newfoundland club of america, inc. · x report on nca applicant vote on wiggio x report on election...

NCA Board of Directors Teleconference Meeting Agenda

February 20, 2014

Newfoundland Club of America, Inc. Board of Directors February 20, 2014

8:00 p.m. Eastern Time

Agenda

1. AKC Delegate’s Report (David Helming)

2. Approval of minutes x Minutes of the January 16, 2014 meeting

3. President’s Report (Pam Saunders)

x Set meeting schedule and details at National Specialty

4. 1st Vice-President’s Report (Pat Randall)

5. 2nd Vice-President’s Report (Lynne Anderson-Powell) x Committee Names

6. Recording Secretary’s Report (Mary Lou Cuddy)

x Prepared the minutes of the January 16, 2014 meeting and the February 20, 2014 agenda packet

x Report on NCA Applicant vote on Wiggio x Report on election results x Request to develop policy on the handling of ties in the NCA Board elections.

7. Corresponding Secretary’s Report (Pam Rubio)

x Changes affecting AKC Parent Clubs x Request from Portugal x Pen and Ink drawings x Show sponsorship question x Non-Newfs entering NCA Draft Tests

8. Treasurer’s Report (Mary L. Price)


February 20, 2014

9. Committee Reports x NCA Governing Documents Review Committee

o Simply Voting report (from 8/15/13) x Judges Education Committee

o Response to referral of solicitation from the ADJA x Juniors Committee

o Juniors logo items o Updates

x Specialty Show Committee o Update on Junior Showmanship judging o Update on Limited Edition Plate o 2014 National Specialty Update

x NCA Policy Manual o Arbitration Committee chapter o Attorney chapter

x Newf Tide Policy Committee o Newf Tide postage increases o Newf Tide coupon program

x Rescue Prevention Committee o Regional Club information contact o Newf Tide Coupon Program o Puppy Buyer Letter

x Awards Committee o New title policy

x Financial Oversight Committee o Committee Fundraising report

x Newfoundland Ambassador Committee o Newsletter request

x Regional Club Liaison o Update

10. Executive Session

x Approval of NCA Applicants x Grievance update x Regional Club Actions x Committee Appointments

o Rescue Prevention Committee o Recognition Committee o Health & Longevity Committee o Steering Committee o Electronic Publications Policy Committee

x Cyber-bullying letter


February 20, 2014

11. Unfinished Business x Specialty Show Coordinating Committee:

o Develop recommendations for trophy fundraising and uniform trophies with accompanying samples to be presented at the Board’s April 2014 face-to-face meeting.

x Working Dog Committee:

o Review qualifications for all levels of working test judges and report back to the Board (from 6/20/13)

o Review of the written water and draft tests taken by prospective water and draft judges. (from 11/1-3/13)

o Review of check-in time procedures at Water Tests with a report due to the Board by the February 6, 2014 agenda deadline. (from 11/1-3/13) (updated 1/16/14)

o Review of equipment check-in procedures at tests by the February 6, 2014 agenda deadline. (from 11/1-3/13) (updated 1/16/14)

o Clarification of equipment failures at tests by the February 6, 2014 agenda deadline. (from 11/1-3/13) (updated 1/1/6/14)

12. New Business

13. Adjournment

14. FYI

JEC Response to Solicitation from the American Dog Judges Association (referred by Board) Thu 1/23/2014 At the JEC teleconference this evening the JEC voted on the following referral from the Board: Solicitation from the American Dog Judges Association “The corresponding secretary received a solicitation from Dr Gerald Penta regarding the Dog Judges Institute held annually in Indiana, Pennsylvania. The ADJA was soliciting the NCA for a sponsorship contribution to help defray the institute’s cost. There was no stated deadline in the solicitation. Roger Frey moved and Steve Britton seconded to refer this request to the Judges Education Committee………” The vote results of the JEC are as follows: 1/Yes 14/No (1 member was absent from the meeting) Therefore, the JEC recommends that the NCA not remit a sponsorship to the ADJA. Denise NCA JEC Chair

��3DJH��RI��

To: Lynne

Request: To be included on the Feb. NCA BOD Teleconference.

Purpose:

* To seek information /update on Ring time adjustment for Jr. Showmanship at the 2014 National Specialty.

*To offer a proposal for a future solution to the Jr. Showmanship ring time.

*Update on acceptance for 2 raffles to be done one prior to Jr. Showmanship and one immediately after.

*Approval to distribute Pins (half of purchase cost donated by a NCA BOARD member) and a flier at the Welcome Reception. Pins are completed and with me.

* Logo update.


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Specialty Show Coordination Committee

Agenda Items for the Feb 2014 NCA Board Meeting

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To NCA BOARD of Directors From: Newf Tide Policy Committee (NTPC) Patti Emmerling, Beth Sell, Julie P. Siefert, Jeannette Voss,

members, Aura Dean, Chair and Maredith Reggie, Editor, ex officio RE: Postage Increases (effective 1/26/14) affect the mailing of all Newf Tides. It is the unanimous opinion of the committee that the postage costs for all recipients of the

magazine be increased to cover the increased rates. In light of the Constitutional mandate Article I, Section 2 (a), we bring this matter to the Board’s attention so that a timely decision may be made on the members’ postage stipend since it is tied in with the annual dues. We would also point out that the Subscription coordinator’s renewal cycle cannot wait

until July 1, 2014 for a board-approved postage increase. We would request that any increase in rates be made effective as of February 20, 2014. Pursuant to the above request, we offer the following information for your consideration MAILING INFORMATION FOR NEWF TIDE IN LIGHT OF INCREASED POSTAL RATES (effective 1/26/14 )

Compiled by Beth Sell. Circulation Coordinator/Volunteer and member NTPC 1-28-14 with the assistance of staff from Sutherland Printing Company and other members of the NTPC

MEMBERS

UNITED STATES MAILING: Sent under periodical rate guidelines Rate influenced by weight, % of advertising Postage is included in membership fee Using previous mailing numbers and using above factors, new cost for US is $2.60/year or an additional $.65 per issue

CANADIAN MAILING: Sent 1st class or least expensive Cost is influenced by rate, weight of mailing and foreign mailing preparation fee Members pay an additional $36 per year for postage Using previous mailing numbers and above factors, the cost for Canadian members would be $36

INTERNATIONAL MAILING: Sent 1st class or least expensive, All foreign country rates differ and cost is influenced by weight of mailing and the foreign mailing preparation fee Members pay an additional $44 per year for postage. Using previous mailing numbers and above factors, the new cost for international mailing would be $65 per year.

-1-


SUBSCRIBERS

UNITED STATES MAILING: Mailed at the periodical rate and the cost of mailing is included in the subscription rate: $55 but the new rates will add on average $2.60 per year or $.65 per issue.

CANADIAN MAILING: Sent 1st class, business or least expensive Cost influenced by weight of mailing and foreign preparation fee. Weight will vary on 4th Quarter mailing because subscribers do not receive membership directory Subscribers pay an additional $40 per year for postage Using recent mailing numbers and above factors, the new cost for Canada would be $36 per year

INTERNATIONAL MAILING: Sent 1st class or least expensive All foreign country rates differ and cost is influenced by weight of mailing and foreign preparation fee. Weight will vary on 4Q issue because subscribers do not receive the membership directory. Subscribers pay an additional $48 per year for postage. Using recent mailing numbers and the above factors, the new cost for international subscribers would be $65 per year.

ADDITIONAL LOCAL POST OFFICE MAILINGS

1.� US PRIORITY MAIL FROM PRINTER: Members of Board of Directors, NPTC, Advertisers and others as appropriate. Anticipated increase in April, 2014—to date this fee not posted

2.� MEMBERSHIP APPLICANTS:

Sent flat rate priority to US $5.60, Canada $20.55, International $24.75 At present there is a $25 processing fee

3.� CIRCULATION COORDINATOR: Returns and resends lost, damaged and undeliverable copies of magazine When appropriate fees are retrieved from members Mailed by flat rate priority $5.60

4.� BACK ISSUE/EXTRA COPY COORDINATOR:

Copies which are purchased according to the following rate schedule: US cost: $12 (new postage will be $5.60) Canada: $21 (new postage will be $20.55) International: $23 (new postage will be $24.75)

-2- See postage chart in separate PDF


Catagory

US MEMBERS

CANADIAN MEMBRS

INTERNATIONAL MEMBERS

US SUBSCRIBERS

CANADIAN SUBSCRIBERS

INTERNATIONAL SUBSCRIBERS

Present cost Projected Cost

INCLUDED IN MEMBERSHIP +$ 2.60 per year

Extra fee $33 $36 per year

Extra Fee $44 $65 per year

INCLUDED IN SUBSCRIPTION $55 +$2.60 per year

INCLUDED IN SUBSCRIPTION $95, $36 per year

INCLUDED IN SUBSCRIPTION $103, $65 per year


TO: NCA Board of Directors

FROM: Newf Tide Policy Committee(NTPC): Members: Patti Emmerling, Julie Siefert, Beth Sell, Jeannette Voss, Aura Dean, Chair and Maredith Reggie, editor, ex officio

RE: NTPC’s aid to Rescue Prevention Committee’s (RPC) AKC New Registration Coupon Program

For the past two years, Newf Tide has been assisting the RPC in the implementation of their “AKC New Registration coupon program.” The RPC chair contacts the circulation coordinator to request a definite number of the magazines she requires to honor received coupons. These magazines are sent directly to her by the printer. The RPC pays the freight charge for this service and handles the details of mailing the magazines.

NPTC will continue to aid in the implementation of this Board-approved program when it receives an order from RPC and respectfully requests that it be informed of any changes which would affect this program.


From: Greg or Donna [[email protected]] Sent: Thursday, February 06, 2014 7:26 PM To: 'Lynne And Bill at ThreePonds'; 'Mary Lou Cuddy' Subject: RPC PROPOSAL FOR BOARD AGENDA RPC would like to add a question to the Newf Tide Coupon Offer and to the LifeStages subscription pages to ask whether the person making the request would like to receive information about the regional club in their area, and we would like to work directly with regional clubs to keep an email contact for these inquiries. A recurring issue among clubs of all kinds is that a core of members develops to maintain the business of the club. This often leads to a loss of foresight in how to sustain the club long-term, and a decrease in enrollment and participation. Involving new members is a key aspect of growing any organization. A good way to handle this is through the addition of a new position for a Membership Chair, where one does not already exist. We would like to encourage regional clubs to get acquainted with new Newfoundland owners, to help the new owners develop resources for learning about their Newfoundlands, and at the same time, to allow clubs to grow through increased membership, strengthening their position, which fills a critical role in protecting our breed. Such a position would be a good contact for new interest generated through the LifeStages subscriptions and Newf Tide coupon requests. This could also lead to an assigned role within RPC as the liaison between RPC and the regional clubs. A weakness of this effort would be the failure of the regional club contact to respond to these requests, but since the RPC liaison would be making the request, the opportunity for follow-up could prevent that error. (Sometimes things happen in people’s lives, often unexpected, which can make them unavailable for periods of time.) I look forward to your input and participation at our call. Donna

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Congratulations on your Newfoundland puppy!

Enclosed is your free copy of Newf Tide, the quarterly publication of the Newfoundland Club of America (NCA.) Included in each issue are articles about a wide range of topics related to Newfoundlands, along with photographs and information on activities of regional clubs.

Newfoundlands have an inspiring grace and beauty that emerges gradually as they progress from exuberant youngsters to mature adults. Appropriate socialization, training and care will ensure that your puppy makes the successful transition from exuberant youngster to confident adult, becoming a valued part of your family. One good way to learn about Newfoundlands is through the regional club in your area. A map of regional clubs and many other resources are available from the NCA web site Answers! page, http://www.ncanewfs.org/answers.html. Look for additional information using the links on the left-hand side of the page for:

Puppy Information Health Information (see also ”Genome Barks Podcasts” toward bottom of main page)

All About Newfs RPC: Learning Tools Working Dogs

(Draft work, water rescue, obedience, agility, search & rescue, tracking, therapy, freestyle, service dogs)

If there are comments that you would like to share about information that would be helpful to you as a new owner, please contact us by email at [email protected].

Whether working or playing, Newfs can be active companions. Learn more about your Newf’s potential.


http://www.ncanewfs.org/answers.html

Questions from Awards Committee Chair

Regarding the Recognized Titles policy:

So the Canadian CGN can be printed?

Also, can we list “titles” in the Top 20 catalog such as BIS, BISS, etc?

I know those can’t go on the rosettes, but in the catalog they should be ok?


NCA Committee Fundraising Approval Process

The Ad Hoc Finance Committee met Tuesday evening, February 4, 2014 to discuss the issue of various NCA Committees and requests for fundraising approval. All members were present. We addressed several concerns that have recently arisen and those we thought could potentially arise in the future. By unanimous consensus, we offer these recommendations to the NCA Board of Directors: (1)� All requests for fundraising by NCA committees must be approved in advance by the Board of

Directors. (Regional clubs are not required to obtain approval.) (2)� The Specialty Show Guide specifically grants approval to the NCA Health Challenge and NCA

Rescue Committees and the Uniform Trophy Fund to carry on fundraising at the annual National. All other requests would be approved or denied on a case by case basis.

(3)� That requests be submitted with the following information for the benefit of Board discussion: (a)� Did the Committee submit a budget as required? (b)� If so, why was this project not included for funding? (c)� The purpose (project description) of the need and use for funds raised.

(4)� That the NCA Board does not approve any year round (internet) fundraising due to concerns surrounding sales tax and unrelated income liability concerns.


From: Joan Fenwick [[email protected]] Sent: Thursday, February 06, 2014 2:15 PM To: [email protected] Subject: Item for Feb. Board Meeting Agenda �+L�0DU\�/RX��7KH�1HZIRXQGODQG�$PEDVVDGRU�&RPPLWWHH�ZRXOG�OLNH�WKH�1&$�%RDUGV�DSSURYDO�WR�VHQG�RXW�D�QHZVOHWWHU�WR�DOO�1HZI�$PEDVVDGRUV��7KH�SXUSRVH�ZRXOG�ZRXOG�EH�WR�ZHOFRPH�QHZ�DPEDVVDGRUV��XSGDWH�WKH�QXPEHU�RI�DPEDVVDGRUV�DQG�WKHLU�ORFDWLRQV��UHPLQGHUV�RI��GRV�DQG�GRQWV�IRU�WKH�DPEDVVDGRU��GLUHFWLRQ�WR�XVHIXO�1&$�UHVRXUFHV�DQG�DQ\�IHHGEDFN�IURP�HQFRXQWHUV�RI�1HZI�$PEDVVDGRUV�ZLWK�WKH�SXEOLF��7KH�LQLWLDO�SODQ�LV�WR�VHQG�RXW�D�EULHI�RQH�SDJH�QHZVOHWWHU�DW�OHDVW�TXDUWHUO\�LI�DSSURYHG��7KDQNV�IRU�\RXU�KHOS�LQ�JHWWLQJ�WKLV�WR�WKH�%RDUG��-RDQ�)HQZLFN��&KDLU�1HZI�$PEDVVDGRU�&RPPLWWHH��

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