new jersey health it health information exchange funding training
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Connecting Patients to a Greater State of Health. New Jersey Health IT Health Information Exchange Funding Training. Lori Jefferson Health IT Project & Grant Manager NJHCFFA March 2011. Agenda. Subgrantee Agreement Fund Distribution Schedule HCFFA Fund Requisition Process - PowerPoint PPT PresentationTRANSCRIPT
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Lori JeffersonHealth IT Project & Grant ManagerNJHCFFA
March 2011
Connecting Patients to a Greater State of Health
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Subgrantee AgreementFund Distribution ScheduleHCFFA Fund Requisition ProcessGrant Management ProcessesAllowable CostsTime TrackingReportingEquipment ManagementMatching Funds
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ReviewProvide Feedback Process CompletionQuestions / Concerns
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Task Name Target Date
Distribute Revised Subgrantee Agreement March 4th 2011
Subgrantee Training Webinar March 17th 2011
Subgrantee Agreements Reviewed & Signed by HIEs March 18th 2011
HIEs Submit Requisition & Supporting Documentation to NJHCFFA March 21st 2011
NJHCFFA Fund Distribution to HIEs March 31st 2011
Note: Delays in target dates may impact fund distribution date.
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Subgrantee Completes:NJHCFFA Disbursement Form
www.nj.gov/njhit Will Be Uploaded Shortly to HIE Toolkit
Federal Form sf270:http://www.whitehouse.gov/sites/default/files/omb/grants/sf270.pdf
HCFFA Reviews Forms & DocumentationHCFFA Budget Analysis CompletedPayment Drawn Down & Transfer
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Grant Management Processes
Subgrantee MonitoringBudget AnalysisTime TrackingSite VisitsEquipment InventorySingle AuditFederal Reporting
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Circular References A-122 http://www.whitehouse.gov/omb/circulars_a122_2004#b1AllowableUnallowable
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Time Reporting WorksheetProcess
Weekly CompletionSupervisor ReviewMonthly Submission to NJHCFFA
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QuarterlyARRA 1512Federal Cash Transaction ReportProgress Report
AnnuallyFinancial Status Report
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Sub Award DateAddressCongressional DistrictSubrecipient indication of Reporting Applicability
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Data Elements
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Record KeepingAsset Management Tags
Safe guarding & MaintenancePhysical Inventory
Equipment Log ReviewDisposition
ValuationReimbursement
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Record KeepingTime tracking Expenditure Classification & DocumentationEntry on Federal Financial Report Quarterly
Impact on Federal Funds
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Planning StreamImplementation
InterstateIntrastate
Expenditure DeadlinesCommunicationReduce Risk – Federal Funds – Remaining
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Federal Laws, Regulations, Standards – A-102Excluded Parties List System (EPLS.GOV)Procurement Policies
Perform and Document Cost and price analysisParticipate in Green Procurement based on HHS Affirmative Procurement Plan
http://www.hhs.gov/oamp/policies/affirmativeprocurement.pdf
Energy Star Compliance
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Accounting records – 3yrs – Project Closing
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Gather Current Data – In Progress State HIT Medicaid Plan (SMHP) Landscape Data HIT Steering Committee Meeting Results ONC Summary Report – HIE Inventory Use Case Matrix Output: Maturity Model Output: HIE Profile per HIE Complete HIT Profile and Maturity Level – In Progress Schedule and Conduct Interviews Conduct Survey? - Use Case Matrix MU GAPs Output: Update HIE Profile per HIE (includes HIE demographics) Assess GAPs and Align Plans and Priorities – Complete by 4/8 Assess and coordinate plans Output: Roadmap and Plan Adjustments
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HIE Inventory
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www.nj.gov/njhit
Grant Forms and FAQ(s) will be added to Website’s HIE Toolkit