new york state department of transportation region 8 bundled bridges (ulster county) pin 8bow.0b,...

NEW YORK STATE DEPARTMENT OF TRANSPORTATION

Region 8 Bundled Bridges (Ulster County)

PIN 8BOW.0B, Contract No. D900031

Draft Request for Proposals

RFP Informational Meeting

May 7, 2015

Catherine TrainaAttn: Region 8 Bundled Bridges (Ulster County)

Design-Build ProjectOffice of Contract Management

New York State Department of Transportation50 Wolf Road, 6th Floor

Albany, New York [email protected]

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Rules of Contact2

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Agenda

Project Overview Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information Procurement Schedule Alternative Technical Concepts One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) General Location

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Goals12

Replace seven Bridges in Region 8 Reconstruct highway approaches to the new

structures Ensure the safety of the traveling public Ensure coordination with all utility owners, third

parties and any adjacent construction projects Ensure a long-service life for all Project

elements to satisfy long term preservation goals Ensure compliance with the Project’s

environmental commitments and conditions

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Maximize the benefit of the public investment for the Project by Providing cost-effective solutions that maximize value

over the lifespan of the Bridges; Sequencing construction to minimize effects on

vehicular traffic operations; Reducing future maintenance requirements; Minimizing effects of construction on residential

neighborhoods and business communities; Minimize impacts on the environment.

Deliver environmentally compliant Project safely, on schedule and within budget

Provide Best Value to the Department

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Goals (continued)

Full Bridge Replacement of seven bridges in Ulster County (BINs 1025150, 1019680, 1040990, 1025480, 1026650, 1041150 & 1027090) Removal of the existing substructures and

superstructures; Replacement of the existing bridges including new

foundations, substructures, superstructures and approach slabs;

Reconstruction of approach roadways as necessary to connect existing roadways to the new bridges;

Development of a WZTC plan for each site; Coordination with Utility Owners and/or preservation of

existing utilities

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) General Scope of Work (continued)

Potential remediation and disposal of asbestos and/or lead containing materials

Fabrication and installation of new guide railing and bridge railing

Adherence to existing environmental constraints: Threatened and endangered species Wetlands NYSDEC in-stream work date restrictions Date restrictions for tree removal due to Northern Long-

eared and/or Indiana Bats Invasive plant species control Erosion and Sedimentation Control (SPDES)

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The Department owns all Right-of-Way needed for the Project. Fee Acquisition and/or Temporary Easements have been

acquired for: BIN 1025150 (Route 42 over Bushnellsville Creek) BIN 1040990 (Route 212 over Beaver Kill) BIN 1025480 (Route 54 over Mara Kill) BIN 1026650 (Route 52 over Veerkeeder Kill) BIN 1041150 (Route 213 over Rondout Creek) BIN 1027090 (Route 55 over Rondout Creek)

Acquisition maps are provided in Part 7 – Engineering Data No additional Right-of-Way acquisitions or temporary

easements are anticipated to be required for this Project

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Alternating one-lane, two way traffic may be utilized at all Project sites except BIN 1041150 (Route 213 over Rondout Creek)

The maximum length of any off-site detour, as measured from one approach end to the bridge along the detour route to the other approach end of the bridge, shall be 20 miles

In lieu of an approved ATC, any off-site detour shall be routed over state highways only.

If an otherwise acceptable ATC proposes an off-site detour over roadways other than state highways, the Department will most likely issue a conditional approval requiring documentation of a commitment from the agency or agencies with jurisdiction to allow the use of their roads for the detour. Such documentation shall be provided no later than July 1, 2015

No off-site detours or lane reductions shall be permitted at any Project site between November 15 and March 1, except at BIN 1041150 where the restricted dates are July 1 – January 2.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Work Zone Traffic Control (WZTC) Requirements / Restrictions

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities

In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations; Identifying & resolving any conflicts not yet

documented; Coordinating with utility owners for utility relocations; Providing stakeout and final layout of utility relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-

Builder; Informing the Department of all

meetings/correspondence with utility owners.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Roadmap

Two types of Utility Work to be discussed:

Relocations to be performed by OthersRelocations to be performed by The Design Builder

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Relocations to be performed by Others

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by Others

Overhead utilities (electric and/or telecommunications) are present at all Project sites.

Any necessary relocation work will be performed by the affected utility owner.

Refer to Part 4, Appendix A for specific utility companies present at each Project site and approximate relocation time frames.

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Relocations to be performed by Design Builder

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by DBBIN 1041150 – Town of Marbletown, Route 213 over

Rondout Creek Verizon The Design-Builder shall install nine (9) replacement conduits

on the new structure, including all hangars, rollers and other appurtenances.

It is currently anticipated that Verizon shall supply the Design-Builder with the conduits, rollers and all other appurtenances necessary for installation of the conduits

Ulster County Install 16” diameter steel abutment sleeves and roadway

sleeves to accommodate the future installation of an 8” water main across the bridge and diagonally across Route 213 west of the structure

Sleeves, including end caps, will be provided to the Design-Builder by Ulster County

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by DBBIN 1027090 – Town of Wawarsing, Route 55 over Rondout Creek Town of Wawarsing – (Water) Design-Builder shall be responsible for:

Installation of a 12” diameter water main along the east side of the bridge, including replacement of any hydrants or valves impacted by the project;

Removal of the existing 12” diameter waster main; Any necessary temporary relocation(s) of the water main

to maintain service during construction; and Obtaining all necessary approvals from the Department of

Health The Town of Wawarsing shall requires two (2) weeks to review

the planning, design and construction documents

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Three Way Coordination – Design-Builder, Utility Company & State Coordination meeting will be held between the Department,

all short-list firms, and the utility companies shortly after issuance of Final RFP.

DB Responsibilities The Design-Builder is expected to coordinate with any and all

affected utility owners and the Department to negotiate and execute 3-party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations & coordinating the work schedules.

Status of Preliminary Utility Work Agreements Signed Preliminary Utility Work Agreements are anticipated to

be included in the Final RFP

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031)

General Contract Information

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Contract Information Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50% Quality); Project Completion Date shall be the earlier of:

October 1, 2017; or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) Liquidated Damages will be imposed for not meeting

the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD;

Early Completion Bonus if Project Completion is achieved ahead of the Project Completion Date;

Escrow Submission of Bid Documents for Successful Proposer.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Contract Information

There is a Schedule of Prices and a Work Payment Schedule provided in the RFP; Schedule of Prices (Form SP)

Construction Work (7 BINS) Design Services Construction Inspection Services Quality Control Services (Material Testing) Force Account Work (amount provided by Department) Mobilization - % of Construction + Force Account (4% max)

Work Payment Schedule (Form WPS) Breakdown of construction work items Input by Proposer (100% max)

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Stipend to Unsuccessful Proposers (50% of Qualified Costs, $110K max.);

Must satisfy criteria in ITP General Instructions: Pass All Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be Competitive and Reasonable Proposal not Selected by Department as providing the Best

Value There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 11% Environmental and Construction Related Permits by

Design-Builder

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Contract Information (continued)

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Anticipated Procurement Schedule

Activity Due Date

Draft RFP Informational Meeting May 7, 2015

Final RFP to Shortlisted Firms May 20, 2015

Date Proposers may start submitting ATCs for review May 21, 2015

Proposal period one-on-one meetings with all Proposers, specific dates to be determined.

May 26 to June 17, 2015

Final date for requests for changes to Proposer’s organization and personnel June 15, 2015

Final date for Proposers to submit ATC’s for review June 18, 2015

Final date for Department’s responses to ATCs submitted for review June 25, 2015

Final date for receipt of Proposer questions June 26, 2015

Issue Date for Final Addendum and/or answers to Proposer questions June 29, 2015

Final Date for proposers to respond to conditional approval of ATC’s July 1, 2015

Proposal Due July 15, 2015

Post Proposal meetings (if required) TBD

Selection of Best Value August 2015

Contract Award September 2015

Notice to Proceed September 2015

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Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which: are submitted to the Department for review,

consideration and approval prior to Proposal submittal;

have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters;

in the Department’s judgment offers an equal or superior Project.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) ATCs

Proposers may submit, on a confidential basis, any number of ATCs, using Form ATC, for the Department’s approval;

The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents;

Department may provide ‘Conditional Approval’ of an ATC;

The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) ATCs (continued)

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) One-On-One Meetings

One-On-One Meetings may be requested by proposers during the period stated in the RFP;

If One-On-One meetings are held, at least one meeting will be offered to each Proposer;

Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project;

Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs;

Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Request for Proposals (RFP) Documents

RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans (Directive and Indicative) Part 7: Engineering Data Part 8: Special Specifications (Including New DB

Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s web site (Not Part of the Contract Documents)

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Request for Proposals (RFP) Documents (Continued)35

RFP Documents: Instructions to Proposers• General Instructions• Appendix A – Project Information• Appendix B – Administrative Submittal

Requirements• Appendix C – Technical Submittal Requirements• Appendix D – Price Proposal Submittal

Requirements• Appendix E – Forms• Appendix F – Conflicts of Interest Policy• Appendix G – Abbreviations and Definitions

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Quality Control (QC)

Quality Control is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for

QC Plan for both Design and Construction Design QC shall be the Design-Builder’s responsibility and

shall be performed in accordance with the QC Plan Construction Inspection shall be performed by an

Independent Engineering Firm (Hired by the Design-Builder) Materials Testing shall be performed by an Independent

Materials Testing Firm or Laboratory (Hired by the Design-Builder)

The Materials Testing Firm shall report to the Construction Inspection Firm

Offsite Plant Quality Control shall be performed by the Department

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Quality Assurance (QA)

Design and Construction Quality Assurance is the Department’s Responsibility

The Department may perform QA on any of the Design-Builder’s Design and Construction activities

The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs

Construction QA will be performed by Department staff Offsite Plant Quality Assurance will be performed by

the Department RFP Part 2, Appendix 112C describes in detail the

Department’s QA role for the Project

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) RFP Evaluation and SelectionPass/Fail Evaluation Factors

Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%) Key Personnel (30points) Management Approach (25 points)

Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points)

Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points)

Project Support (5 points) Proposal Format(5 points)

Price (50%)

Design-Builder must obtain a

minimum score of 60 points on

Quality Evaluation factors

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external web

sites.• Proposals should contain all information needed

for evaluation. Do not “assume the Department knows” your firm

and it’s experience/qualifications.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Guidelines

Submit ALL Forms required Do not alter any Form unless indicated on the Form. Do not add any appendices or attachments to the

Forms. Do not include photographs or illustrations unless

specifically indicated. Do not submit with Proposal:

Form SA (Stipend Agreement) => 20 Days after Proposal Due Date

Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips Instructions to Proposers (ITP) Appendix E - Forms:

Form LSI – Letter of Subcontract Intent Complete one form for each Tier 1 Subcontractor/Subconsultant Dollar value on Form LSI for a DBE firm should match the dollar

value on Form LDB Table 1 (List of Proposed DBEs) for that firm. Form NC – Non-Collusion Affidavit

Form shall be signed and notarized There is no signature line; sign at bottom of the form.

Form R – Summary of Individual’s Experience Information presented on Form R should match information

provided on resumes (project title, time spent on project, etc.) Individual’s Total Time on Project should reflect total QUALIFYING

time on project. Project Owner should be the entity that owns the infrastructure

which was constructed.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips ITP Appendix E – Forms (continued):

Form U – Conflict Questionnaire Be sure to answer all questions on page 2.

ITP Appendix C – Technical Proposal Section C4.3.1 Initial Baseline Progress Schedule

Submit appropriate number of pages Include Major Design AND Construction activities including

breakdown of work by location, type, task. Minimum required information listed in RFP.

Section C4.3.3 Gantt Chart Usually 1 page simplified schedule – Major construction activities ONLY. Be sure to follow instructions – pages which do not follow

the ITP instructions will be removed and not evaluated.

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips Design-Builder’s Proposal Volume 2, Technical

Proposal: Section 1, Key Personnel & Firms Experience and

Section 2, Management Approach Submittal Proposed titles for this Project on Resumes should

match titles on Organization Chart and Form R. Resumes should reflect individual’s actual duties on

each past project, not just a general project description. Information should be consistent between resumes and

Form R (project roles, dates, etc.) Place resumes and Forms in the order that they are

requested in the RFP.

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Responses to Proposer Questions will be posted on the Department’s Project Web Site

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject19

Reference Documents include: Final Design Approval Reports; Bridge Inspection Reports; Record Plans of Roadways and Structures within the

Project Limits; Asbestos Assessment Reports; Subsurface Exploration Boring Logs; and Potentially others (To be Determined).

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Additional Information

Catherine TrainaAttn: Region 8 Bundled Bridges (Ulster County)

Design-Build ProjectOffice of Contract Management

New York State Department of Transportation50 Wolf Road, 6th Floor

Albany, New York [email protected]

Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Rules of Contact45

Questions ?

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Regions 8 Bundled Bridges (Ulster County)Design-Build Project (PIN 8BOW.0B; D900031) Question and Answer