new mexico school for the blind & visually impaired mexico school for the blind & visually...

new mexico school for the bl ind & visual ly impaired5 Y E A R F A C I L I T I E S M A S T E R P L A N ( F M P ) 2 0 1 2 - 2 0 1 7 | S E C T I O N 4

7601 jef ferson ne, su i te 100 , a lbuquerque, nm 87109 | 505 .761 .9700 ph 505 .761 .4222 fx | www.dpsdesign.org

SECTION 4 .0 suppor t mater ia l

DEKKER/PERICH/SABATINI 43 new mex ico schoo l fo r the b l ind & v isua l l y impai red | 2012 fac i l i t ies master p lan

SECTION 4 .0support mater ia l

SECTION 4.0 support material

4.1 SITE/SCHOOL DETAIL

4.2 TECHNOLOGY PLAN

4.3 ENERGY MANAGEMENT PLAN

4.4 PREVENTIVE MAINTENANCE PLAN

4.5 USER AND FAMILY SURVEY FORMS AND RESULTS

4.6 SELECTED MEETING MINUTES

Early Childhood Program Facility

Supporting Data: Facility Name: Early Childhood Program Facility Alternate Name: ECP or Preschool Date of Construction: 2009 Date(s) of Renovations: N/A Building Type: CMU, Stucco Building Area: 39,997 sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: No Function: Classrooms, Administration Historic Register: No

Early Childhood Program Facility

Overview of Building/Site: This facility was constructed to house the teaching, administrative, and outreach functions associated with NMSBVI’s Early Childhood Program (ECP), which is based in Albuquerque. This building is suited to its present purpose and function, and built to current codes (IBC 2003). Construction on the ECP building was completed in 2009. The Early Childhood Program facility is a linear building comprised of 3 main classroom clusters arranged along a main corridor, as well as some specialty classrooms, administrative spaces, and storage. The exterior shell consists of concrete masonry unit (CMU) walls, of which some are exposed and some covered with stucco. The main roof is a flat single ply TPO roof membrane over rigid insulation. There are 3 smaller raised roof areas (one over each classroom cluster) clad in standing seam metal roofing. The surrounding site has a significant amount of landscaping. There is a parking lot to the south of the building that provides for separation of buses and cars, and provides parking for staff, visitors, and school-owned vehicles. Facility Condition Index: .012 Facility Condition Rating: GOOD Site: The site is fairly flat but was designed to generally drain toward the southwest portion of the site. Area drains are located in the playground/planting areas to the north of the building. Appropriate ADA compliant access is provided throughout the site. All utilities are available underground, and fire hydrants and fire truck access points were located in coordination with the State Fire Marshal’s office. Efficient irrigation is provided to support landscape. A transformer and hot box for fire, domestic, and irrigation water have been provided to the east of the main entry, behind a screen wall. The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. The playground to the north/rear of the school is surrounded by a

combination of fencing and a concrete masonry wall along the property line but a complete perimeter fence is needed for the property. The school is having problems with the playground surfacing material. These resilient rubber tiles are splitting and curling up and presenting a tripping hazard in many locations around the playground. The school contracted directly with the tile contractor for this tile system and has not been able to get them to replace the damaged tile. The staff has indicated that the bus loop and parent drop off areas at the school should be larger. The bus loop accommodates only 6 busses but should hold 12. The parent drop off area could also be double the size. Without additional land for the campus, these issues will probably not be resolved. Building: Structure: The roof deck is supported on steel wide flange beams and steel open web joists. The roof structure bears on eight inch concrete masonry bearing walls and interior structural steel. The masonry bearing walls are supported by a combination of cast-in-place reinforced concrete footings and CMU stem walls. Exterior Shell: Exterior walls are generally exposed CMU or stucco over CMU construction on CMU stem walls and slab on grade. There are a few small areas of exterior wall that are steel framing with aluminum storefront, rather than masonry. The main roof is a 60mil single-ply TPO membrane roof over rigid insulation on a metal deck. There are 3 higher roof areas consisting of standing seam metal roofing on rigid insulation on a metal deck. Soffits are metal soffit panel. Rain gutters are provided at the standing seam metal roofs. The main roof is drained mainly through internal drains, with visible overflow drain nozzles and splash blocks. One small area of roof in the central classroom cluster drains via a collector box and downspout, into an aboveground water harvesting cistern. Windows are aluminum frame, double pane, low e glass. There are operable hopper windows in classrooms, offices, and other spaces. Storefront areas in classrooms begin at floor level. Higher windows have either continuous precast concrete sills (at offices) or metal flashing (at changing rooms). The building entries are aluminum storefront. Exterior doors are a combination of aluminum storefront at entries and hollow metal steel at utility rooms. Interior: Interior walls are typically painted drywall with some exposed CMU. Interior doors are generally wood in hollow metal frames. Ceilings are mainly suspended acoustical tile with some ceiling areas exposed metal deck. The main lobby has wood suspended acoustical tile, and the rear entry areas have vaulted gypsum ceilings. Floor finishes are generally vinyl composition tile in corridors, broadloom carpet in offices, and a mixture of vinyl composition tile and carpet tile in classroom spaces. The restrooms and changing room floors are ceramic tile.

Architectural Deficiencies: 1. Playground surfacing in need of repair.

Educational Performance/functionality:

1. Facility is approaching capacity for students. Mechanical/Plumbing: The Facility is provided with high-efficiency DX cooling and gas fired heating rooftop units, with one unit serving each classroom. Air is distributed though conventional low-velocity, above-ceiling ductwork via ceiling-mounted diffusers. Return air is circulated back to units via an open plenum above the ceiling. The IT and electrical rooms in need of 24-hour cooling are served by split system units with roof-mounted condensers. Toilet room exhaust is routed to roof-mounted exhaust fans through low-velocity ductwork. Each temperature zone and classroom has a temperature sensor and panel to control each unit. Staff reports that there are some heating/cooling problems in the Large Classroom 136 where staff training sessions take place. The facility is provided with both wall-hung and floor mounted flush valve water closets. Fixture usage types include 1.6gpf water closets and 1.0 gpf urinals. Domestic hot water is provided with a domestic water heater. The fire protection system consists of automat sprinklers throughout the building and fire alarm panels by the main entry and west entry. A Knox box is provided at the main entry, and fire extinguishers are located in several places throughout the school Electrical: Power: The primary electrical feed is routed underground from PNM’s distribution system to an exterior pad-mounted transformer, to the east of the main entry. Electrical panels are located in 2 main electrical rooms with smoke-sealed partitions. Flush-mounted wall receptacles are provided throughout the building. Lighting: The exterior building lighting is comprised of metal halide pole-mount fixtures and fluorescent wall packs. The classrooms, common rooms, therapy room, focus rooms and other main student spaces are lit by direct/indirect fluorescent pendant fixtures. Offices are lit by 2x4 direct/indirect fluorescent basket-type fixtures. Communications/Data: The building users report poor audio quality with the present telephone system. Flush-mounted data receptacles are provided throughout the building. Building users have expressed dissatisfaction with the data distribution system in the building. The building does not have a dedicated Public Address System; the phone system is used for public address. The Fire Alarm is an addressable system with a main control panel in the main electrical room and remote annunciators at the front and west entries. Manual pull stations and smoke detectors are located throughout the building. The alarm utilizes a voice evacuation notification system.

Building Recommendations: Architectural:

1. Repair/replace playground surfacing.

ADA Accessibility: 1. No issues.

Educational Recommendations:

1. Construct 2 additional classrooms on the west end of the campus.

Mechanical Recommendations: 1. Perform test and balance of Large Classroom mechanical system

Electrical: No Issues

Conclusions The Early Childhood Program facility is in good condition and is serving the requirements of the program. The facility is reaching capacity and is projected to outgrow its current space in about five years. Additional classrooms will be required at that time. The current available land on the campus will allow for only the construction of two new classrooms with support spaces to a total of about 4,700 SF. The administration is interested in obtaining an adjoining 10.8 acre tract to the west of the existing site which would allow for the construction of a full four classroom cluster. This additional property would also allow for parking and drop off expansion. Upgrade Costs: $970,900 Current Replacement Value: $7,834,200 (200/sf) FCI = .012

NMSBVIFacility Master Plan 2012

ESTIMATE OF PROBABLE COSTS

Cat. ITEMS Quantity Unit Base MACC YearMechanical/Plumbing Repairs 1 LS $10,000 $13,300Repair Playground surfacing 1 LS $15,000 $19,950Construct Classroom Addition 4,700 SF $705,000 $937,650

Total $730,000 $970,900

Early Childhood Program

Scale: 1/16" =1'-0"

FIRST FLOOR

A6

AREA TABLE

A3

Alamogordo Site

Supporting Data: Facility Name: Site Alternate Name: Date of Construction: 1906 Date(s) of Renovations: Extensive Building Type: N/A Site Area: +/-34 acres Number of Floors: N/A Number of Structures: N/A Parking: Yes 2005 ACM Friable: No Historic Register: No

Overview Site: The NMSBVI campus site consists of about 34 acres located on the north side of Alamogordo, NM. The west edge of the campus sits on the city’s main thoroughfare, White Sands Boulevard, while the south and east sides of the campus are integrated into the adjacent residential neighborhoods. Nearly all of the buildings on campus are constructed of common red brick. Roofs are clay tile or similarly colored asphalt shingles, standing seam metal, or gravel aggregate. There are 20 buildings on site, a large playground, running track, gazebo, storage sheds, water tower, fueling facility, and several parking lots. The campus site is generally level. Parking lots and sidewalks are flat with minimal slopes for drainage. Ramps are provided for accessible entry to buildings. Landscaping on campus consists mostly of irrigated Bermuda grass and assorted trees. A large rose garden is located near the center of the campus and surrounds the gazebo. A landscape irrigation system is installed throughout the campus and is served by wells on site. An iron fence with brick piers surrounds the entire campus. Athletic Fields Athletic fields and running track are located on the east side of the campus. The fields are planted in Bermuda grass and surrounded by trees. The running track has an asphalt and cinder surface and a continuous handrail around the inside edge of the track. The fields and track are in good condition. Site Utilities: Site Utilities: All utilities on the campus are distributed underground. Domestic water, gas, sewer, and most electrical lines are direct bury. A series of utility tunnels throughout the campus are used for the routing of heating pipes, domestic hot water pipes, telephone and data lines, and some electrical service. Many of the utility tunnels are in poor condition with partial collapses in some. Sewer piping is in poor condition in many parts of the campus. Cast iron piping in most of the buildings is cracked and corroded. Some of the main lines at individual buildings have been replaced during recent renovations but the maintenance staff reports that most building lines are in need of replacement. A campus-wide assessment of the entire sewer system is needed to determine its condition. Major sewer replacements will likely be required. Heating and domestic hot water piping runs through the utility tunnels for most of its distribution except to Bert Reeves where the heating supply is in direct bury piping. This piping is being replaced in the 2012 Deficiencies Correction Project, along with the heating pipe for the Health Services Building. Other heating supply pipes in the tunnels are in need of insulation repairs and new pipe supports. There are no known deficiencies in the domestic water and gas distribution systems. The electrical distribution system on the site is in need of upgrading in several locations. The large distribution enclosure west of Quimby Gymnasium is corroded and in need of replacement. The electrical service in several buildings is powered from adjacent

buildings and should be rewired to provide stand-alone systems. Telephone and data wiring is a mix of tunnel and direct bury routing. These systems are threatened by collapsing tunnels in part of the campus. The tunnels serving electrical distribution for Health Services, Ditzler Auditorium, and the old WEC Building are in need of immediate repair. Site Security There are gates on the access driveway at the south side of the campus but the remainder of the entries are open and unguarded. There are no gates on the pedestrian access points and campus sidewalks are often used by the general public for accessing the surrounding neighborhood. This has raised concern for school safety among the staff. Playground The large playground area is located near the center of the campus just north of Jack Hall. The playground includes a large sun shade, cushioned ground surfaces, and a continuous perimeter fence. The playground equipment is fairly modern and in good condition. Sidewalks and Paving Sidewalks throughout the campus are being repaired in the 2012 Deficiencies Correction Project. Driveway and parking area asphalt paving is in generally fair condition but paving repairs are needed in the maintenance yard/fueling station area. Site Lighting: Site lighting consists primarily of pole lights throughout the site and building mounted wall pack fixtures. There are no noted deficiencies in the site lighting on campus. Gazebo Building: Structure and Exterior Shell: The main structure is steel framed with red-brick arches that are in good condition. Concrete footings and concrete floor with steps up and handicapped accessible ramp located on the east. The concrete floor is in fair condition. Brick “screens” serving as railing. The roof is pitched with red clay tile over a wood roof structure. The roof is in good condition. Fascias are copper and in good condition. The roof cupola is copper and in good condition. The exterior in general is in good condition and well maintained. Water Tower: The elevated water tank on campus was erected about 1937 and stands 120 feet tall. The campus staff does not know when the tank went out of use but there has been no water pumped up into the tank for many years. The school administration is concerned about the safety of the tower and tank. There have been reports of winter ice build-up on the tank roof and several areas of rust on the tower have been noted. The school is currently pursuing the removal of the tower. Deficiencies:

1. Tunnel system is in need of repair/replacement in many areas.

2. Elements of the electrical distribution system are deteriorated. 3. Areas of deteriorated paving in maintenance yard and parking areas. 4. Sewer system throughout the campus in need of assessment and repairs.

Recommendations:

1. Perform assessment of entire campus sewer system including video investigation. 2. Perform assessment of campus tunnel system. Repair collapsed tunnels. 3. Assess central plant heating system for overall efficiency. 4. Overlay asphalt in parking areas. 5. Install permanent landscaping in areas of building removals.

Conclusions: The Alamogordo campus site is in generally good condition. Utilities and utility tunnels are the biggest concern with the site. It is our recommendation that upgrades and repairs to the site work be performed in two phases with the site utility work in Phase I and any paving and landscaping in Phase II. Future work on the tunnel systems will be influenced by the decisions regarding the central heating plant. The buildings currently served by the boilers in the central heating plant are WEC, Ditzler/Recreation, Health Services, and Bert Reeves. The buildings currently served by the domestic water heaters in the Central Plant are the Maintenance Office, Ditzler/Recreation, and WEC. The use of the central heating plant system for these buildings needs to be assessed to determine if an individual heating system at each building would be more efficient, dependable, and cost effective but initial assessments seem to indicate that the central heating plant no longer makes sense for the campus.



Cat. ITEMS Quantity Unit Base MACC YearPhase ITunnel repair/replacement 600 $300,000 $399,000Sewer Replacments 1 LS $800,000 $1,064,000Electrical Distribution Repairs and Reconstructioin 1 LS $400,000 $532,000

Total Phase I $1,500,000 $1,995,000

Phase IIPaving Overlay 20,000 SF $40,000 $53,200Landscaping at removed buildings ‐ Sacramento 50,000 SF $137,500 $182,875Landscaping at removed buildings ‐ San Andres 25,000 SF $68,750 $91,438Landscaping at removed buildings ‐ Bert Reeves 22,500 SF $61,875 $82,294

Total Phase II $308,125 $409,806

Alamogordo Campus Site

Bert Reeves Building

Supporting Data: Facility Name: Bert Reeves Building Alternate Name: Library, Media Center Date of Construction: 1978 Date(s) of Addition, Renovation, etc: 2005 Building Type: CMU, Brick Veneer Building Area: 11,367 sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: No Function: Archives, Educational Materials Production, Auditorium Historic Register: No

Bert Reeves Building

Overview Building/Site: This building was dedicated in the memory of Bert Reeves, a long-time member of the school’s regents. The building was erected as a music and media center on the site of what had been the Primary Dormitory. This building contains an auditorium and serves as the media center and learning resources center for the campus. It is used as a Braille production center with a Braille library and offices. The Bert Reeves Building is basically a square shaped building with two “wings” that intersect at an angle. This building has concrete masonry unit (CMU) walls with red brick veneer and low-pitch built-up roofs with red lava rock aggregate. The face of the clerestory in sided with steel panels that resemble board and batten. It is located in the center of the campus south of the Auditorium and the Watkins Education Center Building. The surrounding site is landscaped with Bermuda grass and a variety of trees and shrubs. A parking lot is directly to the west. Renovations have included modifications necessary to install movable file storage systems. Facility Condition Index: .343 Facility Condition Rating: FAIR Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. All utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building and the addition appears to have adequate lighting and is

open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof is metal deck with type “A” profile on open web steel joists supported by 8 inch concrete masonry bearing walls with 4 inch brick veneer. The bearing walls are supported by cast in place concrete stem walls and strip footings and the floors are concrete slabs on grade. Exterior Shell: Walls are 8” concrete masonry units (CMU) with 4” red brick veneer on concrete footings and slab. According to maintenance personnel the roofs are original. There is evidence of roof leaks or HVAC condensation leaks. This roof is scheduled to be replaced in the 2012 Deficiencies Correction Project. There is a former solar collector on the south side of the building which has been covered by metal roofing panels. Fascias and metal trim are in fair condition. Roof drainage is via gutters and downspouts which are in fair condition. Windows are aluminum framed single pane and energy inefficient. Clerestory windows are operable although they are very difficult to access. Exterior doors are hollow metal with fixed glass panes and fixed glass sidelights. The exterior brick is in good condition. Interior: The interior walls are exposed and painted CMU and are in generally good condition although there is some evidence of cracking and settling at wall intersections. There are areas where acoustical tile has been applied for acoustical purposes in the former music practice rooms. There is an attractive ceramic mural in the lobby. Walls and floors in the men’s and women’s rooms are ceramic tile. Finishes are in fair condition. Metal toilet partitions are in good condition. Ceilings are 2’x4’ suspended acoustical tile. Ceilings are in good condition with the exception of a few areas where there is evidence of roof leaks. Floor finishes include glue down carpet and vinyl composition tile, which are generally in good condition. Interior doors are solid core wood with hollow metal frames. Doors in the former music practice rooms are 2 ½” thick and fitted with sound seals. Cabinetry is generally wood and in fair condition. Window coverings are typically horizontal mini-blinds, which are in good condition. The blinds for the clerestory windows have been removed. The interior in general is very well maintained. Deficiencies:

1. Ceilings are in fair condition. There are stained panels caused by either roof or HVAC condensate leaks.

2. The slab under the high density storage system in the north east corner has settled approximately 2 inches. This causes the high density storage system movement to be difficult and unpredictable.

3. Windows are energy inefficient. 4. Auditorium equipment is worn or inoperable. 5. Carpeting is worn. 6. Cracks in concrete block walls.

Mechanical/Plumbing: The Facility is provided with two separate cooling systems, a chilled water system and DX refrigeration system. Heating hot water is provided from the central heating plant. At one time the system included a solar heating system which is now abandoned. The DX cooling system consists of a ground mounted Trane Air Cooled Condensing Unit used in conjunction with DX Coils in the Air Handling Unit. The system is provided with two refrigeration circuits. The system was installed in 1978, when the original building was constructed. The second cooling system consists of a ground mounted Carrier Corporation 25-Ton capacity ground located Air Cooled Water Chiller. The water chiller was installed in 2005. Chilled water and hot water is circulated throughout the building with separate base mounted pumps. Chilled water from the Air Cooled Water Chiller and heating hot water from the Central Boiler Plant is circulated to area wall mounted unit ventilators. These units are located throughout the Learning Center. A horizontal air handling unit supplies outside air to areas of the facility that are served by the unit ventilators. The supply air is tempered for heating but not cooled. Refrigerant from the Air Cooled Condensing Unit and heating hot water from the Central Boiler Plant is provided to a Trane Climate Changer Air Handling Unit that serves the Auditorium. The air handling unit is located in an inside mechanical room. Outside air is provided to the Learning Center by a separate Air Handling Unit that draws 100% outside air. Air is preheated with a hot water coil. Supply ductwork extended throughout the building. A circulation coil pump is provided to help prevent the coil from freezing. The mechanical heating system for the entire facility and the Auditorium cooling system are approximately 30 years old. The cooling system for the rest of the facility is about 7 years old. Generally, the systems in this building have been well maintained. Some of the equipment has been replaced as part of ongoing maintenance. Some systems or components are in need of repair or replacement. The systems are old and for the most part have exceeded the operation life of the equipment. As systems get older and require more maintenance, operational problems become more apparent, which effects space temperature and ventilation conditions. The mechanical equipment is provided with electric controls which are scheduled to be replaced in the 2012 Deficiencies Correction Project. The facility is provided with flush tank water closets, lavatories, and flush valve urinals. Domestic hot water is provided with a natural gas fired domestic water heater. It does not appear that low water consumption fixtures are utilized. Water lines should not be routed above the electrical panels, and the room should not be used as storage. Electrical: Service: A utility transformer located on the east side of the building feeds the main distribution panel, a 208Y/120V, 3 Ø, 4W, 800 MLO panel, located in the boiler room. This electrical panel has (5) 3P circuit breakers that are the main disconnects for the building. The electrical panel is in average condition. Power: Wall receptacles are either surface or flush mounted. There appears to be an adequate number of receptacles in the office and archive areas. The receptacles appear to be in average condition.

Lighting: The exterior building lighting is a comprised of incandescent wall mounted fixtures by the building entrances. Exterior illumination is also provided by high-pressure sodium sidewalk pole lights. The building entryway is lit by incandescent downlights controlled by dimming switches. Several incandescent low-voltage wall wash fixtures contained undersized wire for the lighting load. Corridor and office area lighting consists of two lamp, 1’ x 4’, T12 fluorescent lay-in troffers with acrylic lenses. Emergency lighting in the corridors is provided by two headed wall mounted emergency fixtures. These fixtures appear to be in average condition. The archive rooms contain two lamp, 4’, T12 fluorescent pendant fixtures. These fixtures appear to be in average condition. The auditorium contains 2’ x 4’ T12 fluorescent lay-in troffers and incandescent recessed downlights. Backstage rooms are poorly lit. Additional incandescent stage lighting is also present. These fixtures are in average condition. Communications/Data:

Surface-mounted telephone receptacles with surface-mounted conduit are located in the offices and archive areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in the offices, and archive areas. There appears to be an adequate number of data receptacles. Burt Reeves does not currently have a Public Address System. The Fire Alarm is a non-addressable system with an Edwards 5700 Fire Alarm Control Panel. Manual Pull-Stations are located at every exit. Heat Detectors are located in the archive areas. Combination Chime/Strobes are located in the corridors and archive areas.

Building Recommendations Architectural:

1. Provide shims under the high density storage system that is atop the slab that settled. As an alternative, the high density storage system may be removed, the floor leveled with a topping compound and the high density storage system reinstalled.

2. Replace individual stained ceiling tiles. 3. Replace windows throughout the building. 4. Replace auditorium stage curtains. 5. Replace auditorium sound system. 6. Replace auditorium lighting system. 7. Replace ceiling tiles in various areas. 8. Replace all glue-down carpet as part of a major improvement project or on a

regular maintenance schedule. Educational Performance/Functionality:

1. The multipurpose room/auditorium does not accommodate all persons needed in a typical work session with the entire staff. The sloped floor and 112 fixed seats do not allow for the use of work tables which are normally needed for training sessions.

2. Much of the auditorium equipment is worn or inoperable. Sound system does not operate, stage curtains need replacing, lighting system controls are inoperable.

3. Acoustics are poor in the auditorium.

4. Concrete block bearing walls in the center of each wing make the opening up of the spaces difficult and costly.

5. Print shop areas are no longer suitable for equipment used. 6. Layout space for the print shop is inadequate. 7. HVAC systems do not cool or heat the building well. 8. Fresh air distribution is inadequate according to the occupants.


1. The spaces in this building are difficult to program. The building is inadequate for library space due to the compartmentalized spaces and difficulty in remodeling the building into large open spaces. It is therefore recommended that the building be removed.

ADA Accessibility Recommendations:

1. Install handrail at stage stair. 2. Install tactile room signs. 3. Replace round door hardware with levers. 4. Install unisex restroom with adult and child fixtures.

Mechanical/Plumbing Recommendations:

1. Repair or replace damaged domestic hot water pipe insulation and heating hot water pipe insulation.

2. Replace refrigeration piping insulation. 3. Rewire control valves to operate with controls. 4. Replace damaged controls with new controls. 5. Recalibrate remaining controls. 6. Test and balance (water and air) all systems to meeting current user requirements. 7. Repair leaking fire protection serving Auditorium Stage. 8. Clean Unit Ventilator Coils 9. Replace all controls. 10. Replace the heating hot water piping. 11. Replace the Air Cooled Condensing Unit. 12. Replace both the central Air Handling Unit and the Outside Air Unit. 13. Improve Outside Air Ventilation System. 14. Replace the main heating hot water pumps. 15. Replace all plumbing fixtures with low water usage fixtures.

Electrical:

1. Move water pipes in front of panel "EHP". 2. Replace lighting with electronic ballasts and T-8 lamps. 3. Replace incandescent lighting with electronic ballasts and T-8 lamps. 4. Upgrade Fire Alarm System to addressable system, replace components, add

voice evacuation system. 5. Install public address system. 6. Provide electrical connection, wire, and conduit for control valves. 7. Provide electrical connection, wire, and conduit for controls.

8. For air cooled condensing unit, provide branch circuit including safety switch and starter.

9. Central Air Handling unit, provide branch circuit including safety switch and starter.

10. Outside air unit, provide branch circuit including safety switch and starter. 11. Main heating hot water pumps, provide branch circuit including safety switch and

starter.

Conclusion: The Burt Reeves Building was constructed in 1978 and is the newest building on campus. It was built to house the media needs of the school and includes a 112 seat multipurpose auditorium, media production rooms, darkroom, large storage areas, and offices. The building’s use has changed over the years and it is currently used for the production, storage, and distribution of educational media materials for the school and its outreach programs. The auditorium is too small to seat the entire campus population and its sloped floor and fixed seating limit its flexibility for multipurpose use. Handicap accessibility is not provided for the stage. The building is constructed with concrete block bearing walls and metal joists. The roof is composed of two different pitches to provide clerestory windows on the north elevation. The original design included a large mechanical solar heating collector on the south face of the building that has been out of operation for at least 10 years. The resulting geometry of the building is such that its asymmetrical angularity contrasts sharply with the classical lines of the other buildings on campus. The interior concrete block bearing walls pose a great difficulty in opening up interior spaces for new functions such as a library. The split wing layout with entry lobby in the middle also hinders the modification of the spaces into a single, large open area. The building mechanical systems are in fair condition but lack adequate fresh air distribution. This building should be demolished and its functions moved to other buildings on campus as part of the overall goal of reducing campus square footage. Upgrade Costs: $779,646 Demolition Costs: $136,404 Current Replacement Value: $2,273,400.00 ($200/sf) FCI = .343


ESTIMATE OF PROBABLE COSTSBert Reeves Building

Cat. Upgrade Costs Quantity Unit Base MACC YearElectrical Upgrades 1 LS $150,000 $199,500Mechanical/Plumbing Upgrades 1 LS $290,000 $385,700ADA Install Stage Stair Handrails 1 EA 200 $200 $266ADA Install Tactile Room Signs 18 EA 100 $1,800 $2,394ADA Replace Round Door Hardware 23 EA 400 $9,200 $12,236ADA Install Unisex Restroom with Adult and Child Fixtures 1 EA $17,000 $22,610Replace Auditorium Stage Curtains 1 EA $22,000 $29,260Replace Auditorium Sound System 1 EA $30,000 $39,900Replace Auditorium Lighting System 1 EA $25,000 $33,250Replace Ceiling Tiles 1,000 SF 3 $3,000 $3,990Replace Carpet 1 EA $18,000 $23,940Replace Windows 1 LS $20,000 $26,600

Total $586,200 $779,646

Demolition Cost 11,367 12 $136,404 $181,417Site Stabilization 22,500 $33,750 $44,888

Total $170,154 $226,305

Scale: 1/8" =1'-0"

FIRST FLOOR AREA PLAN

A6

AREA TABLE

A1

Scale: 1/8" =1'-0"

MEZZANINE LEVEL AREA PLAN

E6

Scale: 1/8" =1'-0"

GAZEBO

E1

Ditzler Auditorium/Recreation Building

Supporting Data: Facility Name: Recreation/Auditorium Alternate Name: Ditzler Auditorium Date of Construction: 1930 Date(s) of Renovations: 1980 Building Type: CMU, Brick Veneer Building Area: 19,708 sf Number of Floors: 2 (+ basement) Number of Structures: 1 Parking: No 2005 ACM Friable: Yes Function: auditorium, recreation Historic Register: Yes

Ditzler Auditorium/Recreation Building

Overview Building/Site: The Ditzler Auditorium/Recreation Building was built in 1930 and is listed on the State and National Historic Registers. This two-story building contains two separate areas with limited access between them. The auditorium portion of the building is to the west and the recreation portion is on the east. The recreation area consists of the building basement, which houses four bowling lanes, play areas, and storage, and two floors of recreation spaces above. The first and second floor recreation areas include offices, game rooms, concession area, arts and crafts rooms and a ceramic workshop with a kiln. All floors are accessible by an elevator. The second floor and basement lack adequate exits. The auditorium part of the building has a two story auditorium space with mezzanine at the rear of the auditorium. The auditorium is normally used for graduations, training, presentations and narrative arts although the current physical condition of the room has limited its use in the last few years. It has also been used by outside agencies. Auditorium occupancy is approximately 344. All three floors of the Recreation Area were renovated in 1980 including the addition of an elevator which serves all floors and provides handicapped access to the basement and second floors. Outside of the bowling alley, the remainder of the basement was historically used as a kitchen and is now used as play space and storage. The cross-shaped building has structural clay tile walls with red brick veneer and asphalt-shingled pitched roof. The roofs over a portion of the building are clay tile and a combination of pitched asphalt shingles, flat built-up and flat membrane roofing. The building is located within the campus interior to the south of the Sacramento Dormitory and directly east of the Watkins Education Building. It is well integrated into the campus setting with its red brick walls and pitched roofs. The surrounding site is landscaped with Bermuda grass and a variety of trees and shrubs. There is no parking immediately adjacent to the building.

Facility Condition Index: .521 Facility Condition Rating: Poor Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat and drainage is inadequate at the building edges. This is being addressed in the 2012 Deficiencies Correction Project. The site is well maintained. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof is a timber deck supported by steel trusses which bear on structural clay tile bearing walls and cast in place concrete beams and columns. Cast in place concrete basement walls support the exterior building walls. The basement walls rest on cast in place strip footings. The first and second floors are one way concrete slabs and supporting beams. The basement floor is slab on grade. Exterior Shell: The structure is concrete frame with brick veneer over structural clay tile. Concrete footings and cast-in-place floor slab. Roofs are a combination of pitched with asphalt-shingles and flat with both built-up and membrane systems. All roofing will require replacement in the next several years. There are evaporative coolers on the roofs which are scheduled for replacement in 2012. Deep roof overhangs provide weather protection for exterior brick and sun shading. Wood fascias and soffits are in poor condition due to leakage from evaporative coolers. Roof drainage is via gutters that are in poor condition. Fascia, soffit, and gutter repairs are scheduled for repair in the 2012 Deficiencies Correction Project. Windows are crank operated, steel casement, and single pane. Windows are generally in poor condition. Exterior doors are solid core wood and are in fair condition. The exterior in general is fairly well maintained but in need of repair and upgrade. Interior: The auditorium interior is in fair condition. The stage and adjacent dressing areas are in fair condition. The recreation area is in fair condition but the bowling lanes are in disrepair and nonfunctional. The interior of the exterior walls are typically plastered. Interior partitions are typically painted plaster and in fair condition. The entry restroom is handicapped accessible with ceramic tile floor and wall wainscot. Finishes are in good condition. Recreation area ceilings are 2’ x 4’ suspended acoustical panels and plaster and are in fair to poor condition. The ceiling of the auditorium contains encapsulated asbestos but the ceiling finish is deteriorating and falling on the floor below. Floor finishes include wood in the auditorium, VCT, and ceramic in the recreation areas, and concrete in the basement. Interior doors are generally hollow core wood with solid

wood frames and are in good condition. Window coverings are typically horizontal mini-blinds, which are in fair condition. The elevator is operable and in fair condition. Interior finishes are generally in fair condition. Major Architectural Deficiencies:

1. Brick veneer is generally in fair condition; however, there is efflorescence in the brick along with loosening and spalling of some mortar joints.

2. Concrete belt courses are in need of patching and painting. 3. 2’ x 4’ acoustically suspended ceilings in the Recreation area are in poor

condition with damaged tile from roof leaks and other damage. 4. Single-pane casement windows are original and energy inefficient and are in

generally in poor operating condition. 5. Basement slab is cracked and settled in northeast corner of basement. 6. Acoustics in the auditorium are poor due to missing stage curtains and hard

finishes. 7. Auditorium ceiling finish is deteriorating. 8. Auditorium rest rooms have inadequate number of fixtures. 9. Roofing is close to the end of its expected life.

Mechanical/Plumbing: The Facility is provided with heating hot water convectors that are supplied with heating hot water from the Central Plant. During the heating season, operable windows provide a source of outside air for code compliance. Cooling for the Auditorium is provided with evaporative coolers located on the roof. Cooling for the Recreation Center is provided with evaporative coolers located at roof and ground level. The coolers are in poor condition and are scheduled for replacement in the 2012 Facilities Correction Project. The ductwork extended from the evaporative coolers serving the Recreation Center is exposed and located below the ceiling in many locations. A small range hood with fire protection is provided in the first floor concession area. The toilet rooms are provided with power exhaust. The evaporative cooler controls are twist-type switches and are located in the Electrical Room. The convectors are controlled by both electric thermostats and self contained controls. The flush valve water closets, urinals and lavatories are in fair condition. The domestic hot water is obtained from the Central Plant. The plumbing supply lines appear to be in good condition but drain lines are rusting out and many require replacement. It does not appear that low water consumption fixtures are utilized. The basement has flooded in the past and could benefit from the installation of a sump pump. The Auditorium is provided with a dry-type fire protection system and the Recreation Center is provided with wet sprinklers. Electrical: Service: The 120/240 V, 1Ø, 3W, 400 A MLO main distribution panel (MDP) in the Recreation Building is located in the basement and is fed from a 2P/400 A circuit breaker in panel “BRP”, located in the basement of the Maintenance Building. This MDP panel

contains (6) 2P circuit breakers that feed sub-panels in the building. It is in average condition, but does not have the required NEC working clearance. Panel “C”, a 120/240 V, 1Ø, 3W, 225 A MLO panelboard, located on the Ditzler Auditorium stage, is fed from a 2P/125 A circuit breaker in the main distribution panel in the basement. Panel “C” serves lighting and receptacle loads in Ditzler Auditorium. This panel is in good condition. Panel “B”, a 120/240 V, 1Ø, 3W, 225 A MLO panelboard, located in the basement, is fed from a 2P/200 A circuit breaker in the main distribution panel in the basement. Panel “B” serves lighting, receptacle, and equipment loads on the first and second floors. The panel is in average condition, but does not have the required NEC clearance. A 2P/50 A circuit breaker in Panel “B” feeds a 120/240 V, 1Ø, 3W, 100 A MLO load center located near the snack bar. This load center is in below average condition and is past its expected useful life. Panel “A”, a 120/240 V, 1Ø, 3W, 225 A MLO panelboard, located in the basement next to the main distribution panel, is fed from a 2P/225 A circuit breaker in the main distribution panel. Panel “A” serves lighting, receptacle, bowling equipment, and HVAC equipment loads. It is in average condition. An additional unnamed 120/240 V, 1Ø, 3W, 100 A MLO panel is located in the basement, in the bowling equipment room. It is most likely fed from a 2P/100 A circuit breaker in the main distribution panel. This panel serves bowling equipment loads. It is in average condition. Several old panels, which are no longer in use, have been abandoned in place. Power: Wall receptacles are either surface or flush mounted. There appears to be an adequate number of receptacles in common areas art rooms, and the concession area. Lighting: There are no exterior fixtures on the Recreation Building. Exterior lighting is provided by sidewalk high-pressure sodium pole lights. Interior lighting in the auditorium is provided by several chandelier/ceiling fans with incandescent lamps to light the main hall. The stage has 4’, T12, surface mounted fluorescent strips for general lighting and incandescent stage lighting for performances. The auditorium bathrooms have two lamp, 4’, T12 fluorescent surface mounted wrap-around fixtures. Emergency fixtures are two headed emergency wall packs or 12” square emergency wall fixtures. Light fixtures in the basement are two lamp, 4’, T12 fluorescent pendant mount strips. These fixtures appear to be in average condition. First floor light fixtures consist of two lamp, 4’, T12 fluorescent surface mounted wrap-around fixtures in the common areas and kitchen area. These fixtures appear to be in good condition. Emergency fixtures are two headed emergency wall packs or 12” square emergency wall fixtures. On the second floor, there are two lamp, 4’, T12 fluorescent surface mounted wrap-around fixtures in areas with hard-lid ceilings and 4 lamp, 2’ x 4’ fluorescent lay-in fixture in areas with lay-in ceilings. In the central hallway, there are wall mounted incandescent downlights. These fixtures do not provide adequate light for this area. A maximum value of 2 foot-candles was measured. Emergency fixtures are two headed emergency wall packs or 12” square emergency wall fixtures. Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in offices and common areas. There appears to be an adequate number of telephone

receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in offices and common areas. There appears to be an adequate number of data receptacles. The auditorium has flush mounted ceiling speakers connected to a speaker system. The Recreation Building does not have a Public Address System. The Fire Alarm is an addressable system with a Fire Lite MS9200 Fire Alarm Control Panel. Manual Pull-Stations are located at every exit. Heat Detectors are located in the electrical rooms. Combination Chime/Strobes are located in the corridors, common areas, and art rooms. Strobe notification devices are located in the bathrooms. Building Recommendations: Architectural:

1. Professionally patch and “rub” all exposed foundation/slab concrete. 2. Professionally clean and “point and tuck”/re-mortar brickwork joints where

damage is not severe. Seal brickwork. Where damage is severe replace brickwork at a line below the window sill (forming a wainscot). Mortar/grout all small wall openings. Repair and paint concrete trim courses.

3. Replace 30 square feet of basement slab. 4. Replace all the Recreation area ceilings. 5. Upgrade windows with energy efficient windows or storm windows. 6. Enlarge auditorium rest rooms. 7. Replace roofing. 8. Replace stage curtains. 9. Provide acoustical upgrades to walls and ceiling of auditorium. 10. Replace ceiling finish in auditorium.

Educational Performance/functionality: The Ditzler Auditorium/Recreation Building is not being used for instructional function at this time. Educational Recommendations: N/A ADA Accessibility Recommendations:

1. Provide handrails at stage access stairs in auditorium. 2. Replace round door latchets with lever sets throughout the building 3. Add extensions to handrails. 4. Add handrails at exterior stairs. 5. Relocate lavatories at auditorium rest rooms. 6. Relocate lavatories at first floor rest rooms. 7. Remodel second floor rest rooms. 8. Install tactile signage. 9. Install counter at concessions. 10. Install 6 foot ramp at bowling alley.


1. The mechanical systems are not adequate to meet the heating, cooling and ventilation requirements of the facility.

2. Replace plumbing fixtures with low water type fixtures. 3. Install 18”x18” sump pump in Basement Fire Riser Room in order to prevent

flooding. 4. Replace toilet exhaust fans. 5. Repair damage pipe insulation. 6. The mechanical systems are not adequate to meet the heating, cooling and

ventilation requirements of the facility. 7. Replace plumbing fixtures with low water type fixtures. 8. Install 18”x18” sump pump in Basement Fire Riser Room in order to prevent

flooding. 9. Replace toilet exhaust fans. 10. Repair damage pipe insulation. 11. Replace damaged waste piping throughout the building. 12. Check Fire Riser for any leaks and repair as necessary. 13. Replace the existing heating and cooling system. The proposed system is as

follows: a. The building will be served by a remote air cooled water chiller located near the existing water chiller (outside in the courtyard). The new chiller will be a self contained unit with integral pumps, standby and operational. The chilled water supply and return piping will be piped directly to the facility. b. The interior existing heating system would be replaced. New distribution pumps would be provided to supply heating hot water to the new mechanical distribution system. c. Chilled water and heating hot water would be extended to new horizontal fan coil units. Fan coil units would be provided for the various zones. d. Electric controls would be provided for each unit. e. Outside air will be ducted to each fan coil. f. Condensate will be collected to a header pipe and extend to existing service sinks or outside dry wells.

Electrical Recommendations:

11. Mechanical HVAC upgrades will most likely include units that require 3Ø service. If this happens, building service should be changed from single phase to three phase. Existing 120V branch circuits may be reconnected to the new panels. The mechanical systems are not adequate to meet the heating, cooling and ventilation requirements of the facility.

12. Replace corridor and common room lighting with energy efficient T8 fluorescent fixtures that utilize electronic ballasts. Replace plumbing fixtures with low water type fixtures.

13. Replace auditorium fixtures with decorative compact fluorescent fixtures with dimmable ballasts. T8 fluorescent fixtures will use approximately 40% less power when replacing T12 fixtures.

14. Replace old emergency light fixtures. 15. Add more light fixtures to the second floor central hallway. 16. Replace older 12” square emergency fixtures. They are beyond their intended

useful life. 17. Replace a 2P/50 A circuit breaker in Panel “B” that feeds a 120/240 V, 1Ø, 3W,

100 A MLO load center located near the snack bar. 18. Add additional receptacles in the office/administration areas. 19. Install Public Address System for general announcements or as part of Voice

Evacuation System. 20. Remove old panels that have been abandoned in place. 21. Relocate the main distribution panel in the basement or provide NEC required

clearance. 22. Relocate door to closet housing Panel “B” to remove NEC violation. 23. Add additional receptacles in the office/administration areas. 24. Provide the following electrical upgrades for new HVAC and plumbing systems:

a. Provide electrical connection, wire, and conduit for toilet exhaust fans. b. For basement sump pump, provide branch circuit, safety switch, and starter. c. For remote air-cooled chiller, provide branch circuit, safety switch, and starter. d. For chilled water supply and return pumps, provide branch circuit, safety switch, and starter. e. For heating hot water distribution pumps, provide branch circuit, safety switch, starter. f. Provide electrical connection, wire, and conduit for fan coil units. g. Provide electrical connection, wire, and conduit for electric controls.

Conclusions: The Recreation/Ditzler Auditorium Building is one of four on campus listed on the State and National Historic Registers. The two story building dates from 1930 and is one of the best examples of the Mediterranean campus style. The building is located in the center of the north quadrant, at the south edge of the proposed administrative zone of the campus which makes its recreational functions convenient to the residential area. The building houses game rooms, concession area, lounge areas, and arts and crafts rooms. The basement has a four lane bowling alley and music rooms as well as play space and general storage areas. The building is in Fair to Poor condition. The auditorium portion of the building is used infrequently due to its poor acoustics and lack of adequate handicap accessibility. Asbestos in the ceiling finishes are a threat to occupants and proper auditorium fixtures and furnishings are lacking. Plumbing systems in the building are in very poor condition and in need of replacement. It is recommended that building upgrades be undertaken to provide plumbing replacements, handicap accessibility, asbestos abatement, acoustical treatments, and furnishings for the auditorium space. The building roof, trim, and cooling system were recently repaired in the 2012 Deficiency

Corrections Project but additional repairs to exterior trim and a new refrigerated cooling system should be planned. The building should remain on campus and be upgraded to its full potential for use. Upgrade Costs: $2,258,837 Current Replacement Value: $4,335,760 (220/sf) FCI = .521


ESTIMATE OF PROBABLE COSTSDitzler Auditorium/Recreation

Cat. ITEMS Quantity Unit Base MACC YearMechanical/Plumbing Upgrades 1 EA 660,000 $660,000 $877,800Electrical Upgrades 1 LS 275,000 $275,000 $365,750ADA ‐ Provide Handrails for Stage Access Stairs 3 EA 300 $900 $1,197ADA ‐ Replace Door Hardware with Lever Sets 28 EA 400 $11,200 $14,896ADA ‐ Add Extensions to Handrails at Concession 1 EA 500 $500 $665ADA ‐ Add Handrail at Basement Stairwell 1 EA 400 $400 $532ADA ‐ Add Handrail at South Bowling Alley Stair 1 EA 400 $400 $532ADA ‐ Add Handrail at North Bowling Alley Stair 1 EA 400 $400 $532ADA ‐ Install Gate at Top of North Stairwell 1 EA 800 $800 $1,064ADA ‐ Relocate Lavatories at Auditorium Restrooms 2 EA 1,600 $3,200 $4,256ADA ‐ Add 18" Vertical Grab Bars at Auditorium Restrooms 2 EA 800 $1,600 $2,128ADA ‐ Install Unisex Restroom with Adult and Child's Fixtures in Basement 1 EA 3 $17,000 $22,610ADA ‐ Relocate Lavatories at First Floor Restrooms 2 EA 16,000 $32,000 $42,560ADA ‐ Install 18" Vertical Grab Bars at First Floor Restrooms 2 EA 800 $1,600 $2,128ADA ‐ Remove Restroom on Second Floor, Water Closet and Urinal and Remodel Each 2 EA 5,000 $10,000 $13,300ADA ‐ Install Tactile Signage 14 EA 75 $1,050 $1,397ADA ‐ Install Counter Gate at Concessions 1 EA 450 $450 $599ADA ‐ Install New 6' Ramp at Bowling Alley 1 EA 600 $600 $798Repair Exterior Brickwork and Concrete Trim 1 EA 21,000 $21,000 $27,930Replace Ceilings in Recreation 1 EA 102,000 $102,000 $135,660Upgrades Windows 1 EA 95,000 $95,000 $126,350Replace Stage Curtains 1 EA 20,000 $20,000 $26,600Acoustical Upgrades in Auditorium 4,000 SF 10 $40,000 $53,200Replace Ceiling Finish in Auditorium 3,479 SF 6 $20,874 $27,762Asbestos abatement in auditorium ceiling 1 LS 60,000 $60,000 $79,800Replace 30 Square Feet of Basement Slab 30 SF 30 $900 $1,197Re‐roof building 8,060 SF 25 $201,500 $267,995Increase capacity of rest rooms? 2 EA 60,000 $120,000 $159,600Total $1,698,374 $2,258,837

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Garrett Dormitory

Supporting Data: Facility Name: Garrett Dormitory Alternate Name: Girls Dormitory Date of Construction: 1964 Date(s) of Addition, Renovation, etc.: 1980, 2012 Building Type: CMU, Brick Veneer Building Area: 14,745 sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: Yes Function: Girls Dormitory Historic Register: No

Garrett Dormitory

Overview Building/Site: Garrett Dormitory was named in honor of Elizabeth Garrett. Built in 1964, this one-story building replaced the original multi-story Girls Dormitory on the site. After construction of this facility, the original dormitory was razed. Garrett Dormitory was designed and constructed to house intermediate and senior girls. This rectangular shaped facility, open on the south, has an interior courtyard. It has concrete masonry unit (CMU) walls with red brick veneer and a built-up pitched roof with red lava rock aggregate. It is near the southern end of the campus and adjacent to Jack Hall and the campus dining hall. The surrounding site is well landscaped with Bermuda grass, a variety of trees and shrubs. There is parking adjacent to the building at the southeast corner. Facility Condition Index: .213 Facility Condition Rating: GOOD Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate with the exception of the interior courtyard, which has been filled with wood chips. The site is well maintained. Re-roofing is scheduled to take place in late 2012. All utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed.

Building: Structure: The floors are concrete slab on grade and are in good condition. No evidence of slab settlement, heave, or shrinkage was observed. The perimeter masonry bearing walls are supported by cast in place concrete stem walls and strip footings. Concrete masonry bearing walls with brick veneer support steel joists and gypsum deck. Exterior Shell: Walls are 8” concrete masonry units (CMU) with 4” red brick veneer on concrete footings and slab. Pitched roofs have red lava rock aggregate and typical roof penetrations for vents and pipes. There is very little mechanical equipment on the roof. Fascias and soffits are in fair condition. Roof drainage is via gutters and downspouts onto concrete splash blocks. Roofing, gutters and downspouts, and part of the fascia are scheduled to be replaced later in the 2012 Deficiencies Corrections Project. Windows are aluminum double-hung, single pane with precast concrete sills and are scheduled for replacement in the 2012 Project. Exterior doors are hollow metal with fixed glass panes. Exterior sliding glass doors are single pane and scheduled for replacement in 2012. As is the case of other campus buildings, there is inadequate water protection provided for the building slab and foundations. New concrete building aprons are scheduled to be installed in 2012. Brick veneer is generally in good condition; however, the over spray from the sprinklers and seepage from the soil is causing efflorescence in the brick along with some loosening and spalling of the mortar joints. Brick repair is scheduled for 2012. The interior courtyard has had the grass removed and filled with a thick layer of woodchips. The woodchips are above the level of the foundation/slab sill and permit drainage/seepage into the foundation. In addition, a concrete curb has been placed on the south end of the courtyard effectively retaining all storm water in the courtyard, including some from roof gutter downspouts. The bark chip cover then ensures the storm water does not evaporate rapidly. Interior: Interior walls are painted CMU in fair condition. Ceilings are textured with asbestos containing material and are scheduled to be removed in the 2012 Project. New plaster and texture will be applied after asbestos is removed from the ceiling. Vinyl floor tile floor contains asbestos and is scheduled to be removed and replaced in 2012. Interior doors are typically hollow core wood doors in hollow metal frames. Window coverings are typically mini-blinds, which are in fair condition. The interior in general is well maintained. Earlier renovation provided four ADA compliant accessible rooms sharing ADA compliant bathrooms between two rooms. Architectural Deficiencies:

1. The interior courtyard has had the grass removed and filled with a thick layer of woodchips. The woodchips are above the level of the foundation/slab sill and permit drainage/seepage into the foundation. In addition, a concrete curb has been placed on the south end of the courtyard effectively retaining all storm water in the courtyard.

Educational Performance/Functionality: The opportunity to reduce the institutional image of the dormitory should be taken whenever possible. The general trend on the campus is for a more home-like living

arrangement for the students. The 2012 Deficiencies Correction Project will provide for new floor finishes and interior paint that will add color and informality to the dormitory. Educational Recommendations: N/A Mechanical/Plumbing: The Facility is provided with a chilled water system for cooling and a heating hot water system for heating. Chilled water is provided from an outdoor York Air Cooled Water Chiller that was installed in 1986. Heating is provided with a hot water boiler scheduled for replacement later in the 2012 Facilities Corrections Project. Chilled water and hot water is circulated throughout the building with separate base mounted pumps. Each system is provided with two pumps, standby and operational. Heating hot water and chilled water is circulated to area wall mounted unit ventilators. Each unit ventilator is provided with an outside air intake. The unit ventilators and all controls are scheduled to be replaced in 2012. The corridors are not tempered. Old abandoned supply air diffusers are located in the Commons area and will be removed in 2012 since the evaporative coolers supplying air to these diffusers have been removed. The kitchen range is not provided with a range hood or any means of exhaust. This is required by code but may be waived by the AHJ. Current building codes require a commercial range hood, exhaust system, make-up air system and fire protection system is required. The facility is provided with flush tank water closets Check - aren’t these flush valves? Domestic hot water is provided with a central domestic water boiler and storage tank. It does not appear that low water consumption fixtures are utilized. The facility is provided with a wet sprinkler fire protection system. Electrical: Service: Garrett Dormitory is served via an underground medium voltage electrical distribution line from a utility pull box located by the North Cottage to a pad-mounted transformer, 150 kVA (estimated), 240/120V, 3Ø, 4W, with a high leg, which is located on the south side of the building. This transformer feeds switchboard “M”, a 240/120V, 3Ø, 4W, 600 A, Main Lug Only (MLO) I-Line switchboard. This switchboard is in good condition and has spare capacity for expansion up to 4 additional 3P circuit breakers. Panel “M” has a 3P/250 A circuit breaker feeding the condenser and a 3P/350 A circuit breaker feeding panel “MDP”. Panel “MDP” is a 240/120V, 3Ø, 4W, 400 A, MLO I-Line switchboard located in the building electrical/mechanical room that feeds (2) 240/120, 1Ø, 3W panels “A” and “B”, (1) 240/120V, 3Ø, 4W panel “K”, and HVAC chilled water pumps, hot water pumps, and supply fans for the building’s heating and cooling systems. It is in good condition, but has no spare circuit breakers or spaces for expansion. Panel “A”, 240/120V, 1Ø, 3W, 200 A, MLO, 42 circuit, surface mounted panel, which is located in a storage room, serves lighting and receptacle loads in dorm rooms. This panel is in poor condition with visible rust and corrosion over all of the exterior enclosure and in parts of the interior. This panel’s branch circuits have all been utilized and there are neither spare branch circuit breakers nor spaces for expansion. Panel “B” is a 240/120V, 1Ø, 3W, 200 A, MLO, 42 circuit panel located in an electrical

room that serves lighting and receptacle loads in dorm rooms. The panel is in good condition but has no spare circuit breakers for expansion. Panel “K” is a 240/120V, 3Ø, 4W, 400 A, MLO, 30 circuit panel located in the East kitchen/common room that serves plugmold receptacle loads, ranges, and dishwashers in the East and West kitchen/common rooms. The panel is in good condition and has (6) spare circuit breakers for expansion. Lighting: The exterior building lighting is a comprised of incandescent flood lights and high pressure sodium wall packs. These fixtures are scheduled to be replaced in 2012. The corridors, office areas, common rooms, and kitchen areas contain 2 lamp, 4’, T12 fluorescent surface mounted wrap-around fixtures. All interior light fixtures are scheduled to be replaced in 2012. Power: Wall receptacles are either surface or flush mounted. There appears to be an adequate number of receptacles in the dorm rooms. Branch Circuits serving receptacles in dorm rooms should be include Arc-Fault Current Interrupting (AFCI) devices. In several office/administration areas, additional receptacles are needed to alleviate the need for power strips. Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in the dorm rooms, offices, and common areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in the dorm rooms, offices, and common areas. There appears to be an adequate number of data receptacles and phone lines. Garrett Dorm does not currently have a Public Address System. The Fire Alarm is an addressable system with a Fire Lite MS9200 Fire Alarm Control Panel. Manual Pull-Stations are located at every exit. Smoke Detectors are located in dorm rooms, common areas, and corridors. Heat Detectors are located in the kitchen areas and laundry rooms. Combination Chime/Strobes are located in the corridors, dorm rooms, and office areas. Strobe notification devices are scheduled to be installed in the bathrooms in 2012. Building Recommendations: Architectural:

1. Remove the bark from the inner courtyard and create an opening in the concrete curb on the southern side of the courtyard. Provide slabs and swales to direct roof drain stormwater away from courtyard. Provide a finish grade of crusher fines to provide positive drainage away from the building.

2. At southeast entrance to courtyard, repair concrete slab by cleaning and removing all loose material. Then remove severely rusted rebar, dowel in new rebar, and place 3000 psi concrete.

Educational Performance/Functionality:

The opportunity to reduce the institutional image of the dormitory should be taken whenever possible. The general trend on the campus is for a more home-like living arrangement for the students. The 2012 Deficiencies Correction Project will provide for new floor finishes and interior paint that will add color and informality to the dormitory. Educational Recommendations: N/A ADA Accessibility Recommendations:

1. Reverse swings on bathroom doors to avoid clearance issues. 2. Replace exterior door hardware. 3. Replace round knob door hardware with lever sets. 4. Remodel 2 bathrooms to be fully accessible. 5. Remodel 5 bathrooms for shower access. 6. Install grab bars at tub in Bath 115. 7. Replace kitchen counters and sinks to provide ADA access. 8. Replace cook ranges with front control ranges. 9. Modify counter and sink in Laundry Room.

Mechanical:

1. Renovate Toilet Exhaust Systems. 2. Add refrigeration dryer. 3. Add automatic air vents as required and replace existing air vents. 4. Provide Kitchen Range Hood System. 5. Replace the Air Cooled Water Chiller. 6. Replace atmospheric expansion tank with pressurized type. 7. Replace all plumbing fixtures with low water usage fixtures. 8. Replace all supply and waste piping. 9. Replace domestic water heater.

Electrical:

1. Replace Panel “A” with a NEMA 3R or 4X rated panel. A sub-panel may also be installed to provide spare circuit breakers.

2. Replace corridor, kitchen, common room, and dorm room lighting with energy efficient T8 fluorescent fixtures with electronic ballasts.

3. Add additional receptacles in the office/administration areas. 4. Add Fire Alarm Strobe notification devices to all bathrooms. 5. Install Public Address System for general announcements or as part of Voice

Evacuation System. 6. Replace branch circuit breakers feeding dorm room receptacles with Arc-Fault

Current Interrupting circuit breakers. 7. Move television from in front of panel “K” in order to provide NEC clearance

requirements. 8. Relocate door to equipment room housing Panel “A” to remove NEC violation.

9. Replace Panel “A” with a NEMA 3R or 4X rated panel. 10. Provide the following electrical work to support HVAC system upgrades: 11. Electrical connections for toilet exhaust fans. 12. Electrical connections for refrigeration dryer. 13. Domestic water heater pump - branch circuit, safety switch, starter 14. Electrical connections for kitchen range hood. 15. Provide electrical connection, wire, and conduit for boiler. 16. Provide electrical connection, wire, and conduit for air cooled water chiller. 17. For main heating hot water and chiller pumps, provide branch circuit, safety

switch, starter. Conclusions: The Garrett Dormitory sits in the south end of the campus in the area proposed to be the residential zone for the school. The building has a typical dormitory style organization with two wings of sleeping rooms and a central common area split into two distinct halves. This layout allows the building to be used by two different groups of residents, younger/older, boys/girls, and has been a useful model for the school. The building had several upgrades in the 2012 Deficiencies Corrections Project, including new roofing, windows, and interior finishes. This has brought the building into Good condition and extended its potential useful life to at least twenty more years. Although the school is expected to provide smaller, apartment type dormitories in the future, a large dormitory like Garrett will add to the housing options for the school in the future. This building is appropriately sited and serves a useful purpose and should remain on campus. Upgrade Costs: $597,303 Current Replacement Value: $2,801,550 FCI = .213


ESTIMATE OF PROBABLE COSTSGarrett Dormitory

Cat. ITEMS Quantity Unit Base MACC YearElectrical Upgrades 1 EA $120,000 $159,600Mechanical/Plumbing Upgrades 1 EA $180,000 $239,400ADA ‐ Reverse Swings on Bathroom Doors 25 EA 800 $20,000 $26,600ADA ‐ Replace Exterior Door Hardware 6 EA 800 $4,800 $6,384ADA ‐ Replace Round Knob Hardware with Lever Sets 61 EA 400 $24,400 $32,452ADA ‐ Remodel 2 Bathrooms to be Fully Accessible 2 EA 15,000 $30,000 $39,900ADA ‐ Remodel 5 Bathrooms for Shower Access 5 EA 6,600 $33,000 $43,890ADA ‐ Install Grab Bars at Tub in Bath 115 2 EA 800 $1,600 $2,128ADA ‐ Replace Kitchen Counters to Provide ADA Access 2 EA 3,000 $6,000 $7,980ADA ‐ Replace Cook Ranges with Front Control Ranges 2 EA 900 $1,800 $2,394ADA ‐ Modify Counter and Sink in Laundry 1 EA 500 $500 $665Remove Bark from Courtyard and Grade for Drainage 1 EA $15,000 $19,950Repair Concrete Slab at Southeast Courtyard Area 1 EA $12,000 $15,960

Total $449,100 $597,303

Scale: 3/32" =1'-0"

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Health Services Building

Supporting Data: Facility Name: Health Services Alternate Name(s): Infirmary, Hospital Date of Construction: 1933 Date(s) of Renovations: 1980 Building Type: Brick Building Area: 3,066 sf Number of Floors: 1 Number of Structures: 1 Parking: No 2005 ACM Friable: No Function: Infirmary Historic Register: Yes

Health Services Building

Overview Building/Site: This single-story building was constructed as a hospital building in 1933 and is listed on the State and National Historic Registers. The building includes medical offices for nurses and councilors, patient rooms, bath and shower rooms, a small kitchen, and storage. The building is a rectangular shape with red brick walls and pitched tile roof. It is located near the center of the campus west of the Quimby Gymnasium and Wanda Raney Building. The surrounding site is landscaped with Bermuda grass and a variety of trees. Facility Condition Index: .574 Facility Condition Rating: POOR Site: The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. All utilities are available underground. The 1996- 1997 site renovations placed all electric utilities on campus underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof is a concrete/metal lath deck on open web steel joists supported by steel trusses which bear on multi-wythe brick masonry walls. The walls are supported by cast in place concrete stem walls and strip footings. The floors are concrete slabs above a dirt crawl space.

Exterior Shell: The building has brick walls with concrete footings. Brickwork is in need of re-pointing and some brick replacement. The exposed portion of the foundation is painted and there is some spalling occurring. Brick and foundation repair work is scheduled to be completed in the 2012 Deficiencies Correction Project. The roof is pitched with red clay tile over a wood roof structure. Wood fascias and soffits are in fair condition, but in need of refinishing and repainting. Windows are the original crank operated, steel casements with single pane glass and are in poor condition. Exterior doors are hollow metal steel and are in fair condition. Entry doors are glazed with wire glass and are in fair condition. Interior: Interior walls and ceilings are painted plaster and in good condition. Most floors are patterned terrazzo in good condition. Bath and restroom walls and ceilings are plaster with ceramic tile floors and wainscots. Shower walls are full-height ceramic tile. Finishes are in good condition. Hall doors are solid-core wood in hollow-metal frames and are in good condition. Doors in rooms are wood paneled and are in fair condition. Window coverings are typically horizontal mini-blinds, which are in poor condition. Interior finishes are generally in good condition and the interior in general is well maintained. Architectural Deficiencies:

1. Sheet flow drainage of roof causes uncontrolled run-off. Gutters with down spouts should be considered.

2. Exterior fascia, wood trim, and entry wood features are in fair condition, but are in need of patching and painting.

3. Original single-pane casement windows are energy inefficient and are in poor operating condition.

Educational Performance/Functionality: The Health Services building has been severely underutilized in the last decade. When originally built, long travel times and lack of local health care facilities dictated a need for extended stay health facilities. The building was constructed with 5 patient rooms and multiple offices for health care staff. With the ease of travel and better local emergency health care facilities in the area, the patient rooms in the building are seldom used. Staff is reduced to two health care professionals, and so the majority of the building sits empty. ADA Accessibility Deficiencies:

1. Non-accessible hardware on doors. 2. Non-accessible rest rooms.

Mechanical/Plumbing: The Facility was constructed in 1933 and renovated in 1980. The facility is heated with hot water convectors. Heating hot water is provided from the Central Plant. It appears that the pumps in the central heating plant provide the necessary heating water flow for

the various wall convectors. Refrigerated air is provided by two horizontal fan coil units (with DX coils) located in the attic space. Two ground-mounted condensing units serve the DX coils. The system utilizes a ducted return air system. The refrigeration system was part of the 1980 renovations. Exhaust fans are installed at toilet rooms. It appears that the heating convectors are either controlled manually or with self contained control valves. The fan coil system controls are electric. The facility is provided with flush valve water closets. Domestic hot water is provided with a domestic water heater. It does not appear that low water consumption fixtures are utilized. The facility is not provided with a fire protection system. Electrical: A 2P/100 A circuit breaker in Panel “MP”, 120/240 V, 3Ø, 4W, panel located in the basement of the maintenance building feeds Panel “C1”, a 120/240 V, 1Ø, 3W, 100 A, MLO panel. This panel serves lighting and receptacle loads in the Health Services Building. It is in average condition with several places for expansion. The Health Services Building does not appear to have a main disconnect switch. Panel “C1” is a Main Lug Only panel with more than six disconnecting switches. A main circuit breaker or main disconnect switch should be installed for Panel “C1”. Lighting: Exterior lighting consists of incandescent wall pack fixtures at each entrance of the Health Services Building. Additional exterior lighting is provided by sidewalk high-pressure sodium pole lights. The corridors, offices, and exam rooms are lit by surface-mounted 4’, T12 fluorescent wrap-around fixtures with acrylic lenses. These fixtures appear to be in average or poor condition. Several fixtures have cracked or discolored lenses. Surface mounted incandescent fixtures are located in closets. Power: Wall receptacles are either surface or flush mounted. There appears to be an adequate number of receptacles in corridors, offices and exam rooms. Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in offices and exam rooms. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in offices and common areas. There appears to be an adequate number of data receptacles. The Health Services Building does not have a Public Address System. The Fire Alarm is a non-addressable system. Manual Pull-Stations are located at every exit. Smoke Detectors are located in the corridors and several office areas. Combination Chime/Strobes are located in the corridors. Building Recommendations: Architectural:

1. Refinish exterior wood trim. 2. Upgrade windows with energy efficient windows or storm windows. 3. Remove the majority of the interior partitions for the conversion to a library. 4. Refurbish existing terrazzo floor finishes. 5. Install new ceiling finishes.

6. Install new wall finishes.

Educational Recommendations: A better use of this building with its central location in the proposed educational zone is for the library. The building is about 2/3 the size of the current library space but the staff has determined that the professional collections portions of the library materials can be located elsewhere. ADA Accessibility Recommendations:

1. Replace door hardware with lever sets. 2.Upgrade lavatories in two restrooms.

Mechanical Recommendations:

1. Insulate domestic hot water piping. 2. Modify mechanical distribution systems (remodel). 3. Replace the domestic water hot water piping.


1. Provide a main disconnect switch for panel “C1” to make it NEC compliant. 2. Replace old emergency light fixtures. 3. Replace older 12” square emergency fixtures. They are beyond their intended

useful life. 4. Upgrade Fire Alarm System to an addressable system. Replace old pull stations,

heat detectors, and chime/strobe devices. Provide voice Evacuation System. 5. Install Public Address System for general announcements or as part of Voice

Evacuation System. 6. Install new power and data distribution and lighting for library. (remodel)

Conclusions: The Health Services Building dates from 1933 and is has been in use as a medical/health care facility since it was built. The building is on the State and National Historic Registers. The building was built with medical offices and patient rooms for the extended stay of patients in the building. The current policy at the school is to send a student home or to a hospital if he is in a condition to spend more than just a few hours in the Health Services Building. With this policy, the patient rooms have remained unused for the last several years. This reduces the need for the health services program to no more than a few hundred square feet of space for offices and an exam room. It is proposed that this space be located in the Jack Hall building, where the elementary level classrooms are located. This is closer to the residential zone of the campus and will allow the Heath Services Building to serve a function related to the educational zone where it is located. It is proposed that the library be located in the Health Services building. The location is in the center of the proposed educational zone and the building area of about 3,000 feet would accommodate all but a few current library functions. It is recommended that this

building remain on campus and be utilized as the school library. This will require fixing the deficiencies and removing interior partitions for library use. Upgrade/Remodel Costs: $386,993 Current Replacement Value: $674,520 (220/sf) FCI = .574


ESTIMATE OF PROBABLE COSTSHealth Services

Cat. ITEMS Quantity Unit Base MACC YearMechanical/Plumbing Upgrades 1 EA $20,000 $26,600Mechanical Distribution Modifications 3,066 SF 4 $12,264 $16,311Electrical Upgrades 1 EA $35,000 $46,550Install New Power and Data Distribution and Lighting 3,066 SF 13 $39,858 $53,011ADA ‐ Replace Door Hardware with Lever Sets 10 EA 400 $4,000 $5,320ADA ‐ Upgrade Lavatories 2 EA 1,200 $2,400 $3,192Patch and Paint Exterior Trim 1 EA $40,000 $53,200Demo Existing Partitions and Ceilings 3,066 SF 6 $18,396 $24,467Install New Floor Finishes 3,066 SF 6 $18,396 $24,467Install New Wall Finishes 3,066 SF 3 $9,196 $12,231Install New Ceiling Finishes 3,066 SF 7 $21,462 $28,544Window Replacements 1 LS $70,000 $93,100Total $290,972 $386,993

Scale: 1/8" =1'-0"


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Jack Hall Building

Supporting Data: Facility Name: Jack Hall Alternate Name: Primary Building Date of Construction: 1960 Date(s) of Addition, Renovation, etc.: 1972, 1989, 2011 Building Type: CMU, Brick Veneer Building Area: 27,205 sf Number of Floors: 1 Number of Structures: Parking: Yes 2005 ACM Friable: No Function: Kitchen and Dining, Classrooms, Offices Historic Register: No

Jack Hall Building

Overview Building/Site: Jack Hall is the largest building on campus and originally housed dormitories, classrooms and offices. The large dining room and expanded kitchen areas were added to the Jack Hall Building in 1972. Major remodeling of the building took place in the late 1990’s and in 2010. The multi-use building presently house classrooms, offices, various ancillary services, diagnostics, orientation/mobility, physical therapy, and speech therapy, as well as student and staff/guest dining and kitchen/food services. The Jack Hall Building and the kitchen and dining addition form an irregular “H” shaped plan. The building has concrete masonry unit (CMU) walls with red brick veneer and a pitched standing seam metal roof. New mechanical units are installed at regular intervals along the roof top. The building is located in the south part of the campus adjacent to the Garrett Dormitory. The building is well integrated into the campus setting and the surrounding site is well landscaped with Bermuda grass and a variety of trees. A gazebo and outdoor barbeque facility lie directly to the west. Facility Condition Index: TBD Facility Condition Rating: GOOD Site: Improvements: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. As is the case for the entire campus, all utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers

and all irrigation water is from site wells. Portions of the sidewalks around Jack Hall are scheduled to be replaced in 2012. The area around the building and the addition appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The structure consists of timber plank roof decking on steel trusses which bear on 8 inch concrete masonry bearing walls with 4 inch brick masonry veneer. The walls rest on cast-in-place concrete stem walls and strip footings. The floors are concrete slabs on grade. Exterior Shell: Walls are 8” concrete masonry units (CMU) with 4” red brick veneer on concrete footings and slab. Roofs are pitched with red standing seam metal roofing panels installed in 2010. There are packaged heating/cooling units on the roof. Deep roof overhangs provide weather protection for exterior brick and sun shading. Roof drainage is via gutters and downspouts onto concrete splash blocks. Windows are single hung insulated units installed in 2010. Exterior doors are hollow metal and aluminum and in good condition. The exterior in general is adequately maintained. Interior: Interior walls are typically exposed and painted CMU and are in good condition. Walls and ceilings in the men’s and women’s rooms are smooth finished plaster with ceramic tile wainscots. Classroom and office ceilings are a mixture of 1’x1’ glue-down acoustical tile and 2’x4’ suspended acoustical tile. Hall ceilings are also a mix. Kitchen ceilings are smooth finished plaster in good condition. Floor finishes include glue down carpet and vinyl composition tile, which are in good condition. Kitchen floors are quarry tile in good condition. Interior doors are solid core wood with hollow metal frames and are in good condition. Window coverings are typically horizontal mini-blinds, which are in good condition. The kitchen is clean and well maintained. Architectural Deficiencies:

1. Future programmatic changes will require locating the Health Services functions into this building. This will involve remodeling space in the building to accommodate two offices, two patient rooms, restrooms, and storage areas.

2. Acoustics are harsh throughout the building, especially in the Music Room and the Physical Therapy Room.

Educational Performance/functionality:

1. Elementary Classroom 130 is 158 SF below adequacy. 2. Middle/Secondary Classrooms below adequacy: 128, 129, 134, 153. 3. Improvement needed in building acoustics.

Mechanical/Plumbing: The Facility was built in 1960 and renovated in 1989 and 2010. Heating and cooling are provided by recently installed, packaged roof top units. The Dining Room is provided with two Carrier Package Roof Mounted HVAC units. The toilet groups are provided

with power exhaust. The commercial kitchen equipment is exhausted with commercial-style exhaust hoods and fans, for both the range area and the dishwasher. The Package Roof Mounted HVAC Units are controlled by wall mounted thermostats. The facility is provided with flush tank water closets and urinals. Domestic hot water is provided by a 19 gallon domestic water heater. The kitchen is served by a separate domestic water heater. Floor drains are found throughout the kitchen and in the restrooms. The facility is provided with both a dry and wet sprinkler fire protection system. Electrical: Electrical service upgrades were made to the building during the 2010 renovations. The exterior and interior building lighting has been upgraded. Several classrooms and offices are lacking adequate power outlets in the rooms. Communications/Data: Several classrooms and offices are lacking adequate data jacks. The Fire Alarm is an addressable system with a Fire Lite MS9200 Fire Alarm Control Panel. Manual Pull-Stations are located at every exit. Smoke Detectors are located in corridors. Heat Detectors are located in the kitchen area. Combination Chime/Strobes are located in the corridors and classrooms. There are strobe notification devices located in the restrooms. The Fire Protection Riser is equipped with a Tamper Switch and a Flow Switch. Building Recommendations: Architectural:

1. Remodel southwest corner of building for use as Health Services Offices. 2. Provide acoustical treatment of walls and ceiling in Music Room and Physical

Therapy Room. 3. Provide acoustical ceiling upgrades in all building ceilings.

ADA Accessibility:

1. No issues.

Educational Recommendations: 1. The construction of a new secondary education building will allow elementary

classes to move into vacated secondary classrooms in this building. 2. The construction of a new secondary classroom building will provide new

classrooms for secondary classes that meet adequacy. 3. Install new ceiling tile with higher NRC ratings to keep noise levels down in the

building. 4.

Mechanical Recommendations: No issues. Electrical:

1. Approximately 15 each power and data outlets should be installed at various locations throughout the building.

Conclusions The Jack Hall Building houses elementary and secondary classrooms, office space and the main campus food service functions. This is the largest building on campus and its central location is appropriate for its various uses. Its brick walls and red metal roofing allow it to blend in with the campus building style. The spaces in the building make it appropriate to house the elementary classrooms for the campus and the food service function is appropriate at this location in the center of the campus. A future building for secondary classrooms will allow Jack Hall to accommodate additional functions such as health services and to allow for elementary classes to move into rooms that will help to meet classroom adequacy standards. The building’s location at the edge of the proposed education zone makes it suitable for the long term plans of the school. The building should remain and continue to serve as the elementary classroom and food service building. Future remodeling to provide space for health services should be performed when the new secondary classroom building is constructed. Acoustical upgrades to the building interior should be made in the near future. Upgrade Costs: $103,208 Current Replacement Value: $5,441,000 (200/sf) FCI = .019


ESTIMATE OF PROBABLE COSTSJack Hall

Cat. ITEMS Quantity Unit Cost Base MACC YearRemodel Southwest Corner of Building for Health Services 800 40 $32,000 $42,560Provide Acoustical Upgrades to Music Room and Therapy Room 1,000 SF 10 $10,000 $13,300Provide Acoustical Ceiling Upgrades in Hallways 4,600 SF 6 $27,600 $36,708Electrical upgrades 16 EA 500 $8,000 $10,640

Total $77,600 $103,208

Scale: 1/16" =1'-0"


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Library Building

Supporting Data: Facility Name: Library Alternate Names: Central Receiving, Central Warehouse Date of Construction: 1933 Date(s) of Renovations: 1972, 2008 Building Type: Structural Clay Tile, Brick Veneer Building Area: 5,868 sf Number of Floors: 1 plus Basement Number of Structures: 1 Parking: Yes 2005 ACM Friable: No Function: Warehouse/Receiving Historic Register: Yes

Library Building

Overview Building/Site: This building was originally built as a Natatorium. The swimming pool was filled in and covered with a concrete slab to allow the facility to be used as a warehousing, receiving and distribution facility. The building is presently used as the school library. Similar to the Paul and Lois Tapia building, this building is one of the facilities that established the architectural style of the campus and the facilities that followed. The building is on the State and National Historic Registers. The rectangular shaped Library Building has red brick walls and clay tile roofs. It is located on the north side of the campus to the east of the San Andres Administration Building. The surrounding site is well landscaped with Bermuda grass and a variety of trees. There is a parking lot located to the north. Facility Condition Index: .232 Facility Condition Rating: GOOD Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. As is the case for the entire campus, all utilities are available underground. The 1996-1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building and the addition appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof deck is approximately 2 inch thick concrete on ribbed lath supported by open web steel joists, purlins, and steel gable truss girders. The truss girders bear on multi-wythe brick and structural clay tile bearing walls. The former pool has been filled

in and topped with a concrete floor slab. The original floor deck around the pool is a one-way concrete slab. Exterior Shell: Exterior walls are red brick veneer over structural clay tile construction on concrete footings and slab on grade. Roof is clay tile and was replaced during the building renovation of 2009-2010 when other exterior repairs were made. There is an arched brick main entry and a precast concrete band above the windows around the perimeter. There is a precast concrete sill/ledger at approximate floor level with brick below around the perimeter. Concrete banding is chipped and spalled in several areas and needs patching and re-painting. Windows are steel, single pane, and operable with precast concrete sills. Windows are in poor condition. Hollow metal exterior doors were replaced in 2010. Interior: Interior walls are glazed, structural clay tile and frame/drywall. Carpet and ceiling tile were replaced in the 2009-2010 renovation of the building. A single toilet room is provided for use by all occupants of the building. This does not meet code which requires at least two toilet rooms. Two hot air furnaces are located at the south end of the building. They are exposed to the reading room and present a safety hazard with hot surfaces and sharp corners. Sharp edges at the corners of return air grilles below the furnaces are exposed. The furnaces should be enclosed in closets and the return air grilles reinstalled on the closet walls. A level change at the north end of the library floor requires a ramp to make the entire floor accessible. Depending on the new use of the building as the IRC/Production facility, changes to the floor level for accommodating the facilities storage system may be required. The basement of the building contains the abandoned pool piping and sand filters and access to tunnels under the building. A drainage pit in the floor is half filled with standing water. A 100 pair telephone service entry is located in the basement where the main telephone lines serving the campus are entering the site at the Library basement location. These main lines are exposed to the humid elements in the basement and need to be relocated or protected from the humid conditions in the basement. An IDF is also located in this basement and should likewise be relocated or protected. Architectural Deficiencies:

1. Damaged brick veneer and mortar joints. 2. Brick work is crumbling and damaged at the main entry and elsewhere. 3. The masonry pilaster at the northwest corner of the building that supports the roof

hip beam has cracking due to foundation movement. 4. On the exterior east face of the room at the basement stairwell, the exterior brick

veneer is in very poor condition. 5. Concrete belt courses on exterior walls are spalled and cracked. 6. Single-pane casement windows are original and energy inefficient and are in poor

condition. 7. Exposed furnaces are a hazard. 8. Abandoned equipment in basement is taking up valuable storage space.

9. Damp conditions in the basement are detrimental to exposed telephone service and data distribution equipment.

10. Stairway to basement is small and steep. 11. Single restroom does not meet code with use as a library but can be approved by

the AHJ for a low occupancy building use such as the IRC/Production facilities.

Educational Performance/Functionality: The building is serving the purpose as a library well but the building is too far from the classroom buildings on campus. Teachers are losing valuable instructional time in the travel between classrooms and library. Educational Recommendations:

1. Relocate library to a building closer to the school’s classrooms. 2. Use this building for the school’s IRC/Production facilities where proximity to

classroom spaces is not required. This location would provide a safer access for the IRC delivery traffic than the current location.

Mechanical/Plumbing: The Facility was originally heated by hot water from the Central Plant. A pair of hot air furnaces now heats the building. Cooling is provided by a ground mount split refrigerated cooling system. The systems are considered adequate. Electrical: The load side of a 3P/400 A disconnect switch located in the Maintenance Garage is tapped to feed the Central Receiving building. This feed connects to a 120/240 V, 1Ø, 3W, 100 A load center with (2) 1P/20 A main breakers, located in the basement. The lugs on the load center appear to be tapped and feed a 120/240 V, 1Ø,3W, 100A, 30A main circuit breaker on the first floor. Lighting: Exterior lighting is provided by sidewalk mounted high-pressure sodium pole lights. Interior lighting fixtures are surface mounted twin tube T8 fluorescent strips. Power: Wall receptacles are surface and flush mounted. Additional outlets will be required for the IRC/Production functions in the building. Communications/Data: Telephone receptacles and data outlets are adequate. The Central Receiving Building does not have a Public Address System. The Central Receiving Building has an addressable Fire Alarm system. Manual pull stations are located at the building exits. Combination chimes/strobes are located in the open areas. Building Recommendations: Architectural:

1. Professionally clean and “point and tuck”/re-mortar brickwork joints where damage is not severe. Seal brickwork. Where damage is severe, such as the east face of the basement stairwell and the main entry arch, dismantle and reconstruct the veneer.

2. At the northeastern masonry pilaster, provide epoxy injection in all cracks, and then clean and repoint all joints.

3. Replace windows with energy efficient windows or storm windows. As an interim measure, repair and caulk around windows as necessary.

4. Remove abandoned equipment from basement. 5. Rebuild stair to basement. 6. Construct closets to enclose two exposed heating units. 7. Construct closets in basement to protect phone service and IDF. 8. Construct small freight lift to basement. 9. Install subfloor and relocate high density storage system.

Mechanical: N/A Electrical:

1. Install additional electrical receptacles throughout the building. Conclusions: The Library Building is the former Natatorium Building. It was constructed in 1933 and is listed on the National Register of Historic Places. The swimming pool was filled in to allow the building to be used for a warehouse and distribution center in 2008 and it currently houses the Library. The school staff has expressed concern the library is too far from the classroom areas of the campus to be fully utilized. A plan has been formed to move the library elsewhere and use this building for the IRC/Production facilities of the school. The building is located on the north end of the campus, in the area proposed for the administrative zone. The building has large doors and easy access from parking and loading areas, and little remodeling will be required for this new function. The first floor building area, along with the basement, will allow all of the production and storage functions currently in the Bert Reeves Building to fit into the Library Building. This building should be converted to the IRC/Production facility for the school and remain on campus. Upgrade Costs: $272,650 Building Replacement Costs: $1,173,600 (200/sf) FCI = .232



Cat. ITEMS Quantity Unit Cost Base MACC Year

Electrical Upgrades 1 EA 10,000 $10,000 $13,300Build Protective Cover for Phone Service 1 EA 1,500 $1,500 $1,995Build Protective Cover for I.D.F. 1 EA 1,500 $1,500 $1,995Reconfigure Stair 1 EA 12,000 $12,000 $15,960Brick and Concrete Repairs 1 EA 45,000 $45,000 $59,850Replace Windows 1 EA 65,000 $65,000 $86,450Remove Equipment from Basement 1 EA 3,000 $3,000 $3,990Rebuild Basement Stairs 1 EA 15,000 $15,000 $19,950Install Small Freight Lift to Basement 1 EA 12,000 $12,000 $15,960Install High‐density Shelving and Subfloor 4,000 SF 10 $40,000 $53,200

Total $205,000 $272,650

Library/Central Receiving Building

Scale: 1/8" =1'-0"


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A1

Scale: 1/8" =1'-0"

BASEMENT AREA PLAN

D4

Maintenance Office and Central Heating Plant

Supporting Data: Facility Name: Plant Operations Office Alternate Name(s): Heating Plant, Laundry Date of Construction: 1928 Date(s) of Renovations: 1954, 1986 Building Type: Steel Frame, Brick Building Area: 3,642 sf Number of Floors: 1 + basement Number of Structures: Parking: No 2005 ACM Friable: Yes Function: Maintenance Office/Central Heating Plant Historic Register: No

Maintenance Office and Central Heating Plant

Overview Building/Site: This building was constructed in 1928 and has had several renovations since its original construction. The roof was replaced in 1986. The building is a rectangular shape with the Maintenance Office occupying the south half and a boiler room in the north half. The Maintenance Office consists of a foreman’s office, storage, restroom, and break room/office area. Hot water lines run from the boiler room to various building on the campus through tunnels accessed from the basement below. The basement storage area is located under the south half of the building under the maintenance offices. Stairs down to the basement are located on the east. There is no basement under the north half. This building has red brick walls with low-slope built-up roofs. It is located in the center of the campus, due east of the Auditorium and due west of the Maintenance Shops. The building is integrated into the campus setting by virtue of its red brick walls. The surrounding site is landscaped with Bermuda grass and a variety of trees and shrubs.

Facility Condition Index: .545 Facility Condition Rating: POOR Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. There is a concrete apron around the building. The site is fairly well maintained, but in need of improvement. All utilities are available underground since the 1996-1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area

around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof is concrete deck poured on metal lath supported by open web steel joists. The joists are supported by concrete walls with 4 inch brick veneer. The south half of the building has basement consisting of poured in place concrete walls with a cast in place concrete floor slab above at the first floor level. The structure under the maintenance office is in poor condition and needs structural reinforcements. The north half of the building has bearing walls supported by concrete stemwalls and footings. Exterior Shell: Walls are with red brick veneer on concrete footings and slab. The brick is in fair condition. Basement walls are concrete. Built-up roofs are low-slope pitched built-up over concrete decks on metal lath. Roof drainage is by scuppers and downspouts. Roofing is due for replacement. Single-pane, operable, steel awning windows are energy inefficient but do not merit replacement due to the heating and cooling requirements of the building. Windows are set on precast concrete sills and have precast concrete headers. Exterior doors are metal in metal frames. Wood stair to basement is in poor condition and needs to be replaced. Evaluation of the brick exhaust stack should be performed to determine its structural stability. The exterior in general is adequately maintained. Interior: Maintenance office interior walls are painted exposed brick and drywall that are in fair condition. Basement walls are exposed concrete and brick. Ceilings are 2’x4’ suspended acoustical in the maintenance office in poor condition and exposed roof structure in other areas. Window coverings are vertical slat blinds in fair condition. Floors in the maintenance office are quarry tile in fair condition. Exposed concrete floors in boiler room and basement are in fair condition. Interior doors are hollow core wood in wood frames and are in fair condition. The basement entry door is “makeshift” and in very poor condition. Wood stairs into the basement boiler have no handrail and are in poor condition and are a potential safety hazard. Housekeeping in the basement “storage room” is poor. Equipment, materials, and supplies are packed haphazardly into the room creating a potential fire and safety hazard. The office interior is well maintained. The basement interior is poorly maintained.

Deficiencies:

1. The first floor slab under the office is severely deteriorated. Much of the rebar has been exposed and rusted.

2. Brick veneer is generally in fair condition; however, there are areas where the brick is damaged, mortar is loose and the veneer is in need of cleaning and sealing. The basement lintel created when an opening was broken through the basement wall from the boiler room to the storage should be reinforced.

3. The basement entry door is inadequate. 4. The wood stairs into the basement boiler room are inadequate, have no handrails

and are a safety hazard.

5. Housekeeping is inadequate in the basement storage room and presents a potential fire and safety hazard.

6. The maintenance office is separated from the maintenance shops. The boiler room is in very poor condition.

7. Roof is beyond expected lifespan.

Mechanical/Plumbing: The central plant provides heating hot water to various campus facilities (Health Services, Ditzler Auditorium/Recreation, Bert Reeves, Watkins Education Center, and Sacramento Dormitory). Heating hot water is produced by two natural gas fired tube boilers. Base mounted circulation pumps circulate water to the distribution system. Domestic hot water is provided with a boiler, storage tank and distribution pumps to several buildings on campus (Maintenance Office/Central Plant, Ditzler/Recreation, and Watkins Education Center). Distribution piping is routed to the lower level and piping is extended to the various facilities through tunnels or direct buried. The mechanical heating system components are in fair condition and with a preventive maintenance program should continue to provide years of service. It is apparent that the maintenance personnel have done a reasonable job over the years in order to keep this equipment operational but as systems get older and require more maintenance, operational problems will become more apparent. More maintenance impacts budgets in terms of equipment and maintenance costs. If maintenance staff remain constant, down times could increase. The heating hot water distribution system is in poor condition and should be replaced to each building served. A cost analysis should be performed to determine if the central heating systems should remain in operation. If fewer buildings are heated by this system in the future, it may make economic sense to abandon the central heating system and install individual boilers at the buildings it serves. The Maintenance Office Building is heated with a gas fired furnace located in the attic space. The unit is approximately twenty years old. The controls for the furnace are electric. The building is cooled by evaporative coolers. Toilet room is provided with a power exhaust fan. The facility is provided with one flush tank water closet, lavatory, and break room sink. The facility is not provided with a sprinkler fire protection system. Electrical: Service: Switchboard “BRP”, a 120/240 V, 3Ø, 4W, 1200 A, MLO, distribution switchboard is located in the basement of the Maintenance Building and appears to be fed from the 120/240 V, 3Ø, 4W secondary of a pad mounted transformer located at the northwest corner of the Gymnasium. Switchboard “BRP” contains circuit breakers that feed other buildings and HVAC units. This switchboard appears to be in below average condition with rust covering the enclosure and circuit breakers, as well as several NEC violations. When it is replaced, there will be outages to multiple buildings. Panel “MP”, a 120/240 V, 3Ø, 4W, 400 A, MLO panel located in the Maintenance Building basement appears to be fed from a 3P/400 A circuit breaker in Panel “MDP”, located outside of the northwest corner of the Gymnasium. This panel feeds the Health Services Building and HVAC equipment loads. It is in average condition with several spaces available for additional branch circuits. An unnamed 120/240 V, 1Ø, 3W, 50 A main breaker, panel is

located in the Maintenance Building common room and appears to be fed from a 2P/100 A circuit breaker in panel “MP” in the basement. This panel feeds lighting and receptacle loads in the Maintenance Building. The panel is in below average condition and should be replaced due to age and NEC violations. An unnamed 120/240 V, 3Ø, 4W, 125 A, MLO, load center is located in a corridor and serves lighting and receptacle loads. This panel is in average condition, but NEC violations were observed. Electrical capacity appears to be adequate for the Maintenance Building, although there are few spares in the electrical panels for additional branch circuits. Lighting: There are incandescent wall pack fixtures at each entrance of the Maintenance Building. Additional exterior lighting is provided by sidewalk high-pressure sodium light poles. The corridors and offices are lit by 2’ x 4’, T12 fluorescent lay-in fixtures with acrylic lenses. These fixtures appear to be in average condition. Surface mounted incandescent fixtures are located in closets and restrooms. Power: Most rooms appear to have enough receptacles. Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in office. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in offices and common areas. There appears to be an adequate number of data receptacles. The Maintenance Building does not have a Public Address System or a Fire Alarm system.


1. Professionally clean and “point and tuck”/re-mortar brickwork joints where damage is not severe. Seal brickwork. Mortar/grout all small wall openings.

2. The underside of the floor slab under the maintenance office should be repaired as follows:

a. Remove all unsound steel and concrete b. Abrasively clean the exposed steel c. Apply a corrosion inhibitor d. Install epoxy and composite fiber wrap.

3. Install a steel channel to support the lintel over the new opening in the basement. 4. Replace the basement entry door with a fire-rated steel door. 5. Replace the basement stairs with steel industrial stairs with handrails. 6. Replace lay-in ceilings. 7. Provide adequate shelving and remove abandoned equipment in basement.

Educational Performance/Functionality: There are no educational instructional functions in this building. Educational Recommendations: There are no educational instructional functions in this building. ADA Accessibility Recommendations:

1. Replace handrail to basement. Mechanical Recommendations:

1. The building mechanical systems are 20 years old. The equipment is in fair operating condition. No expenditures are recommended for this building.

2. The heating hot water distribution system for the central heating system is in poor condition and should be replaced to each building served: Health Services, Ditzler Auditorium/Recreation, Bert Reeves, Watkins Education Center, and Sacramento Dormitory. The heating water piping to Bert Reeves Building is being replaced in the 2012 Deficiencies Correction Project. Estimates for replacement of piping to other buildings will be included in those building’s estimates.

3. Patch and repair damaged pipe insulation in boiler room and basement. Electrical Recommendations:

1. Provide main disconnect for Switchboard “BRP”.Relocate Switchboard “BRP” in order to provide NEC required working clearance in front of it. 2. Relocate an unnamed 120/240 V, 1Ø, 3W, 50 A main breaker, panel mounted

above a counter in order to provide the required NEC working clearance. 3. Relocate an unnamed 120/240 V, 1Ø, 3W load center located in a corridor is

behind a door in order to provide the required NEC working clearance. 4. Provide NEC compliant supports for main conduit feeders to several buildings. 5. Replace distribution switchboard that feeds the other buildings on campus with

208Y/120V, 3Ø, 4W, 1200 A. 6. Replace corridor and office lighting with energy efficient T8 fluorescent fixtures

that utilize electronic ballasts. 7. Add emergency fixtures or emergency fluorescent ballasts on select fixtures to

provide egress lighting. 8. Install addressable Fire Alarm System for the building. 9. Install Public Address System for general announcements or as part of Voice

Evacuation System. Conclusions: The Maintenance Office and Heating Plant Building is located in the north part of the campus adjacent to the Maintenance Shops and the Ditzler Auditorium/Recreation Building. The building was constructed in 1928 and has been remodeled several times. The building is in fair condition and continues to serve its purpose of providing office space for the maintenance staff and housing the central heating boilers that serve several buildings on campus. The large basement area is suitable for storage of specialized items and can be made more useful with better stair access and general clean-up. The brick boiler stack should be evaluated for stability and perhaps shortened or replaced if found to be structurally deficient. This building should remain and continue to be used for its current purposes. Upgrade Costs: $377,627 Current Replacement Value: $691,980.00 (190/sf) FCI = .545


ESTIMATE OF PROBABLE COSTSMaintenance Office/Central Plant

Cat. ITEMS Quantity Unit Base MACC YearMechanical Upgrades ‐ Pipe insulation repair 1 EA $15,000 $19,950Electrical Upgrades 1 EA $130,000 $172,900Repair Brick and Concrete 1 EA $8,000 $10,640Roof Replacement 1 EA $53,130 $70,663Repair Concrete Slab Under Maintenance Office 1 EA $10,000 $13,300Install Steel Lintel at Basement Wall 1 EA $3,000 $3,990Replace Basement Stairs and Handrails 1 EA $2,500 $3,325Replace Basement Entry Door 1 EA $1,000 $1,330Replace Lay in Ceilings 1,000 SF 3 $3,000 $3,990Provide Shelving System for Storage Room 1 LS $10,000 $13,300Replace Roofing 1 LS $48,300 $64,239Total $283,930 $377,627

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BASEMENT AND FIRST FLOOR AREA PLAN

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Storage Sheds at Maintenance Shops

Supporting Data: Facility Name: Storage Sheds Alternate Name: Date of Construction: VAries Date(s) of Renovations: N/A Building Type: Frame/Metal Buildings Building Area: Total: 2,857 sf Number of Floors: 1 Number of Structures: 7 Parking: Yes 2005 ACM Friable: No Function: Storage at Maintenance Yards Historic Register Status: No


Overview Building/Site: The storage sheds at the Maintenance Shops area Maintenance Shops consist of five smaller free-standing sheds, one large shed at the base of the water tower, and one large attached shed on the back of the east wing of the Maintenance Shops. The large shed at the base of the water tower is about 1,200 square feet and used for the storage of grounds-keeping utility vehicles. The other sheds are used for storage of various equipment and supplies and are located in a walled yard to the north of the east leg of the Maintenance Shops. The smaller sheds appear to be in good condition but the large shed at the base of the tower is showing signs of deterioration. It is a wood frame structure supported by the water tower base and is very temporary in nature. The smaller sheds are metal clad buildings hidden from most of the campus. The large, covered porch shed is a wood structure with steel pole supports. Facility Condition Index: N/A Facility Condition Rating: N/A Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the buildings is fairly flat but drainage appears to be adequate. The site is fairly well maintained. No safety or security concerns were observed.

Buildings: Structure: The Utility Vehicle shed is a wood framed structure supported by the riser of the water tower and the surrounding walls. The porch shed is a wood roof structure supported by the north wall of the Maintenance Shop and steel poses. The smaller sheds are prefabricated metal buildings. Exterior Shell: Walls of the utility vehicle shed are wood panels. The roof is metal panels. The porch shed has a built up roof and open sides. Interior: Interiors are unfinished.. Architectural Deficiencies:

1. Utility Vehicle Shed walls are deteriorated at the base where they are in contact with earth.

2. Small sheds are randomly placed and do not make efficient use of the yard area.

Educational Performance/Functionality: N/A Mechanical/Plumbing: There is no Mechanical equipment or plumbing in the sheds. Electrical: Electrical service to the Utility Vehicle shed is minimal. Lighting: There are incandescent and fluorescent light fixtures in the Utility Vehicle shed. Communications/Data: There is no telephone or data service to the sheds. Building Recommendations: Architectural:

1. Remove Utility Vehicle Shed. 2. Construct new shed at yard behind Maintenance Shops. 3. Relocate small sheds behind west wing of Maintenance Shops.

Mechanical: None Electrical:

1. Install electrical service to new shed for lighting and small tool use. 2. Provide lighting and convenience outlets in new shed.

Conclusions

The Utility Vehicle Shed should be removed. The sheds behind the Maintenance Shops, except for the large porch shed, should be moved and replaced with a larger shed that can serve the storage needs of the maintenance department. A long shed opposite the covered wood shed with a drive lane between them would provide much more storage area and be a more efficient use of space in the yard.

Upgrade Costs: $104,705



Cat. ITEMS Quantity Unit Base MACC YearDemolish Utility Vehicle Shed 1,113 SF 2 $2,226 $2,961Construct new Shed Behind East Shops 1,200 SF 50 $60,000 $79,800Relocate Existing Sheds to West Shops $2,500 $3,325Install Electrical Service to New Shed $4,000 $5,320Provide Lighting and Outlets for New Shed $10,000 $13,300

Total $78,726 $104,706


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Maintenance Shops including Automotive Garage

Supporting Data: Facility Name: Maintenance Shop/Garage Alternate Name: Date of Construction: 1954 Date(s) of Renovations: 1988, 2010 Building Type: CMU, Brick Veneer Building Area: 2,461 sf + 4,927 sf Total: 7,388 sf Number of Floors: 1 Number of Structures: 2 Parking: Yes 2005 ACM Friable: No Function: Repair Garage, Maintenance Shops, Storage Historic Register Status: No

Maintenance Shops including Automotive Garage

Overview Building/Site: The Maintenance Shops were constructed in 1954 with renovations in 1988. The Auto Shop and Wash bay had their roofs replaced in 2010 but it appears that no further renovations have been made. The shops are two long rectangular shaped buildings connected by a breezeway and forming an “L” shape. The various shops are arranged as individual bays along both buildings. Some of the bays are currently being used for storage. The shops and the paved yard are arranged around an abandoned water tower. All the shop bays are serviced by overhead garage doors out to the yard. The shop buildings have concrete masonry unit (CMU) walls with red brick veneer and low-slope built-up roofs. They are located on the northeast corner of the campus, north of the gymnasium and east of the Central Receiving building. The vehicle fueling and parking areas are to the east of the shops. The buildings are integrated into the campus setting by virtue of their red brick walls. The surrounding site is not landscaped. There is parking to the northeast and east. Facility Condition Index: 0.544 Facility Condition Rating: POOR Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is fairly well maintained, but asphalt paving is in need of patching and overlay. As is the case for the entire campus, all utilities are available underground. The 1996-1997 site renovations placed all electric utilities underground. It provided for a new fire hydrant system and new ADA compliant sidewalks. The area around the building appears to have adequate

lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof structure is concrete and metal deck supported by open web steel joists and perimeter masonry bearing walls consisting of 8 inch concrete masonry units and 4 inch brick veneer. Exterior Shell: Walls are concrete masonry units with red brick veneer on concrete footings and slab. The brick veneer is in fair condition. There is a cast-in-place concrete canopy above the garage doors that runs the length of both buildings. The concrete is deteriorating in some areas and the canopy is in fair to poor condition. Built-up roofs are low-slope, built-up over concrete-filled metal deck over steel bar joists. The roofs over the Auto shop and Wash Bay have been replaced in the last few years but the remaining roofing is in need of replacement. Roof drainage is via canales through parapets directly onto the pavement or gravel below. Single-pane, operable, steel casement windows are somewhat inefficient but appropriate for the building since air changes occur frequently with the opening of the bay doors. Wood garage doors are in need of replacement. The exterior in general is in need of maintenance and repair. Maintenance Yard Pavement: The asphalt pavement is in fair condition; however, there is some cracking occurring along with some potholes. There are also areas where there are patches of gravel in the paved areas. The parking area should be patched and overlaid. Interior: The interior of the exterior walls are exposed and painted CMU, which are in good condition; however, there are “makeshift/temporary” wood stud walls covered with plywood that have been erected to separate the functions of the different bays. Separating walls do not extend to the underside of the roof structure and are open in many instances. These separating walls are in poor condition and do not provide for adequate fire separation. These walls should be replaced. There are no ceilings. The roof structure is exposed and is in fair condition. Floors are concrete slab on grade, which are in fair condition. Interior doors are a combination of solid core wood and hollow metal and are in fair condition. The automotive shop is in good condition and well maintained with good housekeeping. The wood, metal and plumbing shops are in fair to poor condition and in need of better housekeeping and maintenance. Due to the lack of adequate storage space and shelving, equipment, materials, and supplies are packed haphazardly into the various bays, some of which are overflowing. There are various containers of chemicals interspersed with the stored items. In general, interiors are not well maintained. Architectural Deficiencies:

1. Brick veneer is generally in fair condition; however, there are areas where the brick is damaged, mortar is loose and the veneer is in need of cleaning and sealing.

2. The cast-in-place concrete canopy above the garage doors is deteriorating in various areas.

3. The long cast-in-place concrete canopy on the west building is partially supported by masonry wing walls. Due to normal thermal expansion and contraction a supporting wing wall has cracked in places.

4. Overhead garage doors are deteriorating and generally inoperable. 5. The asphalt pavement has cracks and potholes. There are also areas where there

are patches of gravel in the paved areas. 6. “Makeshift/temporary” wood stud separating walls do not extend to the underside

of the roof structure and are open in many instances and do not provide adequate fire separation.

7. Roofing is deteriorating at all areas except Auto Shop and Wash Bay.

Educational Performance/Functionality: Housekeeping is inadequate in the various Maintenance Shops and storage bays in these buildings largely due to lack of storage space. This presents a potential fire and safety hazard and lends to inefficient use of the space. There is inadequate storage capacity in general on the campus and it is disorganized with storage spaces tucked away in buildings throughout the campus. A centralized storage facility for items like furniture, appliances, equipment etc. should be provided so that these items can be easily inventoried and accessed. A comprehensive inventory and space requirement study for campus storage needs should be undertaken and a new storage facility constructed in the vicinity of the Shops/Maintenance complex. This proposed new facility is not included in the estimates below.

Mechanical/Plumbing: The Facility is provided with several Unit Heaters with each heater serving several bays. Two evaporative coolers are located on the roof of the building, one at each end, and cooling is only provided to the end bays. Relief air is provided through both the open garage doors and a gravity ventilator. The Auto Shop has no general exhaust or vehicle exhaust systems. The Evaporative Coolers are controlled with twist-style switches. The Wash Bay is provided with a shop sink. Domestic hot water is provided with a Domestic water heater. No water closets or urinals are provided. The facility is not provided with a fire protection system. Electrical: The Maintenance Garage is fed from a 3P/400 A, 120/240, 3Ø, 4W circuit breaker in panel “MDP”, located at the northwest corner of the Gymnasium. This feed is connected to a 3P/400 A fused disconnect switch located in the pump room. The load side of this disconnect switch is tapped multiple times to feed a sub-panel, a load center, well pumps, and the Central Receiving building. The feed to the building should be upgraded to a 208Y/120V, 3Ø, 4W service, which is a more common voltage, to serve equipment loads. The 3P/400 A main disconnect switch for the building should be replaced with a 400 A panelboard with a main disconnect switch. Wall receptacles and are surface mounted. There appears to be an adequate number of receptacles in the garage areas.

Lighting: There are incandescent and HID wall pack fixtures around the exterior of the building. Additional exterior lighting is provided by sidewalk high-pressure sodium pole lights. The Maintenance Garages contain pendant mount 4’ T12 fluorescent industrial strip fixtures overhead. Additional 4’ T12 fluorescent wrap-around fixtures with acrylic lenses are surface mounted to garage area walls to provide additional work light. There is no emergency egress lighting in or around the building. Communications/Data: Telephone and data systems are adequate for the facility. Surface-mounted telephone receptacles with surface-mounted conduit are located in a garage area. There appears to be an adequate number of telephone receptacles and phone lines. No data receptacles were observed during the site visit. However, network equipment is located in the building to provide network connections if needed. The Maintenance Building does not have a Public Address System. The Maintenance Building does not have a Fire Alarm system. Building Recommendations: Architectural:

1. Professionally clean and “point and tuck”/re-mortar brickwork joints. 2. Patch and repair the concrete canopy and seal with a textured epoxy coating. 3. Replace wood garage doors with insulated metal doors. 4. At south end of concrete canopy on the west building perform the following:

a. Install a ledger angle on the wing wall. b. Cut the canopy free from the wing wall. c. Repair and repoint all cracked masonry.

5. Clean and seal cracks in the asphalt pavement, repair potholes, and overlay the pavement. This is applicable to other areas on the campus and may be accomplished as one project to realize economy of scale or when a major renovation is programmed and accomplished on this maintenance complex. In the interim continue with the ongoing maintenance and repair that is occurring in this area.

6. Construct adequate fire-rated partitions between bays. 7. Reroof the buildings except at Auto Shop and Wash Bay.

Mechanical/Plumbing:

1. Install a vehicle exhaust system in the Auto Shop. 2. Insulate the domestic hot water piping. 3. Replace the Unit Heaters. 4. Replace the Evaporative Coolers. 5. Add a power relief system with both an exhaust fan and gravity relief/Intake

hood. The exhaust fan and gravity relief/intake hood can be used for winter ventilation.

6. Add Evaporative Coolers to serve other bays. Electrical:

1. Upgrade the building feed to a 208Y/120V, 3Ø, 4W service.

2. Replace the 3P/400 A main building disconnect switch with a 400 A panelboard containing a main breaker.

3. Add emergency fixtures or emergency fluorescent ballasts on select fixtures to provide egress lighting.

4. Install addressable Fire Alarm System for the building. Connect Fire Alarm system to campus wide fire alarm system.

5. Install Public Address System for general announcements or as part of Voice Evacuation System.

6. Provide 2P/60 A safety switch adjacent to the 3P/400 A disconnect switch for the one set of tap conductors that feeds a 2P/60 A safety switch.

7. Replace corridor and office lighting with energy efficient T8 fluorescent fixtures that utilize electronic ballasts.

8. For a new vehicle exhaust system, provide branch circuit, safety switch, and starter.

9. Provide electrical connection, wire, and conduit for the Unit Heaters. 10. For power relief system with both exhaust fan and gravity relief/Intake hood,

provide branch circuit, safety switch, and starter. 11. Provide electrical connection, wire, and conduit for evaporative coolers added to

serve other bays. Conclusion The Maintenance Shops Buildings are appropriately sited in the northwest quadrant of the campus, away from the educational and administrative areas of the school. Their brick and concrete construction and low profile allow them to blend into the fabric of the campus without calling undue attention to their presence and they help define the maintenance zone of the campus. Despite their poor condition, these buildings should remain in place, be upgraded as needed, and continue to be used for their current purposes. New roofing, doors, and partitions along with some repairs to the exterior walls and mechanical and electrical upgrades will make these buildings serviceable for many additional years. These buildings should remain in place and continue to be used for their current purpose. Upgrade Costs: $563,255 Building Replacement Cost: $1,034,320 (140/sf) FCI = .544



Cat. ITEMS Quantity Unit Base MACC YearClean and Point Brick Mortar $10,000 $13,300Patch and Repair Concrete Canopies $40,000 $53,200Install New Garage Doors $51,000 $67,830Repair Concrete Canopy $10,000 $13,300Repair and Overlay Asphalt Parking Area 11,000 $20,000 $26,600Construct Fire Rated Partitions Between Bays $20,000 $26,600Reroof Buildings (Except Auto Shop and Wash Bay) 5,875 SF 20 $117,500 $156,275Electrical System Upgrades $90,000 $119,700Mechanical Repairs and Upgrades $65,000 $86,450

Total $423,500 $563,255.00

Maintenance Shops/Auto Garage

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Natatorium

Supporting Data: Facility Name: Natatorium Alternate Name: Quimby Gym/Pool Date of Construction: 1972 Date(s) of Addition, Renovation, etc.: 1972, 1980, 2009, 2012 Building Type: CMU/Brick Building Area: 9,196 sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: No Function: Indoor Swimming Pool Historic Register: No

Natatorium

Overview Building/Site: The Natatorium was constructed in 1972 to replace the smaller pool facility that was located in the building that now houses the Library. The Natatorium is a concrete block and brick veneer structure that was built around the northeast corner of the existing Quimby Gymnasium. The two buildings share the bearing walls on the gym’s northeast corner. The Natatorium Building contains a 75 foot competition swimming pool with shallow water play area, a water slide, girls and boys locker rooms and showers, and two offices. The weight room on the north side of the gym was built at the same time. The swimming pool system equipment was installed in the existing gymnasium basement. The building is located on the east side of the campus between the maintenance yard to the north and the Wanda Raney building to the south. The clay tile mansard roof and red brick veneer walls integrate the building into the campus setting. The surrounding site is landscaped with Bermuda grass and a variety of trees. The building had a major interior renovation in 2009. The ceiling over the pool was removed and the steel roof structure cleaned and painted. The pool surfaces were refinished and the interior painted. Facility Condition Index: .095 Facility Condition Rating: GOOD Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. As is the case for the entire campus, all utilities are available underground. The 1996-1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building and the addition appears

to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The Natatorium roof structure is open web steel joist and metal deck supported by CMU walls on concrete stem walls and spread footings. Floors are concrete slab on grade. Exterior Shell: Walls are red brick veneer on concrete masonry units. Roofing is being replaced in the 2012 Facilities Correction Project with 60 mil PVC. Windows are single pane operable aluminum sash with brick sills. Interior: Walls are exposed and painted CMU and are in good condition. The ceiling is exposed roof deck on open web steel joists. The concrete pool apron is in good condition. Walls in the pool showers and restrooms are painted CMU and are in good condition. Floors in the pool showers and restrooms are ceramic tile and are in good condition. Ceilings in the pool showers and restrooms are in good condition. Interior doors are generally solid core wood doors with wood frames. Doors are being replaced in the 2012 Facilities Correction Project. The interior in general is adequately maintained. Deficiencies:

1. There is inadequate water protection provided for the building slab and foundations. There is no positive drainage away from the foundations creating a seepage problem and erosion of slab and foundations.

2. Sprinkler heads are located too close to the building walls and foundation causing water to spray back onto the walls and to drain along the foundation and slab.

3. Brick veneer is generally in fair condition; however, the over spray from the sprinklers and seepage from the soil is causing efflorescence in the brick along with loosening and spalling of the mortar joints.

ADA Deficiencies: 1. Inadequate clearances at doors to the shower rooms. 2. Inadequate space in HC toilet compartments. 3. Fixture heights incorrect in boys’ restroom.

Mechanical/Plumbing: The Natatorium is heated with a Sterling roof mounted furnace. The furnace is located on the roof above the ceiling in the swimming pool area. The swimming pool water is heated by a steam boiler in conjunction with a steam to hot water convector located in the gymnasium basement below the wrestling room. Condensate is returned to a condensate receiver and then pumped back to the steam boiler. The toilet groups and Locker Room areas are provided with power exhaust systems. Electric thermostats are located throughout the facility. The facility is provided with flush valve water closets. Domestic hot water is provided from a central domestic water boiler and storage tank. It does not

appear that low water consumption fixtures are utilized. The facility is not provided with a fire protection system. Electrical: Electrical Panel “MDP”, located northwest of the gym, contains a 3P/400 A circuit breaker that feeds the gymnasium. The 400 A service, located in the basement boiler room, is most likely split to feed Electrical Panel “PB” and a 200 A disconnect switch. Electrical Panel “PB” is a 240/120 V, 3Ø, 4W, 225 A MLO panel with a high-leg (stinger leg), which is located in the basement boiler room. It serves HVAC loads and a sub-panel. It is in average condition and requires over-current protection to comply with NEC requirements. Electrical Panel “A”, a 240/120 V, 3Ø, 4W, 225 A, 100 A Main Breaker panel with a high-leg (stinger leg), which electrical panel is located in the basement boiler room, is fed from a 3P/100 A circuit breaker in Electrical Panel “PB”. This electrical panel serves HVAC equipment loads. It is in average condition, but several circuit breakers are showing signs of rust. The electrical panel enclosure may need to be replaced with a NEMA 3R enclosure to protect the interior circuit breakers. The 200 A disconnect switch located in the basement boiler room feeds an unnamed, 240/120 V, 1Ø, 3W, 200 A MLO electrical panel. This electrical panel serves mechanical equipment and sub-panels. The electrical panel is in poor condition and should be replaced. A 240/120 V, 1Ø, 3W, 225 A MLO electrical panel is located in an electrical closet next to the swimming pool. This electrical panel serves lighting and equipment loads. It is unclear what electrical panel feeds this unnamed electrical panel. This electrical panel is in average condition but is beginning to show signs of rust. A 240/120 V, 1Ø, 3W, 100 A MLO electrical panel is located in an electrical closet near the boy’s locker room. This electrical panel is fed from a 2P/60 A circuit breaker in the unnamed 240/120 V, 1Ø, 3W 200 A electrical panel in the boiler room and serves lighting and receptacle loads. It is in poor condition and should be replaced. A 240/120 V, 1Ø, 3W, 100 A MLO electrical panel is located in a storage room near the gymnasium. This electrical panel is fed from a 2P/60 A circuit breaker in the unnamed 240/120 V, 1Ø, 3W 200 A electrical panel in the boiler room and serves lighting and receptacle loads. It is in poor condition and should be replaced. There appear to be enough electrical panels for Quimby Gymnasium/Pool, however, additional electrical panels may be needed for expansion. Most rooms appear to have enough receptacles. Lighting: The exterior building lighting is a comprised of incandescent wallpacks above each exterior door and high-pressure sodium wall packs. These fixtures appear to be in average condition. Exterior lighting is also provided by high-pressure sodium sidewalk light pole fixtures. Light levels appear to be adequate for Natatorium in most areas. The boys and girls locker rooms contain two lamp, surface mounted, wet-listed T12 fluorescent fixtures. These fixtures are in average condition. The swimming pool area contains 400W, metal halide, surface mounted, high-bay fixtures. These fixtures are in

average condition. Fluorescent lights have magnetic ballasts and T-12 lamps, which are not energy efficient. Swimming pool offices have two lamp, surface mounted, T12 fluorescent strips. These fixtures are in average condition, but should be replaced with fixtures rated for damp locations. Communications/Data: Telephone and data systems appear adequate. A new addressable fire alarm system is scheduled for inatallation in the 2012 Deficiencies Correction Project. Building Recommendations Architectural:

1. Provide an 18” to 24” sloped-to-drain concrete “mow strip” (not a sidewalk) adjacent to the building foundation around the entire building perimeter. Provide expansion seal between “mow strip” and exposed slab/foundation. Move sprinkler heads away from building to clear strip and adjust heads to spray away from building.

2. Professionally patch and “rub” all exposed foundation/slab concrete prior to placing the “mow strip.”

3. Professionally clean and “point and tuck”/re-mortar brickwork joints where damage is not severe. Seal brickwork.

4. Repair exterior slab at southeast corner of pool by cleaning and removing excessively corroded rebar. Install new rebar, form edge, and place concrete.

ADA:

1. Install automatic door operators at 4 doors at shower rooms. 2. Install single occupant accessible toilet rooms for boys and girls shower rooms. 3. Reinstall fixtures at incorrect mounting heights.

Educational Performance/Functionality: None (Does not relate to educational performance) Educational Recommendations: None Mechanical/Plumbing None

Electrical:

1. Complete a comprehensive Electrical Power Riser diagram for the building. Indicate where each electrical panel feed originates. Label branch circuit breakers with their appropriate loads.

2. Replace existing service feeders to building. Install a distribution switchboard with a main disconnect to feed sub-panels in the building.

3. Replace electrical Panel A.

4. Replace all existing single-phase electrical panels with three phase electrical panels.

5. Identify all high-leg (stinger leg) electrical panelboard busses. 6. Install Public Address System for general announcements or as part of Voice

Evacuation System. 7. Install sign indicating building service disconnect to a 3P/400 A circuit breaker in

electrical Panel “MDP”, located outside of the northwest corner of the building. 8. Install a main circuit breaker or disconnect switch in electrical Panel “PB”. 9. Replace locker room, storage room, and office lighting with energy efficient T8

fluorescent fixtures. 10. Replace exterior incandescent lighting with MH or HPS fixtures. 11. Add additional receptacles in the office/administration areas. 12. Add receptacles to at least one office. 13. For main heating boiler, provide branch circuit, safety switch, and starter. 14. For main heating system boiler distribution pumps, provide branch circuit, safety

switch, and starter. 15. Provide electrical connection, wire, and conduit for Gym unit ventilators. 16. Provide electrical connection, wire, and conduit for convectors and fan coil units. 17. Provide electrical connection, wire, and conduit for pool boiler. 18. For heat exchanger, condensate, and water distribution pumps, provide branch

circuit, safety switch, and starter. 19. Provide electrical connection, wire, and conduit for EMS-DDC. 20. Provide electrical connection, wire, and conduit for domestic water boiler. 21. For circulation pump, provide branch circuit, safety switch, and starter.

Conclusion: The Natatorium building dates from 1972 and houses a 75 foot competition swimming pool. The building is attached to the gymnasium and located on the east side of the campus, adjacent to the playing fields and running track. The Deficiency Correction Project of 2012 provided for new doors and frames in the facility and a complete re-roof. The building is in Good condition and is expected to provide years of additional service to the school. This building should remain on campus. Upgrade Costs: $262,732 Building Replacement Cost: 2,758,800 (300/sf) FCI: .095



Cat. ITEMS Quantity Unit Base MACC YearElectrical Code Compliance and Upgrades $80,000 $106,400ADA Upgrades to Showers/Lockers/Restrooms $70,000 $93,100ADA Door Clearance Upgrades/Operators $13,200 $17,556ADA Pipe Insulation $350 $466Repair Exterior Brick Walls and Slabs $17,000 $22,610Repair & Paint Exterior Trim $10,000 $13,300Replace Windows $10,000 $13,300

Total $200,550 $266,732

Natatorium

Scale: 3/32" =1'-0"

FIRST FLOOR

A6

AREA TABLE

A1

Scale: 1/8" =1'-0"

BASEMENT FLOOR

D1

North Cottage

Supporting Data: Facility Name: North Cottage Alternate Name: Date of Construction: 1930 Date(s) of Renovations: 1999 Building Type: Wood Building Area: 879 sf Number of Floors: 1 Number of Structures: Parking: Yes 2005 ACM Friable: No Function: Residence Historic Register: No

North Cottage

Overview Building/Site: This single-story, small house was constructed circa 1930 with a significant renovation in 1999. It has served various functions from storage to a residence for security personnel. It is currently being utilized for an independent living classroom. It is typically used for student housing for those seniors who are ready to graduate or for visiting families. The North Cottage is a rectangular shape. This wood-framed building has wood siding and a pitched roof with asphalt shingles. It is located in the south part of the campus south of Jack Hall. It is north of the large, grassed, open area on the south of the campus. There are drives on the north and south leading to the parking lot that is adjacent to the Garrett Dormitory. Although the building does not follow the campus architectural style, it sits away from the main portion of the campus and does not detract from the overall appearance of the campus. The large open area to the south is well landscaped with Bermuda grass and a variety of trees. Facility Condition Index: .133 Facility Condition Rating: GOOD Site: Improvements: The site around the building is fairly flat but drainage appears to be adequate. The immediate area around the building is graveled. The site is well maintained. Site Utilities: As is the case for the entire campus, all utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new

ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. Safety/Security: The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: Building structure is conventionally wood framed single story resting on perimeter concrete strip footings and interior pedestals. The floor is wood decking on wood joists. Exterior Shell: The structure is wood framed with wood siding with concrete footings and wood floor over a crawlspace. The roof is pitched with asphalt shingles over a wood roof structure. The roof appears to be fairly new. An HVAC unit is mounted on the roof. Wood fascias and soffits are in good condition. There are no gutters or downspouts. Windows are operable, sliding, bronze colored, aluminum framed. Windows are generally in good condition. Exterior doors are solid-core wood and are in fair condition. The front door has a metal screen door. The exterior in general is well maintained. The roof eave that extends over the porch is somewhat out of level and is fairly noticeable when approaching the building. This appears to be a construction/reconstruction defect.

Interior: Interior walls and ceilings are drywall and in good condition. Floors are VCT and carpet which are in good condition. The bathroom is large and fully accessible with a roll-in shower. The bathroom floor is 1’x1’ ceramic tile. There are pre-manufactured wood cabinets in the kitchen, utility room and bathroom which are in good condition. Bathroom floors are ceramic tile in good condition. The kitchen is a fully equipped learning kitchen with a gas range, refrigerator and an accessible sink. The small utility room has a washer and dryer. Doors are wood in wood frames and are in good to fair condition. Window coverings are horizontal mini-blinds, which are in good condition. Interior finishes are generally in good condition and the interior in general is well maintained.

Mechanical/Plumbing: The cottage is heated and cooled by a roof mounted HVAC unit in good condition. Electrical/Communications: The cottage electrical systems are in good condition. The fire alarm system is being updated in the 2012 Campus Wide Deficiencies Correction Project.

Deficiencies:

1. There is inadequate water protection provided the building slab and foundations. The grade (gravel) on the west side is directly against the siding and is beginning to cause the siding to rot.

2. Field mice are sometimes a problem. 3. Porch roof is not installed level.

4. Plumbing stack terminates in attic. Building Recommendations:

1. Correct grade and gravel cover to provide positive drainage away from the foundations. Provide 8 inches of separation between untreated wood sill plates and final finish grade. As an option, provide an 18” to 24” sloped-to-drain concrete strip adjacent to the building foundation where appropriate.

2. Extend plumbing vent stack in attic above roof. 3. Caulk and seal all small exterior openings.

Educational Performance/functionality: The building is used at times for lifeskills training and as housing for older students. Educational Recommendations: None Conclusion: The North Cottage is one of two small houses on campus used to house campus visitors and older students in life skills training. Its location east of Garret Dormitory puts it in the proposed Residential Zone of the campus. The cottage is a wood framed structure with asphalt shingle roofing and wood siding. Upgrades to the cottage were performed in 2011, putting the building in Good condition. The North Cottage should remain in place unless the site is required for new dormitory buildings in the future. Upgrade Costs: $15,295 Current Replacement Value: $114,270 (130/sf) FCI: .133



Cat. ITEMS Quantity Unit Base MACC YearInstall mow curbs around perimeter of building. 1 LS 1 $10,000 $13,300Extend vent stack through roof 1 LS 1,500 $1,995

Total $11,500 $15,295.00

North Cottage

Scale: 1/4" =1'-0"

SOUTH COTTAGE AREA PLAN

A6

AREA TABLES

A1

Scale: 1/4" =1'-0"

NORTH COTTAGE AREA PLAN

C6

Quimby Gymnasium

Supporting Data: Facility Name: Quimby Gym Alternate Name: Gymnasium/Natatorium Date of Construction: 1952 Date(s) of Addition, Renovation, etc.: 1972, 1980 Building Type: Brick Building Area: 14,587sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: Yes Function: Gymnasium, Weights, Wrestling, Offices Historic Register: No

Quimby Gymnasium

Overview Building/Site: This building is designated the Neal Quimby Gymnasium. The Quimby Gym is a rectangular-shaped building with an appendage on the south. The Gym shares its east wall with the Natatorium, built in 1972. These buildings have been listed as a single building in past reports but are treated separately here since they have separate structural, mechanical and electrical systems. The Gymnasium building contains a gymnasium, wrestling and weight rooms, locker and shower rooms, offices, and a room for school records storage. The gymnasium basement is used for the swimming pool equipment serving the Natatorium and is included in that building’s square footage. The Natatorium can be directly accessed from the Gymnasium by way of the weight room. The Gymnasium Building is located on the east side of the campus between the maintenance yard and the Wanda Raney Building. A recreation field and running track are located directly to the southeast. The surrounding site is well landscaped with Bermuda grass and a variety of trees and shrubs and there is a parking lot to the northeast. The building has brick walls with a clay tile roof over the main gymnasium area. The smaller rooms around the gym have flat roofs with partial clay tile roofs along their perimeters. The Gymnasium is an older structure completed circa 1952. Minimal renovations were made in 1980. The gymnasium was re-roofed circa 2000; the red clay tile roof was removed, the roofing underlayment/felt was replaced and the tile replaced and repaired as necessary. Re-roofing of the flat roof areas is scheduled for 2012. Facility Condition Index: .292 Facility Condition Rating: FAIR Site: Improvements: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. As is the case for the entire campus, all utilities are available underground. The 1996-1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building and the addition appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed.

Building: Structure: The gymnasium roof is wood plank decking supported on steel trusses with wood framed ceiling joists suspended from truss bottom chords. The trusses bear on 12 inch thick brick masonry bearing walls which bear on concrete stem walls and footings. The basement mechanical room consists of a cast in place one-way concrete floor slab overhead and cast in place concrete walls with a concrete floor slab on grade. Exterior Shell: Walls are concrete and brick on concrete footings. Roofs are clay tile in most areas with a smaller amount of flat roofing in support areas. The painted wood eave and soffit trim which surrounds the building is in very poor condition and needs to be repaired and re-painted. Flat roofs are drained by internal roof drains. Sloped roofs sheet drain to areas below. Windows are operable steel sash with single pane glazing. Windows are in fair condition. Exterior doors are hollow metal and in good condition. Interior: Gymnasium: Walls are tan brick in good to fair condition. The ceiling is glued-on 12 X 12 acoustical tile which has been repaired. There are some mismatched tiles. The ceiling is in fair condition. The floor is a typical wood gym floor and is in good condition. Painted floor markings are in good condition. Maintenance personnel advise that the floor is only lightly sanded during periodic refinishing to preserve the thickness of the wood. There is a basement boiler room on the north end and a utility tunnel beneath the gym floor perimeter on the north. The gymnasium can be divided with an operable, motorized partition. Maintenance personnel advise that the partition is in good operating condition. The bleachers are operable and appear to be in good condition. Walls in the showers, restrooms and locker rooms are a combination of brick and glazed masonry units and are in poor condition. Ceilings in the locker room, showers and restrooms are plaster and are in poor condition. Floors in the showers, restrooms, and locker rooms are a combination of ceramic tile and painted concrete and are in poor condition. Metal toilet partitions are outdated and in poor condition. Lockers are in good condition. The large room presently used for records storage on the northwest corner of the building has wood floors that are in poor condition. The ceiling in this room is 12 X 12 glue-on acoustical tile that is in fair condition. Lighting in the gym is inadequate. Several types of lamps are installed resulting in varying light levels in the gym. Interior doors are solid core wood doors with wood frames in fair condition. The interior in general is adequately maintained. Deficiencies:

1. There is inadequate water protection provided the building slab and foundations. There is no positive drainage away from the foundations creating a seepage problem and erosion of slab and foundations.



4. Fascia, trim and downspouts are in need of painting. 5. The general condition of the finishes and functionality of the showers, restrooms, and dressing rooms,

both boy’s and girl’s in the gymnasium is very poor. 6. The floor level in the boy’s dressing room varies and is at different levels. 7. Plaster ceilings in the locker rooms and hall areas are cracked and paint is peeling. 8. The wood floor in the Records Storage Room is in poor condition, uneven and “spongy” in some areas. 9. The flat roofs that surround the gymnasium high bay are beyond their useable life. – Scheduled for

replacement 2012.

HC Accessibility Deficiencies: 1. Guardrail to basement is not high enough at 36”. Additional guard railing required to meet 4 inch

sphere rule. 2. Door hardware at entry doors non-compliant. 3. Three drinking fountains require replacement with accessible models.

4. Boys’ and Girls’ locker rooms require major remodeling to provide accessible toilet compartments, adequate fixture clearance and children’s height plumbing fixtures.

Educational Performance/Functionality: 1. The two offices in the Gymnasium Building are too small according to Adequacy Standards which

require each office to be 150 SF. Offices are currently 78 and 68 square feet. 2. Lighting levels in the gym are too low in many areas. The use of mismatched lamping in the fixtures is

probably the cause for the varying light levels. 3. The Therapy Gym on the south side of the building is currently used for records storage. This room

should revert back to therapy/exercise purposes.

Mechanical/Plumbing: The Gymnasium is cooled with two roof mounted evaporative coolers. The units are located on a lower roof, ducted through an existing window and routed up high. The units are not provided with a relief air system. Heating hot water is provided to unit ventilators, fan coils and convectors throughout the Gymnasium facility, including the Gym, Dance Room and Weight Room. Heating hot water is provided from a heating hot water boiler located in the mechanical room. Electric thermostats are located throughout the facility. The controls are in fair condition. The heating hot water unit ventilators are from the original installation (over 50 years old). These units have exceeded the normal service associated with this type of equipment. The fan coils and convectors also have exceeded the normal service life associated with this type of equipment. Generally, the mechanical equipment is fair to poor condition. The age of the equipment varies, depending on the age of each modification, as well as the various replacements. Most of the units have exceeded the manufactures’ operational life expectation. The equipment can continue to operate but will be a drain on maintenance budgets and personnel. The heating hot water boiler and distribution pumps are in fair to poor condition. The toilet groups and Locker Room areas are provided with power exhaust systems. Electric thermostats are located throughout the facility. The facility is provided with flush valve water closets. Domestic hot water is provided from a central domestic water boiler and storage tank. The plumbing fixtures are in poor condition, especially in the shower rooms. The units should be replaced with water saving fixtures, if water usage becomes an issue, or as fixtures require replacement. Waste piping in parts of the building has been replaced but additional replacements should be planned in the basement and tunnels. The domestic water boiler is functioning properly but appears in poor condition. It does not appear that low water consumption fixtures are utilized. The facility is not provided with a fire protection system. Electrical: The service disconnect to the building appears to be a 3P/400 A circuit breaker in electrical Panel “MDP”, located outside of the northwest corner of the building. A sign indicating this service disconnect location should be installed in the basement boiler room, at the service entrance to the building. It is unclear how electrical Panel “PB” is fed. A 3P/400 A circuit breaker from electrical Panel “MDP” feeds the building. In the basement boiler room where the electrical service enters the building, there is a raceway with feeders spliced together. It appears that the 400 A feed to the building is split to feed a 240/120 V, 1Ø, 3W, 200 A disconnect switch and Electrical Panel “PB”, a 240/120 V, 3Ø, 4W, with a high leg, 225 A MLO panel. A main circuit breaker or disconnect switch should be installed in electrical Panel “PB”, since it currently does not have any over-current protection. Electrical Panel “A”, a 240/120 V, 3Ø, 4W, 225 A, 100 A Main Breaker panel with a high-leg (stinger leg), which electrical panel is located in the basement boiler room, is fed from a 3P/100 A circuit breaker in Electrical Panel “PB”. This electrical panel serves HVAC equipment loads. It is in average condition, but several circuit breakers are showing signs of rust. The electrical panel enclosure may need to be replaced with a NEMA 3R enclosure to protect the interior circuit breakers.

The 200 A disconnect switch located in the basement boiler room feeds an unnamed, 240/120 V, 1Ø, 3W, 200 A MLO electrical panel. This electrical panel serves mechanical equipment and sub-panels. The electrical panel is in poor condition and should be replaced. A 240/120 V, 1Ø, 3W, 225 A MLO electrical panel is located in an electrical closet next to the swimming pool. This electrical panel serves lighting and equipment loads. It is unclear what electrical panel feeds this unnamed electrical panel. This electrical panel is in average condition but is beginning to show signs of rust. A 240/120 V, 1Ø, 3W, 100 A MLO electrical panel is located in an electrical closet near the boy’s locker room. This electrical panel is fed from a 2P/60 A circuit breaker in the unnamed 240/120 V, 1Ø, 3W 200 A electrical panel in the boiler room and serves lighting and receptacle loads. It is in poor condition and should be replaced. A 240/120 V, 1Ø, 3W, 100 A MLO electrical panel is located in a storage room near the gymnasium. This electrical panel is fed from a 2P/60 A circuit breaker in the unnamed 240/120 V, 1Ø, 3W 200 A electrical panel in the boiler room and serves lighting and receptacle loads. It is in poor condition and should be replaced. Wall receptacles are either surface or flush mounted. In one office area, a power strip with an extension cord running across the floor was observed. This may be a temporary set-up, but additional conveniently located receptacles are needed in the office areas. Lighting: The exterior building lighting is a comprised of incandescent wallpacks above each exterior door and high-pressure sodium wall packs. These fixtures appear to be in average condition. There are also recessed high-pressure sodium downlights at the main entrance. Exterior lighting is also provided by high-pressure sodium sidewalk light pole fixtures. The boys and girls locker rooms in the gymnasium have two lamp, 4’ surface mounted, T12 Fluorescent wrap-around fixtures with acrylic lenses. The shower areas contain surface mounted incandescent, wet-location fixtures. These fixtures are in average condition. There are currently no emergency fixtures in the locker rooms. The exercise/storage room and gym office has two lamp, 1’ x 4’, recessed fixtures with acrylic lenses. These fixtures are in average condition. The weight room contains two lamp, 4’ surface mounted, T12 Fluorescent wrap-around fixtures with acrylic lenses. These fixtures are in average condition. The main gymnasium contains 400 watt, metal halide, recessed high-bay fixtures. These fixtures are in poor condition with varying levels of light being provided by different fixtures, probably due to incorrect lamping. Communication/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in the office areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in the office areas. There appears to be an adequate number of data receptacles. Quimby Gym does not currently have a Public Address System. The gymnasium does not have a fire alarm system. Building Recommendations Architectural:

1. Provide an 18” to 24” sloped-to-drain concrete “mow strip” (not a sidewalk) adjacent to the building foundation around the entire building perimeter. Provide expansion seal between “mow strip” and exposed slab/foundation. Move sprinkler heads away from building to clear strip and adjust heads to spray away from building.

2. Professionally patch and “rub” all exposed foundation/slab concrete prior to placing the “mow strip.” 3. Professionally clean and “point and tuck”/re-mortar brickwork joints where damage is not severe. Seal

brickwork. 4. Repair, caulk and paint rain gutters, downspouts, fascia and trim. Ensure downspouts and gutters are

cleaned on an annual basis. 5. Due to the poor condition and functionality of the boy’s and girl’s facilities, major remodeling of the

locker and shower rooms is required including replacement of all plumbing fixtures and toilet partitions. 6. Replace ceilings in the weight room and wrestling areas. 7. Replace the wood floor in the Records Storage area.

8. Replace the flat membrane roofs around the gymnasium high bay with single ply roofing. – Scheduled for replacement 2012.

9. Patch and paint floors in office areas. 10. Provide accessibility upgrades throughout the facility.

Educational:

1. Reconfigure areas at two offices to provide for increased office space. $30,000. 2. Re-lamp high bay fixtures in gym. (costs elsewhere) 3. Restore the Therapy Gym to physical education/exercise purposes.

Mechanical/Plumbing:

1. Patch and repair all heating hot water pipe insulation. 2. Insulate (patch and repair) domestic hot water piping. 3. Replace Evaporative Coolers. 4. Add a power relief air system. 5. Service Mechanical Equipment. 6. Calibrate all controls. 7. Clean the unit ventilator coil fins. 8. Test and balance hot water systems to meeting current user requirements. 9. Replace the main heating boiler and distribution pumps. 10. Replace the Gym unit ventilators. 11. Replace all convectors and fan coil units. 12. Replace controls with DDC system. 13. Replace all plumbing fixtures with low water usage fixtures. 14. Replace domestic water boiler, storage tank, circulation pump and mechanical room piping complete.

Electrical Building Recommendations:

1. Complete a comprehensive Electrical Power Riser diagram for the building. Indicate where each electrical panel feed originates. Label branch circuit breakers with their appropriate loads.

2. Replace existing service feeders to building. Install a distribution switchboard with a main disconnect to feed sub-panels in the building.

3. Replace electrical Panel A. 4. Replace all existing single-phase electrical panels with three phase electrical panels. 5. Identify all high-leg (stinger leg) electrical panelboard busses. 6. Replace locker room, storage room, weight room, and office lighting with energy efficient T8

fluorescent fixtures. T8 fluorescent fixtures will use approximately 40% less power when replacing T12 fixtures. This energy savings will increase to over 60% for areas where incandescent fixtures are replaced with fluorescent fixtures.

7. Add additional receptacles in the office/administration areas. 8. Install Public Address System for general announcements or as part of Voice Evacuation System. 9. Install sign indicating building service disconnect to a 3P/400 A circuit breaker in electrical Panel

“MDP”, located outside of the northwest corner of the building. 10. Install a main circuit breaker or disconnect switch in electrical Panel “PB”. 11. Install a distribution switchboard with a main disconnect to feed sub-panels in the building. 12. Re-lamp high bay lighting fixtures in gymnasium. 13. Provide electrical circuiting to all proposed HVAC upgrades.

Conclusions: The gymnasium Building is located on the east side of the campus, adjacent to the recreation fields and running track and connected to the Natatorium Building. It is appropriately sited and contains the spaces needed for physical fitness programs, sports, and recreation. The building’s brick walls and clay tile roof fits well into the

campus style and the structure and envelope are in Good condition with re-roofing performed during the 2012 Deficiency Corrections Project. Interior spaces are in Fair condition with shower and locker rooms in need of major renovations and some accessibility upgrades required. This building has the potential to continue to serve the needs of the campus for many years and should be repaired and kept in service. Upgrade Costs: $936,453 Current Replacement Value: $3,209,140 (220/sf) FCI = .292


Cat. ITEMS Quantity Unit Base MACC Year

Mechanical/Plumbing Upgrades 14,587 SF $340,000 $452,200Electrical Code Compliance & Upgrades 14,587 SF $80,000 $106,400Remodel/Refurbish Shower/Locker/Restrooms 1 LS $92,000 $122,360Repair Ceilings 1 LS $20,000 $26,600Repair Walls 1 LS $6,000 $7,980Refinish Physical Therapy Gym Floor 1 LS $7,500 $9,975Replace Windows 1 LS $80,000 $106,400Remodel Offices to Adequacy 1 LS $30,000 $39,900Repair and Paint Exterior Trim 1 LS $16,000 $21,280Repair Guardrail to Basement 1 LS $17,000 $22,610ADA Upgrade Door Hardware 1 LS $6,600 $8,778ADA Replace 3 Drinking Fountains 1 ls $9,000 $11,970

TOTAL $704,100 $936,453

ESTIMATE OF PROBABLE COSTSQuimby Gymnasium

Scale: 3/32" =1'-0"

FIRST FLOOR

A6

AREA TABLE

A1

Scale: 1/8" =1'-0"

BASEMENT FLOOR

D1

Sacramento Dormitory

Supporting Data: Facility Name: Sacramento Dormitory Date of Construction: 1968 Date(s) of Renovations: 1980, 2001 Building Type: CMU, Brick Veneer Building Area: 16,109 sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: No Function: Boys Dormitory Historic Register: No


Overview Building/Site: This one-story building was constructed in 1968 to house intermediate aged boys. The H-shaped building has concrete masonry unit (CMU) walls with red brick veneer and a built-up pitched roof with red lava rock aggregate as ballast. It is located in the north part of the campus adjacent to the San Andres Administration Building. The building is well integrated into the campus setting with its red brick and matching roof. The surrounding site is landscaped with Bermuda grass, a variety of trees and shrubs. There is parking to the northeast of the building. Occupants of the building are separated in two age groups in the two wings of the building. Facility Condition Index: .399 Facility Condition Rating: POOR Site: Major site improvements were made to the entire campus in 1996 and 1997, which included adding a handicapped accessibility ramp to the front entry. Although this ramp is not entirely compliant (no intermediate landing), the slope is less than the maximum allowed and no modifications are expected to be required. The site around the building is fairly flat and drainage has been a problem at the southwest wing. The 2012 Deficiencies Correction Project is addressing this problem. As is the case for the entire campus, all utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed.

Building: Structure: The roof deck is poured gypsum on gypsum form deck with bulb tees. The deck is supported by open web steel joists which bear on 8 inch concrete masonry bearing walls with 4 inch brick veneer. The walls are supported on cast in place concrete stem walls and footings. Exterior Shell: Walls are 8” concrete masonry units (CMU) with 4” red brick veneer on concrete footings and slab. Roofs are pitched with red lava rock aggregate. There is minimal mechanical equipment on the roof. Deep roof overhangs provide weather protection for exterior brick and sun shading. Fascias and soffits are in fair condition. Roof drainage is via gutters and downspouts onto concrete splash blocks. Windows are aluminum double-hung, single pane on precast concrete sills, which are in good condition. Exterior doors are metal with fixed glass panes. The exterior in general is in need of repair, especially the brick veneer which is deteriorated. Repairs to the brickwork, soffits and porch roofs are scheduled in the 2012 Deficiencies Correction Project. Interior: Walls are exposed and painted CMU with interior partitions typically drywall. Interior wall finishes are in good to fair condition. Floor finishes are typically vinyl composition tile with some ceramic tile in baths and quarry tile in other locations such as in front of drinking fountains. Some floor tile has been replaced in previous modifications. Floor finishes are in fair to good condition. Interior doors are hollow core wood doors in hollow metal frames. Window coverings are typically mini-blinds, which are in fair to good condition. The interior in general is well maintained.

Mechanical/Plumbing: The Facility is provided with two outdoor Trane Air Cooled Water Chillers for cooling, one for each wing. The water chillers are located on either side of the building and appear to be in good condition. Heating is provided from the main Central Plant. Chilled water and hot water is circulated throughout the building with separate base mounted pumps. Each system is provided with two pumps, standby and operational. Heating hot water and chilled water is circulated to area wall mounted unit ventilators. Each unit ventilator is provided with an outside air intake. If required, additional make-up air can be obtained by the operable windows. However, using the windows for outside air will waste energy and increase the utility costs. Fan controls are provided within the unit. The restrooms each contain a ceiling mounted electric heater. The corridors are not tempered. The kitchen is provided with stove and is exhausted with residential style range hood. This does not comply with current building codes but may be allowed by the AHJ. A commercial range hood, exhaust system, make-up air system and fire protection system is required by code. The bathrooms are not exhausted. The unit ventilators have fan and temperature controls within the unit cabinet. The ceiling mounted heaters in the restrooms have a thermostat and twist timer fan control located on the wall. The facility is provided with both flush tank and flush valve water closets. Domestic hot water is provided with a central domestic water boiler and storage

tank. It does not appear that low water consumption fixtures are utilized. Domestic water circulation is through a series of small tunnels located along the building perimeter. Massive pipe leaks have occurred and piping replacement of all domestic water distribution is being addressed in the 2012 Deficiencies Correwction Project. The facility is provided with a sprinkler fire protection system. Electrical: The feed for Sacramento Dorm originates at Panel “MDP”, a 1600 A, 240/120 V, 3Ø, 4W, NEMA 3R panel with a 1200 A Main Breaker. Panel “MDP” is fed from the 240/120 V, 3Ø, 4W secondary of a utility transformer, which is fed from an underground high voltage line. Both the transformer and panel “MDP” are located at the northeast corner of the Gymnasium. A 3P/400 A circuit breaker feeds 2 chillers serving Sacramento Dorm. This 3P/400 A feed is split into (2) 3P/200 A feeds at the east side of Sacramento Dorm at (2) 3P/200 A disconnect switches located on the exterior of the building. One of these disconnect switches feeds a chiller on the north side of the building, while the other disconnect switch feeds a chiller on the south side. This equipment appears to be in average condition, however, one of the 3P/200 A disconnect switches has a rusted enclosure that should be replaced. A 2P/400 A circuit breaker in panel “MDP” feeds Panel “SD”, 120/240 V, 1Ø, 3W, 400 A, 400 A Main Breaker, which is located outside of the south mechanical room. Dryer loads in the laundry rooms are fed with (2) 2P/200 A circuit breakers. This panel also feeds various panels throughout the building. Panel “SD” is in good condition, however, it is located next to the mechanical room stairway and does not have the required NEC working clearance. Panel “SB”, a 120/240 V, 1Ø, 3W, 100 A Main Lug Only panel located in the north mechanical room currently serves HVAC pumps and is in good condition with spaces available for additional branch circuits. There are water pipes in front of the panel, violating the NEC clearance requirements. Panel “SA”, a 120/240 V, 1Ø, 3W, 225 A Main Lug Only panel located in the south mechanical room currently serves HVAC pumps and control branch circuits. It is in good condition and has few spaces for additional branch circuits. Panel “A”, a 120/240 V, 1Ø, 3W, 225 A Main Lug Only panel located in the south corridor currently serves lighting and receptacle loads in the south wing of the dorm. This Federal Pacific Electrical Company Panelboard is in average condition and it should be replaced as it is past its life expectancy. Panel “M”, a 120/240 V, 1Ø, 3W, 225 A Main Lug Only panel located next to the kitchen in the north wing. The branch circuits on this panel are not labeled and should be traced. Panel “B”, a 120/240 V, 1Ø, 3W, 225 A Main Lug Only panel located in the north corridor currently serves lighting and receptacle loads in the north wing of the dorm. This Federal Pacific Electrical Company Panelboard is in average condition and it should be replaced as it is past its life expectancy. Lighting: The exterior building lighting is a comprised of incandescent wall sconces and floodlights. These fixtures appear to be in average or poor condition. These fixtures do not provide illumination to sidewalks around the building. Sidewalk illumination is provided by site lighting through out the campus.

Wall receptacles are either surface or flush mounted. There is one GFI receptacle at each room sink, one GFI receptacle in each bathroom, and one receptacle in each sleeping room. The NEC requires at least (2) additional wall receptacles in each sleeping room. These receptacles should be served by an Arc Fault Current Interrupting circuit breaker. The sleeping rooms have incandescent surface mounted fixtures on the ceiling, above the vanity, and in the bathrooms. These fixtures are in fair condition. The corridors, office areas, common rooms, and kitchen areas contain 2 lamp, 4’, T12 fluorescent surface mounted wrap-around fixtures. Approximately every 5th fixture in the corridors have an emergency battery pack for emergency lighting. These fixtures are in fair or poor condition. Some fixtures have discolored diffusers that need to be replaced. Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in the dorm rooms, offices, and common areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in the dorm rooms, offices, and common areas. There appears to be an adequate number of data receptacles. The building does not have a Public Address System. The Fire Alarm is an addressable system with a Fire Lite MS9200 Fire Alarm Control Panel. Manual Pull-Stations are located at every exit. Smoke Detectors are located in dorm rooms, common areas, and corridors. Combination Chime/Strobes are located in the corridors, dorm rooms, and office areas. Additional Fire Alarm Strobe notification devices qre required for the bathrooms. These are being addressed in the 2012 Deficiencies Correction Project.

Educational Performance/functionality The dormitory, while well maintained and clean, presents a very institutional appearance and environment. The school is planning to shift the typical dormitory model from large multi roomed buildings to small group home type dormitories. The Sacramento Dormitory is located on the north side of the campus which is at the opposite end from the proposed residential campus zone. It is located within the proposed administration zone of the campus. Educational Recommendations: The dormitory, while well maintained and clean, presents a very institutional appearance and environment. The school is planning to shift the typical dormitory model from large multi roomed buildings to small group home type dormitories. Building Deficiencies:

1. The main entry ramp is not completely ADA compliant without an intermediate landing, but the slope is minimal and such that it is functional.

2. Single-pane windows are original and energy inefficient and are in varying operating condition with some damaged seals. However, windows are in fair condition given the age of the facility.

3. On the east exterior wall of the north wing approximately 4 feet of cracked brick veneer caused by foundation movement exists.

Building Recommendations:

1. Leave main entry ramp as is. 2. Replace windows with energy efficient windows either as a major improvement

project for all campus buildings or on an individual building basis when a major renovation is programmed and accomplished on this building.


1. Reverse bathroom door swings 2. Replace 2 drinking fountains 3. Replace entry door hardware 4. Replace interior door hardware 5. Remodel 4 special bathrooms 6. Remodel 2 kitchen sinks 7. Replace 2 kitchen ranges 8. Replace counter in Laundry 9. Replace washing machine with front control unit

Mechanical Recommendations:

1. Patch and repair all heating hot water and chilled water piping insulation. 2. Insulate domestic hot water piping. 3. Repair Water Chiller Flow Control. 4. Repair or replace domestic water piping to lavatories to improve water flow. 5. Calibrate controls. 6. Clean Unit Ventilator Fins. 7. Replace inoperative electric Water Cooler. 8. Install Toilet Exhaust Fans. 9. Test and balance chilled and hot water systems to meet current user requirements. 10. Provide Kitchen Range Hood System. 11. Replace all plumbing fixtures with low water usage fixtures. 12. Replace domestic water heater upon failure.


1. Correct National Electrical Code (NEC) violations listed below. 2. Replace Panel “A” and Panel “B” with new 42 circuit panelboards. 3. Add 2 additional receptacles in each dormitory room 4. Replace corridor, kitchen, common room, and dorm room lighting with energy

efficient T8 fluorescent fixtures. 5. Add additional Fire Alarm Strobe notification devices to bathrooms. 6. Add Fire Alarm Heat Detectors to kitchen areas. 7. Replace branch circuit breakers feeding dorm room receptacles with Arc-Fault

Current Interrupting circuit breakers.

Conclusion: This building dates from 1968 and has served as the boy’s dormitory for most of its life. The building is constructed of concrete block and brick with a low slope roof. It is located in the center of the north portion of the campus in the area proposed for the administrative zone. The condition of the building is generally Poor. Exterior brick walls and roof elements have been recently upgraded in the 2012 Deficiency Corrections Project, but a complete re-roof of the building will be required in a few years. The original single pane windows are inefficient and the building insulation is inadequate. Severe leaks in the below-grade domestic plumbing lines forced the closure of the building in 2011. The lines were replaced in 2012 to allow the building to be reoccupied but the function of this building as a residence is not suited to its current location and there is expected to be a general shift in housing types on the campus in the future. Smaller apartment type group home units are proposed. This building will not be needed in the future and should be demolished however, the condition of the building can allow it to serve as a transitional space for several campus functions over the next few years while larger building projects are underway. The building can function without major expenditures for several years before it is demolished. Upgrade Costs: $1,221,802 Demolition Costs: $257,100 Building Replacement Costs: $3,060,710 (190/sf) FCI = .399



Upgrade Costs Quantity Unit Base MACC YearMechanical Upgrades 1 LS $310,000 $412,300ADA Bathroom Door Swing Reverse 24 EA $19,200 $25,536ADA Hardware Replacement ‐ Entry Doors 8 EA 700 $5,600 $7,448ADA Hardware Replacement ‐ Interior Doors 12 EA 40 $4,800 $6,384ADA Drinking Fountain Replacement 2 EA 3,500 $7,000 $9,310ADA Remodel 4 Special Bathrooms to Meet ADA 4 EA 2,000 $8,000 $10,640ADA Replace Rear Control Range with Front Control Unit 2 EA 900 $1,800 $2,394ADA Replace Kitchen Sinks and Cabinets with Accessible Models 2 EA 3,500 $7,000 $9,310ADA Counter Replacement at Laundry 1 EA 1,000 $1,000 $1,330ADA Replace Washer with Front Control Model 1 EA 850 $850 $1,131Install Additional Power Outlets and Circuit 80 EA 500 $40,000 $53,200Replace T12 and Incadescent Fixtures 240 EA 400 $96,000 $127,680Window Replacement 42 EA 1,500 63,000 83,790Roofing Replacement 16,109 SF 22 354,398 471,349Total $918,648 $1,221,802

Demolition Cost 16,109 12 $193,308 $257,100Site Stabilization 50,000 $75,000 $99,750Total $268,308 $356,850


Scale: 1/8" =1'-0"


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San Andres Administration Building

Supporting Data: Facility Name: San Andres Hall(Administration) Alternate Name: Business Office Date of Construction: 1957 Date(s) of Renovations: 1980 Building Type: CMU, Brick Veneer Building Area: 8,262 sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: Yes Function: Offices/Conference Historic Register: No

San Andres Administration Building

Overview Building/Site: This building was originally built in 1957 as a dormitory for senior boys. It has been used variously for many school programs including music programs, administrative offices, boardroom and library. Presently, it is used to house business support and administrative functions, containing offices, reception area, and conference room. The facility has had various modifications since its conversion from a dormitory to provide better office space. The San Andres Administration Building is a rectangular shaped building with an intersecting “cross” that provides an open reception and work area. This building has concrete masonry unit (CMU) walls with red brick veneer and built-up pitched roofs with red lava rock aggregate. It is located on the northwest corner of the campus along Indian Wells Road to the northeast of the Paul and Lois Tapia Building and almost immediately north of the Sacramento Dormitory. The surrounding site is well landscaped with Bermuda grass and a variety of trees. There is a parking lot directly to the west of the building accessed by Indian Wells Road that serves the building. Facility Condition Index: .600 Facility Condition Rating: POOR Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. As is the case for the entire campus, all utilities are available underground. The 1996-1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building and the addition appears

to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof deck is supported on wide flange steel beams and open web steel joists. The roof structure bears on eight inch concrete masonry units with 4 inch brick veneer. The walls are supported by cast in place concrete stem walls and strip footings. Exterior Shell: Exterior walls are red brick veneer over CMU construction on concrete footings and slab on grade and are in fair condition. Roofs are built-up pitched roofs with red lava rock aggregate and in need of replacement. Fascias are a combination of wood and metal. It appears that the metal gravel stops have been placed over each other in succeeding roofing projects and are in fair to poor condition. Soffits are wood and are in fair to poor condition. There are no rain gutters or downspouts. Roof drainage is directly off the sloped roof onto the ground below. Windows are aluminum, sliding, single pane, with continuous precast concrete sills. Windows are in poor condition. The front and south entries are aluminum storefront set into the pitch of the intersecting roof. There are three (3) operable window sections in the storefronts. The storefronts are generally in fair condition with the exception of the window sections which are difficult to open and close. Exterior doors are hollow metal steel and are in fair condition. The exterior in general is adequately maintained but in need of repair. Interior: Interior walls are typically painted and exposed CMU and some drywall. In some rooms the CMU has been covered with wood and other paneling materials. Interior walls are in fair condition. Interior doors are solid core wood in hollow metal frames. Doors are in fair to good condition. Ceilings are a combination of suspended acoustical tile, plaster, and sprayed-on acoustical material and are in fair condition. The intersecting center portion of the building has a sloped ceiling that follows the pitch of the roof. Floor finishes are generally vinyl composition tile and carpet in poor condition. The restrooms and the restroom finishes are old and outdated – remaining from the building as a dormitory. The break room is in fair condition with pre-manufactured cabinets. Window coverings are typically horizontal mini-blinds, which are in fair to good condition. The interior in general is well maintained and in fair condition. Deficiencies:

1. There is some efflorescence in the brick walls and some water staining from sprinkler over spray.

2. The roofs have reached their life expectancy. 3. Fascias, gravel stops, and soffits have paint peeling, are in fair to poor condition,

and are generally in need of repair. 4. Single-pane aluminum windows are original and energy inefficient and are in

poor condition. 5. There are cracks in the hall ceiling at various intervals due to expansion and

contracting of the ceiling. There is a crack above the reception desk. 6. The restrooms are from the dormitory era and their finishes are old and outdated. 7. Interior wall-mounted emergency exiting plans are outdated.

8. Worn carpet glued to ACM floor tiles. 9. Cracked and uneven floor slab. 10. Damaged ceilings with ACM. 11. Damaged walls. 12. Windows are leaky and inefficient and do not open and close properly. Screens

are missing and the windows allow noise to enter the building. Mechanical/Plumbing: The Facility is provided with a chilled water system for cooling and a heating hot water system for heating. These systems are in fair to good condition. Chilled water is provided from an outdoor Carrier Air Cooled Water Chiller. Heating is provided with a Burnham hot water boiler located in the mechanical room. Chilled water and hot water is circulated with separate base mounted pumps to water coils located in a multi-zone air handling unit. The air handling unit supplies air overhead and air is returned low. The unit is provided with an outside air intake duct with a wall louver. Each zone is provided with an electric thermostat. The control system is electric. A ceiling unit ventilator is installed in the ceiling of the Corridor. The toilet rooms are provided with power exhaust fans. Building occupants complain that there is little control over the temperatures in the building. Air distribution is lacking in some areas. The facility is provided with both flush tank and flush valve water closets. Domestic hot water is provided with a domestic water heater. All plumbing systems are in fair condition. It does not appear that low water consumption fixtures are utilized. The facility is not provided with a fire protection system. Electrical: A 3P/400 A feed from Panel “BRP”, which is located in the Maintenance Building basement, feeds a 3P/400 A service disconnect switch located in the San Andres Mechanical/Electrical room. This disconnect switch feeds a 120/240 V, 3Ø, 4W, 400 A MLO distribution panel. This unnamed panel feeds sub-panels and HVAC equipment loads. It is in below average condition and should be replaced due to age. An unnamed 120/240 V, 1Ø, 3W, 100 A MLO panel located outside of the conference room is fed from a 2P/100 A fuse in the distribution panel. This panel serves lighting and receptacle loads in the western portion of the building. It is in average condition, but should be replaced due to age. An unnamed 120/240 V, 1Ø, 3W, 225 A MLO panel located in the east corridor is fed from a 2P/100 A fuse in the distribution panel. This panel serves lighting and receptacle loads in the eastern portion of the building. It is in below average condition, and should be replaced. A 120/240 V, 1Ø, 3W, 100 A MLO load center, located in room 126 appears to be fed from a 2P/50 A fuse in the distribution panel. This panel serves receptacle loads in the eastern offices and is in average condition. Power: Wall receptacles are either surface or flush mounted. There are not enough receptacles in the office areas. Additional receptacles are needed in the main reception area to reduce the need for power strips and extension cords.

Lighting: The exterior building lighting is a comprised of incandescent and high pressure sodium wall packs mounted by the building entrances. These fixtures appear to be in below average condition. Additional lighting is provided by sidewalk high-pressure sodium light poles. The corridors and office areas are lit by surface-mounted 4’, T12 fluorescent wrap-around fixtures with acrylic lenses. Open office areas contain similar fixtures that are pendant mounted. Several office areas contain surface mounted 2’ x 2’ T12 fluorescent troffers with acrylic lenses. 2’ x 4’ T12 fluorescent troffers are located in the conference room. These fixtures are in fair condition but are very inefficient. Surface mounted incandescent fixtures are located in closets, restrooms, and several offices. Incandescent downlights are located in the conference room. These fixtures are in fair condition, but should be replaced with fluorescent or compact fluorescent fixtures to reduce energy costs. Emergency lighting is provided by dual head emergency wall fixtures located near the building entrances. Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in offices areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in office areas. There appears to be an adequate number of data receptacles. The San Andres Administration Building does not have a Public Address System. The Fire Alarm is a non-addressable system with an Edwards 5700 Fire Alarm Control Panel. Manual Pull-Stations are located at every exit. Smoke Detectors are located in some corridors and office spaces. Combination Chime/Strobes are located in the corridors and open office areas.


1. Provide a 6’-0” wide horizontal impermeable moisture barrier adjacent to the building foundation around the entire building perimeter. Move sprinkler heads away from building to clear strip and adjust heads to spray away from building.


3. Replace the roofs either as part of a major campus re-roofing project or as a standalone project for this building.

4. Remove and replace the gravel stops, fascia and soffits as part of the re-roofing project.

5. Replace windows with energy efficient windows either as a major improvement project for all campus buildings or on an individual building basis when a major renovation is programmed and accomplished on this building. In the interim window operation should be adjusted and repaired as necessary.

6. Patch ceiling and wall cracks during remodeling or as recurring maintenance. 7. Completely remodel restrooms.

Educational Performance/functionality: N/A

Educational Recommendations: N/A Mechanical:

1. Patch and repair all heating hot water and chilled water piping insulation. 2. Insulate domestic hot water piping. 3. Calibrate controls. 4. Repair circulation pumps. 5. Clean Unit Ventilator Fins. 6. Test and balance chilled water and hot water systems to meeting current user

requirements. 7. Replace all plumbing fixtures with low water usage fixtures. 8. Replace heating hot water boiler. 9. Replace system circulation pumps.

Electrical:

1. Install pad-mounted 12.47 kV-208Y/120V, 3Ø, 4W, transformer to feed building. 2. Replace aluminum feeders. 3. Replace the existing single phase panelboards with three phase panels. 4. Replace T-12 lamped fluorescent light fixtures with fluorescent light fixtures

using electronic ballasts and T-8 lamps in corridors, office areas, open office areas, and the conference room.

5. Replace incandescent light fixtures with fluorescent light fixtures using electronic ballasts and T-8 lamps in closets, restrooms, and several offices.

6. Install additional emergency light fixtures to provide egress lighting. 7. Replace Fire Alarm System with an addressable system. 8. Connect Fire Alarm system to new campus wide system. 9. Install additional smoke detectors in open offices with vaulted ceilings. Install

strobe notification devices in restrooms. 10. Install Public Address System for general announcements or as part of Voice

Evacuation System. 11. Provide cover for space in the east corridor electrical panel. 12. Relocate the service disconnect switch in order to provide the required NEC

working clearance. 13. Relocate the main distribution panel in order to provide the required NEC

working clearance. 14. Replace heating hot water boiler electrical connection, wire, and conduit. 15. For system circulation pumps, provide branch circuit, safety switch, and starter.

Conclusion: The San Andres Building was originally built as a boy’s dormitory in 1957 and has been used for many other purposes through the years including a library, music building, and its current function as the school’s administrative offices. The building is in Poor condition and the administration functions currently in the building are scheduled to be moved to the Watkins Administrative Building after its renovation. It is recommended that the San Andres building be taken down.

Upgrade Costs: $992,664 Demolition Costs: $131,862 Current Replacement Value: $1,652,400 (200/sf) FCI: .600



Cat. Upgrade Costs Quantity Unit Base MACC YearMechanical/Plumbing Repairs 1 LS $170,000 $226,100Electrical and Lighting Upgrades 1 LS $145,000 $192,850Roof Replacement 8,262 SF 20 $181,764 $241,746Replace Flooring (Includes Subfloor Demo and asbestos abatement) 7,800 SF 12 $93,600 $124,488Replace Windows 1 LS $60,000 $79,800Complete Restroom Remodel 1 LS $96,000 $127,680

Total $746,364 $992,664

Demolition Costs 8,262 SF 12 $99,144 $131,862Site Stabilization 25,000 $37,500 $49,875

Total $136,644 $181,737

San Andres Building

Scale: 1/8" =1'-0"

FIRST FLOOR

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South Cottage

Supporting Data: Facility Name: South Cottage Alternate Name: Date of Construction: 1930 Date(s) of Renovations: 1984, 2008 Building Type: Wood Building Area: 932 sf Number of Floors: 1 Number of Structures: Parking: Yes 2005 ACM Friable: No Function: Guest Residence Historic Register: No

South Cottage

Overview Building/Site:

This single-story, small house was constructed circa 1930 with a renovation in 1986. The cottage underwent a major remodel in 2008 and is in overall good condition. The building is used for guest quarters for visiting families and for use by students in the independent living programs.

The South Cottage is a rectangular shape. This wood-framed building has wood siding and a pitched roof with asphalt shingles. It is on the far south edge of the campus at the intersection of the south access drive with Catalina Lane. It is southeast of the large, grassed, open area on the south of the campus. As with the North Cottage, the building does not follow the campus architectural style, it sits away from the main portion of the campus and does not detract from the overall appearance of the campus. The large open area to the west is landscaped with Bermuda grass and a variety of trees. Facility Condition Index: N/A Facility Condition Rating: GOOD Site: The site around the building is fairly flat but drainage appears to be adequate. The immediate area around the building is graveled. The site is well maintained. Site Utilities: As is the case for the entire campus, all utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. Safety/Security: The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed.

Building: Structure: Building is a conventional wood frame single story residence. The floor framing is typical wood decking on wood joists with a small crawlspace. Exterior Shell: Roofing is asphalt shingles in good condition. The exterior walls are 12 inch painted hardboard clapboards. New aluminum windows are in good condition. Interior: Interior walls are vinyl coated gyp board panels. Floors are sheet vinyl and carpet. All interior finishes are in good condition. Mechanical/Plumbing: A roof mounted HVAC unit provides heating and cooling for the cottage. It appears to be in good condition. Plumbing fixtures are in good condition. Electrical: Electrical systems are in good condition. Educational Performance/functionality: This building, at times, serves an important function as a lifestyle training facility and living space for older students. Educational Recommendations: This building functions as it should and should remain on campus. Conclusion The South Cottage is located on the south edge of the campus, in what is proposed to be the residential zone. This former private residence is a wood structure with asphalt shingle roofing and wood siding. The cottage is used for campus visitors and for lifestyle training and living space for older students. Upgrades and repairs to the cottage were completed in 2011 and the building is in Good condition. The South Cottage should remain on campus in its current function. Upgrade Costs: N/A Current Replacement Value: $121,160 (130/sf) FCI: N/A



Cat. ITEMS Quantity Unit Base MACC Year

Total $0 $0.00

South Cottage

Scale: 1/4" =1'-0"

SOUTH COTTAGE AREA PLAN

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Scale: 1/4" =1'-0"

NORTH COTTAGE AREA PLAN

C6

Superintendent’s Residence

Supporting Data: Facility Name: Superintendant’s Residence Alternate Name: Date of Construction: 1942 (1950) Date(s) of Renovations: 1980, 2008 Building Type: CMU, Brick Veneer Building Area: 5,029 sf Number of Floors: 2 Number of Structures: 1 Parking: Yes 2005 ACM Friable: Yes Function: Residence Historic Register: No

Superintendent’s Residence

Overview Building/Site: This building was originally constructed as the Superintendent’s Residence. According to historic records its construction was approved in 1942, but wartime conditions delayed the construction by several years. The residence was under construction in 1949 and completed in 1950. The building was renovated in 1980 and a recent addition/conversion of the carport into a garage, utility room and ancillary foyer was completed in 2008. This building is an attractive facility that has served its function well over the years. The Superintendent’s Residence is a two-story building. This building has red brick walls and red clay pitched roofs. It is located in the southwest section of the campus with access from White Sands Boulevard. The building is well integrated into the campus setting with its red brick walls and matching roof. The surrounding site is landscaped with Bermuda grass and a variety of trees and shrubs. There is a parking available on site and in a lot directly to the north. Facility Condition Index: .055 Facility Condition Rating: GOOD Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. All utilities are available underground. The 1996-1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building and the addition appears to have adequate lighting and is

open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: The roof, attic floor and second floor are conventional wood frame construction. The floors and roof are supported on a combination of interior wood stud walls and exterior brick masonry bearing walls. The foundation consists of cast in place reinforced concrete stemwalls and strip footings. A 30 inch deep cast-in-place utility trench is just inside of the perimeter of the two story bearing wall section. A single story wood frame addition on concrete slab exists on the south face. Exterior Shell: Exterior walls are red brick veneer over brick masonry bearing wall construction on concrete footings and slab-on-grade floors and are in good to fair condition. Roofs are pitched (lower slope) with red clay tile over a wood substructure. There was no evidence of roof leaks. Deep roof overhangs provide weather protection for exterior brick and sun shading. Wood fascias and decorative soffits are in good condition. Roof drainage is via gutters and downspouts onto concrete splash blocks. Gutters and downspouts are in good condition. Aluminum double-hung windows are relatively new with painted decorative shutters. Windows are in good condition. Exterior doors are solid core wood with glazing and are in fair condition. The exterior in general is in good condition and adequately maintained. Interior: Interior walls are a combination of finished plaster, Keene cement, brick and painted drywall and are in good condition. Interior doors are a combination of flush wood panels in wood frames, wood doors with glazing, and French doors. Doors are in fair to good condition. Ceilings are a combination of plaster, Keene cement, and painted drywall and are in good condition. Floor finishes are wood, carpet, concrete, tile and ceramic tile. Floors are generally in good condition. Kitchen and bath cabinetry is wood with set tile countertops and tops and while outdated is in good to fair condition. Window coverings are typically horizontal mini-blinds, which are in fair to good condition. The interior in general is well maintained and in good condition.

Deficiencies:

1. There is inadequate water protection provided the building slab and foundations. There is some grass directly against the building foundations. This has the potential to create a seepage problem and erosion of slab and foundations.



4. Brick veneer is generally in good to fair condition; however, the over spray from the sprinklers and seepage from the soil is causing efflorescence in the brick along with loosening and spalling of the mortar joints.

5. The existing concrete driveway slab has some cracking but is in fair condition.

Mechanical/Plumbing: Heating and cooling for the facility is provided with a Trane natural gas fired furnace, and a Trane Air Cooled Condensing Unit (with a DX coil). The heating and cooling system is controlled with a wall-mounted thermostat. The facility is provided with flush tank water closets. Domestic hot water is provided with a domestic water heater. It does not appear that low water consumption fixtures are utilized. The facility is provided with a sprinkler fire protection system. Generally, the mechanical equipment is in fair condition. With normal maintenance the system should provide years of dependable service. The plumbing fixtures are in fair condition and should provide years of use. The units can be replaced with water saving fixtures, if water usage becomes an issue, or as fixtures require replacement. The domestic water heater is functioning properly, but the piping is not insulated. Mechanical Recommendations: None Electrical: Service: A 3P/100 A circuit breaker located in the 208Y/120 V, 3Ø, 4W, 400 A distribution panel located in the Bert Reeves building mechanical room feeds a 3P/100A disconnect switch located on the exterior of the Superintendent’s Residence. This disconnect switch feeds a 208Y/120 V, 3Ø, 4W, 200 A MLO panelboard located in the mechanical room. This panel serves lighting, receptacle, kitchen, and laundry equipment loads. It is in average condition, but should be relocated or replaced with a NEMA 3R enclosure due to the humid environment in the mechanical room. A 208Y/120 V, 3Ø, 4W, 100 A main breaker panel is located in the new addition to the Superintendent’s Residence. It appears to be fed from a tap to the existing 100 A feed to the Superintendent’s Residence and serves lighting and receptacle loads in the new expansion. This is a new panel and is in good condition.

Electrical capacity appears to be adequate for the Residence, although there are few spares in the electrical panels for additional branch circuits. Wall receptacles are flush mounted. There appears to be an adequate number of receptacles throughout the residence.

Lighting: There are incandescent wall pack fixtures at each entrance of the Superintendent’s Residence. Additional exterior lighting is provided by sidewalk high-pressure sodium pole lights. The majority of the interior lighting fixtures are incandescent. The garage and utility areas have 4’ T12 or T8 fluorescent wrap-around fixtures with acrylic lenses. These fixtures appear to be in average condition.

Communications/Data: Telephone receptacles are flush mounted. There appears to be an adequate number of telephone receptacles and phone lines. Data receptacles appear to be adequate. The Superintendent’s Residence has a non-addressable Fire Alarm system with a Fire-Lite 5012 Fire Alarm Control Panel. Smoke detectors are located in the corridors, common areas, stairwells, and bedroom.


1. Provide a 2’-6” wide horizontal concrete moisture barrier adjacent to the building foundation around the entire building perimeter.


3. Seal driveway cracks. Educational Performance/Functionality There are no educational programs in this building. Educational Recommendations: N/A ADA Accessibility Recommendations: There are no ADA upgrade recommendations at this time. Mechanical Recommendations: None Electrical Recommendations:

1. Replace T12 fluorescent fixtures with energy efficient T8 fluorescent fixtures that utilize electronic ballasts.

2. Replace incandescent lamps with energy efficient compact fluorescent lamps. T8 fluorescent fixtures will use approximately 40% less power when replacing T12 fixtures. This energy savings will increase to over 60% for areas where incandescent fixtures are replaced with fluorescent fixtures.

3. Add emergency fixtures or emergency fluorescent ballasts on select fixtures to provide egress lighting.

4. Connect Fire Alarm system to campus wide Fire Alarm system. Conclusion: The Superintendent’s Residence is a two story, brick building with clay tile roof built in 1948. The building serves its purpose of providing living and entertaining space for the NMSBVI District Superintendent. Building repairs and ugrades, as well as a large garage and breezeway addition were completed in 2008, putting this building in Good condition. The building sits on the west edge of the campus along its most public face, White Sands Boulevard and has its own drive access and parking area. This building can continue to serve its purpose well and should remain on campus in its present use. Upgrade Costs: $55,860 Current Replacement Value: $1,005,800.00 (200/sf) FCI = .055


ESTIMATE OF PROBABLE COSTSSuperintendent's Residence

Cat. ITEMS Quantity Unit Base MACC YearInstall 30" Concrete Apron 1 EA 10,000 $10,000 $13,300Repair and Seal Brick 1 EA 3,000 $3,000 $3,990Seal Driveway Cracks 1 EA 4,000 $4,000 $5,320Electrical Lighting and Alarm Upgrades 1 EA 25,000 $25,000 $33,250Total $42,000 $55,860

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Paul & Lois Tapia Building

Supporting Data: Facility Name: Paul & Lois Tapia Alternate Name(s): Administration, Tapia, Outreach Services Date of Construction: 1918 Date(s) of Renovations: 1940, 1949, 1980, 1996, 2006 Building Type: Wood Frame, Brick Veneer Building Area: 3,044 sf Number of Floors: 1 Number of Structures: 1 Parking: Yes, 8 (1 HC) 2005 ACM Friable: Yes Function: Administration National Register of Historic Places Status: Yes

Overview Building/Site: This historic building was originally the Teachers Cottage. According to historic records it has been remodeled several times with the most extensive remodeling occurring in 1940 and most recently in 2006 (four documented renovations – 1940, 1949, 1980 and 1996). Records indicate that since its original purpose, the building has been used as a hospital, a museum, and administrative offices. It is currently being used as offices for the schools IT and capital projects staff. The plaque over the main entry states that the building was erected in 1918 and remodeled in 1941. This building is one of the facilities that established the architectural style of the campus and the facilities that followed. It is listed on the National and State Historic Registers. The Paul and Lois Tapia Building is a rectangular shaped building with red brick walls and red clay pitched roofs. It is located at the northwest corner of the campus near the San Andres Administration Building. The surrounding site is landscaped with Bermuda grass and a variety of trees. There are parking lots on the north and south sides of the building. Facility Condition Index: .431 Facility Condition Rating: FAIR Site: There have been various remodeling projects since the last major building renovation in 2006. Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. All utilities are available underground. The 1996-1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building and the addition appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed.

Building: Structure: The building was built using traditional wood frame construction with brick veneer. Ground floor construction is one-way concrete slab and beams. Beams bear on concrete footings. The building foundations were lifted within the last 15 years. . The clay tile on the roof was redone approximately 10 years ago. According to maintenance personnel, the building was lifted (“jacked up”) in 1999 and concrete piers were placed to stabilize the foundations and the building Exterior Shell: Exterior walls are red brick veneer over wood frame construction on concrete footings and slab on grade. The exposed portion of the concrete foundation has been painted. There is a painted concrete band above a brick wainscot. Roofs are pitched with red clay tile over a wood substructure. There are roof leaks at the entry porch area of the building. There a few broken clay roof tiles. Deep roof overhangs provide weather protection for exterior brick and sun shading. Wood fascias and soffits are in poor condition and need repair and repainting. Roof drainage is via copper gutters and downspouts onto concrete splash blocks. Gutters and downspouts are in good condition. Windows are crank operated, steel casement, single pane, over brick sills. Windows are in poor condition, in need of paint and professional glazing and caulking. The attractive front entry has decorative windows along with an individually glazed pane entry door. The front entry is in fair condition. Exterior doors are hollow metal steel and are in fair condition. The exterior in general is in need of some repair. Interior: Interior walls are a combination of finished plaster and painted drywall and are in good condition. There are rooms with ceramic tile wainscot and some paneling. Interior doors are a combination of solid core wood in solid wood frames and hollow metal in metal frames. Doors are in fair condition. Ceilings are a combination of suspended 2’x4’ acoustical tile and plaster and are in good condition. Floor finishes are generally composition vinyl tile in good condition. There may be areas with vinyl asbestos tile remaining. The restroom has a ceramic tile wainscot and composition vinyl tile floors that are in good condition. Interior doors are generally solid core wood doors in solid wood frames and hollow metal doors in hollow metal frames. Doors are in fair condition. Window coverings are typically horizontal mini-blinds, which are in fair condition. The interior in general is well maintained and in good condition. Deficiencies:

1. There is inadequate water protection provided the building slab and foundations. There is some grass directly against the building foundations and there is also red landscaping rock against the foundation (at the entry). This has the potential to create a seepage problem and erosion of slab and foundations.




5. There are a few broken roof tiles. 6. The flat roof over the entry is in need of maintenance or replacement. 7. Minor interior water damage on the north wall of the northeastern office. 8. Fascia and soffit paint peeling. 9. Single-pane casement windows are original and energy inefficient and are in fair

condition.

Mechanical/Plumbing: Heating and cooling for the facility is provided with two natural gas fired upflow furnaces, each with a DX refrigeration coil and associated air cooled condensing unit. The Facility is also provided with a split system that provides cooling to the Server Room. The toilet exhaust fans are in fair condition and should be replaced (rather than repaired) as they fail. The systems are controlled with wall mounted thermostats. The thermostats are working properly. The plumbing fixtures are in good condition and should provide years of use. The units can be replaced with water saving fixtures, if water usage becomes an issue, or as fixtures require replacement. The small domestic water heater is only providing the Break Room sink and two lavatories, and it is functioning properly. The facility is not provided with a fire protection system. Electrical: Service: The 120/240 V, 1Ø, 3W, 400 A feed to the Watkins Educational Building is tapped and extended to the Tapia Administration Building. This tap feeder is connected to Panel “ADM”, a 120/240 V, 1Ø, 3W, 225 A, 125 A main breaker panel. Panel “ADM” feeds a sub-panel, lighting, and receptacle loads. This panel appears to be in average condition. An unnamed 120/240 V, 1Ø, 3W, 100 A, 100 A main breaker panel located in the server room is fed from a 2P/70 A circuit breaker in Panel “ADM”. This panel serves computer loads in the server room. It is in good condition, but has NEC clearance violations. Lighting: Exterior lighting is provided by sidewalk high-pressure sodium light poles. The interior corridors and common areas are lit by surface-mounted 4’, T8 fluorescent wrap-around fixtures with acrylic lenses. Office areas contain 2’ x 4’ T8 fluorescent. These fixtures appear to be in good condition. Surface mounted incandescent fixtures are located in closets. Emergency lighting is provided by 12” square emergency wall fixtures. These fixtures are in average condition, but should be replaced due to age. Power: Wall receptacles are either surface or flush mounted. There appears to be an adequate number of receptacles in corridors and offices.

Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in offices areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in office areas. There appears to be an adequate number of data receptacles The Tapia Administration Building does not have a Public Address System. The Tapia Administration Building does not have a Fire Alarm System. Building Recommendations: Architectural:

1. Provide a 2’-6” concrete moisture barrier adjacent to the building foundation around the entire building perimeter.


3. Adjust sprinklers so as not to spray on wall. 4. Ensure downspouts and gutters are cleaned on an annual basis. 5. Replace the flat-roofed portion of the building with an elastomeric roof

membrane. 6. Repair and paint fascia, soffits, and trim. 7. Replace windows with energy efficient windows or storm windows. As an

interim measure, repair and caulk around windows as necessary. ADA Accessibility Recommendations:

1. Replace entry door hardware with lever sets. 2. Replace interior round door hardware with lever sets. 3. Extend railing at back door steps. 4. Relocate lavatories at two restrooms. 5. Install vertical grab rails at two rest rooms. 6. Install pipe insulation at men’s restroom. 7. Replace coffee room sink and counter.

Educational Performance/Functionality: There are no instructional educational functions programmed for this building. Educational Recommendations: N/A Mechanical Recommendations:

1. Replace the two furnaces, condensing units and DX coil. Replacement mechanical equipment will match the most energy efficient equipment available.

2. Replace plumbing fixtures. Electrical Recommendations:

1. Relocate the server room electrical panelboard in order to provide the required NEC working clearance.

2. Install pad-mounted 12.47 kV-208Y/120V, 3Ø, 4W, transformer to feed building. 3. Replace the existing single phase panelboards with three phase panels. 4. Replace incandescent lighting with fluorescent light fixtures containing electronic

ballasts and T-8 lamps. 5. Install emergency light fixtures to provide egress lighting. 6. Install addressable Fire Alarm System. 7. Connect Fire Alarm system to new campus wide system. 8. Install Public Address System for general announcements or as part of Voice

Evacuation System. 9. Provide electrical connection, wire, and conduit for two furnaces. 10. For condensing units, provide branch circuit, safety switch, and starter.

Conclusion: The Tapia Building was constructed in 1918 and is the oldest building on campus. It is listed on the State and National Historic Registers. The building has been used for various functions including teacher housing, superintendent’s residence, classrooms and offices. It currently houses the IT and special projects staff at the school. The building is located on the northwest corner of the campus in the proposed administration zone. The brick walls, clay tile roof, and steel casement windows have influenced the architectural style seen throughout the campus. The building is in Good condition, having undergone several renovations through its life including the most recent in 2008. The campus plan calls for the current functions housed in the building to be transferred to the Watkins Building after it is renovated. The location of the Tapia Building and its historic status make it a fitting candidate for the school’s future museum. This building should remain on the campus and be used for public display. Upgrade Costs: $315,077 Current Replacement Value: $730,560.00 (240/sf) FCI = .431


ESTIMATE OF PROBABLE COSTSPaul and Lois Tapia Building

Cat. ITEMS Quantity Unit Base MACC YearMechanical/Plumbing Upgrades 1 EA $46,000 $61,180Electrical Upgrades 1 EA $66,000 $87,780ADA ‐ Replace Entry Door Hardware with Lever Sets 2 EA 400 $800 $1,064ADA ‐ Replace Interior Door Hardware with Lever Sets 19 EA 400 $7,600 $10,108ADA ‐ Extend Railing at Back Door Steps 1 EA 800 $800 $1,064ADA ‐ Relocate Lavatories at 2 Restrooms 2 EA 1,600 $3,200 $4,256ADA ‐ Install Vertical Grab Bars at 2 Restrooms 2 EA 800 $1,600 $2,128ADA ‐ Install Tactile Signage 12 EA 75 $900 $1,197ADA ‐ Replace Coffee Room Sink and Counter 1 EA $3,000 $3,990Install Concrete Building Apron 1 EA $7,000 $9,310Repair and Seal Brickwork 1 EA $11,000 $14,630Replace Flat Portion of Roof 1 EA $4,000 $5,320Replace Windows/Install Storm Windows 1 EA $55,000 $73,150Repair and Paint Fascia, Soffitts and Trim 1 EA $30,000 $39,900

Total $236,900 $315,077

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Wanda Raney Practical Arts

Supporting Data: Facility Name: Wanda Raney Alternate Name(s): Practical Arts/Prevocational Workshop/Industrial Arts Date of Construction: 1959 Date(s) of Renovations, Additions, etc: 1966 Building Type: CMU, Brick Veneer Building Area: 6,151sf + 4,709sf Total 10,860sf Number of Floors: 1 Number of Structures: 1 Parking: Yes 2005 ACM Friable: Yes Function: Home Economics, Music, Prevocational Workshop Historic Register: No

Wanda Raney Practical Arts/Prevocational Workshop Building

Overview Building/Site: The Wanda Raney Practical Arts/Prevocational Workshop Building was originally constructed as an Industrial Arts Building housing a woodworking shop. An auto mechanic shop addition was added in 1966. The auto mechanic shop addition was converted to the Practical Arts Building, which now accommodates the home economics programs and life skills classrooms. The large prevocational building houses a work shop, Science Lab, and office. The building is comprised of two rectangular shapes separated by a fire wall and sealed door. There are no restrooms in the large work shop area for students and they must access classroom side of the building to use the restrooms. There is one small toilet in the office area adjacent to the work shop. An overhead garage door is located on the northeast corner of the building along with a pedestrian door. The building has concrete masonry unit (CMU) walls with red brick veneer and a built-up pitched roof with red lava rock as ballast. It is located on the east side of the campus and adjacent to the gymnasium which lies immediately to the north. The building is well integrated into the campus setting with its red brick walls and matching roof. Paved access is available on the east and south. The athletic track lies immediately to the east. The surrounding site is well landscaped with Bermuda grass, a variety of trees and shrubs. There is parking immediately to the south of the building. Facility Condition Index: .340 Facility Condition Rating: FAIR Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well

maintained. As is the case for the entire campus, all utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Sprinklers (mainly Toro brand) are on timers and all irrigation water is from site wells. The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed. Building: Structure: On the classroom (west) side of the building the roof deck is wood plank on steel beams which bear on 8 inch concrete masonry walls with 4 inch brick veneer. The walls are supported by concrete stem walls and strip footings. The floors are concrete slabs on grade. The roof on the work shop (east) side is a metal deck supported on wide flange steel purlins which are supported by steel moment frame bents. The infill walls are 8 inch concrete masonry with 4 inch brick veneer which is supported on concrete stem walls and strip footings. Exterior Shell: Infill walls are 8” concrete masonry units with 4” red brick veneer on concrete footings and slab. The front entry on the east is aluminum storefront with operable windows and aluminum-framed glass entry doors. The bottom glass on the storefront has been replaced with painted hardboard panels. Roofs are pitched with red lava rock aggregate. There have been minor roof leaks. Roof overhangs provide weather protection for exterior brick and sun shading. Fascias, soffits, gutters and downspouts are in poor condition but these are scheduled for repairs in the 2012 Deficiencies Correction Project. Roof drainage is via gutters and downspouts onto concrete splash blocks. Windows are operable aluminum and steel, single pane and are in poor condition. Exterior doors are metal and metal with fixed glass panes. Settlement cracks are evident in several areas of the exterior walls. The exterior in general is in need of maintenance and repair. Interior: Walls are exposed and painted CMU. Interior wall finishes are in fair condition. Ceilings include 1’x1’ glue-on acoustical tile and 2’x2’ acoustical tile drop ceilings. Ceilings are in fair condition. Floor finishes are typically vinyl composition tile (VCT) with ceramic tile in restrooms. Floor finishes are in fair to good condition. Restroom toilet partitions are metal, outdated and in fair condition. Interior doors are a combination of wood and hollow metal and are in fair condition. Cabinets include painted wood in some rooms and new pre-finished cabinets others. The home economics room/teaching kitchen is in good condition with new finishes, counters, appliances and an ADA accessible unit. The home economics “dining” classroom is in good condition. There is no ceiling in the work shop. The roof structure is exposed (insulated panels) and is in fair condition. Offices have 2’x4’ suspended acoustical ceilings in poor condition with glue-down carpet which is in fair condition. The floor in the shop is concrete slab on grade, which is in fair condition. A three hour occupancy separation wall is required between the wood shop and the classroom areas.

Architectural Deficiencies: 1. The aluminum/glazed double entry doors need weather stripping. 2. Single-pane windows are original and energy inefficient and are in varying

operating condition with some damaged seals. 3. A three-hour fire separation is required between the two because of flammable

materials located in the wood shop. 4. Windows are drafty and do not close or open correctly. 5. Ceiling tiles are damaged or missing in the classroom areas. 6. Acoustical problems between classrooms. 7. Mechanical systems are noisy. 8. Exterior brickwork cracks in several locations.

Educational Performance/Functionality:

1. Acoustics are poor in the Science Lab. 2. Science Lab does not meet adequacy standards for size of lab space. 3. Science Classroom and Science Lab are too far apart. 4. No Science preparation area per adequacy. 5. Ability/IS classroom lacking accessory spaces. 6. ECC spaces not functioning adequately.

Mechanical/Plumbing: The Classroom portion of the facility is provided with two upflow furnaces for heating and a DX refrigeration system for cooling. The DX cooling system consists of two Carrier Air Cooled Condensing Units located outside at ground level used in conjunction with DX coils. The work shop portion of the building is provided with natural gas fired unit heaters and evaporative coolers. Relief air is provided through the open doors. The toilet room groups are power exhausted. The shop is provided with an exhaust hood and associated exhaust fan. A type of saw dust collection is provided with some drops and an exhaust fan. Each heating and cooling system is controlled with an electric thermostat. The evaporative coolers in the work shop are controlled with twist-type switches. The unit heaters are controlled with electric thermostats. All mechanical equipment is in fair condition. The facility is provided with flush valve water closets. Domestic hot water is provided to the lavatories with a domestic water heater. It does not appear that low water consumption fixtures are utilized. Plumbing fixtures are in fair condition. The work shop is provided with a sprinkler fire protection system in good condition. The classrooms are not provided with fire protection. The Janitor’s Closet is provided with a sprinkler that is connected to the domestic water. Electrical: Panel “BRP”, a 120/240V, 3Ø, 4W, panel located in the basement of the Maintenance Building, contains a 3P/400 A circuit breaker that feeds the Practical Arts Building. A 3P/400 A disconnect switch located in the Practical Arts mechanical/electrical room serves as the main disconnect for the building. The 3P/400 A main building disconnect switch feeds a 120/240V, 3Ø, 4W, 400 A, MLO switchboard located in the

mechanical/electrical room. This switchboard feeds HVAC loads and sub-panels, but does not have the required NEC working clearance. Panel “A”, a 120/240V, 1Ø, 3W, 200 A, MLO panel is located in a corridor and serves lighting and receptacle loads. A 2P/100A switch from the building’s switchboard feeds Panel “A”. This panel is in average condition but should be replaced in the next building upgrade due to the age of the panel. Panel “B”, a 120/240V, 1Ø, 3W, 200 A, MLO panel is located in a janitor closet and fed from a 2P/100A switch from the building’s switchboard. This panel serves lighting and receptacle loads in the classroom areas. Panel “B” is in poor condition with rust completely covering the NEMA 1 enclosure. The replacement panel should be moved to another location or should have a NEMA 3R or 4X rated enclosure. Panel “C”, a 120/240V, 3Ø, 4W, 100 A, MLO panel is fed from a 3P/100 A switch in the building switchboard. This panel serves kitchen equipment loads in one of the classroom areas. Panel “C” is in average condition, but it does not have the NEC required working clearance. Panel D, a 120/240V, 1Ø, 3W, 100 MLO panel is fed from a 2P/100 A switch in the building switchboard and located in a corridor. This panel serves kitchen equipment loads in a classroom area. It is in good condition with available spare circuits. Panel “#1” is a 120/240, 1Ø, 3W, 225 A MLO panel that appears to be fed from the building switchboard. This panel serves lighting and receptacle loads in the wood shop area. The panel is in average condition but should be replaced during the next building renovation due to age. Panel “#2” is a 120/240, 3Ø, 4W, 225 A, MLO panel that appears to be fed from the building switchboard. This panel serves equipment in the wood shop requiring 3-phase power. The panel is in average condition but should be replaced during the next building renovation due to age. Panel “3” is a 120/240, 3Ø, 4W, 225 A, MLO panel that is fed from a 3P/70 A circuit breaker in panel “#2”. This panel serves several 240V equipment loads in the building. The panel is in good condition with several available spaces for additional circuit breakers. Electrical capacity appears to be adequate for the Practical Arts Building. There appear to be enough electrical panels for the building, however, additional electrical panels may be needed for expansion. Power: Wall duplex receptacles are either surface or flush mounted. Classroom areas contain surface mounted plug-mold strips. There are insufficient outlets for the building. Lighting: The exterior building lighting is incandescent wall packs. These fixtures appear to be in average condition. High-pressure sodium sidewalk pole lights provide additional illumination for sidewalks surrounding the building. Interior lighting in corridors is made up of surface mounted 4’, T12 fluorescent wrap-around fixtures with acrylic lenses. Classroom areas contain a mix of surface mounted 2’ x 4’ troffers with acrylic lenses and recessed 2’ x 4’ troffers with acrylic lenses. These fixtures appear to be in average condition. Some of the fixtures have discolored lenses that should be replaced. The work shop areas contain pendant mount, 4’ T12 fluorescent industrial strip fixtures. These fixtures are in average condition. Emergency lighting in the classroom areas is provided by 12” square wall-mounted emergency fixtures. These fixtures are in average condition but should be replaced in the next building renovation due to age.

Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in the class rooms, offices, and common areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in the class rooms, offices, and common areas. There are insufficient numbers of data jacks in the building. The Practical Arts Building does not have a Public Address System. The Fire Alarm is a non-addressable system. Manual Pull-Stations are located at every exit. Heat Detectors are located in the kitchen classroom areas and laundry rooms. Combination Chime/Strobes are located in the corridors, classrooms, and office areas. Architectural Recommendations:

1. Replace windows with energy efficient windows. 2. Weatherstrip main entry doors. 3. Install “these doors to remain unlocked…” signs on exit doors. 4. Provide three-hour fire separation between the two buildings. 5. Replace ceiling tiles in classroom areas. 6. Repair cracks on exterior brick.


1. Relocate Science Lab and classroom to new building. 2. Install replacement ceiling tiles.


1. Install HC door latches on entry doors. 2. Install HC ramp outside of east door. 3. Install child/adult unisex restroom. 4. Replace rear control cook range with front control unit.


1. Insulate domestic hot water piping. 2. Remove gas line located in demolished space. 3. Service equipment. 4. Repair damaged refrigeration pipe insulation. 5. Replace Evaporative Coolers serving work shop. 6. Replace Unit Heaters serving work shop. 7. Replace furnaces, DX coils and air cooled condensing units serving

administration area. 8. Add a small capacity saw dust collection system. 9. Replace plumbing fixtures with low water use fixtures.


1. Correct NEC Violations including: Relocate switchboard located in the mechanical/electrical room in order to provide NEC clearance requirements.

2. Relocate Panel “C” in order to provide the required NEC working clearance.

3. Replace the 120/240 V, 3Ø, 3W, 400 A electrical switchboard with new 208Y/120 volt, 3Ø, 4W electrical switchboard.

4. Provide a 150 kVA padmount transformer, 12.47 kV-208Y/120V, 3Ø, 4W. 5. Replace Panel “A”, 120/240V, 1Ø, 3W, 200 A, MLO, with 208Y/120, 3Ø, 4W,

225 A, MLO panel. 6. Replace Panel “B”, 120/240V, 1Ø, 3W, 200 A, MLO, with 208Y/120, 3Ø, 4W,

225 A, MLO, NEMA 3R or 4X rated panel. 7. Provide a sub-panel for Panel "B". 8. Replace and relocate Panel “C”, 120/240V, 3Ø, 4W, 100 A, MLO, with

208Y/120, 3Ø, 4W, 100 A, MLO, 30 Ckt, NEMA 1 rated panel. 9. Replace Panel “D”, 120/240V, 1Ø, 3W, 100 A, MLO, with 208Y/120, 3Ø, 4W,

100 A, MLO, 30 Ckt panel. 10. Replace Panel “1”, 120/240V, 1Ø, 3W, 225 A, MLO, with 208Y/120, 3Ø, 4W,

225 A, MLO, 42 Ckt, NEMA 1 panel. 11. Replace Panel “2”, 120/240V, 3Ø, 4W, 225 A, MLO, with 208Y/120, 3Ø, 4W,

225 A, MLO, 42 Ckt, NEMA 1 panel. 12. Replace exterior incandescent lighting with MH or HPS fixtures. 13. Replace corridor, classroom, and shop T-12 lighting with energy efficient

fluorescent fixtures using electronic ballasts and T-8 lamps. 14. Replace emergency lighting fixtures. 15. Replace Fire Alarm System with an addressable system, including pull stations,

heat detectors, and chime/strobe devices. 16. Add smoke detectors in the corridors, classrooms, and administration areas. 17. Install Public Address System for general announcements or as part of Voice

Evacuation System. 18. Provide electrical connections, wire, and conduit for evaporative coolers. 19. Provide electrical connections, wire, and conduit for small capacity sawdust

collection system. 20. For unit heaters, provide branch circuit, safety switch, and starter. 21. Provide electrical connections, wire, and conduit for furnaces. 22. For DX coils and air cooled condensing units serving the Administration Area,

provide branch circuit, safety switch, and starter. 23. Provide two additional power outlets per room in the building. 24. Provide 1 additional data jack at each room

Conclusion: The Wanda Raney Building was constructed in 1959 and is located on the east side of the campus next to the Quimby Gymnasium. The building is constructed of concrete block with brick veneer, low slope open web steel joists, and built-up roofing. The building underwent minor repairs in the 2012 Deficiencies Correction Project but still has condition issues. HC accessibility is lacking in restrooms and entry doors. The classrooms in the building are below the square footage recommended by the Special Schools Adequacy Standards and the science classroom and lab are too small and located too far from each other. This building is located at the east end of the proposed

educational zone of the campus. Its removal would make way for new educational facilities to be located there. Upgrade Costs: $701,575 Demolition Costs: $173,326 Current Replacement Value: $2,063,400 ($190/sf) FCI = .340


ESTIMATE OF PROBABLE COSTSWanda Raney Practical Arts

Cat. ITEMS Quantity Unit Base MACC YearAlarm Upgrades ‐Strobes 1 EA $3,000 $3,990Electrical and Lighting Upgrades 1 EA $150,000 $199,500Provide Door Signs at Exit Doors 4 EA 100 $400 $532ADA Install New Entry Door Locksets 2 EA 800 $1,600 $2,128ADA Install Ramp Outside East Door 6 FT 600 $3,600 $4,788ADA Install 2 Fixture Unisex Accessible Restroom 1 EA $16,000 $21,280ADA Replace Rear Control Range with Front Control 1 EA 900 $900 $1,197Install 3 Hour Rated Wall Between Classrooms and Workshop 1 EA 30,000 $30,000 $39,900Replace Windows 24 EA 2,000 $48,000 $63,840Weatherstrip Entry Doors 4 EA 400 $1,600 $2,128Replace Ceiling Tiles in Various Rooms 100 EA 24 $2,400 $3,192Mechanical/Plumbing Upgrades 1 EA 260,000 $260,000 $345,800Exterior Brick Wall Repairs 1 EA 10,000 $10,000.00 $13,300

Total $527,500 $701,575

Demolition Costs 10,860 EA 12 $130,320 $173,326Total $130,320 $173,326

Scale: 1/8" =1'-0"


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GREENHOUSE AREA PLAN

Scale: 1/8" = 1'-0"

Watkins Education Center

Supporting Data: Facility Name: Watkins Education Center Alternate Name: Education Building, WEC Date of Construction: 1949 Date(s) of Renovations: 1980, 2004 Building Type: Structural Clay Tile/Concrete Brick Building Area: 20,320 sf Number of Floors: 2 Number of Structures: 1 Parking: Yes 2005 ACM Friable: No Function: Classrooms (currently vacant) Historic Register: No

Watkins Education Center

Overview Building/Site: The Watkins Education Center building was designed in 1942 and constructed in 1949 after WWII. The building is located approximately where the former Main School Building was located. It is named in honor of Jerry Watkins. The building is currently vacant but the first floor primarily housed offices and classrooms. The second floor housed the library and offices. The second floor is served by an elevator and stairs. The Watkins Education Center floor plan is a modified T shape with the top of the T containing two rooms with bay windows on the first floor. This building has red brick walls and pitched roofs with red clay tile. It is located near the west edge of the campus adjacent to the Bert Reeves Building near the main front entry to the campus. The surrounding site is well landscaped with Bermuda grass and a variety of trees. There is a parking lot to the west and southwest of the WEC. Facility Condition Index: .728 Facility Condition Rating: POOR Site: Major site improvements were made to the entire campus in 1996 and 1997. The site around the building is fairly flat but drainage appears to be adequate. The site is well maintained. As is the case for the entire campus, all utilities are available underground. The 1996- 1997 site renovations placed all electric utilities underground. It also provided for some new landscaping, landscaping sprinklers, a new fire hydrant system and new ADA compliant sidewalks. Additional areas of sidewalk replacement are scheduled in the 2012 Deficiencies Correction Project. The area around the building appears to have adequate lighting and is open enough to prevent obvious safety or security concerns. No safety or security concerns were observed.

Building: Structure: The roof structure consists of 2X6 timber plank decking on a pitched timber frame resting on a horizontal concrete pan joist system. The first and second floor slabs are concrete pan joist systems supported by cast in place concrete beams and columns infilled with structural clay tile and 4 inch brick veneer. The foundation system is reinforced concrete strip and spread footings. Exterior Shell: The structure is concrete frame with brick walls. Concrete footings and cast-in-place floor slab. The hip roof is covered mostly with red clay tile over a wood roof structure. Evaporative coolers are located on the east portion of the roof and red asphalt roof shingles are installed in this area. Deep roof overhangs provide weather protection for exterior brick and sun shading. Wood fascias and soffits are in fair to poor condition and in need of some replacement and paint. Roof drainage is provided by a series of gutters and downspouts, concealed and exposed. These are in poor condition and should be replaced. Exterior entry columns are in need of patching and painting. Windows are crank operated, steel casement with single pane glass. These are in poor condition and should be replaced. Exterior hollow metal doors and frames are in poor condition and should be replaced. The exterior in general is in need of repair and upgrade. Interior: Interior partitions are typically painted drywall and in good condition. Restroom walls and floors are ceramic tile. Finishes are in good condition. Toilet partitions are in fair condition. Hall, classroom, library and office ceilings are typically 2’ x 4’ suspended acoustical tile and are in fair to good condition. Floor finishes include glue carpet and vinyl composition tile. Carpet is in good condition in the library and in fair condition in the classrooms. Restroom floors are ceramic tile and in good condition. Interior doors are generally are in good condition. Cabinetry is in poor condition. Window coverings are horizontal mini-blinds in the first floor classrooms and vertical slats in the second floor library, which are in fair condition. The elevator serving the 2nd floor is operable and in good condition. Interior finishes in general are in fair condition.

Architectural Deficiencies:

1. There is no water protection provided the building slab and foundations. Grass has been removed back approximately 18”, but organic soil resides directly against the foundation creating a seepage problem and erosion of slab and foundations.



4. Areas of settlement cracking can be seen on the brick veneer. 5. Concealed gutters become clogged and overflow. They are leaking. 6. Exterior entry columns are in need of patching and painting. 7. Paint on wood fascias is peeling and the wood is exposed and cracking in some

areas.

8. Single-pane casement windows are original and energy inefficient and are in poor operating condition.

9. Exterior doors are rusted out at jamb bottoms and are generally inoperable. 10. Interior wall-mounted emergency exiting plans are outdated. 11. Interior partitions and new finishes required for administrative use.

Mechanical/Plumbing: The WEC Building is provided with eight roof mounted Evaporative Coolers for cooling. Heating is provided by hot water piped underground from the Central Plant. Hot water is circulated throughout the building with separate base mounted pumps. The system is provided with two pumps, standby and operational. Heating water is circulated to area wall mounted convectors. Outside air during the heating season is provided by operable windows, which the current building code allows. Many of the convectors are controlled manually and some have self contained control valves. A small unitary system (DX cooling) is provided for the computer equipment in the building. The toilet rooms are provided with power exhaust. The evaporative coolers are very deteriorated and need to be removed. The campus is trying to phase out the use of evaporative coolers so these units should not be replaced. The cooling system is in poor condition because of age and the corrosion and scale build-up associated with evaporative cooling systems. These conditions have led to equipment failure and deterioration of the duct distribution system. Rust has been found in both the ductwork and at ceiling diffusers associated with the evaporative coolers. The existing attic ductwork is lined with insulation which is not normally used with evaporative cooling systems. The insulation has become wet and deteriorated. The system is ducted to both the First and Second Floors. The ductwork for the second floor is located in the attic space and the ductwork that serves the First Floor is located above the corridors, where a lowered acoustical tile ceiling has been installed. Diffusers are provided on the Second Floor and Sidewall Registers are located on the First Floor. Operable windows are used for relief air. The heating system is in poor condition, lacks control and outside air ventilation, and should be replaced along with the cooling system. The facility is provided with flush tank and flush valve water closets and urinals. The lavatories appear to be in good condition. The service sink is fairly old. Some of the drinking fountains are newer than others. Domestic hot water is provided from the main boiler plant and has had low flow rates lately. A booster pump is probably needed for the distribution piping. It does not appear that low water consumption fixtures are utilized. The facility is provided with both a dry and wet sprinkler fire protection systems. Electrical: Electrical Panel “BRP”, a 120/240 V, 1Ø, 3W, electrical panel located in the basement of the Maintenance Building contains a 2P/400 A circuit breaker that feeds an unnamed electrical panel on the first floor of the Watkins Educational Building. This first floor unnamed 120/240 V, 1Ø, 3W, 400 A, 400 A Main Breaker electrical panel is located in a janitor closet and serves lighting and receptacle loads on the first floor and feeds two sub-

panels on the second floor. The electrical panel is in extremely poor condition and its replacement should be a priority. Due to its location in a janitor closet near a mop sink, the NEMA 1 enclosure shows advanced signs of rust and corrosion. Upon further inspection, the aluminum feeders to this electrical panel and a sub-panel appear to have deteriorating insulation and may contain asbestos. This electrical panel does not have the required NEC working clearance as well. A 120/240 V, 1Ø, 3W, 200 A, 200 A Main Breaker sub-panel on the second floor is fed from the lugs of the first floor 400 A electrical panel. This electrical panel serves lighting and receptacle loads on the second floor. Like the electrical panel on the first floor, this electrical panel is located in a janitor closet and is in poor condition. The NEMA 1 enclosure is rusted and should be replaced. This electrical panel does not have the required NEC working clearance. The feed-through lugs of the first floor electrical panel also feed a 2P/100 A disconnect switch, located next to the electrical panel. This disconnect switch feeds Electrical Panel “AC”, a 120/240 V, 1Ø, 3W, 100 A, MLO electrical panel located in the second floor janitor’s closet. This electrical panel contains branch circuits for HVAC units located on the roof. It is in better condition than the first floor and second floor electrical panels, but the enclosure is beginning to show signs of rust since it is located in the janitor closet.

Lighting: There are no exterior light fixtures on the building. Exterior lighting is provided by campus wide high pressure sodium sidewalk pole lights. The corridor and restroom lighting is comprised of surface mounted, 2 lamp, 4’, T12 fluorescent wrap-around fixtures with acrylic lens. These fixtures are in good condition. The office areas, classrooms and library areas contain 2’ x 4’, 4 lamp, T12 fluorescent lay-in fixture with acrylic lenses. These fixtures are in average condition. Light levels for classrooms visited were approximately 30-40 foot-candles, which is consistent with Illuminating Engineering Society of North America (IESNA) recommendations for classrooms used for hand written tasks and reading 10 font text or larger. IESNA recommendations for classrooms using small detailed maps and 6 point font text are 50 footcandles. Emergency egress lighting is provided by 12” square emergency wall-mounted fixtures. These fixtures are past their intended useful life and should be replaced. Power: Wall receptacles are either surface or flush mounted and in good condition. In several office/administration areas, plug-mold receptacles are used. These plug-mold receptacles appear to be in average condition. Additional receptacles may be required in some areas if computer banks are added. Communications/Data: Surface-mounted telephone receptacles with surface-mounted conduit are located in the offices, and common areas. There appears to be an adequate number of telephone receptacles and phone lines. Surface-mounted data receptacles with surface-mounted conduit are located in the offices, library, and classroom areas. There appears to be an adequate number of data receptacles. Watkins does not currently have a Public Address System. The cable television backboard is located on the second floor. Few television outlets are provided in the building. The system appears to be in good condition. The Fire Alarm is an addressable system with a Fire Lite MS9200 Fire Alarm Control Panel. Manual Pull-Stations are located at every exit. Combination

Chime/Strobes are located in the corridors, classrooms, library, and office areas. There are strobe notification devices located in the bathrooms.

Building Recommendations Architectural:

1. Provide an 18” to 24” sloped-to-drain concrete “mow strip” (not a sidewalk) adjacent to the building foundation around the entire building perimeter. Provide expansion seal between “mow strip” and exposed slab/foundation. Move sprinkler heads away from building to clear strip and adjust heads to spray away from building. Note: This is applicable to many of the buildings on the campus and may be accomplished as one project to realize economy of scale.

2. Professionally patch and “rub” all exposed foundation/slab concrete prior to placing the “mow strip.”


4. Remove asphalt shingle portion of the roofing and replace with clay tile to match the rest of the building after evaporative coolers are removed (see Mechanical).

5. Replace all rain gutters. This should be accomplished as part of roof repairs along with fascia and soffit repairs. Ensure downspouts and gutters are cleaned on an annual basis.

6. Refinish exterior columns and other wood trim. 7. Replace windows with energy efficient windows either as a major improvement

project for all campus buildings or on an individual building basis. 8. Replace exterior doors. 9. Replace carpet. 10. Interior partitions and finishes for administration use.


1. Recess doorways to prevent door swings into corridors. 2. Replace door hardware with lever sets. 3. Replace second floor drinking fountain. 4. Install unisex restroom with adult and child fixtures on second floor.

Education Performance/Functionality:

1. There are no instructional functions programmed for this building. Education Recommendations: N/A Mechanical:

1. Modify/replace the water supply system to the building. 2. Replace toilet room exhaust fans. 3. Provide ventilation of elevator equipment room. 4. Replace plumbing fixtures with low water type fixtures.

5. Repair damaged pipe insulation. 6. Replace the existing heating and cooling system. The proposed system is as

follows: a. The building will be served by a remote air cooled water chiller located near the existing water chiller. b. The new chiller will be a self contained unit with integral pumps, standby and operational. c. The chilled water supply and return piping will be piped directly to the facility. d. The interior existing heating system would be replaced. New distribution pumps would be provided to supply heating hot water to the new mechanical distribution system. e. Chilled water and heating hot water would be extended to new horizontal fan coil units. f. Fan coil units would be provided for the various zones. Electric controls would be provided for each unit. g. Outside air will be ducted to each fan coil. h. Condensate will be collected to a header pipe and extend to existing service sinks or outside dry wells.

Electrical:

1. Mechanical HVAC upgrades will most likely include units that require 3Ø service. As such, the building service should be changed from single phase to three phases. The existing 120V branch circuits may be reconnected to the new electrical panels.

2. Replace first floor 120/240 V, 1Ø, 3W, 400 A electrical panel and feeders with new 208Y/120 volt, 3Ø, 4W electrical panelboard. This new electrical panel should have a NEMA 4X enclosure or should be located in a different room.Provide an 18” to 24” sloped-to-drain concrete “mow strip” (not a sidewalk) adjacent to the building foundation around the entire building perimeter. Provide expansion seal between “mow strip” and exposed slab/foundation. Move sprinkler heads away from building to clear strip and adjust heads to spray away from building. Note: This is applicable to many of the buildings on the campus and may be accomplished as one project to realize economy of scale.

3. Provide a pad mount transformer, 12.47 kV-208Y/120V, 3Ø, 4W. Transformer kVA to be determined during design.

4. Provide a 3 phase primary, medium voltage feeder to the transformer. 5. Provide a 3 phase secondary from the transformer to the main building electrical

panel. 6. Replace aluminum feeders with potential for asbestos insulation with copper

feeders. 7. Replace corridor, office, classroom, and library lighting with energy efficient T8

fluorescent fixtures. T8 fluorescent fixtures will use approximately 40% less power when replacing T12 fixtures. This energy savings will increase to over 60% for areas where incandescent fixtures are replaced with fluorescent fixtures.

8. Replace emergency egress lighting.

9. Add Fire Alarm smoke detectors in electrical rooms and at the elevator landing areas. Professionally patch and “rub” all exposed foundation/slab concrete prior to placing the “mow strip.”

10. Also add a heat detector in the elevator equipment room. 11. Install Public Address System for general announcements or as part of Voice

Evacuation System. 12. Move Electrical Panels in the closet or rehinge doors to not open into the

electrical panel required NEC working clearance. 13. Provide the following for HVAC upgrades:

a. Provide electrical connection, wire, and conduit for toilet exhaust fans. b. Provide electrical connection, wire, and conduit for air cooled water chiller. c. For chilled water supply and return pumps provide electrical branch circuit including circuit breaker, safety switch, starter, conduit, and wire. d. For heating hot water distribution pumps, provide electrical branch circuit including circuit breaker, safety switch, starter, conduit, and wire. e. Provide electrical connection, wire, and conduit for HVAC Controls.

Conclusion: The Watkins Education Center Building dates from 1949 and matches the typical architectural style of the campus. The concrete and brick structure has large wood roof trusses supporting clay roofing tiles. The structure and envelope of the building are in fair condition but the mechanical and electrical systems are in need of major renovation. HC accessibility upgrades are required at two entry doors and minimal accessibility upgrades required in other parts of the building. The building sits at the front of the campus in the school’s proposed administration zone. This makes it a good candidate to house the administrative functions of the campus. The building is structurally sound and will function well as an administration center on the campus, which was its original purpose when built over 60 years ago. Upgrade Costs: $3,406,963 Current Replacement Value: $4,673,600 (230/sf) FCI = .728


ESTIMATE OF PROBABLE COSTSWatkins Education

Cat. ITEMS Quantity Unit Base MACC YearMechanical Upgrades 1 EA 800,000 $800,000 $1,064,000Electrical Upgrades 1 EA 490,000 $490,000 $651,700ADA ‐ Recess Doorways in Corridors 22 EA 1,500 $33,000 $43,890ADA ‐ Replace Round Door Latches with Lever Sets 35 EA 400 $14,000 $18,620ADA ‐ Replace Second Floor Drinking Fountain 1 EA 3,500 $3,500 $4,655ADA ‐ Install Unisex Restroom on Second Floor with Adult and Child Fixtures 1 EA 32,000 $32,000 $42,560Brick and Foundation Wall Repairs 1 EA 25,000 $25,000 $33,250Roof Replacement 1 EA 165,047 $165,047 $219,513Gutter/Soffit/Fascia Repairs 1 EA 50,000 $50,000 $66,500Exterior Door Replacement 15 EA 1,500 $22,500 $29,925Window Replacement 1 EA 250,000 $250,000 $332,500Interior Partitions and Finishes 1 LS 500,000 $500,000 $665,000Structural Upgrades 1 EA 113,985 $113,985 $151,600Sewer Piping Replacement 1 EA 25,000 $25,000 $33,250Utility Tunnel Upgrades 1 EA 37,594 $37,594 $50,000

Total $2,561,626 $3,406,963

Scale: 1/8" =1'-0"


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New Mexico School for the

Blind and Visually Impaired Over a Century of Excellence NMSBVI 1903 – 2008

Technology Plan for Information Systems and Technology

1900 N. White Sands Blvd. Alamogordo, New Mexico 88310

(505) 437-3505 http://www.nmsbvi.k12.nm.us

Original Creation Date: July, 1994 Last Modification Date: June, 2008

A Live Document.

Ms. Linda Lyle, Superintendent Phone (505)437-3505 Extension 4413

Fax: (505)439-4411 E-Mail: [email protected]

Ms. Linda Lyle - Director of Student Services in Albuquerque Phone (505)437-3505 E-Mail: [email protected] - Director of Student Services in Alamogordo Phone (505)437-3505 Extension E-Mail: – Director of Outreach Services Phone (505)437-3505 Extension E-Mail: Ms. Carolyn Vick – Student Services Coordinator Phone (505)437-3505 Extension 4414 E-Mail: [email protected] Dr. Jackie R. Wood Ed. D. – Higher Education Vision Liaison Phone (505)437-3505 Extension 4496 E-Mail: [email protected] Ms. Retha L. Coburn – Director of Business and Finance Phone (505)437-3505 Extension 4463 E-Mail: [email protected] Mr. Doug Shoemaker – Manager of Plant Operations Phone (505)437-3505 Extension 4459 E-Mail: [email protected]

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Information Systems and Technology Mr. Roy McCollum – Manager of Information Systems and Technology Phone (505)437-3505 Extension 4420 E-Mail: [email protected] Mr. Will Soistman – Data Base & Technology Specialist Phone (505)437-3505 Extension 4416 E-Mail: [email protected] Mr. Rob Cuatt – Technology Specialist Phone (505)437-3505 Extension 4461 E-Mail: [email protected] Mr. Lee Rohovec – Audio Visual Specialist Phone (505)437-3505 Extension 4460 E-Mail: [email protected] Ms. Joanna Bradley – Print Shop Specialist Phone (505)437-3505 Extension 4439 E-Mail: [email protected] Ms. Lesa Richardson – Records Management Specialist Phone (505)437-3505 Extension 4483 E-Mail: [email protected]

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I. Document Summary The development of an integrated Information System and Technology (IS&T) infrastructure plan; an effort, requirement and request of many agencies and groups in the state of New Mexico. Such as; New Mexico Public Education Department (http://www.ped.state.nm.us), NMSBVI management, NMSBVI Board of Regents, and other potential funding agencies (i.e. NM State Legislature, USAC-SLD, Carl-Perkins, etc.) has driven the content and development of this master plan for information systems and technology. The recommendations in this plan were and are based on a review of similar plans at other specialty schools, public and private schools and universities, study issues drove the content as well as request for information concerning state funding via the State of New Mexico. It was also desired that this document be used as a long-range instrument by NMSBVI management. Meetings with NMSBVI administrators; interviews with key administrative users; interviews with department managers, academic managers and technical representatives of the other specialty schools, colleges, universities and libraries and conference input from computing and information services staff through out the state and other agencies. The recommendations of this plan are to: Provide a support structure for the use of instructional technology. Provide a coordinated response to the needs of visually impaired (VI) students, faculty and staff. Establish IS&T as a utility to provide a base level of technology for all users. Identify data as an institutional asset and develop policies, and procedures to facilitate appropriate access, use and protection. Implement administrative systems to improve integrated technology systems using legacy and current generation technology. Provide appropriate tools and training for NMSBVI students, faculty, staff and other end-users. Include any HED, PED, SED or VI planning initiatives in the NMSBVI technology plan. Movement within the technological environment will require long-term funding and commitment of all in the implementation of the technologies. Support requirements will need to be developed, needs re-evaluated, and permit staff to be assigned or reassigned to support emerging new technologies. Viewing data as an institutional asset will improve the quality of reports, allow staff to respond easily to rapidly expanding requests for information, and provide a more service oriented student environment. Consolidating support for institutional and instructional technology will enhance the quality of instruction and enable NMSBVI to creatively respond to the instructional needs of the students, parents, faculty and staff of the visually impaired in the state of New Mexico. With the coordinating of resources, it will enhance the ability of all involved to respond to the demands placed upon NMSBVI and its changing role as an educational resource for the state of NM and its users. Resources required include staffing for IS&T, reviews, new funds to enable the movement of IS&T systems into new IS&T paradigms and environments, the approval of purchasing within departments by IS&T to enable more cost effective delivery of resources. The initial outlays in funding was an appropriation by the board for the implementation of an institutional accounting systems in 1989, but in the years since the technology industry has grown to be an asset that must be funded currently and with continued staffing and monies being spent by departments in the development and

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maintenance of all its systems. This plan should also permit needed enhancements to be made to current systems without additional staff if at all possible. II. Introduction As part of the development of an integrated information systems and technology infrastructure, New Mexico School for the Blind and Visually Impaired requests the facilitation and continuing use of a Plan for Information Systems and Technology. To facilitate the development of the plan NMSBVI has utilized the development of such plans of schools, colleges and universities throughout the state of New Mexico and the acceptance of the plans implemented by the NM PED as well as other agencies in the United States. This plan has been developed after a review of similar plans and will be a dynamic document. Because technology, campus requirements, and the demand for services change rapidly over time, this document will be updated on an as-needed basis, as well as annually by NMSBVI IS&T staff and management. III. Vision The implementation of a campus wide and state wide, integrated network and the recommended directions and policies in this document will enable the NMSBVI community to work collaboratively to provide quality services and programs for the students, parents, faculty and staff of the state of New Mexico. Collaborative approaches, enabled by technology and communication, will facilitate the administrative tasks of the institution; enhance the quality and scope of the teaching and services provided by the faculty and staff, and position NMSBVI to respond creatively to the changing demands being placed on education in our society. This will require a significant change in the culture of NMSBVI and the demands placed upon its faculty, staff and students. IV. Purpose This document outlines a recommended technology infrastructure for NMSBVI’s computing and communications environment and provides a forecast of the capability that will be provided. It is intended to provide the reader with a common understanding of the technical direction; and to supply relevant information that will help in better formulating plans for computing, communications and other information systems and for staff development. Because technology changes rapidly, this document will be updated on an as needed basis, as well as annually by NMSBVI IS&T staff and management. V. Background The information and computing industry has undergone a dramatic evolution as a result of the emergence of very powerful and affordable personal computers, graphical user interfaces, open systems, client/server technologies, and local and wide area networks. NMSBVI users are becoming significantly more sophisticated; have their own computers; are becoming computer literate and need direct access to institutional, public, and research databases. Development throughout the world is providing exciting new applications and enhancing old applications at a rapid pace. NMSBVI needs to adapt to the new environment and take advantage of its tremendous potential by providing better and more cost effective services to all the folks we serve.

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NMSBVI needs to make sure that it develops and maintains a strategic technology direction, keeps current with industry development, and employs the selected technologies appropriately to reach its mission, vision and goals. At the present IS&T has implemented many generally accepted computing and software instruments available and the movement to more efficient, user-friendly platforms has begun. The development of a high bandwidth network at NMSBVI’s main campus has allowed compatibility between legacy and new systems. We still have some network and computer systems that are slow and need to be removed and new systems implemented to support current demands, staffing constraints, and they have caused a bit of stagnation to occur in recent years, thus new system development is constrained by the need to maintain compatibility and connectivity with the old architecture and a lack of manpower and funding. The successful adaptation and implementation of this technology plan will improve the overall quality of NMSBVI administration, and will positively affect the quality of instruction and services on our campuses and in the schools of NM. By moving to a robust and advanced technology in order to provide a high quality administrative and academic computing infrastructure, IS&T will be able to provide better applications, provide easy and simple access to them, maintain and improve the high quality of services, improve system performance, and deliver new content in a shorter and timely time-frame. VI. Identified Strengths The following sections identify the strengths that NMSBVI possesses relative to implementing information systems and technology. A. Academic Leadership Many instructional areas are effectively using technology to enhance the quality of, and provide better access to, instruction and content. Using the capability of IS&T in delivering instructional assistance across the state and across the nation, as well as in its classrooms. A number of faculty are using media technology and relative technology on the NMSBVI campus as well as the many associated public school campuses. There is currently a joint project with NM State University to provide digital content providing faculty development and student instruction in the many K-12 schools scattered over the vast state of New Mexico as well to other states. B. Administrative Leadership Administrators are playing a leadership role in the implementation of technology. An impetus has begun to convert NMSBVI’s vast collection of Braille and audio recordings to a paper-less and tape-less environment by moving existing and new translation to electronic media. C. Utility Concept Information Systems and Technology has been identified as a utility that can vastly improve the quality of life and instruction for the visually impaired. An integrated information systems and technology infrastructure would provide added value to the role of NMSBVI and support the changing roles of educational campuses such as NMSBVI which will be to become more of a service provider for other schools as well as the educational school that it is with its programs conducted on the NMSBVI campuses.

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Site licenses have been and are being purchased for standard office products and are provided on the existing network. D. Resource-Rich Environment NMSBVI provides a resource-rich environment for students, parents, faculty, staff and NM schools. Such resources include: an on-line library system, instructional resource center, dormitory campus, early childhood development, O&M instruction, outreach consultants and many other departmental resources that can be, and are shared. E. Network Growth NMSBVI’s plan to implement the campus and statewide integrated information systems and technology infrastructure will provide an increasing number of users access to institutional services, content and database services. A commitment to improve the ease of connectivity of multi-vendor user workstations, via the campus backbone network and an Internet presence, will facilitate network growth and demand. F. Commitment to Technology NMSBVI has stated a commitment to incorporating new technologies, where appropriate, into applicable school campus organizations and systems for improved education of blind and visually impaired students through out the state of New Mexico. VII. Objectives The following identifies the objectives that NMSBVI might pursue to implement information technology. 1. Continued support of the existing networking environment until its components are superseded by a new integrated information systems and technology infrastructure. 2. Continue to provide leadership in the use of technology at NMSBVI and the many state wide educational campuses. 3. By a process of consensus identify and adopt standardized operating environments and communicate these standards to the end-user community. 4. Continue to provide a client-oriented service unit supplying reliable, efficient, and user friendly applications that utilize consistent user interfaces with reviews at appropriate stages during the application’s cycle, and appropriate training for students, parents, faculty, staff and other users. Continue to improve the ease of connectivity from multi-vendor user workstations via the campus backbone network. 5. Employ new technologies as they become stable and proven as well they become available. 6. Improve productivity and technology within NMSBVI in order to meet user needs and improve timeliness. 7. Assist the campus in developing and augmenting standards and strategic directions to streamline procedures, to minimize bureaucracy, and to conserve scarce resources, particularly the movement of paper on campus. 8. Develop ongoing multi-year technical planning processes, prioritized by the needs of NMSBVI and developed with end-user input, to ensure effective migration to the set of anticipated technologies. 9. Provide an infrastructure (both technical and organizational) to facilitate access to institutional information and data by faculty, staff, students, parents and administration. 10. Support the new technologies available to provide alternative approaches to the delivery of instruction.

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11. Support the community by providing an environment that will facilitate rapid quality proposals for available funds, provide appropriate tools and support, and facilitate collaborative efforts both internally and externally. 12. Monitor and improve the quality of service. 13. Provide a continuous 24 hour/day operational environment allowing availability of on-line environments. Required periods of down-time will be scheduled in advance when routine hardware or software upgrades or maintenance are necessary. VIII. Assumptions The following are the assumptions that have been made relative to implementing information technology at NMSBVI. 1. The IS&T department will be responsible for the administration, control, and operation of the integrated information systems and technology Infrastructure. 2. All data and equipment is an institutional asset. 3. Administrative data will be entered into the appropriate institutional administrative databases by the originator of that data. 4. As end-users become increasingly independent of IS&T development of systems, development demands will decrease, but the cost of support to end users will increase via vendors and network demand and reliance. 5. The cost of hardware will continue to decrease (more function will become available for less or the same dollars), but the cost of personnel and software will continue to increase. 6. The use of SQL (Structured Query Language) will continue to be the industry standard for data access across all supported platforms. However, work will be required in the setting of standards and directions in this area. 7. With the growth of local and wide area networks and their connectivity issues to the Internet and Intranet networks, campus departments will require more sophisticated local applications and capabilities that may require continued training of IS&T staff and may require frequent monitoring due to demand and reliance. 8. Applications and systems involving distributed computing and client/server environments will continue to grow and will become the norm of IS&T. 9. The demand and scope for distance learning will increase outside the campus as well as on campus. 10. The role of NMSBVI as a leader of VI instruction and education will continue. This role will require a continuing demand for records maintenance, archival and access of enrollment, certification and other record-keeping tasks. 11. The role of multimedia in the teaching, publishing, and communications roles of NMSBVI and its associated organizations will continue to increase. 12. Limited funding will increase the need to: Share resources with other statewide agencies (i.e. www.CHECS.net). Provide support such as helpdesk, desk side support, and LAN & WAN administration. Provide tools and education to enable IS&T staff to retrain roles and jobs to perform actions within minimal staffing. Share with others who have the need to access the information. Increase use of on-line training for end users. 13. Training will be increasingly important to enable NMSBVI to utilize more efficient IS&T tools and to enable students, parents, faculty, and staff to use and understand the new technologies, systems, and applications. 14. Student K-12 education will continue to play an important role at NMSBVI with a continued need for support of statistical information, design and analysis, increased

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access to appropriate external and internal databases, and increased internal and external communications for collaborative projects. 15. Campus departments will continue to purchase personal computers and special devices for VI workstations for their students, faculty and staff. In the coming years an estimated increase of potential users connecting to the NMSBVI network seeking content and assistance must be allowed. 16. Wireless technology will and has become a component of the integrated information systems and technology infrastructure and needs be controlled and administered by IS&T. IX. General Strategy The proposed IS&T strategy is based on the following directions: 1. Establish IS&T as a central utility providing a base level of services for all members of the NMSBVI community and providing leadership and support for the wide diversity of other administrative, teaching and research applications required by all constituents of NMSBVI. 2. Provide for the full integration of all buildings onto the campus computing and communications network. 3. Protect institutional data and assets. 4. Operate and maintain the integrated information systems and technology infrastructure in accordance with the agreed upon, mandated and adopted standards. 5. Accommodate the expanding role of distributed computing and client/server environments. 6. Provide real time access to information, to reduce system support requirements, and to reduce the time needed to implement new applications by moving all administrative systems to relational databases and new generation development tools as quickly as possible. 7. Maximize the productivity of IS&T staff by contracting services where appropriate. 8. Through a process of consensus, develop an appropriate institutional data structure with a data dictionary, templates, and appropriate tools that will allow users to manipulate data and generate reports without assistance from IS&T staff members. 9. Maintain a secure functional computing environment. 10. Provide users a consistent user interface across the integrated information systems and technology infrastructure. A consistent means of accessing the network as well as a constant set of selections, menus, applications, and services will be offered. 11. Provide for the continuous development of the IS&T support staff relative to training and usage of the products and technology supported. 12. Institute technology architecture planning that will permit both academic and administrative users to make departmental decisions and be assured of future support. 13. Provide staff training that will focus upon those technologies that are supported by IS&T and NMSBVI’s client demands. 14. Establish an appropriate advisory committee. A description of this committee structure is an appendix to this document. X. IS&T Strategy In order to provide the leadership role needed in the highly complex technological environment of today and the future, IS&T will provide a strategic direction and conscientiously dispose of technologies which are either obsolete, or are not consistent with its strategic direction. In very general terms, the NMSBVI IS&T direction is now based on a distributed computing environment, client/server strategy, and providing

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alternatives to past environments. Specifically this strategy will support relational databases and distributed computing. The conversion to this environment must continue to occur in reasonable time frames, and significant resources will be required. This may necessitate the use of outside resources and funding. Whenever appropriate and cost effective, IS&T will outsource solutions / applications standardized and handled well by the industry. IS&T must weigh the costs and consequences of developing such systems in-house to enable IS&T to move into a proactive leadership role. Issues 1. Development in the non-integrated or single database environments must cease, with the exception of changes mandated by law or campus priority as determined by the executive decision. 2. NMSBVI must immediately begin the process of evaluating current standard integrated administrative packages that are SQL based and support distributed computing environments. If standard packages do not support current administrative processes, procedures, or practices, they should be reviewed to determine if they are necessary before modifications are considered. 3. Standards must be established for all systems supported by, or connected to, IS&T administrative systems or the network infrastructure. 4. IS&T must provide direction for departments to implement new systems including: assisting with the identification of vendors that conform to industry and institutional standards; assisting with the identification of other k-12 or higher education installations of comparable systems; and assisting with the development and evaluation of RFP’s. 5. NMSBVI will continue to support several client and server platforms (e.g. Novell Netware, Windows NT/2000/XP and Linux/Unix); utilize new database engine structures (i.e, Standard Query Language); acquire and develop applications written in languages such as C, Visual Basic; and adopt the Open Systems Foundation / Distributed Computing Environment open systems architecture as changes occur and become available. 6. In general, IS&T must have a review capability for all purchase orders for hardware and software so that purchasers may be notified if they are purchasing unsupported systems. Establishing a list of supported systems will facilitate this process. When unsupported systems are requested the IS&T manager will review the purchase order and notify the purchaser about any concerns with the requested system. This process is for informational purposes only as it is recognized that departments may require exceptional hardware and software systems that are not generally recognized as supported systems. 7. As new systems are implemented, business processes should be reviewed to identify efficiencies that could be gained. Before implementation of new systems, processes should be re-engineered to obtain those efficiencies. 8. Project management must be available from IS&T for total system implementation of departmental systems. Such project management would include support for RFP development for new systems, assistance with RFP evaluation, negotiation with vendors to assure contract specifications are correct, coordination of NMSBVI resources required to implement systems, and testing to assure systems meet specified requirements. XI. Planning IS&T staff will be more integrally involved in planning processes to be better able to marshal their own resources, and to be able to provide a leadership role in setting technological directions for new programs and processes. The following actions will contribute towards achieving this goal.

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1. Closer coordination between the information systems and technology on campus is imperative. This includes the library, instruction resource center, audio-visual, print shop, communications, IS&T, outreach, remote offices, branch campuses and physical plant. 2. The IS&T manager should be included in the management’s council. 3. Appropriate IS&T staff should be in on all facilities planning and other appropriate committees. XII. Staffing and Training Since the envisioned technical infrastructure is significant to the overall success of NMSBVI, the current IS&T environment’s staffing and training issues are critical to the success. When recruiting for new staff positions and fostering a diverse workforce, IS&T must look for above-the-average people who are likely to accept and absorb ongoing technological changes, and who, preferably, already have experience with some of the new technologies that NMSBVI is employing or is likely to deploy. Therefore, the current rating and pay scales for IS&T employees have been reviewed and brought in line with the goals of NMSBVI. It is critical that NMSBVI continue to implement a comprehensive technology transfer and training plan and programs to strengthen staff knowledge and to prepare them for the ever changing environment. This plan must include not only technical education, but also address the issues of transition management and coping with change. The training budget must be increased and a comprehensive skills enhancement program must begin. Training environments for staff must include classes, bringing experts to campus, videos, manuals, and books. As new technologies are installed, an expected investment in personnel must be made in training programmers, developers, facilitators, architects, and network or system managers. To allow staff to maintain requisite skills and keep up with changes, NMSBVI should continue to make an ongoing investment in these persons per year. End-user training on standard supported office system software and installed administrative systems will be coordinated by the Personnel Department and IS&T. Training will be established and campus training needs will be evaluated and appropriate classes will be offered. Appendix B outlines the varying types of users, the applications suites that they might use, and the training modules that might be appropriate for both staff and users. IS&T will provide the NMSBVI network user community a Help Desk for supported system, products, and systems. XIII. Client Strategy In general, the limiting factors in determining the appropriateness of user workstations are not the hardware platforms but rather the supported software and communications protocols. In order to meet the integrated information systems and technology infrastructure’s client needs in a cost effective manner, it will be necessary to clearly define the supported client environments and to eliminate some of the old and less prevalent technologies. For example, users who currently have 486 or less workstations will have to replace their equipment since these workstations cannot operate well within the current and future roles of NMSBVI’s network model. At the current time, all on-line workstations and applications are using the MS-Windows XP operating systems accessing a wide variety of hardware and network platforms. In a distributed computing

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environment with graphical user interfaces, users with more sophisticated systems will be able to enjoy the full capability of the new systems. Therefore, IS&T will develop, maintain, and up-date regularly (with input from the appropriate advisory committees) a list of hardware and software configurations that will be supported in the new environment. (See Appendix A) XIV. Server Strategy NMSBVI will continue to use a combination of Netware, Microsoft 2003 Server, and Linux/Unix-based platforms as database and application servers. Server and OS selection will be based on application vendor demand, and will depend on the number of users accessing data or applications and the requirements of state and other agency technology plans and standards. File server owners will be consulted and have a consent role prior to modifying their server’s applications suites. For many administrative applications accessed by a number of users the current system may be the most appropriate server. To facilitate querying of administrative data and other abstracted databases SQL based implementations will be provided for consistent data structuring for institutional reporting and to make sure that queries do not interrupt business transactions. 1. A suitable number of public use file servers will reside, and be maintained, in a centralized site and may be accessed by any authorized user. Server types will include the following: library databases, instructional resource databases, administrative databases, application programs, text, Braille, video and multimedia content. 2. Microsoft 2003 Server will become the primary operating system for all file servers on the integrated information systems and technology infrastructure, utilizing the AD as a primary network management tool. And phasing out Novell’s Network Operating System Version 5.1 and 6.5 as the primary operating system. 3. The integrated information systems and technology infrastructure will provide remote management and maintenance, including backup and restore service, to those users who elect such services. A central backup and restore server will be maintained by IS&T. Backups will be performed over the integrated information systems and technology infrastructure by IS&T personnel at mutually agreed upon times and intervals. XV. Communications Strategy The following strategies or policies will contribute towards the implementation of the Integrated Information Systems and Technology Infrastructure. 1. The NMSBVI network environment will be provided as a utility. 2. The Integrated Information Systems and Technology Infrastructure will support the simultaneous conveyance of voice, data, and video over the same media and will tolerate the support of voice, data, and video over separate media. The current telephone system PABX should be replaced soon with the VoIP technology and related equipment. At the time of replacement, there will be an environment where the seamless integration of voice, voice-mail, email, and video is at hand to the user. 3. The Integrated Information Systems and Technology Infrastructure will be available twenty-four hours per day, seven days a week and will comply with prevalent industry standards in order to provide potential compatibility with future technologies. 4. All components of the Integrated Information Systems and Technology Infrastructure will be managed from a central point by IS&T staff. Managed components will include switches, hubs, bridges, routers, servers, PDAs, phones and workstations that are part of the Integrated Information Systems and Technology Infrastructure. As a general

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statement, this will include all components to the faceplate. A detailed diagram of these components will be provided by IS&T when it is available. XVI. General Access A major goal will be the support of timely access to information. Mechanisms to be employed to accomplish this include: 1. Continued development of Content Online capabilities, touch-tone support for information access and voice communications, and on-line access for general information queries. 2. Access to Internet and public databases utilizing VPN, RDP, FTP, World-Wide Web, portals and other such products and methods are to be implemented. 3. Implementation of a central scheduling system for campus facilities that will meet the needs of all users on campus. Interfaces to service providers must be provided. 4. Encourage students, parents and staff to purchase their own equipment by providing Internet-in access to all services from external points off campus. XVII. Academic Technology Environment Students must have access to instructional tools that will enhance the learning environment, meet the needs of their changing life styles, and provide them with the skills to use technology in tomorrow’s home and work place. The most cost effective way for the school to provide student access to computing to provide computer pods or allow students to purchase their own computers. However, it is recognized that this is not entirely possible and therefore, to provide the most cost effective environment for student access, the following recommendations are made: 1. Encourage students to purchase their own equipment by: Aggressively advertising student, parent and staff discounts that IS&T are aware of and to pursue volume discounts to reduce the cost of purchase and maintenance of student-owned computers. Providing easy computer access from dormitories, home residence, other public schools, classrooms, computer labs, etc. 2. Provide laboratory facilities for students through central funding, including the acquisition of equipment, maintenance, upgrades, networking, security and monitoring of facilities. This will permit NMSBVI to maximize the utilization of this investment. 3. Academic areas need access to vital information in a real time environment and user-friendly tools to manipulate and analyze the data and to merge it with departmental content and instructional plans. The movement of systems to the new environment will facilitate this direction. Users must be provided user-friendly tools to support the selection and analysis of information or data. 4. Educational technology is the marriage of teaching ingenuity, cooperative learning, multimedia, distance learning, media resources, and databases, instructional collections of materials, technology, and support of systems and networks into a cooperative team to deliver instruction. Therefore, NMSBVI should provide a central facility to support the development of instructional materials. This facility should provide support for all delivery systems, including voice, Braille, text, video, and data as both passive and interactive media. The latest equipment, authoring tools, and media interfaces for application development, identification of related users, support groups and developers require the identification of possible funding sources. Graphics and VI technology support. As new technology is

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acquired, standards should be established to facilitate the sharing of these expensive resources. 5. IS&T will continue to maintain current facilities, technologies, and environments and move towards such new facilities, technologies, and environments that are agreed upon through consensus or otherwise required. 6. IS&T will offer technological support, including personnel to students, parents, faculty, staff and other academic needs. 7. The increased use of distance learning and the interrelationship of voice, video and data in this environment requires closer working relationships between the state’s schools, publishers, audio visual, libraries, publications and IS&T. 8. To facilitate the delivery of instructional materials IS&T should work with the Physical Plant and the educational departments to develop a plan for the retrofitting of classrooms to provide equipment, appropriate lighting, security, and network access. Equipment and support for the use of equipment to facilitate the presentation of electronic media and should be available centrally for NMSBVI faculty, staff and other client members from IS&T. All materials available for external delivery must be available on all NMSBVI campuses. 9. The role of the library should be expanded to become the multi-media repository. The implications of this new technology for school libraries and other educational institutions are many. There is perhaps no single endeavor better suited to the cooperative efforts of libraries and campus computing centers, given the combination of required technical expertise and networking infrastructure on the one hand, and the need for systematic gathering, organization, and presentation of the information content on the other. A significant number of these systems have been developed with just such collaboration and the relative quality of their design and implementation tends to be higher than is evident in more parochial systems. Informational databases (those databases that are purchased, in public domain, or other databases of broad interest that may be distributed) used for instruction should be considered a central educational resource monitored by the library and delivered by IS&T. The library should conduct a survey of all departments to identify informational database requirements and holdings. The library, records management and IS&T should collaboratively identify the most cost effective delivery mechanism for informational databases and to negotiate the most cost effective connections to external networks. Departments on campus hold extensive text, Braille, visual and audio collections that could be digitized and shared with the NMSBI community and delivered over the network to its clients throughout the state and nation. Such collections include books on tape, Braille files, training videos, slides, music, text files and other media. The library and or records management should conduct an inventory of all such collections. Such collections should then be classified, cataloged, and a determination made by the library and IS&T as to which should be digitized, stored, and provided centrally. Video that is downloaded and stored should be included. Catalogs of these collections should be made available through the central content delivery systems. The appropriate viewing facilities for video and audio collections should be developed using industry standard methods and those used by the VI community and when the Integrated Information Systems and Technology Infrastructure is completed, IS&T should work to make appropriate resources available on the network.

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XVIII . Research Strategy NMSBVI must provide coordinated support for research. To accomplish this: 1. The charter of the NMSBVI Computing Advisory Committee should be expanded to include students, parents, faculty, staff and the governing agencies at all levels; community, state, federal and special interest associated. 2. It should ascertain resource requirements and identify a comprehensive and appropriate centralized support structure. This support structure should reflect needs for computing power for activities such as media conversion, digital video, voice recording, synthetic voice reading, translation systems, access to appropriate databases, access to external resources such as Medicaid, IRS, Internet, other like schools, statistical tools, and the support needed for design and implementation. Direct and indirect funding should fund this support structure. Such resources could be accessed through the library, other related departments and/or other appropriate funding entities, with the appropriate technological support provided by IS&T. XIX. Administrative Technology Environment IS&T must provide a standard, consistent, friendly and robust user interface. This issue becomes of utmost importance in a distributed computing environment where several campus departments are responsible for developing and delivering content. The use of such standards will allow consistency across various applications so users moving from application to application need less time to adapt. All interfaces should be similar in appearance, screen/window navigation, choice selection, function-key or button usage, color, messages, help, and nomenclature. Graphical user interfaces initially supported include: Microsoft Windows As the provider of IS&T applications to the campus (e.g. student records, payroll), IS&T must maintain a very secure environment that protects its hardware, software, and data resources. Security provisions include Microsoft Active Directory, IIS, content filtering by SurfControl and other granular levels of protection and filtering. In order to appropriately prepare for an integrated and distributed relational database environment, it is crucial that a more comprehensive approach to data be adopted by NMSBVI, including the creation and ongoing maintenance of a records management model for the campus administrative environment. To achieve this: 1. Data must be identified as an institutional asset with the collectors of data perceived as stewards of data rather than as owners of data. 2. The role and reporting structure of records management must be redefined to meet the exponentially increasing reporting needs of agencies. 3. A position of Records Manager must be identified and a committee must be established to develop a model for NMSBVI and to establish the policies necessary to coordinate the collection of, maintenance of, and access to data as dictated by state and federal law and other governing agencies. 4. Consistent reporting, definitions, and interpretation of information elements must be established by the committee and then a dictionary must be developed and provided to all users of the systems. 5. The membership of the committee should include representatives from administration, instructional and agency users of information, and IS&T. 6. The selection of programming languages for application development depends on several variables such as code availability, performance, development time, and

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interoperability. Any such languages that are selected should embody object oriented programming features, facilities, and services. 7. Electronic distribution, printing, and publishing will be pursued where appropriate, utilizing HTTP, PDF, ODF and DOC formats. Distributed printing will be encouraged where appropriate. IS&T will provide central facilities for volume or specialized printing requirements including graphics, color, and desktop publishing. 8. Moving toward a paperless environment requires four strategic directions. These include moving all forms on-line, reducing the paper reporting requirements, moving internal communications to E-mail, and providing electronic media for document storage. The documents originator will enter data or provide content. IS&T will support the automation of all forms. Any form to be automated will require that the process which the form implements be evaluated and possibly re-designed. As each form is automated, signature requirements should be reviewed. A campus direction of no more than two approvals per form should be adopted as a goal. Forms will be automated in the following order; grades, employee action forms, requisitions, and travel and expense forms. All reports currently generated must be identified, and a list maintained. All such reports must be reviewed annually to identify whether they can be accessed electronically. With assistance from IS&T, all units should review their communications requirements and establish guidelines to encourage electronic communications. Areas to consider should include: meeting notifications; notes of meetings; inter and intra departmental memos. IS&T will be responsible and will assist units in determining the relevance and cost effectiveness of various technologies for transmission, archival, and storage of records including imaging, fax servers, on-line data, magnetic tapes, electronic mail, and paper storage. IS&T will provide leadership, consultation, and appropriate tools for persons on campus who have these requirements. XX. Prioritizing Unfortunately, the priorities in this plan, in many instances, are restrained by the time, money and personnel required to move to new technology rather than by the needs of the school. However, after the move to the new environment, the demand for applications is expected to escalate exponentially, and technology will no longer be the basis for prioritizing. Therefore, NMSBVI must identify a prioritization strategy to address current and anticipated requests. This strategy must consider factors such as: cost effectiveness of the proposed technology; anticipated improvements in the quality of service and instruction for students; and potential enhancement to the school’s ability to obtain deployment dollars. To achieve this: 1. The school should establish an appropriate steering committee to include representatives of all affected departments and entities. 2. All proposed major modifications, implementations, etc. should be presented to the committee annually. (The committee should clearly identify the meaning of the word “major.”) 3. The cost of each request in terms of both money and personnel time should be identified. Potential areas where outsourcing would be appropriate should also be identified. 4. The committee should then develop an annual plan that indicates dates of implementation, cost of implementation, and potential funding sources. This plan should be approved by the superintendent’s council. Any changes to this plan should be presented to the superintendent’s council and the school’s board of regents for approval.

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XXI. Funding It is assumed that the development of the infrastructure for prioritizing, the development of a model, the development of a support structure for education, and the establishment of a training plan will be done with existing funds and personnel. However, there will be increased demands on the personnel involved. Providing central management of student labs, coordinating support for education, providing shared technical support for departments, and providing a central focus for the allocation of institutional resources will actually be more cost effective than the current approaches. However, this will require the reallocation of funds to information systems and technology. New funds will be required for staff training, the acquisition of integrated administrative systems, and the upgrade and acquisition of appropriate client/server systems to permit end-users to take advantage of the functionality of the new systems. It is anticipated this cost will be recaptured by a reduction in the cost of the departmental shadowy systems currently required by departments to satisfy their own information needs. As much of the recommendations in this plan are dependent on the movement to new systems, it is further recommended that NMSBV I consider outsourcing the conversion process while simultaneously providing the training to IS&T staff to be able to support the new environment and systems. This would enable the entire transfer to occur in a three year period; allow NMSBVI to avoid putting more resources into shadowy systems; and allow NMSBI to begin reaping the considerable benefits. The benefits include a reduction in the cost of administrative support, and in improving the quality of services provided to students, faculty and staff.

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APPENDIX A Forecast of IS&T Technology Platform Servers

Dell PowerEdge Systems (current) Rack Based Servers (planned)

CD - Tower 24 unit (removed) Client Workstations Pentium II or greater (current – planned) Network Communications Ethernet (current – planned)

Wireless (current - planned) LAN (current – planned) WAN (current – planned) FDDI (current) Dial-in (current – none planned) Portal Services (current – planned) Protocols (TCP/IP)

Controllers Hubs (current – none planned) Switches (current – planned) Bridges (current – planned) Routers (current – planned) NICs (current – planned)

Fiber to Desktop Not Planned Cabling

Legacy Coax (No longer used) Legacy Analog (No longer used) Legacy AUI (No longer used) Category 3 (Voice only – none planned) Category 5 (current – none planned) Category 5e&6x (current – planned) Single/Multimode fiber (current)

Programming Languages C++ (current - planned) Visual Basic (current – planned) PERL (current – planned) Java (current – planned)

Database Query tools

SQL (current – planned) Progress (current – none planned) Sybase (current – none planned) Access (current – planned)

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Security Novell NDS (current – none planned) Novell eDirectory (none planned) Novell BorderManager (no longer used – none planned) Microsoft AD (current – planned) SurfControl’s CyberPatrol (current – planned) Granular Filtering (current – planned) eSpam Filtering (current – planned) eVirus Filtering (current – planned)

Transaction processing Application specific. Data peripherals

Disks drives (current – planned) Optical Disks (planned) CD/DVD-RO&RW (current – planned) 8-mm tape (current – planned)

Management NetViz (current – none planned) NDS (current – none planned) AD (current – planned) Production Scheduling To be determined Voice Systems

Existing Mitel PABX Systems (current – new planned) Call control (current – new planned) Voice Mail (current – integrate with email planned) Paging (current – planned) Cell Phones (current – planned)

Peripherals Printers Low Speed Dot Matrix (current – none planned) High Speed Dot Matrix (current – none planned) InkJet Color (current – planned) Laser (current – planned)

B&W (current – planned) Color (planned) Postscript (current – planned)

Braille Embossers (current – planned) High Volume (current - planned) General Use (current – planned)

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E-Mail Systems GroupWise E-Mail (current – none planned)

Microsoft Exchange (planned) MS-Outlook (current – planned) SMTP (current – planned) POP3 (current - planned) WebAccess (current – planned)

Network Management Netviz (current – none planned)

Trouble ticket (current – planned) Cable plant management (current – planned)

Change control (current – planned) IS&T office systems (current – planned) Microsoft Products (current – planned) Tools (current – planned)

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APPENDIX B Training General User Categories The following sections categorize the types of users who will be using the Integrated Information Systems and Technology Infrastructure. In addition, each user type has a suggested suite of applications programs that the user might use. 1. Student Student Educational Applications and Devices VI Access Devices Standard Applications Multimedia User Applications 2. Faculty/Staff Standard Applications VI Access Devices Administrative applications Computational applications Specialized applications 3. Multimedia consumer Standard applications Administrative applications Multimedia User applications Multimedia producer applications Multimedia administrative applications 4. Administrative Staff Standard applications VI Access Devices Administrative applications Multimedia User applications 4. Secretarial Standard Applications VI Access Devices Multimedia User applications Data entry applications 5. Network staff Network Operations Network administration applications Novell, Microsoft, Unix/Linix Network Operating System Standard applications LAN/WAN administration applications Protocols Performance monitoring Technology Planning Student administrative applications Administrative applications Multimedia consumer applications

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Multimedia producer applications Training Modules The following sections categorize recommended training modules that NMSBVI might consider for user and professional development. Each of the foregoing user categories should be advised to undergo one or more of the training modules. 1. PC Fundamentals; Keyboard & Mouse usage,RAM, disk, monitor, modem concepts, network attachment, network cards, upgrade concepts, basic operations, virus detection and reporting 2. Operating System Operations; How to use the operating systems, Windows, Novell, UNIX/Linix, Simple operating system troubleshooting, Starting and stopping operating systems, File management under operating systems, Workstation shell, windowing usage, Windows, X-Windows basics, Keyboard, mouse and color options, Basic printing procedures, Ethernet basics 3. LAN User Fundamentals; Ethernet, connection procedures, Login and Password, LAN Printers, Help Desk Procedures 4. NMSBVI Organization; Contacts, technical support groups and staffs, Escalation procedures, Vendor/contractor relationships, committees 5. Supported Applications; Standard applications , Student administrative applications, Administrative applications, Multimedia user applications, Multimedia producer applications, Basic use, operation, and techniques for each application in the suite that NMSBVI supports, NMSBVI conventions and usage’s, NMSBVI supported applications aids or files, that augment a supported application, Help Desk procedures, Support, Change in Management items, How to install/upgrade products in the applications suite of supported applications, File formats and management by application, Custom usage of each application supported by NMSBVI, Application operation & customization 6. Change in Management; Theory of change in management, NMSBVI application of change in management, Hardware and applications testing procedures, Hardware and Software test of systems, Certification for implementation procedures, Scheduling of changes, User notification of changes, Emergency procedures 7. Host applications; Application access, operation, File/data management by application, Application service levels, Help Desk procedures, Applications Development contacts for support, All Change in Management items 8. Technical Hardware Fundamentals; Component swapping, Card removal and replacement, Diagnostic software usage, Disk removal & replacement, Configuration options, Printer options 9. Technical LAN Basics; LAN connectivity concepts & operation, Connectivity, cabling concepts, Server operation, Basic problem determination 10.Local-Area Network (LAN) Administration; All LAN Basics skills, LAN Hardware and Software configuration and installation, LAN performance and tuning, Additions, deletions, changes to LAN, Application operation on the LAN, Server configuration and support, Server backup and recovery, Server problem determination & resolution, Shared file backup & recovery, Documentation 11. Wide-Area Network (WAN) Administration; WAN connectivity, WAN problem determination tools, WAN performance & tuning, Vendor interface & management, LAN/WAN bridging and gateways, Phone connectivity and support, Documentation 12. Help Desk Procedures; Call Management & Tracking, Trouble Ticket system usage, Problem determination techniques, Call scripts and escalation, Documentation, Effective use of support resources, All Change in Management items 13. Interpersonal Skills; Client service, Phone communications, Effective verbal communications, Effective written communications

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14. Operating System Releases; Version/Release function changes, Operational differences for all items listed in Operating System Operations 15. Problem Management Process; Process expertise and management, Process tool usage and operation, All NMSVH Organization items, Logging, tracking and follow-up, Problem database usage, Disaster recovery options & testing, All Change in Management items 16. Switches/Hubs/Routers/Bridges; Component configuration and installation, Problem determination and resolution, Vendor interface and management, LAN/WAN connectivity, LAN/WAN problem determination tools 17. Security; Password maintenance and generation, User access levels by WAN/LAN, Virus detection and removal, Data security standards by application 18. Database Administration; Database standards and policies, Database backup and recovery by application, Specific database package’s operation & usage, Disaster recovery options & testing 19. Network Operation; All Operating System items, All Wide-Area Network items, All LAN Basics and administration items, All Switch/Hub/Router/Bridge items, All Security items, All Change in Management items 20. Network Planning; Network strategy & architecture, Client/User plans and strategies, Budgeting process, All Change in Management items 21. Training; Preparing class materials, conducting classes, conducting hands-on training, maintaining training records

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APPENDIX C Building Wiring Policy Building Wiring Policy This appendix details the policies that govern the deployment of building wiring across the campus. A. Standards In general, all building wiring (cabling) will comply with or be brought into compliance with the following adopted standards. ANSI/EIA/TIA 568 Commercial Building Telecommunications Wing Standard ANSI/EIA/TIA 568 Commercial building Standard for Telecommunications National Electrical Code of the United States and New Mexico Pathways and Spaces B. Effective Dates As a part of the implementation of the Integrated Information Systems and Technology Infrastructure across the campus, wiring both between and within buildings have been complete except for addition and changes. Projection will not apply to any auxiliary buildings. However, all auxiliary buildings will be supplied a point of presence on the network. C. Wiring Policy Detail 1. Workplace Workplaces will include every office, laboratory, classroom, conference room, dormitory room or other designated rooms or spaces where the use of personal computers or telephone terminals are required. 2. Workplace wiring In compliance with the adopted building wiring standards, a unique cable(s) will be run from the nearest floor communications equipment room to each communications outlet (wall plate) in a workplace. This method of wiring has been described as “star topology.” 3. General Workplace, Existing Building One Category 6 Enhanced Unshielded Twisted Pair (EUTP) cable will be installed at each workplace. Some existing buildings derive some of their voice service from already installed voice cabling. 4. General Workplace, New or Renovated Building Two Category 6 Enhanced Unshielded Twisted Pair (EUTP) cables will be installed at each workplace. One cable has been designated for voice service to the workplace; the second cable will be used solely for data and digitized video data service to the workplace.

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5. Analog Video Requirement In as much as digitized video service will not be immediately available on the Integrated Information Systems and Technology Infrastructure, analog video service may be offered as an interim or continuing service. When a credible requirement for analog video service is offered, that requirement may be satisfied in through alternatives cable options. Copper coaxial cable If an analog video requirement is to be satisfied and the building in which the analog service to be provided has pre-existing analog switching equipment, then RG-6 or RG-11 coaxial cable may be supplied at the workplace. The user will supply appropriate electronics at the workplace. 6. High-Band Width Multimedia Where the usage of a workstation at a workplace involves applications that require: sustained high volume data transfers, sustained high volumes of transactions oriented accesses, the reception of low level compressed video, or multiple two way video conferencing then multimode cable may be supplied at the workplace. The “standard” category 6, EUTP to the workplace has the rated capacity of 100/155 Megabits per second. As stated, the category 6, EUTP has the potential to satisfy most multimedia requirements. 7. Uncompressed video Where the equipment usage at a workplace involves the transmission or reception of uncompressed video data, then a single mode fiber cable will be supplied to that workplace. In these instances single mode fiber cable will be required as follows: from the buildings backbone point of presence to the building’s main communications equipment room, from the main communications equipment room to the nearest floor communications equipment room that serves the workplace, and from the floor communications equipment room to the workplace. The studios in the content, communications and some classroom buildings typify such workplaces. 8. New or Renovated Networks For all new or renovated buildings, two (20 Category 6 Enhanced Unshielded Twisted Pair (EUTP) cable will be installed at each workplace that is to connect to the school’s supported network. All electronics associated with the support and operation of the network will be borne by the new or renovated construction cost.

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Appendix D - General I. General This appendix details the recommended equipment for a standard multimedia classroom. By standardizing the multimedia classrooms across campus, a more flexible environment will be created that will allow the faculty to comfortably use any multimedia classroom in which they are assigned to teach. Most of the comfort would stem from the familiarity with the equipment in the classroom, because it would be the same as they have used elsewhere on campus. Two types of multimedia classrooms are recognized. The first type primarily supports instruction that involves presenting multimedia materials in the course of the class’s curriculum. This type is characterized by “one-way” multimedia. In general, this type of classroom will be referred to as a multimedia classroom. Because this type of multimedia classroom only plays back video and audio data, all recommended components are “general availability” quality and cost. The second type supports instruction that is televised” as the instruction is given. The video and audio components are presented back to the classroom, “live.” At the same time, the video and audio components are recorded on appropriate media, distributed to other campus classrooms or “up linked” to other sites. In general, this type of classroom will be referred to as a “two-way” multimedia classroom studio. Because the classroom studio has to originate video and audio suitable for broadcast, all recommended components are of “broadcast” quality and pricing. A. Equipment layout Due the variability of classroom shape, size, and seating capacity no specific component diagrams are provided. At least the following NMSBVI organizations should be consulted with to arrive at a specific classroom design: One-way classroom – Education, Audio Visual, IS&T Two-way classroom – Education, Audio Visual, IS&T II. Multimedia Classroom For the one-way types of multimedia classrooms, the recommended equipment will allow for the projection of any of the following: Computer (MS-Windows or other relative VI platform), video tape, Laser disk, printed materials, overhead transparencies, 35 mm. slides, 3-Dimensional objects, and cable television. In addition the equipment allows for audio playback from most video sources as well as audiocassette. The audio system provides for speech reinforcement in combination with a wireless microphone system. As new technology emerges, specifications may change in order to stay on the practical “cutting edge” of technology. It will be the responsibility of someone like the technicians in the Audio Visual and/or IS&T to stay current on what is classified as “cutting edge” technology by attending conferences and demonstrations and supplying the campus with the adequate information in that the persons charged with building a new classroom could make an informed decision. The following sections detail the recommended equipment components. A. Video Equipment 1. Video Projector: The recommended unit is a 3-gun type projector with 9” CRT’s for increased resolution and brightness. It will be floor mounted and capable of projecting up to a 20’ diagonal image. The minimum light output is rated at 1000 on-screen lumens with a horizontal scan rate of 15 to 85 kHz with 1600 TV lines of resolution. 2. Multiple input capability

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3. Capable of 410,000 X 3 pixels, auto-focus, built-in base lighting, and output rated at 650 TV lines resolution. 4. Video Cassette Recorder or S-VHS video cassette recorder 5. Video Distribution Amplifier 6. This unit will be attached to the video projector to enhance the resolution of Cable TV signal, S-VHS signal, and that of other input devices. 7. Teaching Station - PC Monitor 1 – 32” multi-sync monitor for use with recommended personal computers and should be linked to the single monitor. 8. Slide to video converter - This unit interfaces directly with the video projector. 9. Touch Screen Controllers B. Audio Equipment 1. Presenter System 2. Wireless Microphones 3. Classroom Speakers C. Audio Video/Computer Sound Reinforcement 1. Stereo 2. Speakers D. Telephone A standard campus telephone would be placed inside the teaching station with several auto-dial presets. This would allow the presenter to have immediate contact with the appropriate service personnel if assistance should be needed. E. Lighting Standard florescent lighting with appropriate down grids would be used to illuminate the classroom area. Lighting controls would be designed to allow enough lights over seating area to take notes but keep the light off of the screen during presentations. This would be accomplished by having several lighting zones. 1. Stage Lighting Incandescent or “can lights” are recommended to be placed over the stage area and to be controlled by dimmer switches in order that the presenter can be seen and read notes. Care should be taken to keep light off the screen, but be able to illuminate the maker board when the screen is not in use. This would be accomplished by having two or three zones of incandescent lighting. F. Projection Screen A front projection screen with high gain material is recommended. Screen size would be determined by the dimensions of the room in which it would be placed. G. Computer Equipment It is recommended that a Pentium II or better, MS-Windows based personal computer be provided to provide flexibility for the faculty. The PC may be interfaced to the video projection unit. PCs will also have campus network access. H. Two-Way Classroom Environment For rooms serving as talk back sites, ample lighting should be used at a 45 degree angle to the presenter. The room seating capacity and layout would dictate how many monitors would be needed.

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I. Network Connection All multimedia classrooms will be provided with network connections. The network connections will be as follows, Category 6 Enhanced Unshielded Twisted Pair (EUTP) cable. J. Classroom Equipment Rack In all rooms, all audio equipment and various other hardware that the end user will not require access to would be housed in equipment racks built in the corner of a room or closet where available. All other equipment would be stored in the IS&T and/or AV equipment room. IlI. Multimedia Classroom Studio A. Color Camera System 1. Color Camera System to include: power adapter with 10 meter cable and rack kit, Teleconferencing lens with interface, dockable camera adapter, tripod adapter B. Video Switcher 1 - Video switcher package: Video/Stereo Audio switchers, remote control panel, RCC serial control cables, 30 meters in length IV. New Technologies Audio Visual, Computing and Information Systems and Technology Services and Educational Television Services will collaborate to ensure that appropriate new technologies are applied to the recommended multimedia classroom(s) components. To stay current on what is classified as “cutting edge” technology designated personnel should attend appropriate conferences and demonstrations. They should supply Audio Visual, Computing and Information Systems and Technology Services and Educational Television Services, multimedia classroom committees with the appropriate information and recommendations so that recommended multimedia classroom equipment stays current.

Energy Management Plan

New Mexico School for the Blind and Visually Impaired

FY 2012

Table of Contents

1. Summary

2. Energy Management Plan Components and Action Tasks

A. Education

B. Waste Reduction

C. Monitoring and Reporting

D. Retrofit Projects

3. Policies and Procedures for Energy and Utility Waste Reduction

4. Sustainable Practices

Sustainability is the capacity to endure. For humans, sustainability is the long-term maintenance of responsibility, which has environmental, economic, and social dimensions, and encompasses the concept of stewardship, the responsible management of resource use.

5. Existing Utility Data for Benchmark and Evaluation Purposes

1. Summary It is the vision of the NMSBVI to focus on the elimination of energy and utility waste to achieve energy savings while enhancing the quality of the educational environment. Sustainable practices are not only economically efficient and environmentally sensitive; they are conducive to the well being of all district employees, teachers and students. Energy management policies can have an important impact on the quality of the learning environment, particularly in the areas of lighting and indoor air quality. Experts have found that good energy management policy can actually enhance the benefits of a good classroom environment while optimizing energy use.

2. Energy Management Plan Components and Action Tasks

The Energy Management Plan is divided into four components – Education, Waste Reduction, Monitoring/Reporting, and Retrofit Projects:

A. Education

Encourage use of educational programs that are correlated to the public schools and relate to energy use and conservation

Provide energy training information to be distributed to teachers and staff that provides specific steps tailored to each facility on how to reduce energy waste

B. Waste Reduction Maintain and analyze utility data to see where savings can be found

Benchmark buildings to identify best practices and emulate those in poorly performing buildings

C. Monitoring/Reporting Provide annual reports on progress to all participants

D. Retrofit Projects Replace all existing T-12 lighting fixtures with energy efficient T-8 bulbs

and ballasts per every available opportunity Install securable, tamper proof thermostats in applicable building areas Ensure that all building envelopes are secure

3. Policies and Procedures for Energy Reduction

Temperature Settings – Cooling temperature settings are to be at 76 degrees, +/- 2 degrees for all spaces, including classrooms, media centers, shops, offices, etc., or as determined necessary by Plant Operations

Heating temperatures are to be set at 70 degrees, +/- 2 degrees for all classrooms and offices

Promote energy efficiency by observing Policy and Procedure as outlined in the NMSBVI Preventive Maintenance Plan, 6.0, which specifically addresses proactive, systemic maintenance scheduling for equipment and building systems. This enables equipment to run efficiently and achieve proper life cycling as designed, saving energy and money.

4. Sustainable Practices Turn off lights when area is left unoccupied

Turn off machines and equipment when not needed

Interior lights turned off at end of day Exterior security lights on photo cell or timers adjusted according to current

lighting conditions Identify additional items of equipment that can be turned off during extended

school closures Thermostats must not be tampered with

In any area where HVAC is in operation, doors and windows must remain closed

Planned evacuation drills must not take place during peak HVAC hours

5. Existing Utility Data for Evaluation and Benchmarking Purposes

Existing circumstances are also mitigating factors on this data; as follows: Jack Hall Renovations – April 2009/July 2010 Watkins Education Center – Disconnected from heating loop August 2011 Natatorium in operation intermittently from 2009-2011 Sacramento Dormitory unoccupied for FY 2012 Multiple buildings on single utility meter loops; accurate individual

building utility tracking is inaccurate; the whole meter loop has to be taken into consideration. Spread sheets indicate account distributions.

FY 2011 Use Cost 0482406‐E Garrett Dormitory Electric ( KWH ) 97,990.00 $12,970.27 0482411‐E (No sub‐metering, based on breakdown of square footage allocation) Library (formerly Central Receiving) Electric ( KWH ) 38,050.56 $4,520.29Maintenance Shops Electric ( KWH ) 23,253.12 $2,762.42Heating Plant Electric ( KWH ) 4,932.48 $585.94Pre Vocation Workshop Electric ( KWH ) 24,662.40 $2,929.80Plant Operations Office Electric ( KWH ) 4,932.48 $585.95Wanda Raney Building (formerly Practical Arts) Electric ( KWH ) 23,957.76 $2,846.08Gymnasium/Natatorium Electric ( KWH ) 84,646.80 $10,045.13Maintenance Garage Electric ( KWH ) 22,548.48 $2,678.67Watkins Education Center Electric ( KWH ) 160,657.00 $19,085.83San Andres Building (Admin) Electric ( KWH ) 56,985.84 $6,780.47Sacramento Dormitory Electric ( KWH ) 108,514.56 $12,891.29Health Services Electric ( KWH ) 21,139.20 $2,511.25Recreation/Ditzler Auditorium Electric ( KWH ) 107,809.92 $12,807.60Paul and Lois Tapia Building Electric ( KWH ) 22,548.48 $2,678.68 704,639.08 $83,709.400482412‐E South Cottage Electric ( KWH ) 4,612.00 $522.57 117920‐E (No sub‐metering, based on breakdown of square footage allocation) North Cottage Electric ( KWH ) 9,334.40 $1,148.26Jack Hall Building Electric ( KWH ) 224,025.60 $27,559.32 233,360.00 $28,707.581284771‐E (No sub‐metering, based on breakdown of square footage allocation) Superintendent's Residence Electric ( KWH ) 28,974.00 $3,499.42Bert Reeves Learning Center Electric ( KWH ) 76,386.00 $9,225.83 105,360.00 $12,725.251337690‐3E Early Childhood Program Facility Electric ( KWH ) 369,040.00 $35,026.33

1,515,001.08 $173,661.40

FY 2010 Use Cost 0482406‐E Garrett Dormitory Electric ( KWH ) 114,160.00 $13,952.25 0482411‐E (No sub‐metering, based on breakdown of square footage allocation) Library (formerly Central Receiving) Electric ( KWH ) 37,426.80 $4,390.53Maintenance Shops Electric ( KWH ) 22,591.02 $2,650.27Heating Plant Electric ( KWH ) 4,801.74 $567.92Pre Vocation Workshop Electric ( KWH ) 24,069.18 $2,812.87Plant Operations Office Electric ( KWH ) 4,801.74 $567.92Wanda Raney Building (formerly Practical Arts) Electric ( KWH ) 23,938.72 $2,797.21Gymnasium/Natatorium Electric ( KWH ) 83,173.60 $9,756.80Maintenance Garage Electric ( KWH ) 22,460.46 $2,634.61Watkins Education Center Electric ( KWH ) 158,030.48 $18,537.87San Andres Building (Admin) Electric ( KWH ) 56,141.91 $6,585.91Sacramento Dormitory Electric ( KWH ) 106,738.80 $12,521.16Health Services Electric ( KWH ) 20,793.40 $2,439.20Recreation/Ditzler Auditorium Electric ( KWH ) 106,047.04 $12,439.87Paul and Lois Tapia Building Electric ( KWH ) 22,179.40 $2,601.81 693,194.29 $81,303.950482412‐E South Cottage Electric ( KWH ) 3,925.00 $450.76 117920‐E (No sub‐metering, based on breakdown of square footage allocation) North Cottage Electric ( KWH ) 1,641.20 $172.14Jack Hall Building Electric ( KWH ) 39,397.80 $4,131.85 41,039.00 $4,303.991284771‐E (No sub‐metering, based on breakdown of square footage allocation) Superintendent's Residence Electric ( KWH ) 27,175.50 $3,311.50Bert Reeves Learning Center Electric ( KWH ) 71,644.50 $8,730.31 98,820.00 $12,041.811337690‐3E Early Childhood Program Facility Electric ( KWH ) 324,560.00 $31,208.01

1,275,698.29 $143,260.77

FY 2009 Use Cost 0482406‐E Garrett Dormitory Electric ( KWH ) 117,160.00 $14,422.17 0482411‐E (No sub‐metering, based on breakdown of square footage allocation) Library (formerly Central Receiving) Electric ( KWH ) 37,078.61 $4,346.82Maintenance Shops Electric ( KWH ) 22,315.81 $2,616.11Heating Plant Electric ( KWH ) 4,806.98 $563.44Pre Vocation Workshop Electric ( KWH ) 23,926.44 $2,805.00Plant Operations Office Electric ( KWH ) 4,806.98 $563.44Wanda Raney Building (formerly Practical Arts) Electric ( KWH ) 23,926.34 $2,805.00Gymnasium/Natatorium Electric ( KWH ) 82,396.36 $9,659.53Maintenance Garage Electric ( KWH ) 22,315.81 $2,616.11Watkins Education Center Electric ( KWH ) 156,553.84 $18,353.16San Andres Building (Admin) Electric ( KWH ) 55,617.84 $6,520.19Sacramento Dormitory Electric ( KWH ) 105,742.56 $12,396.51Health Services Electric ( KWH ) 20,598.84 $2,414.87Recreation/Ditzler Auditorium Electric ( KWH ) 105,055.92 $12,315.94Paul and Lois Tapia Building Electric ( KWH ) 21,972.48 $2,575.88 687,114.81 $80,552.000482412‐E South Cottage Electric ( KWH ) 5,073.00 $568.18 117920‐E (No sub‐metering, based on breakdown of square footage allocation) North Cottage Electric ( KWH ) 3,492.00 $415.43Jack Hall Building Electric ( KWH ) 83,808.00 $9,992.30 87,300.00 $10,407.731284771‐E (No sub‐metering, based on breakdown of square footage allocation) Superintendent's Residence Electric ( KWH ) 24,260.46 $3,007.62Bert Reeves Learning Center Electric ( KWH ) 65,450.04 $8,107.83 89,710.50 $11,115.451337690‐3E Early Childhood Program Facility Electric ( KWH ) 181,280.00 $17,672.18

1,167,638.31 $134,737.71

FY 2011 Use Cost 0482406‐G Jack Hall Building Natural Gas ( Therms ) 5,472.18 $3,756.85 0482408‐G Maintenance Garage Natural Gas ( Therms ) 2,035.23 $1,530.32 0482409‐G Superintendent's Residence Natural Gas ( Therms ) 991.36 $836.59 0482410‐G Garrett Dormitory Natural Gas ( Therms ) 6,218.25 $4,109.19 0482411‐G (No sub‐metering, based on breakdown of square footage allocation) Plant Operations Office Natural Gas ( Therms ) 569.77 $366.87Health Services Natural Gas ( Therms ) 1,709.44 $1,100.69Bert Reeves Learning Center Natural Gas ( Therms ) 5,698.22 $3,669.10Watkins Education Center Natural Gas ( Therms ) 12,536.15 $8,072.06Pre Vocation Workshop Natural Gas ( Therms ) 1,994.35 $1,284.15San Andres Building (Admin) Natural Gas ( Therms ) 4,558.56 $2,935.27Paul and Lois Tapia Building Natural Gas ( Therms ) 1,709.44 $1,100.70Library (formerly Central Receiving) Natural Gas ( Therms ) 2,849.09 $1,834.51Sacramento Dormitory Natural Gas ( Therms ) 7,977.96 $5,137.00Wanda Raney Building (formerly Practical Arts) Natural Gas ( Therms ) 1,994.35 $1,284.14Gymnasium/Natatorium Natural Gas ( Therms ) 7,407.71 $4,769.81Recreation/Ditzler Auditorium Natural Gas ( Therms ) 7,977.54 $5,136.72 56,982.58 $36,691.0204812‐G South Cottage Natural Gas ( Therms ) 116.39 $203.01 1337690‐G Early Childhood Program Facility Natural Gas ( Therms ) 11,151.26 $7,634.72

82,967.25 $54,761.70


81,652.04 $55,891.52


78,423.94 $55,314.48

Year Data 2009 2010 2011

Building Area (ft²)

KBTU / SFT

KBTU / TDD

Area (ft²)

KBTU / SFT

KBTU / TDD

Area (ft²)

KBTU / SFT

KBTU / TDD

Bert Reeves Learning Center 9500 83.798 156.678 9500 77.131 160.409 9500 87.416 152.825Early Childhood Program Facility 37053 45.223 340.298 37053 62.140 393.655 37053 64.078 436.210Garrett Dormitory 15700 69.810 239.935 15700 72.189 208.569 15700 60.902 188.185Gymnasium/Natatorium 11050 92.826 224.547 11050 83.129 169.041 11050 93.175 202.634Health Services 2700 89.672 53.002 2700 80.532 40.014 2700 90.026 47.839Heating Plant 1300 12.617 3.591 1300 12.603 3.015 1300 12.946 3.312Jack Hall Building 25800 15.326 86.562 25800 5.210 24.738 25800 50.837 258.137Library (formerly Central Receiving) 5000 82.579 90.389 5000 74.369 68.430 5000 82.948 81.625Maintenance Garage 3800 53.217 44.270 3800 73.826 51.626 3800 73.805 55.197Maintenance Shops 2150 35.415 16.668 2150 35.851 14.185 2150 36.902 15.615North Cottage 1050 55.715 12.807 1050 65.530 12.662 1050 95.171 19.667Paul and Lois Tapia Building 3000 82.267 54.028 3000 74.054 40.884 3000 82.627 48.786Plant Operations Office 1300 56.677 16.130 1300 50.162 12.000 1300 56.774 14.526Pre Vocation Workshop 3000 94.581 62.115 3000 84.342 46.563 3000 94.528 55.812Recreation/Ditzler Auditorium 14100 82.292 254.010 14100 74.145 192.389 14100 82.667 229.404Sacramento Dormitory 14100 82.458 254.523 14100 74.312 192.824 14100 82.840 229.885San Andres Building (Admin) 7500 86.397 141.852 7500 77.625 107.138 7500 86.706 127.985South Cottage 1050 45.275 10.407 1050 32.075 6.198 1050 26.072 5.388Superintendent's Residence 3600 48.641 38.333 3600 57.938 38.384 3600 54.999 38.968Wanda Raney Building (formerly Practical Arts) 3300 85.982 62.115 3300 76.540 46.482 3300 85.206 55.339Watkins Education Center 21000 85.440 392.785 21000 76.831 296.917 21000 85.799 354.611

New Mexico School for the Blind and Visually Impaired 1900 North White Sands Boulevard

Alamogordo, New Mexico 88310

Preventive Maintenance Plan 2011/2012 Table of Contents

1.0 District Preventive Maintenance Purpose/Objectives/Scope & Mission

Statement* 2.0 District Maintenance Goals* 3.0 Maintenance Organization Structure and Staffing Responsibilities* 4.0 Maintenance Priorities and Procedures* 5.0 Inspection and Maintenance Schedules* 6.0 Scheduled Preventive Maintenance Tasks* 7.0 Established Daily Maintenance, Custodial, and Housekeeping

Responsibilities* 8.0 District Facility and Equipment 9.0 Planned Major Maintenance and Repair Projects 10.0 Maintenance Staff Development 11.0 Maintenance Safety Program 12.0 Service Contract and Vendor Oversight 13.0 Facility Master Plan Assessment 14.0 Facility Safety Assessments 15.0 Maintenance Equipment Records 16.0 Quarterly Maintenance Management Reports – In PSFA Development 17.0 Energy Management Plan-Undeveloped 18.0 This section intentionally left blank 19.0 This section intentionally left blank 20.0 This section intentionally left blank

* State Statute Requirements

New Mexico School for the Blind and Visually Impaired 1900 North White Sands Boulevard

Alamogordo, New Mexico 88310

Preventive Maintenance Plan 2011/2012

______________________________________________________________________________ NMSBVI Superintendent Date ______________________________________________________________________________ Capital Projects Specialist Date ______________________________________________________________________________ NMSBVI Plant Operations Manager Date


Preventive Maintenance Plan Introduction, Purpose, Mission and

Policy Statement

Policy # 1.0

INTRODUCTION The superintendent of schools is responsible for maintaining safe, clean and attractive school facilities and grounds. The superintendent shall keep the board of education advised of short range and long range needs and shall advise the board as to the appropriate sources and balances of funding from operational funds, bond issues, capital improvements, and any other applicable state or federal procurement methods. A program to provide effective security for all school property, including vandalism and protection is to be developed and periodically reviewed. It shall be the responsibility of the superintendent to ensure that the safety of students and employees is a primary consideration in the development and maintenance of school facilities, school grounds, and other facilities of the district, and in the planning and implementation of all school programs and activities. All employees, students, and patrons are encouraged to be safety conscious and to make recommendations to the administration for the improvement of safety elements. PURPOSE / MISSION The purpose of the New Mexico School for the Blind and Visually Impaired Preventive Maintenance Program is to ensure that the physical condition, educational suitability and physical infrastructure of all public school facilities in New Mexico meet an adequate level statewide and the design, construction and maintenance of school sites and facilities encourage, promote and maximize safe, functional and durable learning environments in order for the state to meet its educational responsibilities and for New Mexico’s students to have the opportunity to achieve success. In addition, the preventive maintenance program will develop systematic and comprehensive methods for the development and effective implementation of an equipment management program for the districts to provide a process for meeting or extending the service life of facility equipment, systems and components, conducive to the needs of the students and teachers learning environments. This program contains all of the detailed procedures associated to the facilities preventive maintenance program. If effectively implemented, will meet state statute maintenance guidelines and effectively manage the costs associated with maintenance and operations. Any changes to procedures or preventive maintenance guidelines shall be reviewed and approved by the maintenance supervisor or designee.

DESCRIPTION The preventive maintenance program is the core for effectively managing maintenance programs for facilities. The program provides the maintenance organization with means to plan, acquire, organize, direct, control and evaluate manpower and materials resources expended or planned for expenditure in support of the district’s maintenance and mission statement. The District leadership, maintenance supervisor and maintenance personnel must recognize the importance of the program and understand their role in assisting management to maintain the reliability of critical systems and building components at designed levels of reliability. POLICY The New Mexico School for the Blind and Visually Impaired has created a preventive maintenance plan to ensure the district properly maintains its facilities, mechanical systems and equipment so they are efficiently operational providing a comfortable and safe environment for its students, staff, visitors and guests by performing frequency scheduled routine maintenance. This Preventive Maintenance Plan is an overview of the Districts program. It is the policy of the New Mexico School for the Blind and Visually Impaired to utilize the School Dude / FIMS maintenance software package (maintenance direct, preventive maintenance direct and utility direct), to implement an effective and quality preventive maintenance plan inclusive of specific and unique equipment inventory and preventive maintenance schedules. OBJECTIVES The primary objective of the preventive maintenance program is to manage maintenance processes in a manner, which will ensure maximum equipment operational reliability. The intermediate objectives of the districts preventive maintenance program are as follows:

a. Achievement and participation of a uniform maintenance standard and criteria. b. Effective use of available manpower and material resources. c. Documenting information relating to maintenance and maintenance support activities. d. Improvement of maintenance and reliability of utility systems and equipment by

provision of documented maintenance information and analysis. e. Providing a means for reporting building configuration changes f. Effective and responsible use of resources and materials. g. Reduction of the costs through development of effective PM programs to prevent

accidental material damage to systems and equipment. h. Provide the means to schedule, plan, manage and track maintenance activities. i. Provision of data on which to base improvements in equipment design and spare parts. j. Create effective policies and programs in support of a quality and safe maintenance

culture. SCOPE

This preventive maintenance program is fully applicable to all New Mexico School for the Blind and Visually Impaired staff in assisting directors, maintenance supervisors and maintenance staff with the development of equipment inventories and effective processes to maintain the equipment, and associated systems in the facility at designed levels of efficiency and reliability. It is the policy of New Mexico School for the Blind and Visually Impaired to utilize the Schooldude / Facility Information Management System (FIMS) modules to implement an effective and quality preventive maintenance program inclusive of the development of a unique inventory, preventive maintenance schedules and strategies, maintenance work order processes and utility billing tracking and monitoring activities. PREVENTIVE MAINTENANCE PROGRAM The preventive maintenance program provides a simple and standard means for planning, scheduling, controlling and performing planned maintenance on all equipment, and represents and effective means for using available maintenance resources. Preventive maintenance actions are the minimum requirement to maintain equipment in a fully operable condition and within specifications. If performed according to schedule, these maintenance actions will provide improved equipment efficiency and reliability. Preventive maintenance guidelines and the schedules at which they are to be accomplished are developed based on specific equipment operating and maintenance manuals, manufacturer recommendations and the NM Groups Classification Types (NMGCT). These guidelines provide the detailed procedures for performing the preventive maintenance tasks and identify who, what, when, how and with what resources a preventive maintenance task is to be accomplished. Preventive maintenance guidelines also provide spare parts specifications and consumable item listings for improved planning and preparation and cost effectiveness. The maintenance supervisor is responsible for the implementation and management of the preventive maintenance program for the district. Equipment identification records are developed as a part of the programs integrated logistics support effort for all new procurements, re-procurements, alterations and modifications of equipment and associated systems. PREVENTIVE MAINTENANCE PLAN REVIEW AND REVISION 1. At least annually the Preventive Maintenance Plan is evaluated for objectives, scope,

performance, and effectiveness of the plan. 2. Annually the maintenance management plan is reviewed and revised as appropriate with final

approvals from the district administration. 3. The maintenance supervisor or designee is responsible for preparing the evaluation. 4. School leadership and staff are provided copies of the evaluation for their review and

approval.

5. Changes to the plans policy will be communicated to the district leadership annually unless the changes are due a local, state or federal regulatory guidelines requiring immediate implementation. In this case, a memorandum explaining the change will be communicated to all leadership and staff affected by the change.


Blind and Visually Impaired

Maintenance Goals

Policy #

2.0

POLICY

It is the policy of the NMSBVI to create a list of effective and reasonable goals for the maintenance program in an effort to identify opportunities for improvements in critical or weak areas of the department. The following goals for the 2011/2012 school year have been created and include a plan of action and timelines for completion.

2011-12 Maintenance Goals

1. Improve the PM Completion Rate to 95%. This is an annual goal that is monitored monthly. Commit maintenance resources to accomplish goal and monitor monthly.

2. Set up monthly training sessions through School Dude for: Maintenance Direct: Preventive Maintenance Direct: Utility Direct:

3. To achieve a proficiency rating of 2.25 in FIMS by 2nd quarter of 2012 through the

training efforts 4. To integrate materials costs associated with Routine and Preventive Maintenance into

the FIMS / School Dude modules by July 2012, to include vendor & contract costs.



Maintenance Organizational Structure and Staffing Responsibilities

Policy # 3.0

POLICY It is the policy of the NMSBVI School to establish a routine maintenance staffing and organizational structure and staffing responsibilities to define effective lines of communication and approval processes. The NMSBVI School has developed the attached maintenance organizational chart structure.

New Mexico School for the Blind and Visually Impaired Organizational Structure

Superintendent

Plant Operations Manager

Maintenance Foreman

Maintenance Technicians

Custodial/Housekeeping

Groundskeeping

Maintenance Organization and Staffing

1. Superintendent 2. Plant Operations Manager 3. Maintenance Foreman 4. Maintenance Techs 5. Custodians & Housekeeping 6. Groundskeepers

Staff Responsibilities: Superintendent: The Superintendent provides direct supervision to the maintenance supervisor. The Superintendent secures necessary funds, and resources, to provide quality assurance for facilities and grounds. Plant Operations Manager: Oversees scheduling and accomplishment of all maintenance activities, as well as all other plant operations which includes coordination of all work scheduling. Maintenance Foreman: The Maintenance Foreman is in charge of work order assignments, the provision of needed supplies and equipment, and the approval of contract support. He ensures that all work and related expenditures are documented in FIMS. Maintenance Technicians: Maintenance Techs respond to both scheduled and non-scheduled work assignments as directed by the Maintenance Foreman. In addition to completing minor and major maintenance tasks, they also perform scheduled inspection and preventive maintenance tasks. Custodians: Other than housekeeping duties, the custodial staff does little in the way of preventive maintenance other than light lifting, changing light bulbs and replacing damaged ceiling tiles. Housekeepers: Provide clean, sanitary comfortable, orderly and satisfying surroundings for the residents, employees, and public. Groundskeepers: Perform all aspects of routine maintenance and upkeep for all landscaping on school property, daily cleaning of any obstructions or debris in walkways, and maintaining the irrigation system and water wells.



Maintenance Priorities and Procedures

Policy 4.0

POLICY Routine Maintenance Work Orders

The NMSBVI currently processes maintenance work orders through the state funded Schooldude Maintenance Direct work order system. Department leads provide work requests via the internet which the Maintenance Supervisor reviews, approves and assigns work to the technicians. On some occasions requests are sent via email to Maintenance Supervisor who then creates work orders as appropriate and assigns to the technicians. If a technician identifies a problem they notify their supervisor, and work order is created. All Closed (routine and PM) work orders must have the following required fields populated in order to maintain a level of high quality and integrity:

New requests should always include:

Closed work orders to be fully documented with:

Requestor Labor Hours

Work Description

Material and / or Contract costs

Location of Work

Responsible Party (Who completed the work)

Craft (Type of Work)

Action take to resolve problem

(What was done) Purpose (Reason for Work)

Reports from the Maintenance Direct work order system are used at staff meetings for continuous improvement of operations.

Preventive Maintenance Work Orders The NMSBVI preventive maintenance work orders are scheduled in the PMD module of Schooldude. The work orders are automatically generated. The Maintenance Supervisor assigns the work orders prior to generation to the appropriate technician. DEFINED PRIORITIES The NMSBVI has established the following work priority definitions for the maintenance department for effective response to requested work requests through the Facility Information Management System (FIMS) program.

EMERGENCY is reserved for those projects, which truly stop the use of the facility. The response time should be made within 15 minutes of notification of the problem. Work on emergency priority requests commences immediately and continues until the facility is restored to sufficient use.

URGENT is assigned to those projects, which, while not completely prohibiting use of the facility, represent a threat to full facility use. The response time is normally started on the day it is reported.

ROUTINE is assigned to the majority of the work requests received. The response time is generally one to two days and may be remedied within three to five working days.

PREVENTIVE MAINTENANCE is scheduling preventive maintenance actions of equipment and systems that require periodic inspections and maintenance to maximize equipment operational readiness.

DEFERRED is used for those projects, which are not necessarily required but are desirable. As a general rule, work should commence within thirty days of receipt unless seasonal or other considerations allow or dictate a greater delay is stating.



Inspection and Maintenance Schedules

Policy 5.0

POLICY The accomplishment of scheduled inspection and preventive maintenance tasks is critical to the successful operation of the New Mexico School for the Blind and Visually Impaired. PROCEDURE

1. A unique inventory of all equipment is created prior to adding equipment into the maintenance management program.

2. This inventory shall be kept current and reviewed for accuracy on a routine schedule but no less than annually.

Prescribed equipment inventories, maintenance schedules and PM frequencies and inspection tasks have been developed for each the NMSBVI. Attachments: Unique list of major facility equipment inclusive in the PM program. HVAC, Life Safety, Structures, Utilities, Plumbing etc.

Current PM Schedules Running in PM Direct:

PM Schedule Title Status Last WOID Craft Classification Location Type Recurrence Pattern

Boiler Start Up -Garrett Dormitory Running 3541

Heating/Ventilation /Air Conditioning

HVAC Equip. & Systems Alamogordo Campus Heat Generating Systems Yearly

Safety Valve Monthly: Gym B.R.

Post-poned until 1/1/2010 3717


HVAC Equip. & Systems Alamogordo Campus Heat Generating Systems Monthly

Boiler Room Quarterly: Sac Dorm

Post-poned until 2/28/2010 3731 Plumbing

Plumbing Systems Alamogordo Campus

Domestic Water Distribution Monthly

Boiler Room Quarterly:Garrett




Boiler Room Quarterly:Gym/Nat.




Boiler Room Quarterly:Heating Plant


HVAC Equip. & Systems Alamogordo Campus

Unitary Heating & Cooling Units Monthly

Condenser Grills Kitchen JH Monthly Running 3736

Heating/Ventilation /Air Conditioning Equipment Alamogordo Campus Commercial Equipment Monthly

Dorm Air Handler-6mo: Sac Dorm Running 3605



Special HVAC Systems & Equipment Monthly

Dorm Air Handler-6mo: Sac Dorm Running 3606




Dormitory Air Handler-6mo: Garrett Running 3604




Dormitory Air Handler-6mo:Garrett Running 3603




Emerg. Light Monthly: Bert Reeves Running 3762 Lighting

Electrical Equip. & Systems Alamogordo Campus Special Electrical Systems Monthly

Emerg. Light Monthly: Rec/Ditzler Running 3766 Lighting


Emerg. Light Monthly:Gym/Nat Running 3763 Lighting


Emerg. Light Monthly:Health Services Running 3764 Lighting


Emerg. Light Monthly:PreVoc Running 3765 Lighting


Emerg. Light Monthly:San Andres Running 3767 Lighting


Exit Sign Monthly: Bert Reeves Running 3768 Lighting


Exit Sign Monthly: Central Receiving Running 3769 Lighting


Exit Sign Monthly: ECP Running 3790 Lighting

Electrical Equip. & Systems

Albuquerque Campus Special Electrical Systems Monthly

Exit Sign Monthly: Garrett Dorm Running 3770 Lighting


Exit Sign Monthly: Gym/Nat Running 3771 Lighting


Exit Sign Monthly: Health Services Running 3772 Lighting


Exit Sign Monthly: Jack Hall Running 3794 Lighting


Exit Sign Monthly: Paul and Lois Tapia Running 3773 Lighting


Exit Sign Monthly: Practical Arts Running 3774 Lighting


Exit Sign Monthly: PreVoc Running 3775 Lighting


Exit Sign Monthly: Rec/Ditzler Running 3776 Lighting


Exit Sign Monthly: Sac Dorm Running 3777 Lighting


Exit Sign Monthly: San Andres Running 3778 Lighting


Exit Sign Monthly: Running 3779 Lighting Electrical Alamogordo Campus Special Electrical Systems Monthly

Watkins Ed Equip. & Systems

FE Monthly Check :Bert Reeves Running 3750 Fire Extinguishers

Fire & Safety Systems Alamogordo Campus Fire Extinguishers Monthly

FE Monthly Check: Central Receiving Running 3753 Fire Extinguishers


FE Monthly Check: Garrett Dormitory Running 3746 Fire Extinguishers


FE Monthly check: Gymnasium/Natatorium Running 3747 Fire Extinguishers


FE Monthly Check: Health Services Running 3754 Fire Extinguishers


FE Monthly Check: Heating Plant Running 3751 Fire Extinguishers


FE Monthly Check: Jack Hall Running 3795 Fire Extinguishers


FE Monthly Check: North Cottage Running 3749 Fire Extinguishers


FE Monthly Check: Paul and Lois Tapia Running 3748 Fire Extinguishers


FE Monthly Check: PreVoc Running 3755 Fire Extinguishers


FE Monthly Check: Recreation/Ditzler Running 3756 Fire Extinguishers


FE Monthly Check: Sacramento Dorm Running 3757 Fire Extinguishers


FE Monthly Check: San Andres Running 3758 Fire Extinguishers


FE Monthly Check: South Cottage Running 3759 Fire Extinguishers


FE Monthly Check: Superintendents Res Running 3760 Fire Extinguishers


FE Monthly Check: Watkins Ed Running 3761 Fire Extinguishers


FE Monthly: ECP Running 3789 Fire Extinguishers Fire & Safety Systems

Albuquerque Campus Fire Extinguishers Monthly

FE Monthly: Practical Arts Running 3752 Fire Extinguishers


Fire Alarm Control Panel: Jack Hall Running 3796 Fire Alarm System

Fire & Safety Systems Alamogordo Campus

Special Fire Protection Systems Monthly

Fire Alarm Control Panel: Sac Dorm Running 3781 Fire Alarm System

Fire & Safety Systems Alamogordo Campus Monthly

Fire Alarm Control Panel: Superin. Res. Running 3786 Fire Alarm System



Fire Alarm Control Running 3782 Fire Alarm System Fire & Safety Alamogordo Campus Special Fire Protection Monthly

Panel:Bert Reeves Systems Systems Fire Alarm Control Panel:Central Re. Running 3783 Fire Alarm System



Fire Alarm Control Panel:Garrett Running 3780 Fire Alarm System



Fire Alarm Control Panel:Health Services Running 3784 Fire Alarm System



Fire Alarm Control Panel:Practical Arts Running 3785 Fire Alarm System



Fuel level of tanks Running 3813 Vehicle Maintenance

vehicle maintenance Alamogordo Campus Weekly

Garrett Dorm Chiller Annual Running 2816


Cooling Generating Systems Yearly

Garrett Dorm Chiller Monthly Running 3744 Air Conditioning


Cooling Generating Systems Monthly

Garrett Dorm Chiller Quarterly Running 3745 Air Conditioning



HVAC filter quarterly-Health Services Running 3737




HVAC Filter quarterly: Bert Reeves Running 3614




Hvac Filter quarterly: Central Receiving Running 3611



HVAC Filter Quarterly: ECP Running 3613


HVAC Equip. & Systems

Albuquerque Campus


HVAC Filter Quarterly: Jack Hall 1 Running 3435












HVAC Filter quarterly: North Cottage Running 3608




HVAC Filter quarterly: San Andres Running 3615




Hvac Filter quarterly: South Cottage Running 3609




Hvac Filter quarterly: Tapia Bldg. Running 3612



Hvac Filter quarterly:Superint. Res. Running 3610




Kitchen Makeup Air Evap Cooler Shutdown Running 3247



Special HVAC Systems & Equipment Yearly

Kitchen Makeup Air Evap Cooler Shutdown Running 3246




Kitchen Makeup Air Evap Cooler Startup Running




Kitchen Makeup Air Evap Cooler Startup Running




Kitchen Makeup Air Heating Seasonal Running 3089




Kitchen Makeup Air Heating Seasonal Running 3088




Mechanical Room Monthly: ECP Running 3791 Plumbing

Plumbing Systems

Albuquerque Campus


Playground Insp. Monthly ECP Running 3792 Playground

Site Improvements

Albuquerque Campus

Playground Structures & Equipment Monthly

Playground Insp. Monthly-NMSBVI Running 3788 Playground

Site Improvements Alamogordo Campus

Playground Structures & Equipment Monthly

PM Schedule created on 11/1/2011 Definition

HVAC Equip. & Systems

Quarterly Exhaust Fans 2,3,6,7 Jack Hall Running 3438


HVAC Equip. & Systems Alamogordo Campus Distribution Systems Monthly

Quarterly Exhaust Fans11,13,14 Jack Hall Running 3439


HVAC Equip. & Systems Alamogordo Campus Distribution Systems Monthly

Safety Valve Monthly: Garrett




Safety Valve Monthly: Heating Pl.




Safety Valve Monthly: San Andres




T & P Safety Valve: Jack Hall Running 3797 Plumbing



T@P Safety Valve: Health Services




T@P Safety Valve: Practical Arts




T@P Safety Valve: Sac Dorm




T@P Safety Valve: San Andres




T@P Safety Valve: Superintendents Res.




T@P Safety Valve: Tapia Bldg.




T@P Safety Valve: Wash Bay/Heating Plant




T@P Safety Valve:Central Receiving




T@P Safety Valve:North Cottage




T@P Safety Valve:South Cottage




T@P Safety Valves:Bert Reeves




Water Softener Monthly: Jack Hall Running 3798 Plumbing

Plumbing Systems Alamogordo Campus Special Plumbing Systems Monthly

Water Softener Monthly: Prac. Arts Running 3787 Plumbing


Water Softener Monthly: Super. Res. Running 3715 Plumbing




Scheduled Preventive Maintenance Tasks

Policy 6.0

POLICY It is the policy of the New Mexico School for the Blind and Visually Impaired to utilize the School Dude Facility Information Management System in development of PM tasks for equipment associated with the district sites. The District shall incorporate and develop the New Mexico GCT’s as applicable and in conjunction with current Operations and Maintenance Manuals to develop and further define preventive maintenance equipment frequencies and tasks. PROCEDURE Scheduled PM Tasks The NMSBVI preventive maintenance work orders are scheduled in the PMD module of Schooldude. The work orders are automatically generated and the Maintenance Supervisor then assigns the work orders to the appropriate technician, or service contractor for completion.

NMSBVI District Task Example: Garrett Dorm Chiller Annual (per O&M Manuals) Tasks & Procedures Job Start-up Procedures Always insure electrical disconnect is off before servicing.

Description Procedures

1 Electrical Connections Check all electrical connections, tighten as necessary

2 Contactors and Relays Inspect all contactors and relays, replace as necessary

3 Thermistors Check accuracy of thermistors, replace if greater than +or- 2 degrees Farenheit (1.2 degrees Celsius) variance from calibrated thermometer.

4 Oil Sample Obtain and test an oil sample. Change oil only if necessary.

5 Antifreeze Check to be sure that the proper concentration of antifreeze is present in the chilled water loop, if applicable.

6 Chilled Water Loop Verify that the chilled water loop is properly treated.

7 Refrigerant Filter Driers Check refrigerant filter driers for excessive pressure drop, replace as necessary.

8 Strainers Check chilled water strainers, clean as necessary

9 Cooler Heater Check cooler heater operation, if equipped

10 Condenser Fan Blades Check condition of condenser fan blades and that they are securely fastened to motor shaft

11 Leaving Chilled Water Pressure- Saturated Suction Pressure

Check for excessive cooler approach, (Leaving Chilled Water Temperature - Saturated Suction Temperature) which may indicate fouling, clean cooler vessel if necessary

Equipment

ID Description Model number Serial Number

Area Area # Notes

CCWU-GD-002

Central Chilled Water Package Unit

30RAP0405D-06F04

2410039746 Outside



Custodial Duties and Responsibilities

Policy 7.0

POLICY It is the policy of the New Mexico School for the Blind and Visually Impaired to establish custodial duties and responsibilities, aligned with the job description, in an effort to assist in the timely coordination and completion of the routine preventive maintenance necessary for clean, sanitary and well-kept facilities. The following duties and responsibilities for the district have been developed as a guideline to assist in the effective management of custodial staff. They are subject to change. Established Daily Maintenance/Custodial/Housekeeping Responsibilities: Note of Importance: Due to the unique structure of the NMSBVI campus, daily maintenance procedures from different job categories encompass the majority of tasks performed by conventional custodians; housekeeping and custodians differ only in that one custodian is available for heavy lifting and ladder work involving re-lamping bulbs. There is currently only one custodian as defined by title employed at the NMSBVI.

PROCEDURES – Attached, Maintenance Technicians, Custodial / Housekeeping and Groundskeeper task lists.

Maintenance Technicians - Daily

Report to work, clock in Performs work to include but not limited to carpentry, concrete, locksmithing, appliance

repair, painting, plaster, roofing, plumbing, electrical, tile work, sheet metal, welding, soldering, drain cleaning

Performs regular daily boiler room inspections Makes necessary repairs to all NMSBVI property at the direction of the Maintenance

Foreman and/or Plant Operations Manager Clean and organize shop areas Responds to emergency and/or security situations Report any deficiencies of the physical plant equipment and structures to the

Maintenance Foreman and/or Plant Operations Manager Collecting and disposing trash Mowing Landscaping Transporting supplies and equipment Pest control Janitorial duties Washing vehicles Other duties as assigned

Custodial/Housekeeping:

Report to work, clock in Regular inspection of assigned area to keep buildings clean and sanitary at all times Furniture must be kept clean and safe Sweep, scrub, wax and polish tile floors Clean/vacuum rugs, carpet and upholstery Clean bathrooms, mirrors, toilets, sinks and floors Dust furniture and equipment Polish metal work Empty interior trash Replenish bathroom supplies Wash windows Inspect area of operation for insect and rodent activity Make certain all cleaning supplies are stored out of reach of students Other duties as assigned

Groundskeepers

Report to work, Clock in Mow area Weed eat area Edge Area Clean sidewalks of debris Make repairs to irrigation system Dispose of all exterior trash Trim trees Clean equipment Wash vehicles



District Facilities and Equipment

Policy 8.0

POLICY The New Mexico School for the Blind and Visually Impaired shall maintain a current & accurate listing of all school buildings within the district. PROCEDURE The district shall maintain a current and accurate listing of all buildings within the district and includes the following:

1. Building Square footage 2. Site Location and address

Building Name Building Construction Building JKA* Number Date Number Sq Ft Sq Ft

(Gross) (Space)

Paul and Lois Tapia Building 1 1918 1 3,044 2,601Maintenance Office/Heating Plant 2 1928 2 3,642 3,234

Ditzler Auditorium ** 3 1930 3 3,817 3,381

Recreation 3 3 15,891 13,980

North Cottage 4 1930 4 879 764

South Cottage 5 1930 5 932 836Health Services 6 1933 6 3,086 2,778

Library 7 1933 7 5,868 5,409

Watkins Education Center 1st Floor** 8 1942‐50 8 10,301 9,096

2nd Floor 8 8 10,019 8,815

Superintendent's Residence 9 1942‐50 9 5,029 4,321

Maintenance Shops/Garage 10 1954 10 9,705 8,907

Storage Sheds (Maint. Shops/Garage) 10 778 627San Andres Hall 11 1958 11 8,262 7,328

Wanda Raney** 12 1959 12 6,151 5,553

Pre-Vocational Workshop 12 12 4,709 4,299

Greenhouse (Pre-Voc) 12 194 185

Jack Hall Building 13 1960 13 27,205 23,552Garrett Dormitory 14 1964 14 14,745 13,081

Sacramento Dormitory 15 1968 15 16,109 14,273

Quimby Gymnasium** 16 1972 16 15,571 14,318

Swimming Pool 16 16 9,197 8,646

Bert Reeves Learning Center 17 1978 17 11,367 10,394

Gazebo 18 1992 18 737 611

Early Childhood Program Facility 19 2009 19 37,997 34,931

Totals 225,235 201,919 *John Kirkpatrick Architects, Las Lunas, NM **Designates one building, multiple names/functions and/or floor levels


Planned Maintenance and Repair Projects

Policy 9.0

POLICY It is the policy of the New Mexico School for the Blind and Visually Impaired to develop criteria, based upon the results of inventories and evaluation of their severity through the work order data collection and evaluation system and routine safety inspections, to implement a plan to develop and meet the needs of the districts planned maintenance and repair projects through the Facility Information Management System (FIMS), or other effective means. PROCEDURE Through the maintenance departments data collection processes within the facility information management system, a list of major capital repair projects (structural or equipment) will be collected on an ongoing basis. The list will be reported to the district leadership for review no less than quarterly for the purposes of the development of a plan of correction to the identified variances. As necessary, this list shall be integrated with the 5 Year Facility Master Plan Critical Deficiency Funding:

NMSBVI will utilize Critical Deficiency Funding while working in a partnership with PSFA to achieve success in correcting all Critical Deficiencies before December 31, 2013. Tasks listed by building were defined by the Public School Facilities Authority, highest priority listed first. The following is a list of projects defined by the district:

Sacramento Dormitory – Completely replace domestic water lines throughout building - $580,404

Health Services – Install complete fire alarm system - $7,875 Bert Reeves Learning Center – Upgrade fire alarm to addressable system -

$26,200 Garrett Dormitory – Add fire alarm strobe devices in all bathrooms - $7,875 Quimby Gymnasium - Install complete fire alarm system - $26,200 Sacramento Dormitory - Add fire alarm strobe devices to bathrooms - $2,640 Sacramento Dormitory – Add fire alarm heat detectors to kitchen - $2,640 San Andres Building - Upgrade fire alarm to addressable system, install smoke

detectors and strobes - $7,875 North Cottage – Replace residential style smoke alarm with audible/visual alarm -

$375 Garrett Dormitory – Replace original boiler - $485,000 Tapia Building – Exterior sidewalk repair - $1,500 San Andres Building - Exterior sidewalk repair - $1,500

North Cottage – Exterior sidewalk southeast of North Cottage, (part of drainage culvert) - $15,000

Recreation Center – No ventilation and requires fire separation - $20,000 Ditzler Auditorium – Roof leaks over an asbestos ceiling - $46,500 Sacramento Dormitory – Domestic water lines eroding over an asbestos ceiling -

$8,500 Recreation Center – Concrete cracked and settled in basement - $12,500 Garrett Dormitory – Safety glass required in sliding doors - $2,500 Quimby Gymnasium – North and south doors operate poorly - $9,000 Ditzler Auditorium – Ponding around foundation - $45,000 Garrett Dormitory - – Ponding around foundation - $65,000 Health Services - – Ponding around foundation - $32,000 Practical Arts - – Ponding around foundation - $40,000 Sacramento Dormitory - – Ponding around foundation - $60,000 San Andres Building – Ponding around foundation - $45,000 Ditzler Auditorium – Roof leaks, fascia, soffit and gutter repair - $24,522 Practical Arts Building - Roof leaks, fascia, soffit and gutter repair - $20,455 Roof replacement/repair on the following buildings:

Bert Reeves Learning Center - $236,934 Quimby Gymnasium/Swimming Pool - $355,400 Garrett Dormitory - $431,219

Watkins Education Center is being addressed as a standalone project, to be excluded from the ongoing Critical Deficiencies Project. This project is currently in the design and planning stage.



Maintenance Staff Development

Policy 10.0

POLICY It is the policy of NMSBVI to encourage the development of continued education and staff development for maintenance and custodial staff. Building maintenance has become a sophisticated process with new equipment, advancement in technologies, automated controls, computer maintenance management software, improvements in products and materials and many others. As a result maintenance and custodial personnel are required to have advanced technical skills to maintain the electrical, mechanical and special systems in operation. To accomplish tasks associated with these building components a formal staff development path and training methods must be presented and selected individuals must attend courses for required continued education on the latest and evolving technical skills and trades. PROCEDURE Maintenance Staff Development

1. Maintenance and custodial staff will be required to attend courses and trainings that can enhance their skill sets.

2. Employees who are sent to training are expected to complete course work and integrate the information into their work routines and provide training to others.

3. At a minimum, all required safety training should be kept up to date 4. The Plant Operations Manager will be responsible for scheduling an annual calendar of

events for general training and continued education and create a plan to meet the needs of the required training for skilled staff.

5. Records of training will be kept in an employee file. NMSBVI Events Attended On Annual Basis:

Annual boiler training for maintenance staff. 16 hours of continuing education for licensed electricians and plumbers; 8 of which are

new code changes. Southwest Turf grass Association Conference.

Maintenance Staff Meetings The district requires staff meetings for maintenance, grounds and custodial personnel to improve communication, functions, establish training and share best practice opportunities. Meetings will be coordinated by the maintenance director or designee on a monthly basis but no less than quarterly to provide updates on maintenance and operations functions to appropriate school sites. An agenda and sign-in sheets will be provided at monthly meetings for appropriate documentation of attendees. All meeting notes/minutes will be maintained in an annual data collection binder for review. Meeting results will be forwarded to the district’s superintendent to for review.



Maintenance Safety Plan

Policy 11.0

POLICY It is the policy of NMSBVI to ensure a safe working environment through the development of continued education for all Maintenance Staff through ongoing, documented training sessions. PROCEDURE - Maintenance Staff Safety Program Table of Contents 1.0 Safety Standards1.1 Facilities Operations & Maintenance Job Categories 1.1 Facilities Operations & Maintenance Job Categories 1.2 Applicable Standards 1.2.1 Environmental Standards 1.2.2 Occupational Safety Standards 2.0 – Roles and Responsibilities 2.1 Managers 2.2 Supervisors 2.3 Operations and Maintenance Personnel 3.0 – Safety Training 3.1 Training Management 3.2 Training Requirements 4.0 – Facilities Operations & Maintenance Training Information Chart

Date Training Subject Attendee(s) Location

5.0 – Facilities Operations & Maintenance Training Information Chart

1.0 – Safety Standards

Standard elements are environmental compliance requirements (Table 1) for categorized work activities, occupational safety standards (Table 2), and administrative requirements (Table 3) that apply specifically to Facility Maintenance Operations.

1.1 Operations and Maintenance Job Categories

Administrative – AD

Maintenance Services – MS

Custodial Services – CS

Housekeeping – HK

Landscape Services – LS

Facility Management – FM

1.2 Applicable Standards

1.2.1 Environmental Standards

Table 1 AD MS CS HK LS Air Emissions X Chemical Hazards X X X X Hazardous Waste X X X X X Pest Control X X X X

1.2.2 Occupational Safety Standard

Table 2 AD MS CS HK LS Asbestos Awareness X X Back Injury and Lifting X X X X X Bloodborne Pathogen Exp. Prev. X X X X X Electrical Safety X X X Fall Protection X X Forklift Safety X X General Safety Orientation X X X X Hearing Loss Prevention X X X X X Heat Illness Prevention X X X X X Ladder Safety X X X X X Lock Out/Tag Out X X Personal Protective Equipment X X X X X Respiratory Protection X X X Scaffolding Safety X X X Scissor Lift Safety X X Slips, Trips & Falls X X X X X

Occupational Safety Standard

Integrated Pest Management X Material Safety Data Sheets X X

2.0 - Roles and Responsibilities 2.1 – Managers Managers are responsible for Environmental Health and Safety Standards within their respective areas.

Attend and successfully complete required training.

Track attendance and completion of training by assigned staff.

Identify unsafe conditions and allocate necessary resources to maintain a hazard free environment.

Reviews any accident reports and can institute policy changes to further create a safe environment.

Includes safety performance measures in supervisor evaluations.

2.2 – Supervisors Supervisors are responsible for ensuring that employees meet the necessary standards and receive needed training to work in accordance with safe work practices. This is achieved by ensuring that personnel have been trained in all applicable safety measures for their work categories. Supervisors will conduct regular work place inspections to correct and identify any unsafe work conditions, enforce personnel safety compliance, and take leadership role in safety meetings.

Attend and successfully complete necessary trainings.

Schedule and track attendance and completion of training by required staff.

Take corrective measures to review any noted unsafe work practices and ensure compliance with established safe work practices.

Perform accident investigations of employee injuries and near misses.

Review safety training status reports.

2.3 – Facilities Operations and Maintenance Personnel Each individual employee is responsible for personal compliance with all applicable government policies and regulations. The success of the safety program depends upon each employee’s compliance with established safety procedures, participation in training, reporting any hazards or unsafe conditions, and by recommending improvements.

Attend and successfully complete required training.

Immediately correct observed unsafe conditions or practices or report them to a responsible party.

Report any personal injuries or near misses.

3.0 – Safety Training Subjects listed in training information chart

3.1 – Training Requirements

The Supervisor will make the determination regarding which category the employee will be assigned to. By selecting a category, a core list of safety trainings is assigned to specific job functions. The Safety Training Plan will list all required safety training procedures that the employee needs to successfully complete. 4.0 – Facility Operations and Maintenance Job Category List

Administrative Maintenance Services Custodial Services Housekeeping Landscape Services Management

5.0 – Facilities Operations & Maintenance Training Information Chart Safety training is provided by SafeSchools online video training which is monitored by the NMSBVI Human Resources Department. The following lists of training are for the Maintenance Staff, Custodial and Housekeeping Staff, and the Landscaping Staff.

SafeSchools® Assignment Compliance

New Mexico School for the Blind & Visually Impaired

All Buildings | Maintenance | All Courses

Course Assignments Past Due Completed Asbestos Awareness 6 1 5Back Injury and Lifting 7 1 6Bloodborne Pathogen Exposure Prevention 7 1 6Child Abuse: Identification & Intervention 7 1 6Electrical Safety 6 1 5FERPA: Confidentiality of Records 7 0 7Fall Protection 6 1 5Forklift Safety 6 1 5General Safety Orientation 1 0 1Hearing Loss Prevention 7 1 6Heat Illness Prevention 7 1 6Ladder Safety 6 1 5Lockout/Tagout: Energy Release 6 1 5Personal Protective Equipment (PPE) 1 0 1Playground Maintenance & Inspection 6 1 5Respiratory Protection 6 1 5Scaffolding Safety 6 1 5Scissor Lift Safety 6 1 5

Sexual Harassment: Staff-to-Staff 1 0 0Slips, Trips, & Falls 6 0 6

People: 7Assignments: 111Past Due: 15Complete: 95Incomplete: 16

Produced by SafeSchools® for Danette Shields, New Mexico School for the Blind & Visually Impaired Wed Sep 7, 2011 15:50:03



All Buildings | Grounds | All Courses

Course Assignments Past Due Completed Back Injury and Lifting 4 0 4Bloodborne Pathogen Exposure Prevention 4 0 4Child Abuse: Identification & Intervention 4 0 4Electrical Safety 4 0 4FERPA: Confidentiality of Records 4 0 4Hearing Loss Prevention 4 0 4Heat Illness Prevention 4 0 4Integrated Pest Management 4 0 4Ladder Safety 4 0 4Personal Protective Equipment (PPE) 4 0 4Respiratory Protection 4 0 4Scissor Lift Safety 4 0 4Sexual Harassment: Staff-to-Staff 1 0 1Slips, Trips, & Falls 4 0 4

People: 4Assignments: 53Past Due: 0Complete: 53Incomplete: 0




All Buildings | Housekeeping | All Courses

Course Assignments Past Due Completed Back Injury and Lifting 8 0 8Bloodborne Pathogen Exposure Prevention 8 1 7Child Abuse: Identification & Intervention 8 1 7FERPA: Confidentiality of Records 8 1 7General Safety Orientation 8 0 8Hearing Loss Prevention 8 0 8Heat Illness Prevention 8 0 8Ladder Safety 8 0 8Material Safety Data Sheets 8 0 8Personal Protective Equipment (PPE) 8 0 8Sexual Harassment: Staff-to-Staff 2 1 1Slips, Trips, & Falls 8 0 8

People: 8Assignments: 90Past Due: 4

Complete: 86Incomplete: 4




Service Contract and Vendor Oversight

Policy 12.0

POLICY The NMSBVI may need to utilize an outside service vendor(s) to accomplish and/or supplement maintenance tasks or projects outside the scope of the maintenance & custodial staff qualifications. These include but are not limited to HVAC, Life Safety, Project Management (project, construction and architectural vendors). PROCEDURE:

1. Contracted maintenance department oversight is the responsibility of the Maintenance Supervisor or his/her designee.

2. All contractors are informed as to the Districts proper procedures, safety guidelines and Code of Conduct while on school property.

3. Proper procedures for signing in and out of school property will be adhered to by all contractors/vendors.

4. Contractor/vendors will report to Maintenance Supervisor or Designee prior to commencing any work in the facilities.

5. Maintenance or repairs shall be accomplished in a manner and time schedule that minimizes discomfort to the buildings occupants or potential damage to the building or systems

6. Superintendent, Maintenance Supervisor or Designee will have final signature approval on any work completed by contractor prior to contractor/vendor leaving the site. This includes a visual review of the completed scope of work to ensure equipment is placed back in its proper operation condition.

7. Trash and debris from maintenance, service or repair activities shall be removed from the site at the conclusion of work and at the end of each working day, unless more periodic levels of cleanliness are needed to insure 100% safe environment for campus occupants and residents.

8. The service contractor is responsible for ensuring utilities are restored to equipment shut down for maintenance, service or repair upon completion of services and that equipment is in normal operating mode.

9. Contract / vendor shall check out with plant operations department personnel upon completion of service or maintenance and return any keys, identification badges etc. that have been issued by the district.

10. A final report including invoice & warranty information will be provided to facility /district prior to payment for services rendered.

11. Contractor/vendor will be responsible to train district staff on changes in operation and care of equipment as applicable.



Facility Master Plan

Policy 13.0

PURPOSE New Mexico state law requires all school districts to have a current five-year facilities master plan as a prerequisite for eligibility to receive state capital outlay assistance (Section 22-24-5 NMSA 1978). The Facility Master Plan provides the district with a road map on how to address their facilities needs in order to best utilize their resources and the necessary funding and timetables for completing necessary projects. The FMP identifies the necessary projects needed to provide their students with a healthy learning environment. In addition, districts need to secure the approval of the director of the Public School Facilities Authority (PSFA) prior to the construction or letting of contracts for construction of any school facility or related school structure requiring a building permit (Senate Bill 450, 2006). POLICY The New Mexico School for the Blind and Visually Impaired preventive maintenance plan shall be incorporated into the districts Facility Master Plan (FMP). The district’s capital funding strategy includes major planned maintenance and repair projects. Districts shall develop both a comprehensive Facility Master Plan and a Preventive Maintenance Plan in order to be eligible for a capital outlay award. PROCEDURE

1. The maintenance supervisor will maintain a detailed and prioritized list of capital replacement items and system components related to the facilities.

2. On a monthly / quarterly basis, the maintenance supervisor will submit a report of repair items exceeding the routine expenditure cap for repair and determine a capital cost for replacement.

3. This capital list will be reviewed, assigned a priority, approved, and integrated into the Facility Master Plan.

As of January 1, 2012, The NMSBVI FMP is currently being developed using PSFA criteria FMP Guidelines



Facility Safety Assessments

Policy 14.0

POLICY

The New Mexico School for the Blind and Visually Impaired shall develop a program to conduct environmental safety tours/rounds at all school locations to proactively identify environmental deficiencies, safety hazards, and unsafe practices.

PROCEDURE

1. A monthly environmental safety calendar will be developed of department locations to be surveyed. A schedule will be created to assure that all areas where students are served are surveyed at least one time per year.

2. A data collection form to assist in identifying environmental deficiencies, hazards and unsafe practices will be utilized during environmental safety rounds.

3. Deficiencies will be documented and work orders added to the Facility Information Management Systems (School Dude) for processing, using the defined priorities definitions.

4. Safety work orders will be prioritized to prevent further risks to students, staff or guests.

.

Attachment: 2011 / 2012 Safety Survey Calendar Template

2011/2012 Environmental Tour Template

Safety Survey Calendar 2011/2012

July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Paul and Lois Tapia Building Mthly Ditzler Auditorium Mthly Recreation Mthly North Cottage Mthly South Cottage Mthly Heating Plant Mthly Health Services Mthly Library Mthly Superintendent's Residence Mthly San Andres Hall Mthly Wanda Raney Mthly Pre-Vocational Workshop Mthly Greenhouse (Pre-Voc) Mthly Jack Hall Building Mthly Garrett Dormitory Mthly Sacramento Dormitory Mthly Quimby Gymnasium Mthly Swimming Pool Mthly Bert Reeves Learning Center Mthly Early Childhood Program Facility Mthly Bus Loop Daily Site Walkways Daily All Parking Lots Daily All Playgrounds Daily

Facility Safety and General Conditions Checklist

Building Name Inserted Here

Building Interior Good Unsatisf.

Fire Lanes on school property kept clear.

All Emergency Exits are marked and kept clear. A 36" pathway is maintained.

All storage shelving, wherever necessary, is secured and stable, where no objects may fall on students or staff. Emergency Evacuation Maps are present in all rooms of the school, easily read and applicable to the area.

Fire Extinguishers serviced annually, inspected monthly with attached tags dated and initialed.

Electrical Panels are properly labeled, doors secured, have no open slots

Wet Floor Caution signs available and used as needed.

Exits properly marked with lighted signs and kept clear at all times.

Emergency lighting system operational and inspected regularly. Verification of serviceable status/expiration date on portable eye wash station in science lab, status or N/A

Mechanical Rooms Good Unsatisf.

No storage of flammables

No excess storage of any unnecessary materials

Adequate cleanup after any work has been done

No leaks or spills

Clear path to all exits

Emergency shutdown switches located at exit doors as required by code

Electrical Panels are properly labeled, doors secured, have no open slots

Indoor Air Quality Good Unsatisf.

Filters are replaced per maintenance schedule.



Housekeeping Good Unsatisf.

Aisles, stairs, hallways and walking surfaces kept clear of obstacles and debris.

A minimum 22" clearance is maintained for all walking/working areas.

Desks, chairs and tables are in good repair.

Floors in good condition with no missing tiles, carpet tears, etc.

Areas with high fall potential (around drinking fountains, entryways, etc. Have been identified and hazards addressed

Stored items are kept in a neat and well organized manner to prevent spillage, or falling debris. Building Exterior Good Unsatisf.

All exterior building security lights functional and timers set according to current seasonal conditions

Pedestrian walkways adjacent to building clean, clear of obstructions, no tripping hazards around entire building perimeter

All windows secure

All exterior access doors functional and securable

Handicap door operators functional and in good repair Site Conditions Good Unsatisf.

All exterior sidewalks interconnecting buildings clean of debris. Cracks or other tripping hazards noted and reported to Plant Operations (grounds keeping Daily Routine)

Exterior security pole lighting in good working order, functional and timers set according to current seasonal conditions

Bus loop unobstructed, sidewalks and surrounding area free of any debris (grounds keeping Daily Routine)



List specific location of any unsatisfactory areas checked and note corrections needed to be entered into the work order system. Notify maintenance supervisor immediately of any life, health and safety concerns of an emergency nature. Exact Location: Comments on Needed Corrections:



Maintaining Equipment Records

Policy 15.0

PURPOSE Equipment records are a vital component in the development of and the continued operation of the districts preventive maintenance program. Developing and maintaining accurate records informs maintenance personnel of the equipment within their facilities, what areas they serve and the required preventive maintenance tasks necessary to maintain them in a reliable and quality manner. In addition it informs them of the importance of the attached individual components that may need maintenance and developing strategies for replacement parts and preventive maintenance tasks. It can also provide data that may lead to the detection of significant trends; for example, if a number of items in the same building suffer similar electrical problems, there may be an associated problem with the building electrical distribution system. Accurate Equipment records are necessary to begin any preventive maintenance program. Accurate equipment records simplify making cost benefit analysis of maintenance activities. Through effective record keeping on equipment preventive maintenance tasks the districts can determine costs on preventive maintenance, equipment parts and the useful life replacement time periods and effectively budget for replacement through the capital process as needed. POLICY It is the policy of the New Mexico School for the Blind and Visually Impaired that all facility equipment (HVAC, Playground equipment, life safety systems, etc.) that is to be maintained by the districts personnel or their designees will be re-inventoried and documented in the Facility Information Management System on an annual basis or as equipment is replaced or added to the facilities resulting from projects and/or emergency replacements. This process should include documenting equipment specifications to include but not limited to the following items: make, model, serial numbers, warranties, service contracts, recommended preventive maintenance tasks, spare parts needed to maintain the equipment, initial and replacement cost projections. The FIMS administrator and the facilities director/manager are responsible for executing this policy.

PROCEDURE: The following is a procedure for updating records and replacement of equipment utilizing the FIMS / School dude data base.

Procedures for updating records and replacement of equipment: When an equipment item is installed or replaced it should be documented in the district’s FIMS account. This can occur in either the Maintenance Direct (MD) or Preventative Maintenance Direct (PMD) modules of the School Dude software. The specifics of the new piece of equipment should be entered and the records of any removed items should be documented as “removed from service”. A basic outline of record keeping policy is as follows:

The equipment manufacturer’s O&M Manuals should be obtained and filed by the district rep and provided to the FIMS Administrator for data entry

An equipment number is assigned in FIMS using the following format: o Description-Location-integer o PSSS-EPES-007 translates to:

PSSS = Play Structure Swing Set EPES =Eastern Plains Elementary School 007= Unit number 7

If an equipment item is replaced with the same type, the same number can be re-used but the letter “R” which stands for Replacement should be added to the end of the Equipment Record number (PSSS-EPES-007-R) in the FIMS system.

For added equipment, the same description and location code should be used, but the number should be changed with no two numbers alike for the same type and location of equipment. Each equipment number must be unique.

Enter as much information in FIMS about the installed item as possible; i.e., location, model and serial number, installation date, warranty information, life expectancy, etc. When available and as applicable, replacement part details can be added, such as filter and belt sizes, etc.

Written manufacturer’s information about the equipment should be filed Existing PM schedules can continue to be used for replaced equipment of the same

type, but new PM schedules should be developed for new types of equipment. PM Schedules should be developed and activated for the new equipment Replaced equipment should be removed from service in the FIMS Equipment Record,

and any PM Schedules deactivated. In the equipment records of MD or PMD follow this outline to deactivate equipment:

o Click On Equipment under Information and Analysis o Find Equipment record to be deactivated o In the Add/Update Page for that equipment record type a date in the Date

removed box. Failed equipment should be disposed of properly in accordance to school policy.

NMSBVI FMP User Survey (Gregor – each topic should be its own screen. If they don’t check any issues under a topic, should just go to next topic. If they do, should pop out follow-up questions based on what is checked.) Introduction This survey is collecting information on known issues with facility conditions throughout the NMSBVI campuses, for use in identifying capital project needs as part of the 5 year Facilities Master Plan (FMP). We appreciate your help in collecting this information. (usual info about how you can save and come back to survey later) Background For which building are you reporting conditions?

- San Andres Administration - Sacramento Dormitory - Tapia - Library (Central Receiving) - Ditzler Auditorium - Recreation Building - Maintenance offices - Quimby Gymnasium/Natatorium - Health Services - Bert Reeves - Wanda Raney Life Skills - Jack Hall - Superintendent’s Residence - Garrett Dormitory - North Cottage - South Cottage - Maintenance Shops - Gazebo - Albuquerque ECP

For which space in that building are you reporting conditions?

- Specific room (specify room) - Entire building

Which of the following best describes your role?

- Administrative staff - Teacher or EA - Maintenance/facility staff - Other

Flooring, Ceilings, and Walls Please check below if you aware of any problems with the following in the space/building you mentioned in Section 1 (choose as many as needed)

- Flooring - Ceilings - Walls

(Gregor - If they check any of these, should give them the following questions as appropriate) You indicated problems with flooring. Which of the following best describes the problems? (choose as many as needed)

- Flooring is damaged or worn

- Flooring is cracked or uneven - Flooring is not appropriate for the current use - Other (please describe)

You indicated problems with ceilings. Which of the following best describes the problems? (choose as many as needed)

- Ceiling is damaged - Ceiling is not appropriate for the current use - Other (please describe)

You indicated problems with walls. Which of the following best describes the problems? (choose as many as needed)

- Walls are damaged or worn - Walls have visible cracks - Wall surfaces are not appropriate for the current use - Other (please describe)

Power, Data, and Phone Please check below if you aware of any problems with the following in the space/building you mentioned in Section 1 (choose as many as needed)

- Power receptacles - Data receptacles - Phone systems

(Gregor - If they check any of these, should give them the following questions as appropriate) You indicated problems with power receptacles. Which of the following best describes the problems? (choose as many as needed)

- One or more power outlets in the space does not work - There are not enough power outlets in the space - Use of outlets trips breakers - Other (please describe)

You indicated problems with data receptacles. Which of the following best describes the problems? (choose as many as needed)

- One or more data outlets in the space does not work - There are not enough data outlets in the space - Other (please describe)

You indicated problems with phone systems. Which of the following best describes the problems? (choose as many as needed)

- The phone system does not work consistently - Other (please describe)

Lighting and Acoustics Please check below if you aware of any problems with the following in the space/building you mentioned in Section 1 (choose as many as needed)

- Lighting - Acoustics

(Gregor - If they check any of these, should give them the following questions as appropriate) You indicated problems with lighting. Which of the following best describes the problems? (choose as many as needed)

- One or more light fixtures does not work - Light fixtures provide inadequate lighting (too bright or too dim) - Light fixtures provide unacceptable distraction (buzzing or flickering)

- Insufficient daylight - Excessive glare/ineffective window coverings - Other (please describe)

You indicated problems with acoustics. Which of the following best describes the problems? (choose as many as needed)

- Noise from people in neighboring rooms - Noise from people in hallways - Noise from mechanical systems - Excessive echoing of voices or sounds within space - Noise from outdoors - Other (please describe)

Windows and Doors Please check below if you aware of any problems with the following in the space/building you mentioned in Section 1 (choose as many as needed)

- Windows - Doors

(Gregor - If they check any of these, should give them the following questions as appropriate) You indicated problems with windows. Which of the following best describes the problems? (choose as many as needed)

- Window glass is cracked or broken - Window will not open or close properly - Other (please describe)

You indicated problems with doors. Which of the following best describes the problems? (choose as many as needed)

- Door is physically damaged - Door will not open or close properly - Door handles do not operate properly - Other (please describe)

Heating, Cooling, and Ventilation Please check below if you aware of any problems with the following in the space/building you mentioned in Section 1 (choose as many as needed)

- Heating - Cooling - Ventilation

(Gregor - If they check any of these, should give them the following questions as appropriate) You indicated problems with heating. Which of the following best describes the problems? (choose as many as needed)

- Heating does not function - Heating is insufficient - Other (please describe)

You indicated problems with cooling. Which of the following best describes the problems? (choose as many as needed)

- Cooling does not function - Cooling is insufficient - Other (please describe)

You indicated problems with ventilation. Which of the following best describes the problems? (choose as many as needed)

- Space is stuffy - Inadequate ventilation to dispel odors - Other (please describe)

Plumbing, Casework and Built-in Equipment Please check below if you aware of any problems with the following in the space/building you mentioned in Section 1 (choose as many as needed)

- Plumbing - Built-in casework/cabinets - Built-in equipment not already covered above

(Gregor - If they check any of these, should give them the following questions as appropriate) You indicated problems with plumbing. Which of the following best describes the problems? (choose as many as needed)

- Insufficient number of sinks/toilets - Restroom fixtures are damaged or not working properly - Other (please describe)

You indicated problems with casework/cabinets. Which of the following best describes the problems? (choose as many as needed)

- Casework is damaged - Casework is not appropriate for the needs of the space - Casework provides insufficient storage - Other (please describe)

You indicated problems with built-in equipment. Which of the following best describes the problems? (choose as many as needed)

- Equipment is damaged/broken (please describe equipment and problem) - Equipment is not appropriate for the needs of the space (please describe equipment and

problem) - Other (please describe)

Space Adequacy Please describe any issues with the amount of space, layout of space, or storage available in your room. (open response) Please describe any issues with the flexibility of your space. (open response) Additional Comments What do you like best about the campus? (open response) What do you like least about the campus? (open response) What big changes do you think are needed to prepare the NMSBVI campus for the future? (open response) Please provide any additional comments you may have on items such as site issues, the location of your space within the campus, or the educational adequacy of your space:

NMSBVI FMP Alamogordo User Survey March 2012 66 total responses – 50 full, 16 partial San Andres:

- Flooring – o Damaged or worn o Cracked or uneven o Carpeting is aged and has been the same carpeting for over 22 years. It has the

potential of being an allergen trap. It is glued down to tile that may be asbestos as well as the mastic. It would require some sort of abatement before removal and replacement.

- Ceilings – o Damaged o Asbestos containing materials in the ceiling o Old, dirty, unsightly, asbestos(?)

- Walls – o Damaged or worn o Visible cracks,

- Power – not enough power outlets, - Phones –

o Phone system does not work consistently o Phone cords may not be making a good connection. They may need to be replaced.

- Lighting – one or more fixtures does not work - Acoustics – noise from outdoors - Windows –

o Will not open or close properly o Not energy efficient o Energy inefficient o Old/Rattle o There is heating/cooling loss. o Missing screen, single pane o Draft, not sound proof

- Doors – worn - Cooling/Heating –

o Insufficient o Thermostats are configured awkwardly. Some are cold; while others on the same

thermostat are hot. o Heating and cooling tied to other rooms; difficult to manage o Uneven distribution through out building, cannot control temperature o When others are cold, some are very, very hot. Closing the vents cannot keep the

heat out. o Too much heat in my office. Vents cannot be closed/blocked enough to regulate the

heat. o Heating does not function properly or evenly

- No issues with data, plumbing, cabinets, equipment Sacramento Dorm:

- No responses Tapia:

- Walls – Poor insulation, cold if working near a wall in the winter - Ceilings –

o Leaks in a few places during rain o Ceiling Leak, by main front door

- Power – not enough power outlets - Acoustics –

o Noise from people in hallways o Noise from outdoors

- Windows – o Cracked or broken o Will not open or close properly o Single pane, steel casement window, old, leaky o Windows seals and frames need to be replaced o Old single panes and does not close tightly

- Doors – o Physically damaged o Door handles do not operate properly o Main front door is ancient, wind whistles all around it o main door seal o Not secure

- Ventilation – o Inadequate ventilation to dispel odors o Ventilation in one restroom causes odor throughout building. This restroom is shut

down. - Plumbing –

o Either ventilation in restroom or plumbing problem. This restroom is currently shutdown.

o Sewer smell from office bathroom - No issues with flooring, data, phone, lighting, heating, cooling, cabinets, equipment

Library/Central Receiving:

- Power – not enough power outlets - Layout - The library works well in this building. - No issues with flooring, ceilings, walls, data, phone, lighting, acoustics, windows, doors,

heating, cooling, ventilation, plumbing, casework, equipment, Ditzler Auditorium:

- Lighting – o The ceiling fans connected to the lights cannot be turned off or on withotr

maintenance having to do it. This is inconvenient if having a training in Ditzler where it is cool in the morning and then warm in the afternoon. To turn off the fans in the coolness you have to turn off the lights which then makes it too dark.

- Acoustics - Excessive echoing of voices or sounds within space - No issues with flooring, ceilings, walls, power, data, phone, windows, doors, heating, cooling,

ventilation, Recreation:

- No responses Maintenance Offices:

- No responses Quimby Gym/Natatorium:

- Walls - there needs to be more contrast between the wall color and the floor color - Doors - physically damaged - Heating –

o Insufficient o The heating units are very loud, only blow the way they point instead of covering the

entire area. They blow hard and there is no control, it is either all or nothing. - Cooling –

o Insufficient

o The coolers don't blow well. If it is humid they don't work well. When they are first turned on dirt blows in the gym. It is all or nothing, there is no control.

- Layout – o The equipment room is not big enough to house all of the equipment used for classes

and athletics. The offices are very small. Bathrooms need doors, not shower curtains. Showers are used for storage. There need to be trophy cases somewhere in the gym instead of storing trophies in cabinets and them ending up broken. Housekeeping needs a place to store their supplies and equipment that is not in the gym or locker rooms.

- No issues with flooring, ceilings, power, data, phone, lighting, acoustics, windows, ventilation Health Services:

- Flooring – cracked or uneven - Ceilings – damaged - Walls –

o Damaged or worn o Visible cracks o Needs interior paint

- Power – not enough power outlets - Data –

o The existing fire alarm control box is unsightly and makes a constant loud buzz. We have no audible fire alarm to alert us to fire drills/alarms.

- Phone – o In lieu of fire alarm, perhaps an intercom system so that we can be notified in the

event of fires or other emergency conditions. - Lighting – Excessive glare/ineffective window coverings - Acoustics –

o Noise from people in neighboring rooms o Noise from people in hallways o Noise from mechanical systems o Excessive echoing of voices or sounds within space o Noise from outdoors o Excessive buzzing from fire alarm panel located above nurse's desk.

- Windows – o Do not open or close properly o Casement windows transfer a lot of heat and cold from outside o Several windows do not latch and all are poorly insulated.

- Doors – Doors and windows do not seal properly. Need insulation. - Heating –

o Several of the radiators are unable to be turned off. It gets really hot in building necessitating keeping the doors and windows open in the winter.

- Cooling – o Very difficult to regulate temperatures within the building.

- Ventilation – o Inadequate ventilation to dispel odors o Hallway bathroom only

- Layout – o Physical layout in the nurse's office is restrictive. There is no privacy for students

during medication administration and does not accommodate students in wheelchairs very well. The current med room is too small and difficult for more than one nurse at a time to access meds. The shower in the inpatient room is too small and dark.

- Flexibility – o This is a historic building so renovations are restricted.

- No issues with plumbing, casework, equipment

Bert Reeves: - Flooring - damaged or worn - Ceilings - leaking, damaged from leaking roof - Lighting –

o Inadequate o One channel of the stage lighting doesn't work, house light dimmers in auditorium no

longer work correctly - Acoustics –There is a spot in the center of the auditorium that has an echo - Doors –

o Won’t open or close properly o West end automatic door opener needs repair, door closers on several other doors

have missing screws - Heating –

o Insufficient o Office: too hot when bldg. heating is on

- Cooling – o Insufficient o Does not function o Storage Rm: not cooling well in summer even w/ AC on

- Plumbing – o Restroom fixtures damaged or not working properly o Hot water to restrooms

- Equipment – o Stage curtains in the auditorium need to be replaced o Stage lighting in the auditorium lack flexibility-all lights are hard wired to the dimming

system o Sound system in the auditorium was poorly designed and is no longer working or

used. - Layout –

o PrintShop production room & storage rooms have been "morphing" thru time to best accommodate equipment & supplies (rearranging things became critical w/ the addition of a newer copier w/ a much larger footprint, about a year ago); things are still a bit cumbersome, but will be a "work-in-progress" as PrintShop's needs change thru time to accommodate evolving needs of the school as a whole. During times of heavy production (a few times yearly), hallway space is commandeered to handle "overflow" of projects as they're being completed.

- Flexibility – o Happily, some areas of the current setup are pretty flexible, which helps in times of

heavy production (i.e. hallway is a SIDE hallway, not used by anyone but PrintShop & AudioVisual staff -- so project overflow doesn't get in the way of students moving thru the building.)

o This space was designed for a music program and has several small practice rooms. The west end of the building might work better if some of the walls between old practice rooms were removed to make a larger work room.

- No issues with walls, power, data, phones, windows, cabinets Wanda Raney:

- Flooring – o Cracked or uneven o Not appropriate for the current use

- Ceilings – o Not appropriate for the current use

- Walls – o Damaged or worn o Not appropriate for the current use

- Power –

o Not enough power outlets o Use of outlets trips breakers

- Data – Not enough data outlets - Lighting –

o Light fixtures provide inadequate lighting (too bright or too dim) o Insufficient daylight

- Acoustics – o Noise from people in neighboring rooms o Noise from people in hallways o Noise from mechanical systems o Excessive echoing of voices or sounds within space o Noise from outdoors

- Windows – Will not open or close properly - Heating – insufficient - Cooling – insufficient - Ventilation –

o Space is stuffy o Inadequate ventilation to dispel odors

- Casework – o Damaged o Not appropriate for the needs of the space o Provides insufficient storage

- Layout – o Storage is inadequate for the amount of equipment needed to provide proper science

instruction/education. Science classroom and lab are separated by too great of a distance.

- No issues with phones, doors, Jack Hall:

- Flooring – o Cracked or uneven o Discolored tiles o Flooring is very shiny tile creating glare wherever sunlight hits it

- Walls – The walls are too thin and noise really carries easily. - Power –

o One or more power outlets in the space does not work o Not enough power outlets

- Data – o Not enough data outlets o Enough put placement not always correct

- Lighting – o Light fixtures provide inadequate lighting (too bright or too dim) o It is all direct lighting, lighting that doesn't meet the needs of all students. o It would be nice to have control over the lighting (e.g. dimming, on, off, one set on

while another is off) o Ceiling lighting in rooms is very bright and not adjustable to specific needs

- Acoustics – o Noise from people in hallways o Noise from mechanical systems o Excessive echoing of voices or sounds within space

- Windows – o I do not know if there is a fire code that requires that windows be present as an

escape route or not, but windows can add too much light causing serious glare issues for low vision students and staff. Perhaps sky lights or clear story window might be a good idea. Also, the south and west sides of buildings get really hot in

May through September down here, so a darker coating on those windows to cut down the heat would be a welcome change.

- Doors – o Will not open or close properly o Gap between double doors o Sometimes catches so appears locked when it isn't o In case of a lockdown, doors should have a locking mechanism inside of the

classroom so the teacher does not need to step out and use a key to lock the door. o Doors have high clearance from the floor allowing distracting noise in from the

hallway - Heating –

o Difficult to set temps o Thermostat and switching from heating to cooling confusing o Difficult to regulate for each room o Teachers should have full control of their classroom environments. o Heating was supposed to be easily adjustable but apparently the system is so user-

unfriendly that making changes one day took the maintenance worker hours and a 4 inch thick manual

- Cooling – o Difficult to set temps o Difficult to regulate for each room o Teachers should have full control over their classroom environments. o Cooling was supposed to be easily adjustable but apparently the system is so user-

unfriendly that making changes one day took the maintenance worker hours and a 4 inch thick manual

- Ventilation – Inadequate ventilation to dispel odors - Casework –

o Not appropriate for the needs of the space o Provides insufficient storage o Could use more adjustable shelves o Teachers need many bookshelves to house books and supplies for there classrooms.

- Layout – o Therapy and office space is sufficient. Would not want it any smaller. o The room is beautiful and spacious, however, it needs softer materials to absorb the

sound. Perhaps padding on some of the wall space or a carpeted area. The double doors are not sealed so the sound created in the room (music room), is heard all over the building. It goes both ways, though. When people are talking in the hallway or in the break room, it is difficult for my students, especially my private students, to focus.

o Limited storage for textbooks, references, and materials. Some classrooms too small. o I have no issues with space, layout or storage. As far as I can tell the only issue with

Jack Hall is the amount of storage space available for several of the teachers. o Although my classroom is an adequate size, it did not possess any built in

bookshelves or cupboards; therefore, we had to bring in bookshelves that then needed to be mounted to the wall because the floor is so uneven.

o The room I am in is a fair-sized office that I am using as a classroom. It is not built to hold the number of Braille books and other teaching materials I have. Due to the necessary tables, chairs, shelves, and desks in the room there is minimal space for a walking path. There is a good white board installed on the available wall, but it is situated in a corner making it harder to see. Being a classroom space means being able to set up appropriate areas for learning as well as having space and electrical outlets available for equipment like computers, CCTVs, individual lighting, tape recorders/Cd players, and the electical adapters/chargers for other electronic devices like the electronic dictionaries. I have adapted and decreased some of the activities that I had been able to do in a larger classroom but the space I have is one in which I am making do.

o There is limited storage space in my room. It is hard to put in enough cabinets as one wall is all windows.

- Flexibility – o The space would be difficult to change around due to the amount of windows. If I

change the seating, with the students facing the windows, the light would be too bright for some of their vision issues. If I had them facing the opposite direction, then there would be no power outlets for my needs. There is only one other way the students can face and that is where my desk is. I would have to completely flip flop the room. Which is possible, but alot of work. There is no wall space due to the windows and cabinet arrangements.

o I've adapted just fine to the space available. o The biggest proplems with flexibility are computer drops and poor locations for

outlets. o This is not enough space to offer flexilbility of layout or usage with this year's

students. - No issues with ceilings, phones

Superintendent’s Residence:

- No responses Garrett Dormitory:

- Ceilings – Damaged - Walls – Visible cracks - Power –

o Not enough power outlets o Use of outlets trips breakers

- Data – Update to WiFi - Acoustics –

o Noise from people in hallways o Excessive echoing of voices or sounds within space

- Windows – Cannot secure all windows - Doors –

o Physically damaged o Door handles do not operate properly o Panic bar on Garrett West entry broken

- Heating – Most units outdated and noisy which makes for restless sleeping - Casework – Damaged - Layout –

o Very limited o We are sharing space for the Post School Preparation Program and the dorm, which

makes space very cramped. The laundry room on the east side is very small and hard to maneuver in.

o Need a well lit, well vented, preferably centrally located office for observation of students by staff. Could use existing computer room if we had another centrally located place for computers, where students could be observed.

- No issues with flooring, phones, lighting, cooling, ventilation, North Cottage:

- No responses South Cottage:

- No responses Maintenance Shops:

- Floors – Cracked or uneven - Ceilings – Damaged

- Walls – Visible cracks - Power –

o One or more power outlets in the space does not work o Not enough power outlets

- Lighting – o One or more light fixtures does not work o Light fixtures provide inadequate lighting (too bright or too dim) o Insufficient daylight

- Windows – o Window glass is cracked or broken o Window will not open or close properly

- Doors - o Physically damaged o Will not open or close properly

- Heating – Insufficient - Cooling –

o Does not function o Insufficient

- Ventilation – o Space is stuffy o Inadequate ventilation to dispel odors

- Layout – Not enough covered/secured work space & storage - No issues with data, phones, acoustics, casework, equipment,

Like best about campus:

- Aside from neat job itself & cool co-workers -- the GROUNDS! Our gentlemen do a wonderful job of tending trees, grass, rose garden, etc.; such an oasis out here in the desert!

- I like this campus very much. - Grounds - The beautiful old buildings on a campus with grass and trees. It is beautiful and peaceful,

one of the most attractive places to work in southern New Mexico. - Its beauty and history. - The grounds - The beautiful, park like setting. - The layout of the buildings. - It is a nice campus... which most people enjoy, except for what is mentioned below. - It is a beautiful campus! - It is a beautiful campus. The historical aspect of it is very special. It is laid out quite nicely.

There is an adequate amount of room for our staff and students. - The rose garden, gazebo and the old brick buildings. - Large areas to do therapy: gym, playground, therapy room... - The historic nature of the campus and the care that has been taken to maintain everything as

much as possible. - The grounds are beautiful. Our groundskeepers are superb. - The historical buildings and all of the beautiful trees. I love looking out my window at the

gazebo and rose garden. I am proud of where I work. It is the gem of the city. - The beauty of the grounds, trees, flowers; etc. - I like that it is in Alamogordo, never mind that it would make far more sense to have the

campus near the state's population centers. - This is the most beautiful campus I have ever worked on. The grounds are gorgeous and the

atmosphere is very pleasant. - The thing that I like best about the physical campus is that it has clearly been designed,

modified, and dedicated to presenting students with the best learning environment for their needs.

- You have all this room to work with on this beautiful campus.

- There has always been a pride in keeping the grounds and buildings in good condition and providing the best service possible for all our students and their families.

- Its clean, well maintained exterior... interior of buildings are clean. - The purpose as to why we are here. Our mission!! The students and the staff. - It is beautiful; the outside grounds - Size, grounds, historical appearance. - The architecture and details on buildings are awesome. Like the open space in buildings. - The grounds and the historical (architectural) buildings. - I love the old buildings and campus exterior (grounds). I know there are needed

improvements to the buildings, but the general atmosphere creates a sense of nostalgia. - Great atmosphere, lots of history here, beautiful campus. - The work environment and people. - The atmosphere - the grounds and variety of buildings. - Most of all buildings are clean and well kept. The grounds are beautiful considering only two

men do all the work. Like least about campus:

- Sometimes I wish the bathroom had heat or air conditioning - Building deficiencies - The distance between buildings that our students have to travel for their classes. The library

right now is too far away from our students. I also dislike that the sidewalk the public uses runs through the middle of campus. I think that the sidewalk should run around the actual perimeter of the school if it is going to be open for the public to use. I would actually like to see the campus closed off to the public. People have walked into buildings to use the bathroom, etc. In this day and time, I think the safety of our staff and students is at risk with the campus being so open and inviting.

- Not updated with modern technology, too spread out example the location of the library is across campus and not really accessible to student due to location

- Can't think of anything. - Sewage system smells that occur around Garrett East on some mornings. - Some of the buildings are in need of great repair - Old solar panels on top of Bert Reeves. - Dust from mowing grass. - Not being able to have a true Educational Center since WEC has been shut down. We also

need to have a lot bigger auditorium for our performances and events. - The fact that we don't utilize the open spaces for gardening or husbandry. - That this campus is so far away from the ECP. - The design of the buildings, too old to meet the current needs. All the separate buildings and

the amount of distance between them. - The grass requires constant maintenance, which requires the constant use of lawn mowers

and leaf blowers. These omnipresent noises mask the traffic sounds from White Sands which students use for orientation purposes.

- It is so large that there is a lot of walking that needs to be done just to get from one place to another.

- Often we are not able to use various campus facilities because of safety hazards or disrepair issues.

- What's not to like? - The time frame in which it takes to address & remediate any problems or issues. - Deterioration of the buildings and the inability to have the appropriate space for all programs. - Location in Alamogordo; age and state of the buildings; lack of funding in the past to make

buildings match programming - At the end of the week....size. Ease of access by public. - The inside colors are too bland, needs more colors that are appealing and warm. More

modernization in HVAC and electrical areas.

- The old outdated infrastructure, to include old cast iron sewer pipes, water lines in poor condition, not enough electrical service availability, no documentation on existing utility locations, asbestos everywhere. Lead based paint will be the next big issue at some point.

- Outdated power supply to classrooms. Big changes needed to prepare the campus for the future:

- I'd guess that as the needs of the school change, buildings will naturally be re-purposed.... which will continue to evolve with time.

- Bring buildings up to standard - An education facility for classes that is more central on campus; near the gym, health

services, library, and the dining room. - The PSP Program would benefit from having a place of its own to prepare students for the

future. - Most of the dorm rooms need work including the main TV room and kitchen. - Redo the dorms and make them more efficient for the students - Re-plant trees in the open areas. Plant them more toward the center of the grassy areas

rather than near the sidewalks. - Updating or relocating of the health service staff would be nice. Having the Library in a more

central location would work better for everyone. A larger auditorium for performance and events that is acoustically sound. We are always lacking for storage space for items around campus - that needs to be addressed. It is an issue for the entire campus, not just one department.

- We don't have much of a future from the way our population keeps declining. But putting that aside, I would like to see greenhouses, shelter workshops, a transitional community home, etc. be developed if we have a population.

- Re-thinking the designs of the dormitories and classroom building. No more long hallways. More spacious with a centralized area for more interaction.

- Change in design of dorms as well as educational space. Update of technology to keep current with the needs. Create a safe environment, the campus is very open and that creates some concerns.

- It's inevitable that the campus will relocate to Albuquerque or Santa Fe. - That question is really hard to answer. We are in the process of trying to figure out what our

future will look like, what our needs are going to be, what programs will be available now and in the future. Student population is a big factor in determining what those needs will be.

- Physically the campus needs to be safe, fully operational, and updated to accommodate educational and recreational needs of residential students in all areas of the ECC.

- They are heading in the right direction by improving the facilities, ensuring that our buildings are meeting safety standards and also saving historical buildings on our campus.

- We are driven by the economy. It is a challenge to continue to provide the necessary services for all visually impaired students within our state on the budget limitations we face.

- Funding, but before then, enrollment increase. - Good strategic planning; long-range forecasting; increase in student population; programming

development - Restrict/control campus access. - With everything going more to the electronic era, I feel our buildings need to be equipped to

handle the higher volume of data being transfer and addition of more electronic equipment being hooked up.

- Implementation of new fiber connections between buildings to allow the network to grow. Also, needed fiber installation to accommodate Telephone services by our provider (Century Link) for upgrading to future subscriber services in utilizing inter-campus/external communications. Our current system is maxed out.

- Infrastructure upgrades, a positive plan for addressing abatement of asbestos containing materials, management in place of same seems to just be a constant financial drain without positive results. Catch 22, one way or another, a lot of money is needed for this issue.

- Update all utility type, classroom and office spaces to modern times while maintaining the open, old timey milieu that we currently have

Any additional comments:

- PrintShop's site-location on this campus makes sense; tucked away on one end of an administrative/support kind of building (so production noise won't bother students); immediately adjacent to the school's bus loop, so large incoming paper orders can be delivered here easily, and large projects for the northern campus can easily be taken out to our Albuquerque-bound bus once a week. Additionally, the PrintShop's nearness to Braille Production Dept. and Audio Visual Dept. makes it convenient to produce/deliver projects to these other deadline-driven offices, as needed. Although the PrintShop is a bit cumbersome/crowded at times when it comes to production (I suppose part of this may be leftover "growing pains" from when it migrated from an "old fashioned" print-shop, into primarily digital production, about 8 or so years ago?), the current arrangement as it is evolving (in terms of space for production & space for storage) works sufficiently, most of the time. Again, utilization of these spaces is actively morphing to meet the school's fluctuating print-demand (which leads to a continuously-fluctuating amount of supplies needing storage-space), so there will probably never be a "perfect" static answer in terms of how equipment is set up within the space, nor how things are stored. Overall, it's mostly AOK-as-is right now. (Thanks for asking!)

- The current library is too far from the space used for classrooms. It must be centrally located. Harry Ditzler Auditorium needs stage lighting, stage curtains and could use some acoustical treatment.

- Ditzler auditorium is a big space and is where most big events happen where we need a big auditorium. It needs to have working curtains for productions and its own wheelchair lift so the one from Bert Reeves doesn't have to be moved back and forth.

- It would be ideal if the new dorms had the staff offices in located in the hub of a wheel and the rooms were around (like some hospitals). With the TV room and kitchen located to one side of the hub.

- The infirmary is located too far from the dormitory. - Jack Hall is a temporary fix for the educational side of the house. If our population would

suddenly "boom" JH134 wouldn't be adequate to hold more than 4 students at a time. I assume consideration is still being given to the WEC as the primary educational site of the future. If it's not, Jack Hall would NOT be adequate if our population were to increase toward 80 students or so.

- It seems nuts to rebuild WEC on the Alamogordo campus when the only pressing issue with Jack Hall, a project that cost an enormous amount of time and money, is the lack of storage.

- Classrooms must be large enough to adequately hold students and teaching materials. Right now, our classrooms double as our office space so they can feel really cramped at times.

- Having the library in this building separates it from where the student classrooms are. It can be unhandy and time consuming to send or bring students over. On the other hand, the library needs such a big foot print that it would add significant expense to returning it to WEC or adding enough space to a new design. Maybe a new building could be located closer and the problem could be solved.

- None at this time, like my space - Campus wide issue with inadequate power to accommodate all of the new electronic

equipment needed by students and staff. - Since my space revolves around science and science lab activities, it is in great need of

modernization and storage. - The rain gutters are old and they leak right in front of each door everytime. That is a bit

dangerous for everyone coming in and out of W.R.

NMSBVI FMP Albuquerque User Survey March 2012 Albuquerque ECP:

- Flooring – o When installed there were some nicks and grouting errors. Also, the glare off the floor

and windows is striking at times. - Phones –

o The phone system does not work consistently o Voice mail is hard to understand most times and doesn't always show right away

- Doors – o Will not open or close properly

- Heating – o Inconsistent heating o Sometimes too cold in office. Would be nice if we could control the heat and cold in

each room individually. o We are not able to balance the temperature.

- Cooling – o Cooling is inconsistent and hard to control o Gets too cold sometimes o We are not able to balance the temperature.

- Ventilation – o Inadequate ventilation to dispel odors o Exhaust vents in bathrooms constantly runs which wastes a lot of heat and energy o Ventilation in staff workroom to dispel laminator odors

- Layout – o The classroom and storage spaces are wonderful. There is limited space for offices

and meetings. o No issues o We need more kitchen counter space to prepare and serve food and to put

appliances such as microwave and blender. Longer changing table space for tall, large children. An actual changing table with open space underneath it(instead of a cabinet) to roll in a Hoyer lift for heavy children would be very helpful. I would like more storage space for adaptive equipment and wheelchairs in each classroom. Half of my classroom is filled with necessary equipment used on a daily basis. An attached storage room to the classroom would be wonderful.

o The building is always very clean and orderly. No concerns have been noted. - No issues with ceilings, walls, power, data, lighting, acoustics, windows, casework,

equipment, etc. Like best about campus:

- I appreciate the amount and kinds of spaces that are available for the classrooms, therapies, and for storage. The building is inviting. The playground is, too although it would be nice to have a shade structure over the water table to provide some shade for students during the hot months.

- The design is very effective with our student population. - It is beautiful and easy to get around - it is child friendly - The building is beautiful and very appropriate for our needs. - I like how the space was designed for preschoolers and TVI's in mind. We have low toilets,

low sinks, and changing tables at the correct height. I like the skylights in the offices. It makes a cubicle a little more tolerable!

- The size of the classrooms, offices and meeting rooms are quite roomy and comfortable - Modern, spacious - It is very clean. There is lots of light throughout the building - It is a beautiful facility that suits the needs of the students.

Like least about campus: - Not enough office spaces and they are very small. - Nothing, I am very happy with the campus. - That it is accessible to vandals - The easy access from outsiders to the playground which results in vandalism frequently at

the school. - The computer and phone systems are constant problems. The computer speed is terribly

slow and the voice mails on the phone are often garbled and not understandable. - We are lacking in storage and office space. We are lacking in the technological needs for

conferences such as projection with audio and so forth. Big changes needed to prepare the campus for the future:

- More office space and meeting spaces for the programs that are based in Albuquerque. We need a better computer system that isn't so slow and that doesn't have so many problems with accessing specific servers. Computer access for VI staff has been a problem.

- Considering expanding by building another building so that we can service older students. - Possibly future expansion - More space. We are running out of classrooms. - We need to raise the back and east side brick walls by 2 or 3 bricks to keep vandals out. - The tiles on the playground need to be fixed. - We need faster computer speed and clearer phone connections. Also, the wireless internet

service does not work adequately with technical equipment (i.e. laptops, iPads, iPhones, etc.) The laptops often need to be plugged into the wall to access the Internet even though the building is set up with wireless Internet.

- It is a great facility I think we are just getting too big for the building. Any additional comments:

- The break room is getting to be too small. - In the classrooms, the long cabinet needs a lock, not the upper one! - Classrooms located in the far east side of the building in the Plant Pod are isolated from the

rest of the classes and even the other 2 classes in the same pod because they are divided into two rather than the other pods shared by 4 classes. The plant pod classrooms are a far walk away from the other classes that prevent collaborating on shared activities.

NMSBVI Family Survey This survey is collecting feedback from the families of our students, as part of NMSBVI’s 5 year Facilities Master Plan (FMP). We appreciate your help! Please return completed paper survey to your NMSBVI transportation provider by May 20th. Or, complete the survey online at http://survey.dpsdesign.org/index.php?sid=57616&lang=en by May 20th. Background Which NMSBVI campus does your child attend?

Albuquerque Alamogordo Is your child a residential student (staying on campus overnight)?

Yes No How many times have you visited the NMSBVI campus that your child attends?

Never 1-3 times More than 3 times Impressions Which of the following best describes your first impression of the campus your child attends, as you drove up? (check as many as needed)

□ Welcoming

□ Institutional

□ Well cared for

□ Poorly cared for

□ Other (please describe)___________________________________________ Which of the following best describes your impression of the classroom buildings? (check as many as needed)

□ Welcoming

□ Institutional

□ Well cared for


□ Other (please describe)__________________________________________ Which of the following best describes your impression of your child’s classroom(s), after entering the classroom(s)? (check as many as needed)

□ Modern

□ Outdated

□ Designed for my child’s needs

□ Not designed for my child’s needs

□ Have not seen classrooms

□ Other (please describe)___________________________________________

Which of the following best describes your impression of the dormitories? (check as many as needed)

□ Welcoming

□ Institutional

□ Well cared for


□ Other (please describe)__________________________________________ New Facilities – Alamogordo Campus Only If NMSBVI were able to add on-campus cottages for families to stay at no cost while visiting their children or receiving training in Alamogordo, how likely would you be to take advantage of this? (check one)

□ Not at all likely

□ Somewhat likely

□ Very likely If you indicated that you would be not at all likely to take advantage of onsite family housing for short stays, please indicate the reason for this answer:

□ My child is not an Alamogordo student

□ We live close enough to NMSBVI that this is not needed

□ We would prefer to stay offsite in a hotel

□ Other (please describe)__________________________________________ If your child is a residential student, what type of setting would you prefer for your child’s living environment on campus?

□ A large dorm, similar to the existing Sacramento or Garrett dorms, with more than 25 students

□ A smaller, more homelike setting of 6-8 students

□ Other (please describe)__________________________________________ Vision – Both Campuses What changes would you like to see made on NMSBVI’s Alamogordo campus? What changes would you like to see made on NMSBVI’s Albuquerque campus? Any other comments you would like to make about NMSBVI’s campuses or 5 year masterplan? Thank you!

NMSBVI Family Survey El presente tiene la finalidad de recavar información con la ayuda de las familias de los estudiantes de NMSBVI. Este formulario forma parte del plan maestro para los próximos cinco anos de NMSBVI. Gracias por su ayuda! Favor de regresar el formulario lleno a la persona encargada del transporte a mas tardar el 20 de Mayo. También puede llenar este formulario en el Internet, en http://survey.dpsdesign.org/index.php?sid=57616&lang=en a mas tardar el 20 de Mayo. Información General A que campus acude su hijo (a)?

Albuquerque Alamogordo Es su hijo estudiante residente? (se queda a dormir en el campus?)

Si No Cuantas veces ha visitado el campus al que su hijo acude? Nunca 1-3 veces Mas de 3 veces Impresiones Cual de las siguientes casillas describe de la mejor manera su primera impresión del campus al que su hijo(a) acude? Puede marcar más de una casilla si es necesario. □ Acogedor □ Institucional □ En buen estado □ En mal estado □ Otra (por favor describa) ___________________________________________ Cual de las siguientes casillas describe mejor su primera impresión a cerca de los salones de clase? Puede marcar más de una casilla si es necesario. □ Acogedor □ Institucional □ En buen estado □ En mal estado □ Otra (por favor describa) ___________________________________________ Cual de las siguientes casillas describe mejor su impresión del salón de su hijo(a), después de visitar el salón? Puede marcar más de una casilla si es necesario. □ Moderno □ Viejo □ Diseñado para las necesidades de mi hijo(a) □ No diseñado para las necesidades de mi hijo(a) □ No he visto los salones □ Otra (por favor describa)___________________________________________ Cual de las siguientes casillas describe mejor su impresión de los dormitorios? Puede marcar más de una casilla si es necesario. □ Acogedores □ Institucionales

□ En buen estado □ En mal estado □ Otra (por favor describa)___________________________________________ Nuevas Instalaciones – Solamente Campus de Alamogordo Si la escuela pudiera construir pequeñas casas para que las familias de los estudiantes se queden en ellas sin ningún costo, mientras visitan a sus hijos(as) o reciben entrenamiento en Alamogordo, que tan probable seria que usted las utilizara? Por favor marque solo una casilla. □ Nada probable □ Poco probable □ Muy probable Si usted indico que no es Nada Probable que aprovechara el servicio de hospedaje para estadías cortas, por favor indique la razón de su respuesta. □ Mi hijo(a) no estudia en Alamogordo □ Vivimos cerca de la escuela y no es necesario □ Preferimos hospedarnos en un hotel □ Otra (por favor describa)___________________________________________ Si su hijo(a) es un estudiante residente, que tipo de ambiente prefiere usted para el o ella? □ Un dormitorio grande, similar a lo que el dormitorio Sacramento ofrece, con mas de 25 estudiantes? □ Un dormitorio mas chico, para 6 u 8 estudiantes. □ Otra (por favor describa)___________________________________________ Visión – Ambos Campus Que cambios le gustaría ver en el campus de Alamogordo? Que cambios le gustaría ver en el campus de Albuquerque? Algún comentario extra que quisiera hacer a cerca del plan maestro a cinco años de NMSBVI? Gracias!

NMSBVI FMP Family Survey May 2012 29 total responses were received. 38% of respondents were parents of a residential student; 59% non-residential. The majority (83%) have visited the campus more than 3 times. Answers to each question are summarized below. Impressions Which of the following best describes your first impression of the campus your child attends, as you drove up? Welcoming 79% Institutional 7% Well cared for 72% Poorly cared for 0% Which of the following best describes your impression of the classroom buildings? Welcoming 83% Institutional 17% Well cared for 66% Poorly cared for 0% Comments: Shows how much pride there is in this school. Which of the following best describes your impression of your child's classroom(s), after entering the classroom(s)? Modern 66% Outdated 3% Designed for my child’s needs 72% Not designed for my child’s needs 3% Have not seen classrooms 3% Comments: Needs a little updating. Which of the following best describes your impression of the dormitories? Welcoming 41% Institutional 14% Well cared for 41% Poorly cared for 0% Comments: Parents no longer allowed in childs room to inventory clothing and see the

conditions their child is living in. Dorms are not designed for physically challenged or w/c students- cannot open or close dorm room doors - no privacy. Dorms are outdated and cold, some staff act as though they are inconvenienced with visitors.

Needs updating to feel warmer & welcoming.

New Facilities If NMSBVI were able to add on-campus cottages for families to stay at no cost while visiting their children or receiving training in Alamogordo, how likely would you be to take advantage of this? Not at all likely 28% Somewhat likely 28% Very likely 41% If you indicated that you would not be at all likely to take advantage of onsite family housing for short stays, please indicate the reason for this answer: My child is not an Alamogordo student 3% We live close enough to NMSBVI that this is not needed 38% We would prefer to stay offsite in a hotel 0%

If your child is a residential student, what type of setting would you prefer for your child's living environment on campus?

A large dorm 10% A smaller, more homelike setting 38% Other (Please Describe) More interaction with others

Vision What changes would you like to see made on NMSBVI's Alamogordo campus? None - very beautiful to look at, maintained very nicely & always clean. I would like it if non-residential could participate in after school activities as well. Plumbing renovations

There is a smell in the dorms that feels like a hospital - a little less than homey. My childs clothes smell like it on the Friday's when we pick up. Maintenance The dorms need to be updated & to feel welcoming like home for the kids. To be less institutionalized More Nursing Care

Any other comments you would like to make about NMSBVI's campuses or 5 year masterplan? Campus is fine

There has been a lot of changes we have seen over the 7 years which has made a positive impact on our lives. My daughter’s Quality of Life has greatly improved due to the professional caring staff across the board. Just keep up the great work. Just that I thank heaven we were able to come to Alamogordo for our daughter to learn more & excel. Thank heaven for all the staff at NMSBVI in Alamogordo for their dedication, caring & time they put in each day. More access to computer and more computer wireless network for students. Phones in rooms to notify staff of emergencies. Everything is very suitable and meets the children’s needs. It is a well cared for campus that says to everyone that this school takes great care in what they do for our children. I have even heard comments from people who have just passed by on how beautiful it is. We love it!

S:\12-0006 - NMSBVI FMP\General\Meeting Minutes\MM-SHPO 2012-02-29_FMP.doc

Meeting Minutes Project No.: 12-0006 Project: New Mexico School for the Blind and Visually Impaired Facility

Master Plan Date: 4/19/2012 Place: HPD Office Attending: Dorothy Victor, Preservation Specialist with the NM Historic

Preservation Division (HPD); Peter Holloway, DPS Architects

By: Peter Holloway Copies To: Parties Present, Julie Walleisa, FMP Committee, Benjamin Gardner, Earl

Franks Issue Date: 5/3/2012 Discussion Items:

1. Peter summarized the purpose and process of the Facility Master Plan project currently underway for the NMSBVI, which includes the campus in Alamogordo and the one in Albuquerque.

2. The majority of the discussions involved the Alamogordo campus since the Albuquerque campus is only a few years old.

3. Peter explained that a set of Adequacy Standards had recently been established for the School for the Blind and Visually Impaired, as well as the School for the Deaf. These adequacy standards show that the NMSBVI Alamogordo campus has 75,000 square feet of building area above the amount recommended by the new standards and it is expected that the Alamogordo campus will be removing some buildings in order to reduce square footage. The total building area of the campus is over 180,000 square feet. The campus is about 34 acres.

4. The current goals for the campus were explained, including the planning for a new Education Building to meet the needs of the secondary level instructional spaces.

5. A discussion took place regarding the buildings on the Alamogordo campus and their dates of construction, current uses, suitability for use, and physical condition. Peter explained the proposed zoning of Administration, Educational, and Residential functions on the campus.

6. The future uses of several existing buildings and the proposed demolition of other buildings on the site were discussed.

7. The proposed change in use of several buildings were discussed as follows: a. Watkins Education Center - Built in 1948, the building is not on the State Register of Cultural Properties. Peter

explained that it is proposed that this building be renovated and used as the new Administration Center for the school. It is on the public edge of the campus near what is considered the main entry into an area considered to be the administration zone on campus. It was originally built as an administration building and could be well suited again for this purpose. It has been used until recently as a secondary level classroom building but is currently vacant due to heating and cooling problems and other deficiencies. Dorothy indicated that HPD may have some concern with changes to the windows in this building. Also discussed HC access ramps at 2 doorways which lack adequate clearance at doors. Otherwise Dorothy did not indicate that HPD would be concerned with the renovation of this building.

b. Paul and Lois Tapia Building. Built in 1918, this building is on the State Register of Cultural Properties. Peter explained that this building is currently in use as office space for the IT and Special Projects staff but their departments will be moved to the Watkins building after renovation. The Tapia Building will be considered for public oriented uses such as historical/educational displays. Dorothy did not indicate that HPD would be concerned with this proposed change in use for the building.

c. Health Services Building - This building was built in 1933 and is on the State Register of Cultural Properties. Peter showed Dorothy a current floor plan of the building and discussed the planned remodeling of the building into a large, open library space. This would involve the removal of most of the interior partitions with an office area and rest rooms remaining on the south end of the building. Dorothy explained that HPD would be mostly concerned with the exterior appearance of the building and the public portions of the building interior, which would be the Lobby and Main Hall. Peter suggested that the floor pattern in the terrazzo flooring of the original Lobby and Hallway could be left in place after the partitions are removed to show the original delineation of these spaces once the building is opened up to be primarily one large room. Dorothy suggested that this would probably be acceptable to HPD. She also mentioned that the library shelving should not be installed directly against the windows.

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d. Central Receiving/Library – This building dates to 1933 when it was built as a natatorium. Peter explained that it has since had the swimming pool filled in and been converted into a warehouse/receiving building and then a library which currently resides in the building. The building is on the State Register of Cultural Properties and the school would like to use the building as its production and storage facility for educational materials used on site and in the outreach program. This would require very minor modification to the interior of the building and Dorothy indicated that the HPD would not be concerned about the revised use of the building and the minor amount of interior modifications required for its new use.

8. Peter explained the reasoning for the proposed demolition of four buildings on campus as follows: a. Wanda Raney Life Skills – 1959 – Peter explained that the spaces in this building do not meet the new adequacy

standards for instructional spaces and that the building is in poor physical condition. The building functions are planned to be relocated to the new Education Building. Dorothy did not indicate that HPD would be concerned about the demolition of this building.

b. Bert Reeves Media Building – 1978 - The Bert Reeves building is a concrete block structure with very few options for adapting it to other uses. The building is concrete block bearing wall construction and arranged in two wings separated by a lobby and auditorium. This makes the spaces in the building unsuitable for a large single use such as a library. Dorothy was concerned that the removal of the building would create open space at the front of the campus that would affect the historical campus density and sight lines.

c. Sacramento Dormitory – 1968 – Peter explained that the Sacramento Dormitory, located on the north side of campus, is in poor condition and that the residential zone for the campus is proposed to be located at the south end of the site. Dorothy did not indicate that HPD would be concerned about the demolition of this building.

d. San Andres Hall – 1957 – San Andres is a former dormitory building that is currently in use as the school’s administration center. The building is not on the State Register of Cultural Properties. The offices spaces in the building occupy former sleeping rooms and the central day room space is not suitable for the building lobby. The building sits on the north edge of the campus fronting Indian Wells Road and is difficult to find by visitors to the campus. It does not have a good central exposure to the public part of the campus although the functions in this building require the most number of visits by the general public of any building on campus. The administrative functions in San Andres Hall are proposed to be relocated to the renovated Watkins building which is in a much more prominent and public part of the campus. The San Andres building would be demolished. Dorothy expressed concern that this building is being considered for demolition due to it representing the mid-century modern phase of the campus. She was also concerned about the resulting density of the campus and sight lines once this building was removed.

9. Dorothy suggested that a historical review of the campus be included in the Facility Master Plan document. This review should include a description of the character defining aspects of the campus. She also suggested that treatment guidelines and recommendations for future development on campus be provided in the Plan. She recommended looking at NPS bulletins for recommendations regarding the treatment of historic campuses.

10. Dorothy discussed the treatment of historic campuses and asked if a Cultural Landscape Report was planned for the Master Plan Project. Peter answered that a report was not part of the scope of work on the project.

11. Peter described the 1927 water tank and structure and the 1928 brick boiler stack in the maintenance area of the campus. He explained that a structural investigation was going to be done to determine if these structures are safe to leave in place. Dorothy indicated that HPD would be concerned about their demolition.

END OF MEETING MINUTES

This report is assumed to be a true and accurate account of this communication unless notice to the contrary is received within 10 calendar days of issue. End of Minutes

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