders. This leads to enhanced productivity and reduced costs. Further, it
streamlines access to critical business insights and ensures effective regulatory
compliance.
Built on Newgen's BPM and ECM, Newgen's Project Documentation Solution offers a
strong and flexible Business Process Management backbone with robust Enterprise
Management Capabilities. It effectively manages documents and records for everyday
consumption and for long term preservation. Additionally, it supports a holistic range
of documents such as - engineering drawings, project plans, GIS maps, legal contracts,
regulatory clearances and records etc.
Smooth and efficient handover of technical documentations, contracts,
documentation of scope-changes from consultancy, construction to
operations
Efficient management of the flow of documentation packages and
transmittals between vendors and external contractors/consultants
Simplified and user-friendly review process for documents pertaining to
specific projects
Accurate real-time information to stakeholders
Enhanced scalability to support projects and facilities across enterprise
Higher efficiency through a single user-interface for entire ECM related
to document management as well as project documentations
BUSINESS BENEFITS
Newgen's Project Documentation Management Solution
Management and Organization Manages and organizes documents through a l
centralized repository, with search and retrieval capabilities along with periodic
archival of documents. Preserves documents as records for knowledge management
while keeping a physical track of the actual document
Version Management Facilitates document revision on various levels, or review by l
multiple teams. The solution supports consolidation of comments, version control and
template based transmittal process
Distribution Supports document control to manage distribution of information and l
maintenance of revision history. It also manages revision requests and multiple
revisions through various stages
Global Document Access Provides web-based visualization, secure transmission and l
annotation capabilities. This allows content to be accessed outside applications, and by
the authorized business partners for periodic archival of project documents
Audit and Support Offers comprehensive support for version management, audit l
trails, information access and document governance. It offers round-the-clock support
for organisations. Audit trail can be customised to capture object level activities that
the user does over the document
Document Collaboration Provides secure global access and collaboration on l
documents with multiple concurrent stakeholders accessing the document to reduce
turnaround time.
Newgen's Project Documentation Management solution can help any EPC customer in
the following ways:
SOLUTION HIGHLIGHTS
SOLUTIONS FOR BUSINESS PROCESS & CONTENT MANAGEMENT www.newgensoft.com
About NewgenNewgen Software is a leading global provider of Business Process Management (BPM), Enterprise Content Management (ECM),
Customer Communication Management (CCM) and Case Management solutions with a global footprint of 1300+ installations in
61+ countries with large, mission critical solutions deployed at the world's leading Banks, Insurance firms, BPO's, Healthcare
Organizations, Government, Telecom Companies & Shared Service Centers.
Newgen's Quality Systems are certified against ISO 9001:2008 and Information Security Standard, ISO 27001:2013. Newgen has
been assessed at CMMi Level3.
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