new grantee orientation september 18, 2014. participants will be able to: explain 21 st century...
TRANSCRIPT
New Grantee OrientationSeptember 18, 2014
Participants Will Be Able To:
• Explain 21st Century programming• Explain Compliance and Performance
Assessment• Explain the Program Performance Objectives• Understand the components of the grant
application• Explore additional resources
Participants Will Learn and Understand:
• Basic Profile and Performance Information Collection System Reporting Requirements
• Program Evaluation and Sustainability Expectations
• About 21st Century Professional Development Opportunities
Role of ODE and Expectations
21st Century Staff
Regional Brown Bags
Technical Assistance Regions
Ohio Department of Education
Department Updates
Literacy and Expanded Learning Time
Literacy and Expanded Learning
Program RequirementsOverview
21st Century emphasis is on:Improved reading, mathematics
Positive youth development
Parent and family engagement
Award Duration
Three year period for approved grants
Evaluation requirements
Award Duration
Sustainability planning must start at the beginning
Continuation application needed for consecutive years
Program Calendar
Program start date must begin no later than Oct. 15 annually
Program end date must not end sooner than April 17 annually
First Year Implementation
Implementation
Timeline of Program Activities
Mandatory Trainings
Desk Audit, Mid-Year Monitoring Call & Reporting
Licensing
ODE Licensing Contacts
Marlene Fields
614-644-2604
Diana Saunders
614-644-2603
Ohio Department of Job and Family Services
Help Desk
877-302-2347, Option 4
Child Nutrition Programs
Nutrition Contacts
Call: 1-800-808-MEAL (6325)
Website: www.education.ohio.gov
Search keywords: Food and Nutrition
Click: How To Become A School Meals Program Sponsor
Professional Development
Conferences/Meetings
Workshops/Trainings
Travel expenses
Some Basic Federal Requirements
Allowable Costs – 2 CFR Part 225 Appendix A-Section c(3)(a) and C(1)(a-j) Costs that are:
Some Basic Federal Requirements
Cash Management - 34 CFR 80.21
Final Reporting - 34 CFR 80.41 due 90 days after termination of grant (Final Expenditure Report)
Some Basic Federal Requirements
Period of Availability (POA)- 34 CFR 80.23- insure expenses are incurred within the project period
Time & Effort - 2 CFR 225 Appendix B
(8)(h)(3 & 4)
FundingFor State Fiscal Year 2015 (SFY15)
(July 1, 2014 – June 30, 2015)–USDOE funds made available traditionally by early
summer–Ohio was awarded approximately $45 million this
fiscal year–Minimum funding allocation: $50,000–Maximum Path B/C funding allocation: $200,000–Maximum Path A funding allocation: $500,000
ExpendituresBased on current approved budget
Must be:
-Reasonable
-Allowable
-Necessary
Use good common sense when making expenditure/obligation decisions
Allowable Use of FundsTransportation costs
Curriculum materials
Supplies, including computers/printers, pertaining to academic enrichment
Staff salary and benefits
Allowable Use of FundsStudent incentives
Program evaluation
Youth development contractors
Rent (reasonable and necessary/for afterschool activities only)
A Few Examples of Unallowable Expenditures
Food (of any kind) for program need
Grant Writer
Vehicle Purchase
Building Purchase or major Repairs/Renovations
Partnerships
School Districts
Community/Faith Based Orgs (CBO/FBO)
Required Reviews
Compliance and Performance Assessment (CAPA) - Second Year of grant (Monitoring & Fiscal)
3rd Year Grant Close Out (Fiscal)
State/Federal Audits (Regular & Single)
PPICS Review
Compliance Resources
All sub-grantees are required to know and are held accountable to the rules and regulations that govern the 21st Century grant:
Compliance Resources
CCIP Assurances (40)
U.S.DOE Federal Guidelines
U.S.DOE Non-Regulatory Guidance
Compliance Resources
EDGAR
USAS Manual
OMB Circulars
State Guidelines
Ohio Revised Code & Ohio Administrative Code
Am I doing what I said I would do?
How well am I doing?
Does it make a difference?
Key Questions
Data Systems Review
SAFE (Secure Application for Enterprise)
STARS (System to Achieve Results for Students)
IRN (Information Retrieval Systems)
Data Systems Review
OEDS-R (Ohio Educational Directory System-Redesign)
CCIP (Comprehensive Continuous Improvement PlanningSystem)
OEDS-R/CCIP Roles
-CCIP Authorized Rep/Superintendent
-CCIP Fiscal Rep/Treasurer– Data Entry Planning– Data Entry Funding– Data View Planning– Data View Funding
-OEDS-R AdministratorOnly CCIP Auth Rep/Superintendents, Treasurers and OEDS-R Administrators can add roles to OEDS-R.
OEDS-R Only Roles
Program Manager - 21st Century Grant
(1 per organization/IRN)
Only CCIP Auth Rep/Superintendents, Treasurers and OEDS-R Administrators can give access
Profile and Performance Information Collection System
Collection of program demographic data - self reported
Federal requirement for all 21st CCLC sub-recipients
Failure to submit = no continued funding
Sub recipient
State Education Agency
Site 2
Site 3
Site 1
Feeder Feeder Feeder
Feeder Feeder Feeder
Reporting Program Data
Managing Your Grant
Program Performance Objectives
Reading
Math
Positive Youth Development
Family Engagement
Components of a Program Performance Objective
Goals
Strategies
Action Steps
Data/Outcomes
Goal
What do you want to accomplish?
Low performing students
Goal
Regularly participating in the 21st Century after school program
Significantly improve their reading proficiency
Strategy
What will be implemented?
Online and face-to-face learning methods
Strategy
Target student’s needing intervention, remediation and credit recovery
Activities and supports will line up with Ohio’s New Learning Standards, state tests and assessments
Action Steps
How will the strategy be implemented?
Provide intervention for students 5 days a week, 1 hour a day
Combination of online and face to facelearning
Action Steps
One on one small group tutoring with certified reading specialist
Reading theatre activities
Data/Outcome Measures
How will you know your goals were met?
75% of students participating for 30 days or more
Data/Outcome Measures
Will Improve one level
Using pre and post assessments, OAA , PARCC scores, student grades and progress reports
Program Performance Measure
Combination
Goals, Strategies, Action Steps, Measurement
Ready for Planning Tool
More in-depth at October Brown Bag
Compliance and Performance Assessment Review
Structure
Appropriate evidence
Document, document, document
Compliance and Performance Assessment Review
Keep everything from day one
Binder construction
Thoughts of reviewers
Technical assistance
WordPress Sign Up
Posts
Program Shares/Technical Assistance
Resources
2014-15 Timeline of Events
Mandatory Trainings
Promote Professional Growth
Planning
First Year Implementation
Newly awarded Fiscal Year ‘15 programs
Handout
Format-no hard copies
Due Dec. 1, 2014
First Year Implementation Desk Review
Program Changes
Approvals
Continuation Application
Corrective Action Plan
Brown Bag Facilitators
• Northwest – Warren Fauver• Northeast – Cathy Heck • Central – Kathy McWatters • Southwest – Katie Chadwell• Southeast – Fannie Metcalf & Sarah Wright
Questions
education.ohio.gov
Follow Superintendent Ross on Twitter
Social Media
@OHEducation
ohio-department-of-education
Ohio Families and EducationOhio Teachers’ Homeroom
OhioEdDept
storify.com/ohioEdDept