new intake document

Studentsnew intake

2 | NEW INTAKE | Students | 2009

about this welcome pack


In this pack you will find a range of forms and information to assist you in registering your child as a student at the Academy. If you need any assistance with the forms, please contact the finance and general office.

FormsThe following should be included with this pack:

Home Agreement Data Protection Act

Ethnicity & First Language form Use of images

Transport form Activity Evening letter & form

Acceptable Use of ICT Fairthorne Manor letter & form

Please ensure that the enclosed forms are completed and returned in the pre-paid enclosed envelope as soon as possible in order that we are able to register your child‘s details correctly.


UniformReplacement sports uniform items and ties can be purchased during the year by completing an order form that is available from the finance and general office and on the Academy website. Most sizes are held in stock at the Academy and are available for collection within 24 hours. Payment, in full, should be made when placing your order.

Please ensure that all uniform is marked with your child’s name. There is always a great deal of sports uniform that ends up in lost property and most could be reclaimed if the items were labelled clearly.

Girls‘ Uniform Boys‘ Uniform

White shirt (standard not fitted) White shirt

Brooke Weston tie Brooke Weston tie

Black skirt/trousers Black trousers

Black shoes and black socks Black shoes and black socks

Academy Jumpers (terms 1 – 4) Academy Jumpers (terms 1 – 4)

Girls‘ Sports Uniform Boys‘ Sports Uniform

Tracksuit trousers Tracksuit trousers

Sweatshirt Rugby shirt

Polo shirt Polo shirt

Skorts (skirt/short) Sports shorts

Socks Socks

Appropriate footwear Appropriate footwear


Jeans, cord trousers and training shoes are not part of the Academy uniform and should not be worn.

Ties are kept in stock at the Academy and may be purchased from the finance and general office. Large ties are priced at £5.50 and small ones at £5.00.


Diary Dates2009 Primary School transfer days July, dates to be advised

Year 7 Intake Start Date Tuesday, 1st September

End of Term 1 Friday, 9th October

Start of Term 2 Monday, 26th October

End of Term 2 Friday, 18th December

2010 Start of Term 3 Monday, 4th January

End of Term 3 Friday, 26th February

Start of Term 4 Monday, 15th March

Good Friday Friday, 2nd April

Easter Monday Monday, 5th April

May Day Monday, 3th May

End of Term 4 Friday, 7th May

Start of Term 5 Monday, 24th May

Spring Bank Holiday Monday 31st May

End of Term 5 Friday, 16th July

The Academy Diary, which contains dates for parents‘ evenings and information on reports for the Academy year, will be available during July of each year and is available on the Academy web site.


The Academy Day

Lesson 1 08:35 am –10:05 amIncludes 15 minute breakfast taken in rotation by different classes

Lower School Assembly / Tutor Time10:05 am –10:20 am

Lesson 2 10:20 am –11:35 am

Upper School Assembly / Tutor Time11:35 am –11:50 am

Lesson 3 11:50 am – 1:35 pmIncludes 30 minute lunch taken in rotation by different classes

Lesson 4 1:35 pm – 2:50 pm

Lesson 5 2:50 pm – 4:05 pm

After 4 pm (Mon – Thu)4:05 pm – 6:00 pm Private study time. Extra curricular activities

The Academy DayStudents should arrive at Brooke Weston before 8.30 am and be ready for a prompt start to lessons at 8.35am. Those students arriving after 8.30 am will be registered as late.

The student‘s day is split into 5 lessons of 1 hour and 15 minutes with 15 minutes for breakfast and 30 minutes for lunch and is open from 7.30 am daily, closing at 6.00 pm from Monday to Thursday and 4.05 pm on Friday.

Those students wishing to remain after 4.05 pm for organized or self-study are expected to log in on the Brooke Weston website to register their presence in case of emergency or parental enquiry. Student supervision before 8.15 am and after 5.00 pm is informal and students are expected to behave responsibly. Those students unable to behave appropriately will be refused access during these times.


Please ensure that a written message is sent to the student’s tutor should students have to leave Brooke Weston for medical or dental appointments during the day.

Transport

Although the Academy provides an affordable and extensive bus service for its students, parents are of course, free to make their own arrangements. The cost of the bus service is at present £360.00 per student per year. This cost is charged termly in advance and may be paid termly by cheque or cash or monthly by standing order. We are unable to accept debit or credit card payments.

Please note that costs are revised on a yearly basis and parents will be advised of any increase as soon as possible.

Lockers

Lockers are allocated to new students when they join the Academy. Keys and padlocks must be provided by the students and remain the students‘ responsibility.

Residential Trips

At Brooke Weston we believe that time spent away from home with other students and with members of staff is an important way of building relationships that make the Academy a good place to study and work. With this in mind, the Academy has offered trips to places such as Athens, Barcelona, Tuscany and London to name but a few, with Year 7 students attending a residential centre for outdoor pursuits at Fairthorne Manor in Hampshire from:

Monday 5th - Thursday 8th October 2009.

Destinations and dates for 2010 will be advised well in advance and information and a payment plan will be available to all students.

Smart Cards

The Academy uses a smart card system to enable a secure and safe environment for its students and staff. The card is used to register students when entering the building, as a bus pass, for the purchase of meals in the restaurant and for borrowing books and laptops from the library. It is, therefore, needed for daily use by students and they are expected to bring their cards with them each day.

The first issue of a card is supplied by Brooke Weston, with any replacement cards charged at £5.00 per card. Replacement cards may be ordered from the finance and general office. Card holders, with clips, are available from reception at a cost of 50p.


New Year 7 students will have their photograph taken for their ID card when they attend the transfer day during the summer term. Please ensure that your child wears a white shirt on this day. For new Year 12 and mid-term transfer students, arrangements will be made at the time of entry.

Financial InformationPlease note that that all students have 2 separate financial accounts, a Brooke Weston account for general charges and a separate Partnership Catering account for meal purchases.

Brooke Weston Account

Students‘ accounts enable parents and students to purchase items from the Academy. All of these items will appear

on the statement sent to you at the end of each term.

Items charged for:

• Transport• Residential trips• Tutor trips• Sports uniform• Calculators• Text books• Replacement smart cards• Ties

Payment Received• All cheques or cash payments• standing order payments• Internet payments• Any credit agaist cancelled charges

If parents have not elected to settle the account by standing order, cheques may be paid into the finance and general office by students or sent in by post. Alternatively we are able to

accept payments via internet banking, please contact the finance office to confirm details. Cheques should be made payable to:

Brooke Weston

Please supply the following information on the back of the cheque:

• Student‘s ID Number• Student‘s Name• Description of payment e.g. trip

deposit, account payment

Accounts should be settled within 14 days. If you have any queries concerning your child‘s account, please notify the finance and general office immediately so that they may be resolved as quickly as possible.


Partnership Catering The in-house catering is currently provided by Partnership Catering. Students are able to purchase meals using their smart card. Each card is individual to the student and contains a memory chip that enables payments to be recorded and credited to the account and for the cost of meals to be deducted from it. Students are able to credit their smart card for meal purchases at the finance and general office and may do so using cash or a cheque made payable to:

Partnership Catering

Minimum payment acceptable is £5.00.

A variety of meals for both breakfast and lunch are available from the restaurant or coffee lounge. There is a selection of cereals, fresh fruit, yoghurts and cooked breakfasts available in the morning and salads, sandwiches and filled rolls and a choice of hot meals for lunch. Menus and price lists giving examples of the cost of meals and snacks available are on display in the restaurant and on the Academy web site.

Those students who wish to bring their own packed lunch are also able to use the restaurant and coffee lounge.

Please note that we are unable to provide meals for students unless they are purchased using the smart card so please ensure that your child has their card with them at all times.

The price list below is an example of the cost of meals as at January 2009:

Example: cost of meal, January 2009

Standard breakfast with juice

£1.00

Full English breakfast £2.20

Standard two-course lunch with drink

£2.40

Snack lunch £1.80

The examples given may be subject to price increases during each academic year.


Finance and General OfficeStudents are able to make payments to their Brooke Weston or Partnership Catering accounts at the following times:

Payment times at the Finance and General Office

Before the start of lesson one 8.15 am – 8.30 am

During breakfast 8.35 am – 10.00 am

During lunch 11.45 am – 1.30 pm

After school 4.05 pm – 4.30 pm (Monday to Thursday only)

The finance and general office is open for all parental enquiries from 8.15 am until 4.45 pm daily. Please do not hesitate to contact us should you require information on any Academy financial matters.


Sales StatementPlease note that details of students‘ catering accounts are not shown on the statement as this is a separate account and we are unable to transfer between them. Postdated cheques are not acceptable.

Student Number

This is a unique Academy roll number printed on their ID card and used to identify each student.

Debit

The charge made for an item.

Reference

The number used by the finance department to identify the transaction.

Description

Refers to the type of transaction e.g. transport, new ID card or payment received.


Credit

Payment received or refund of previous charges.

Total Balance outstanding

The amount due for payment on the account. (A minus in front of the figure signifies that the account is in credit.) This may happen from time

to time when payments are made by standing order and will balance

out over the year. You can choose to make a payment even if your account is in credit with any over payment set

against future charges.

Mr & Mrs A Parent 1 The Street Student Number 29000 CORBY Student Name Your Child Northants Date 25/01/06 NN18 0XX Page 1

SALES STATEMENT Date Reference Description Debit Credit Balance14/03/2008 TO1 Transport 10.01.05 - 03.03.08 42.00 42.0004/04/2008 FM1 1st Charge Fairthorne Manor 33.00 75.0006/04/2008 Manor Payment on Account 33.00 42.0005/05/2008 FM2 2nd Charge Fairthorne Manor 33.00 75.0010/05/2008 Account Payment on Account 75.00 0.0018/05/2008 TO1 Transport 10.01.08 - 03.03.08 42.00 42.0001/06/2008 Uniform Sports Uniform 94.50 136.5001/06/2008 Uniform Payment on Account 35.00 101.5001/07/2008 Account Payment on Account 134.50 -33.0021/07/2008 FM3 Final Charge Fairthorne Manor 33.00 0.0025/11/2008 TIE1 Non returned tie 12/11/2008 5.00 5.0012/12/2008 Card1 New ID Card 5.00 10.0021/01/2009 FB1 French Dictionary Charge 7.20 17.20

Please ensure that you settle this account within 14 days. Total Balance Outstanding 17.20Please contact the Finance and General Office if you have any queries regarding this statement.


Financial AssistanceThe Academy is able to offer financial assistance to those students whose parents or guardians are in receipt of certain benefits. The use of the smart card system for meals ensures total confidentiality for those students receiving meal credits.

The type of assistance available to parents who receive Income Support and Job Seekers Allowance is as follows:

• Transport • Sports Uniform – years 7 and 9• Navy Academy jumper • Breakfast and lunch credits

amounting to £3.40 daily

Please note that any unused credits are removed from the account daily

Uniform

A credit of £10.00 will be made to the student‘s account towards the cost of trousers, shirt etc. upon production of the appropriate receipt to the finance and general office.

Sports Uniform

The following items of sportswear will be supplied by the Academy in years 7 and 9:

Girls Boys

Tracksuit trousers Tracksuit trousers

Sweatshirt Rugby shirt

Polo shirt Polo shirt

Sports shorts Sports shorts

Socks Socks

Music Tuition

Assistance for the cost of music tuition may also be available. Please contact the finance office.

The initial period of assistance is granted for three months. At the end of this period, you will need to contact the finance and general office and will be asked to provide further confirmation that you are still in receipt of benefits should you wish to continue with your claim.


Free School MealsIn line with recent clarification of the Eligibility Criteria for Free Meals, the Academy will provide free meals to those students whose parents are in receipt of one of the following benefits:

1) Support under Part VI of the Immigration and Asylum Act 1999.

2) Child Tax Credit - provided they do not also receive Working Tax Credit and that they have an annual income, as assessed by the Inland Revenue, that does not exceed £15,575* as of April 6th 2008.

3) Pension Credit provided that they do not receive Working Tax Credit but are in receipt of Child Tax Credits and have an annual income, as assessed by the Inland Revenue, that does not exceed £15,575* as of April 6th 2008.

4) Guaranteed state pension credit.

*These thresholds will change each year. Please contact the finance office for up-to-date figures.

Breakfast and lunch credits amounting to £3.40 will be credited daily to the student‘s account at the first transaction of the day in the restaurant or the coffee lounge, (please note that any unused credits are removed from the account daily).

Should your child require extras, such as fizzy drinks, extra dessert, etc. over and above the credit issued, then you will need to ensure that extra payment is made to their card.

The initial period of assistance is granted for three months. At the end of this period you will be contacted by the finance and general office and asked to provide further confirmation that you

are still in receipt of benefits should you wish to continue with your claim.

The Academy reserves the right to reclaim any Academy benefits that are overpaid as a result of any financial misinformation received.


TutorsEach student‘s care is organised through a personal tutor who is the advocate on behalf of that student in Brooke Weston. The tutor‘s role is to maintain a positive attitude towards the student and develop a relationship that enables the tutor to monitor, support and influence the student‘s progress, performance and good behaviour. To this end, both tutors and tutor groups meet at assembly and at tutor time each day. Students are able to seek help and guidance from their personal tutor and parents are encouraged to maintain regular contact with them.

A consultation week and parents‘ evening is arranged for each year group during the academic year when parents are able to visit the Academy to speak to staff during the Academy day and also on specific consultation evenings. Should you need to speak

to your child‘s tutor at any other time, please leave a message at reception and the tutor will endeavour to contact you as soon as possible.

Tutor representatives from each tutor group meet termly with the Principal and these meetings provide valuable feedback from students.

Tutor Trips

These trips are organised by tutors and have in the past included trips to restaurants, Alton Towers, Ice Skating and Ten Pin Bowling. The trips normally take place during the last few weeks of a term either after the end of the Academy day or at weekends.

A charge is made for these activities determined by transport and entry costs etc.

CommunicationReports

Website Reports

Support information will now be available via the Academy website. Individual reports will continue to be sent out on paper with the students.

Interim Report

Student reports are issued to students at the end of each term and summarise the following areas of their performance.

Current Performance (Att)

This indicates a student‘s level of achievement in relation to national norms.


Target (Tgt)

This is a level for the student to aim for; it is reached from analysis of previous performance in that subject.

The overall performance category combines the student‘s current performance and target grade to show what progress is being made towards the target.

Under Target

The student is unlikely to achieve their target grade.

On Target

The student is likely to achieve their target grade.

Exceeding Target

The student is likely to achieve higher than their target grade.

Students should aim to attain their target level by the end of their current Key Stage.

Effort (Effort)

Good, Satisfactory or Cause for Concern are used to show a student‘s attitude to a subject and covers issues such as punctuality to lessons, being well-prepared and working in a focused way.

Quality of Work (Quality)

Good, Satisfactory or Cause for Concern are used to indicate the quality of class work, homework and coursework produced relative to the student‘s ability.

Homework (Hwk)

Good, Satisfactory or Cause for Concern indicate whether homework is completed and handed in on time.

Coursework (Cwk)

Good, Satisfactory or Cause for Concern indicate whether coursework is handed in on time, if applicable.

Tutor Report

A tutor report is issued which gives more detailed information about your child‘s progress including targets, extra-curricular involvement and other aspects of their life at the Academy.

The Academy is able to provide copies of termly reports to those parents/guardians who are not resident at a student‘s home address. Please contact the finance and general office for further details.

Contacting Students during the Academy Day

In an emergency, please contact reception if it is necessary for you to


inform them of a change or delay of pick-up times etc.

Although we always try to deliver these messages in time, we are unable to guarantee this after 3.30 pm and ask that this service be used for emergencies only.

Student Absences

Please contact reception on 01536 396366 before 8.35 am to notify an absence through illness. Parents of students who are absent and have not notified the Academy will be contacted either by telephone or letter seeking an explanation for their absence.

Written confirmation of all absences should accompany students on their return to Brooke Weston.

Payphones

There are two payphones in the Academy for students to use during breakfast and lunch and these are situated next to the library and the Weston Theatre.

Mobile Phones

Please note that should it be necessary for students to bring their mobile phones into Brooke Weston, they must be switched off and left locked in their lockers at all times during the day. We take no responsibility for mobile phones which are brought into the Academy and would advise you not to allow your child to do so.


Parents in PartnershipWorking with Parents in Partnership, the Academy is able to provide students, parents and the wider community with additional services and activities such as:

• Providing refreshments during parents‘ evenings

• Social events such as quiz nights• Fundraising for local charities• Supporting Brooke Weston events

such as prize giving

For further information, please contact reception.

Brooke WestonCoomb Road, Great Oakley, Corby, Northants. NN18 8LAt 01536 396366f 01536 [email protected]

new intake document

Documents

academy uniform

academy year

academy daylesson

academy website

mayend of term

februarystart of term

julythe academy diary

academy web site