1. 1. Welcome New York Life internal Auditor Access Training Paul Conterio Corporate Presenter Trainer eFileCabinet New York Life Agents
2. 2. Access Auditors How to Provide New York Life Auditors Access to Files The purpose of the eFileCabinet Online Auditor feature is to grant access to New York Life Auditors so they can see the documents they have requested to view. Scott Weinstein Vice President NYL Compliance 212 576-3831 Scott_Weinstein@NewYorkLife.com
3. 3. Auditors Access is Real Time 24/7 Access to Company Files Located Anywhere Access Auditors
4. 4. Auditors Access is Real Time 24/7 Access to Companys Files Located Anywhere New York Life Agents Access Auditors Access NYL Clients
5. 5. Auditors Access to the New York Agents Account Auditors Access is Real Time 24/7 Access to Companys Files Located Anywhere Access Auditors
6. 6. Agents Access NYL Clients
7. 7. Agents Access Non NYL ClientsNYL Clients NYL Clients Non NYL Clients
8. 8. Agents Access Auditor Access NYL Clients NYL Clients
9. 9. NYL Clients Personal Cabinet Cabinet As Many as You Want Cabinets Please also grant auditor access to the location(s) of any OBA files What When (outside of the New York Life cabinet).
10. 10. NYLIFE Securities (Brokerage) Taylor, Paula NYL Clients Cabinet Drawers Folders Documents
11. 11. Taylor, Paula NYL Clients Cabinet Drawers
12. 12. Drawers Taylor, Paula Folders Eagle Mainstay (Mutual Fund) NYL Associated NYLIFE Securities (Brokerage) Other Life and Annuity Non-NYL Customer Other Life and Annuity- NYL Customer Other Outside Business Activities
13. 13. How to Provide New York Life Auditors Access to your Files
14. 14. QuestionsCall 801 921-7368 or email support@efilecabinet.com Thanks for Watching!
15. 15. 15 eFileCabinet Background Since 2001 Over 149,000 users Based in Lehi, Utah Lehi, UT
16. 16. NYL Clients Personal Cabinet Cabinet As Many as You Want Cabinets
17. 17. NYLIFE Securities (Brokerage) Taylor, Paula NYL Clients Cabinet Drawers Folders Documents
18. 18. Taylor, Paula NYL Clients Cabinet Drawers
19. 19. Drawers Taylor, Paula Folders Eagle Mainstay (Mutual Fund) NYL Associated NYLIFE Securities (Brokerage) Other Life and Annuity Non-NYL Customer Other Life and Annuity- NYL Customer Other Outside Business Activities
20. 20. What is the cloud and is it safe? 256-bit AES Storage Encryption Verse 128 To give you an idea of just how secure this is, it is over 2,000 times more secure than using 128-bit AES. Breaking a symmetric 256-bit key by brute force requires 2128 times more computational power than a 128-bit key. To break it, a brute force attack would take 50 supercomputers over 3,000,000,000,000,000,000,000,000,000,000,000,000,000,000,000,000,000 years! (Wikiedia)
21. 21. 23 Mobile Apple/Android Apps for eFCO and SecureDrawer
22. 22. 24 Mary Martin is Vice President of Human Resources & Accounting Mary because of her role in the company has access to both employee medical and financial records The Benefit folders contain employee personal health information (PHI)
23. 23. 25 Bob Cratchit is Director of Accounting and reports to Mary Martin Bob does not have access to the benefits folders containing employee personal health information
24. 24. 26 Bob Director Mary Vice President
25. 25. There are 2 ways to log into eFileCabinet Online 1. By opening a web browser and going to www.efilecabinet.com 2. By downloading the small client software that provides access to the eFileCabinet online server from your desktop.
26. 26. 28 eFileCabinet Background Since 2001
27. 27. InsuranceTax Clients Businesses Cabinets Folders Documents Drawers AccountingTax Clients IndividualsPersonalProperty Adams, TomBarton, CraigBringhurst, Scott Human ResourcesInvestment Files Cook, MattCratchit, BobJensen, SteveMartin, MarySantoro, JosephTaylor, Paula Home Insurance DocumentsBilling Statement Auto InsuranceLife Insurance Subfolders Medical ExaminationLife PoliciesAnnuities
28. 28. Documents Taylor, Paula Cabinets Folders Drawers Subfolders Insurance Annuities Life Insurance SearchPaula Taylor Documents
29. 29. Documents You Can Search by Name! You Can Search by Profile! You Can Search by Indexing & OCR!
30. 30. The Only Constant today is Change
31. 31. 34 Technology Forces Change
32. 32. 35 Technology Forces Change
33. 33. Access Auditors Access is Real Time 24/7 Access to Company Files Located Anywhere New York Life Agents Access Auditors
34. 34. Agents Access NYL Clients NYL Clients
35. 35. 38 Carbon Nanotubes
36. 36. Access Enterprise Enterprise Access is Real Time 24/7 Access to Company Files Located Anywhere New York Life Agents Access NYL Clients
37. 37. Agents Access NYL Clients Non NYL Clients NYL Clients
38. 38. Access Enterprise Enterprise Access is Real Time 24/7 Access to Company Files Located Anywhere New York Life Agents Access NYL Clients
39. 39. Your smile is your logo, your personality is your business card, how you leave others feeling after an experience with you becomes your trademark.