new signatory workshop slides 24.10.13
DESCRIPTION
APCTRANSCRIPT
ACTION PLAN DEVELOPMENT
WORKSHOP
INTRODUCTION & WELCOME
Brett Giddings
Manager, Member Services APC
1
1. INTRODUCTION & WELCOME
develop plans with clear actions and measurable targets
focus on ‘peer learning’
discuss the APC and packaging sustainability
Why we are here today
1. INTRODUCTION & WELCOME
1. Improving supply chain influence 2. Organisation engagement and buy-in 3. Identifying opportunities for improvement 4. Understanding all APC goals and KPIs 5. Aligning plans with other requirements and regulations 6. How to implement (resourcing issues)
used to guide capacity development programs
Signatory requests for guidance
Background to Today
1. INTRODUCTION & WELCOME
Action plans are ‘living documents’ and should be reviewed regularly. Ensure plans are: • Meeting the requirements of the APC • Easier to implement and report against • Aligned to supply chains and organisational strategy
Why we are here today
1. INTRODUCTION & WELCOME
Action plan development cycle
Determine scope
Develop action plan
Implement actions
Report on actions
Revise action plan if
necessary
Today’s workshop focus
1. INTRODUCTION & WELCOME
1. Introduction & Welcome
Why we are here
Today’s content
2. Packaging in Your Supply Chain
Supply chain & value chain
Mapping your own supply chain
APC goals & KPIs – a refresh
Ideas for your own action plan
3. Developing Your Action Plan
Characteristics of an adequate action plan
Setting actions & targets
Reviewing the ACME action plan
4. Summary & Discussion
Case study
First steps to implementation
Summary, evaluation and close
Agenda
1. INTRODUCTION & WELCOME
1. Understand and apply the APC KPIs and Goals
2. Create an action plan that is robust and effective
3. Set targets that enable progress and define responsibility
4. Take action to develop and implement your plan
Learning Outcomes for Today
1. INTRODUCTION & WELCOME
Activity 1 - Icebreaker
1. INTRODUCTION & WELCOME
Break into pairs and introduce yourselves
1. Name
2. Role
3. Organisation
4. What you hope to learn from today
Activity
1. INTRODUCTION & WELCOME
My name is ………………..… My role is ….................… At ……..……………..
Claire
Consultant
Banarra
Introductions
1. INTRODUCTION & WELCOME
The APC & PACKAGING
in YOUR SUPPLY CHAIN
2
packaging waste is:
visible, tangible, branded & measurable
The APC: Why?
2. PACKAGING IN THE SUPPLY CHAIN
exists to address community, industry & government concerns
about excessive packaging waste and litter
The APC: Why?
2. PACKAGING IN THE SUPPLY CHAIN
packaging plays a necessary role in the delivery of goods
The APC
2. PACKAGING IN THE SUPPLY CHAIN
a sustainable packaging initiative which aims to change the culture of business to design more sustainable packaging, increase recycling rates and reduce packaging litter
a lifecycle approach recognises the role packaging plays
The APC
2. PACKAGING IN THE SUPPLY CHAIN
930+ signatories government, industry and community
groups representing 80% of total retail trade
APC projects accounted for 32.4% of the increase in
recycling tonnes from 2005-2012
Since 2011 invested more than $500k into capacity
development initiatives
The APC
2. PACKAGING IN THE SUPPLY CHAIN
Signatories have committed to:
1. develop an action plan 2. implement the plan 3. report annually against the plan 4. make data available for audit 5. pay an annual contribution
The APC
2. PACKAGING IN THE SUPPLY CHAIN
Design
Recycling
Product Stewardship
Action plans should demonstrate a commitment to
continuous improvement towards these 3 goals
required to report against every KPI each year
The APC: 3 Performance Goals
2. PACKAGING IN THE SUPPLY CHAIN
80% of a product’s environmental impact is determined at
the point of design.
The APC: Design [Goal 1]
2. PACKAGING IN THE SUPPLY CHAIN
The APC has committed to:
70% of signatories having documented policies and
procedures for evaluating and procuring packaging using the SPG [equivalent].
The APC: Design [KPI 1]
2. PACKAGING IN THE SUPPLY CHAIN
Signatories have committed to:
incorporate the SPG into the design or procurement
process, ensuring packaging sustainability criteria are considered within the new product development process.
the scheduled assessment of existing packaging.
Better plans will detail how the outcomes of these assessments will be incorporated into the development of new packaging
The APC: Design [KPI 1]
2. PACKAGING IN THE SUPPLY CHAIN
Australians are the 2nd highest producers of waste
70% recycling rate target for used packaging materials
current recycling rate sits at 63.8%
The APC: Recycling [Goal 2]
2. PACKAGING IN THE SUPPLY CHAIN
The APC has committed to:
70% of signatories having in place on-site recovery systems
for used packaging systems
The APC: Recycling [KPI 3]
2. PACKAGING IN THE SUPPLY CHAIN
Signatories have committed to:
describe how they will review existing waste streams and identify opportunities to improve these
develop and maintain systems to:
Recover or recycle used packaging onsite Recover or recycle other materials onsite Reuse packaging and delivery materials
Report volumes of waste diverted from landfill
The APC: Recycling [KPI 3]
2. PACKAGING IN THE SUPPLY CHAIN
The APC has committed to:
70% of signatories having implemented a formal policy of
buying products made from recycled packaging
The APC: Recycling [KPI 4]
2. PACKAGING IN THE SUPPLY CHAIN
Signatories have committed to:
establish a policy to preferentially buy products made
from recycled materials
demonstrate the implementation and adoption of the policy leading to an increase in purchases of products that contain recycled materials
The APC: Recycling [KPI 4]
2. PACKAGING IN THE SUPPLY CHAIN
a shared responsibility between all organisations within
the packaging supply chain to maximise the environmental and social performance of packaging to gain the most value from a product
The APC: Product Stewardship [Goal 3]
2. PACKAGING IN THE SUPPLY CHAIN
COMMUNITY
SUPPLIERS
YOU
CUSTOMERS
KPI 8
KPI 6
KPI 7
The APC: Product Stewardship [Goal 3]
2. PACKAGING IN THE SUPPLY CHAIN
The APC has committed to:
100% of signatories having formal processes to
work collaboratively on packaging design and/ or recycling
The APC: Product Stewardship [KPI 6]
2. PACKAGING IN THE SUPPLY CHAIN
Signatories have committed to: develop and demonstrate that formal processes are in place to work with suppliers regarding packaging sustainability by:
embedding sustainability criteria into contracts/tenders
having a policy for working with suppliers and clients to improve packaging design and recovery
implementing policy actions to improve packaging
The APC: Product Stewardship [KPI 6]
2. PACKAGING IN THE SUPPLY CHAIN
The APC has committed to:
100% of signatories showing other PS outcomes
The APC: Product Stewardship [KPI 7]
2. PACKAGING IN THE SUPPLY CHAIN
Signatories have committed to:
report against ‘other’ sustainability-focussed programs and
further develop systems to better manage environmental and social impacts. Includes:
maintaining an EMS/improving site efficiencies
developing and expanding ‘green’ product ranges
supporting community initiatives
working with customers
The APC: Product Stewardship [KPI 7]
2. PACKAGING IN THE SUPPLY CHAIN
The APC has committed to: a continuous reduction of packaging items in the litter stream
The APC: Product Stewardship [KPI 8]
2. PACKAGING IN THE SUPPLY CHAIN
The APC: What is Litter?
2. PACKAGING IN THE SUPPLY CHAIN
Signatories have committed to: improving the disposal information on consumer packaging taking steps to reduce the number of separable packaging components managing potential litter hotspots on or around your sites participation in a community clean-up program
The APC: Product Stewardship [KPI 8]
2. PACKAGING IN THE SUPPLY CHAIN
Not relevant to individual signatories annual increase in the recycling rate of used packaging [resulting in a 70% recycling rate] additional tonnes of material reprocessed in primary and secondary markets as a result of APC-funded Projects
Signatories are able to apply for project funding
The APC: [KPI 2,5]
2. PACKAGING IN THE SUPPLY CHAIN
583 signatories’ plans were assessed in 2012
average company rating 2.9/5
0
0.5
1
1.5
2
2.5
3
3.5
4
KPI 1 KPI 3 KPI 4 KPI 6 KPI 7 KPI 8
The APC: Reporting
2. PACKAGING IN THE SUPPLY CHAIN
the ratings are a general measure of performance against KPIs &
3 goals rather than compliance
24 signatories were randomly selected for a detailed
‘compliance’ audit in 2012 [21 were found to be compliant]
27 signatories were selected in 2013
The APC: Reporting
2. PACKAGING IN THE SUPPLY CHAIN
A string of companies working together to
satisfy market demands for a particular product or service
What does upstream and downstream of your product delivery look like?
WHO?
What is a supply chain?
2. PACKAGING IN THE SUPPLY CHAIN
Raw Materials
Manufacture
Distribution
Retail
Use / Consumption
Disposal
raw material suppliers
packaging manufacturers &
suppliers
waste service providers &
recyclers
brand owners & retailers
consumers
distributors
Unpacking the supply chain
The inputs and outputs of all the activities along the supply chain to satisfy market
demands for a particular product or service
WHAT?
What is a value chain?
2. PACKAGING IN THE SUPPLY CHAIN
WHAT?
What is a value chain?
2. PACKAGING IN THE SUPPLY CHAIN
Raw Materials
Manufacture
Distribution
Retail
Use / Consumption
Disposal
INPUTS OUTPUTS
Unpacking the value chain
Packaging in the Supply Chain
2. PACKAGING IN THE SUPPLY CHAIN
Activity 3: Mapping your Supply Chain
2. PACKAGING IN THE SUPPLY CHAIN
Materiality a process to determine the relevance and significance of an issue to both an organisation and its stakeholders
Material issue an issue that will influence the decisions, actions and performance of an organisation or its stakeholders
To set good actions a company needs to understand what issues are material to its sustainability performance
Packaging in the Supply Chain
2. PACKAGING IN THE SUPPLY CHAIN
15 mins
BREAK
2. PACKAGING IN THE SUPPLY CHAIN
3
DEVELOPING YOUR
ACTION PLAN
Targets
Actions
Business Context
ANNUAL APC REPORT
Components of an Action Plan
3. DEVELOPING YOUR ACTION PLAN
Action Plan Requirement ACME Corporation
Name of your organisation and its subsidiaries ACME Corporation – ACME Anvil Corporation
Nature of your organisation (what you do, size and turnover)
Weapons, explosive and natural disaster kits manufacturer. 150,000 staff, $US4.2 billion turnover (FY2011)
Brands you own ACME Anvil, ACME Earthquake Pills
Place of the organisation in the supply chain Brand owner/manufacturer
Packaging materials and formats used E.g., FSC certified timber, corrugate board
Period covered by the plan Oct 2012 – Dec 2015
Covenant contact officer details Wile E Coyote
Specific actions for each goal and KPI See Action Plan
Baseline data for all actions See Action Plan
Formal commitment by the CEO or equivalent The Road Runner’s Statement (see Action Plan)
Action Plan Requirements
3. DEVELOPING YOUR ACTION PLAN
Annual Reports are assessed based on these criteria:
1. Set out well-structured targets
2. Demonstrate achievement against the targets
3. Targets support the relevant KPI under which they are logged
How does your action plan consistently respond to these criteria?
Action Plans and Reporting
3. DEVELOPING YOUR ACTION PLAN
Assess Your Action Plan CRITERIA ADEQUATE
Meet APC Action Plan requirements
Actions are aligned with APC Goals and KPIs
SMART Targets
Baseline Data for all actions
CRITERIA ADEQUATE GOOD
Meet APC Action Plan requirements
Actions are aligned with APC Goals and KPIs
SMART Targets
Baseline Data for all actions
Quantitative Baseline Data provided for all actions
Set dates for targets and achievements
Milestones determining progress
3. DEVELOPING YOUR ACTION PLAN
Provides…
Performance Enhancement & Measurement
Strategic Drive
Direction
Developing Actions & Setting Targets
3. DEVELOPING YOUR ACTION PLAN
Aligned Are they aligned to the relevant APC goal and
KPI?
Purposeful Do they address the company’s priority issues?
Current Do they relate to a current issue? Are they
forward looking?
Accountable Has someone been assigned responsibility?
Progressive Do they go beyond a ‘business as usual’
approach?
Developing Actions
3. DEVELOPING YOUR ACTION PLAN
Performance goals and KPIs
Actions Responsibility Baseline data
Target Milestones
Goal 3: Product stewardship KPI 6 – Proportion of signatories that have formal processes for working with others to improve design and recycling of packaging
Not adequate action
Improve design of packaging to be more sustainable.
Team member 2015
Adequate action
Improve design of packaging to be more sustainable and communicate this with relevant stakeholders.
GM Sourcing 2013
Good action Establish sustainable design criteria for all packaging and communicate this with relevant stakeholders.
GM Sourcing and Packaging Technologist
06/2013
Example: Actions for KPI 6
3. DEVELOPING YOUR ACTION PLAN
S Specific Are direct, succinct and unambiguous
M Measurable Can be quantified, assessed and reported
A Achievable Can be acted upon and implemented
R Relevant Relate to the overall objective to be achieved
T Time-bound Set timeframe for completion/achievement
Setting Targets
3. DEVELOPING YOUR ACTION PLAN
Performance goals and KPIs
Actions
Responsibility
Baseline data
Target Milestones
Goal 3: Product stewardship KPI 6 – Proportion of signatories that have formal processes for working with others to improve design and recycling of packaging
Not adequate target
Not applicable Seek opportunities with suppliers to improve design of packaging to be more sustainable.
2015
Adequate target
Sustainable supply chain system
Develop sustainable packaging design criteria and communicate this to relevant suppliers by end FY13.
2013
Good target
Sustainable supply chain management system results 2011/12
Develop sustainable packaging design criteria for all packaging by end FY13. Develop supplier engagement strategy and implement from beginning FY14.
06/2013
Example: Targets for KPI 6
3. DEVELOPING YOUR ACTION PLAN
• Do actions align with APC Goals and KPIs?
ALIGNMENT WITH APC
• Do actions align with other external initiatives and regulations affecting the Company?
ALIGNMENT WITH OTHER RELEVANT REGULATION
• Do actions align with Company’s strategic goals & objectives?
ALIGNMENT WITH STRATEGY
• Are the actions supported by and aligned with well defined targets?
ALIGNMENT WITH TARGETS
Points of Alignment
3. DEVELOPING YOUR ACTION PLAN
Facilitate reporting
Enhance performance and strategic outcomes
Improve annual APC scores
Respond to what matters
Increase ease of implementation
Benefits from the best possible action plan
3. DEVELOPING YOUR ACTION PLAN
ACTIVITY 3: Action Plan Assessment
3. DEVELOPING YOUR ACTION PLAN
What are we doing?
Assess ACME Action Plan based on each of the APC Goals (Design, Recycling, Product Stewardship)
Why are we doing it?
To improve our ability to develop and/or review existing actions
ACTIVITY 3: Action Plan Assessment
3. DEVELOPING YOUR ACTION PLAN
1. Break into groups
2. Review and discuss the specific actions in the Mock Action Plan that were assigned to your group
3. Using the APCAP and SMART principles, fill in the gaps
4. Present findings
ACTIVITY 3: Action Plan Assessment
3. DEVELOPING YOUR ACTION PLAN
4
SUMMARY &
DISCUSSION
4. SUMMARY
Setting up an APC Team or Steering Committee
Benefits include:
• Shared responsibilities
• Increased accountability
• Cross-functional perspective
• Enhanced outcomes
How to implement
4. SUMMARY
Setting up an APC Team or Steering Committee
1. Identify the need
2. Establish a plan
3. Create a structure
4. Select members
How to implement
4. SUMMARY
Using your Action Plan template, complete the final columns:
• Barriers to implementation
• Why does the barrier exist?
• What can I do to address the barrier?
ACTIVITY 4: Barriers to implementation
4. SUMMARY
all signatories are encouraged to regularly review plans
and revise as necessary
it is important that any changes to plans are clearly identified
Determine scope
Develop action plan
Implement actions
Report on actions
Revise action plan
if necessary
Action Plan Revision Process
4. SUMMARY
• Identify the areas where you want to change your plan • Submit the revised plan with the changes clearly marked
• Include a cover sheet with:
Date of Revision
Primary reason for revision Senior management support for change Areas of change
APC to review and approve changes
Action Plan Revision Process
4. SUMMARY
Action Plan Resources available online
• Developing clear actions and measurable targets
• Setting up an APC team
• Action plan guide/ template
• Suggested actions and targets
• Performance goals and KPIs
Other resources available
• Teleconferences with internal stakeholders
• Iterative process (send us a draft)
• Lots of other packaging sustainability resources
Ongoing APC Support
4. SUMMARY
Do you: 1. Understand and apply the APC KPIs and Goals? 2. Feel comfortable creating an action plan that is robust
and effective? 3. Understand how to set targets that enable progress and
define responsibility? 4. Know how and where to take action to develop and
implement your plan?
Learning Outcomes
4. SUMMARY
• Generally all companies have opportunity to improve their own packaging sustainability performance
• Understand and identify your place in the value chain
• The more work you put into your action plan the more
likely you are to benefit (in many ways)
• What matters? Focus
• Remember APCAP and SMART
• Share the load and build accountability
Summary
4. SUMMARY
THANKS
Brett Giddings Manager, Member Services 0411 890 811 [email protected] www.packagingcovenant.org.au