new vehicle procurement

Dealer Business Management

Vehicle Procurement from OEM

hicle Procurement from OEM Dealer Business Management User Manual Vehicle Procurement from OEM



Glossary

Sl. No. Description Full Form

1 DBM Dealer Business Management

2 OEM Original Equipment Manufacturer

3 SD Sales and Distribution

4 FI & CO Financial and Controlling

5 MM Materials Management

6 HR Human Resources

7 SO Sales Order

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Information



1. Order Creation

1.1. Create Vehicle Master

1.2. Create Purchase Order

1.3. Release Purchase Order

2. Vehicle Receipt

2.1. Assign VIN / Chassis Number to Vehicle

2.2. Post Goods Receipt

3. Incoming Invoice

3.1. Create Incoming Invoice

3.2. Print Vehicle Purchase Invoice

F

Prerequisites



1. Order Creation

1.1 Create a Vehicle Master.

SAP menu SAP Easy Access Logistics Logistics Execution Vehicle Processing Create

Vehicle Master Enter

Transaction code /DBM/VM

Input the required values as appropriate:

Field name User Action &Sample Values Comment

Business Transaction Type NEC Select from F4 list

Division 10 Select from F4 list

Plant 1000 Select from F4 list

Model Sales Code D0891300TLEFDWH Select from F4 list

Then press Enter

Procedure



Click on save icon or press Ctrl+S to save the created Vehicle Master.

1.2 Create Purchase Order.

Click on Actions & next screen will appear in “display” mode.

Click on “display/change” button. All the Actions will now be enabled and is in Active mode.

Now, click on “Create Purchase Order (DBM)” link in the “Vehicle Actions” section.


Vehicle Procurement from OEM Input the required values as appropriate:


Document Type ZN04 Select from F4 list

Purchasing Org. L001 Select from F4 list

Purch. Group LV1 Select from F4 list

Delivery Date 25.10.2011 As per delivery date

Vendor AL-LCV Select from F4 list

Click on save icon or press Ctrl+S to save the Purchase Order.

After Save the transaction, if there are any warning messages (as shown below), please click on the tick

button or press Enter to continue.

System will issue a message at the bottom to confirm that PO has been created.

Go to “Vehicle” Tab to check the PO creation.



Click on “VMS Vehicle History” link as shown below. System will display the Vehicle History. Here you

can see an entry showing the PO created.

Click the “Display document” button to open the PO in display mode.

The PO document opens up in display mode as shown below: Note down the PO Number and inform the

concerned authority for releasing the PO.



1.3 Release Purchase Order

SAP menu SAP Easy Access Logistics Material Management Purchase OrderRelease

Individual Release

Transaction code ME29N

Note: Normally System will display the last created PO by default.

Click on “Other Purchase Order” button. System will show a pop up window.



Enter the PO Number that needs to be released. Click on “Other document” button to display the PO.

The PO will be displayed in the “Change” mode as seen below:

Note: Please verify the PO before Release.

Click on “Release” icon



System will display a message at the bottom for successful release.

Click on save icon or press Ctrl +S to save.


Vehicle Procurement from OEM System will display a pop up message. Click on “Save” button to proceed.

To view Dealer specific PO Number, click on “Customer Data” Tab. System will display the” Dealer

Purchase Order No”.

View the list of PO pending for Vehicle Receipt.

SAP menu SAP Easy Access Logistics Material Management Purchasing Purchase

OrderList Displays By Material

Transaction code ME2M

Input the required values as appropriate:


Purchasing Organization L001 Select from F4 list

Scope of List BEST Select from F4 list

Selection Parameters WE101 Select from F4 list

Document Type ZN04 Select from F4 list



List of PO gets listed as below.

End of Purchase Order Creation process.



2. Vehicle Receipt

2.1 Assign Chassis Number

When the Vehicle gets delivered at your location with required documents

SAP menu SAP Easy Access Logistics Logistics ExecutionVehicle Processing Vehicle

Search Enter

Transaction code /DBM/VSEARCH

Click on “Vehicle Search”

Click on the link “Assign Chassis No”


Vehicle Procurement from OEM Enter the Vehicle Identification Number (Chassis Number)

Click on save icon or press Ctrl +S to save.

System will display a message

2.2 Post Goods Receipt

Now, click on the link “Create Goods Receipt (DBM) for Vehicle Receipt” and give the valid Data.



Then Click on save icon or press Ctrl +S to save. System will show a message which indicates

Vehicle has been posted to inventory in the specified Storage Location.

3. Incoming Invoice

3.1 Create Incoming Invoice

Go to “Actions” Tab, Click on the link “Create Incoming Invoice (DBM)”

Input the necessary values as shown below.

Tax code gets picked up automatically. Press Enter, tax gets calculated.

Then Click on save icon or press Ctrl +S to save. System will display a message at the bottom.

3.2 Create Incoming Invoice For Transportation charges

Enter the T.Code MIRO in the Command Field



To Display FI Document

INV No: 127625



3.2 Print Vehicle Purchase Invoice

To print the Vehicle Purchase Invoice, Enter Transaction Code “ZPRINT” above mentioned column.

Click “Vehicle Purchase Inv” button.

Enter VIN / Chassis Number and execute.


Vehicle Procurement from OEM The Invoice will get displayed in PDF format.

You can download this into your local system ( ) or print directly ( ).

End of Vehicle Procurement from OEM Process.

new vehicle procurement

Documents

vehicle receipt

vehicle tab

created vehicle master

dbm dealer business

vehicle actions section

oem hicle procurement

purchase order button

materials management