new features cas version 2019files.bglcorp.com.au/caswin/blowfish2/releasenotes.pdf ·...

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NEW FEATURES CAS VERSION 2019.0

All Jurisdictions

Appointment of multiple auditors for a company

Full CAS, CASLite+, CASLite

Enhancements have been made to allow users to appoint multiple auditors for a company.

This can be done by selecting a joint member as an auditor. The joint members’ name,

address and registration number will be shown for each representative.

In the Home |People Add/Edit screen, select two or more people who will be appointed at

the same time and click on the Add Representatives button .

A confirmation message will appear to confirm whether a new joint member should be

created. Click Yes. A new person will be added as a joint member with the names of the

persons selected within the surname field. Click save to add the new person.

To appoint a new joint auditor to the company, go to Home | Company Selection and select

a company.

After selecting a company, go to Changes and Documents | Other Changes | Auditor. Use

the magnifying glass next to New Auditor and select the new joint member created. A new

icon “Multiple Auditor Details” will display the details of the joint members, and allow users

to enter individual registration numbers.

If a previous auditor was appointed, a reason of cessation needs to be selected.

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To print the relevant documents, click on “Print Documents” on the right side of the screen

and users can either preview, print or export the selected documents.

On the Directors’ and Members’ Meeting Minute/Resolution, the document will show the

details of the appointment/resignation of the joint member separately.

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Process dividend statement for multiple share types


Users can now add dividends quicker by selecting multiple share types at a time. Users will

need to activate this function from Administration | Defaults | Dividend Statements tab |

Select “Allow multiple dividend statements” | Save.

To generate multiple dividends for a company, select a company via Company selection,

then go to Annual Documents | Dividend Statements.

Click on New . A message will appear that asks “Do you want to create multiple dividend

statements for different share types?”.

Yes will take you to the Issued Shares search screen to select multiple share types. Clicking

No will take you straight to the Dividend processing screen.

Once the Issued Shares search screen opens, users can select more than one share type.

After selecting the required share types, click on the blue tick icon.

The dividend processing screen will appear to process the dividend for the first share type.

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After saving the dividend, the next screen will come up for the next share type, with the

same date declared, dividend amount and franked amount. Users will need to ensure all the

details are correct before saving the dividends.

A progress bar on the top right will indicate the number of share types being processed.

After processing dividends for each share type, users will then be able to proceed to print

dividend statements and relevant documents.

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Split dividends to different payment methods


Enhancements have been made to allow users to split dividends paid into different payment

methods.

The following payment methods are:

• Cash

• Credited to loan account

• Other.

To process a split dividend payment, after a company is selected, go to Annual Documents |

Dividend Statements. Click New . This should open the Dividend processing modal.

A new Dividend payment has been added to the drop down box: Split payment.

Upon selecting the split payment method, three additional fields will be activated to allow

users to enter the amount that is split between different types.

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The total between be three split payments should equal the total dividend amount entered.

If this is not equal an error message will appear upon saving the new dividend.

The Directors Minute/Resolution, Members Meeting Minute/Resolution, Notice of Meeting

and Dividend statements will show the split between the two payments.

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Company In/Out: Drag and Drop function


Enhancements have been made to allow users drag and drop a Company In file to import

into CAS.

Company imports can be done in the Home tab | Company In/Out screen.

Under the Company in subtab, on the right-hand side of the screen, an area is created to

allow users to drag and drop either a ZIP or CMY file of the company out data into the drop

zone without requiring to select the file using the yellow folder icon.

Once a file is dropped into the drop zone, a client will need to be selected. Click on the

green plus icon to add the companies into the list of companies to be imported. After the

list is complete, click on the import icon to import the companies added.

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Display consideration paid on Combined Minutes/Resolutions


A new default option has been added to allow users to display consideration paid on

Minutes and Resolutions, whether it be combined or individual.

To activate the setting, go to Administration | Defaults | Documents/Letters tab | Document

Options 1 subtab | Tick “Print consideration paid on minute/resolutions”. This change will be

implemented across all companies.

Users can also make a once off change to either include or exclude the consideration paid in

the print screen of the documents.

An example would be to generate a combined Minute/Resolution through Changes and

Documents | Other Documents | Combined Minutes/Resolutions.

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On the right-hand side of the screen, go to Document Options.

“Print consideration paid on minute/resolution?” option can also be found here. It will

either be ticked or unticked as per default option. Any changes made in this screen will be a

once off change. Once the user exits the Combined Minutes/Resolution screen, the option

will go back to the default option.

After processing the changes, generate the Minute/Resolution and if there are member

changes included, the consideration will be displayed.

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Bonus shares


Users can now indicate which share/unit transactions are bonus issues.

A new option has been added to flag a transaction to be an issue of Bonus shares/units. This

option is available if users add the following transactions:

• Member Balances

• Allotments

To add a bonus issue of shares, go to Changes and Documents | Members |

Allotments/Members balance | Tick Bonus issue.

To add a bonus issue of units, go to Changes and Documents | Other Changes | Unitholders

| Highlight a trust and click on Next | Click on the New icon | Allotments/Balance | Tick

Bonus issue.

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After the transaction is flagged as a Bonus issue and the transaction is saved, in the

Members/Unitholders screen, the transaction will be displayed in Purple to indicate that it is

a Bonus issue.

New text paragraphs have been added to display the details of the bonus issue on the

Directors/Members Minute/Resolution. The members register has also been enhanced to

show any transactions that are from bonus issues are to be displayed with a + icon next to

the transaction type. A legend is also displayed on the top right-hand corner of the register.

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Embedded text code added for Directors’ Letter Full CAS, CASLite+, CASLite

New embedded text codes have been added specifically for the Directors’ Letter. Embedded

text codes are included in the text paragraphs to pull information from the database of the

company into the paragraph.

Users have been able to create a freeform Directors’ Letter by going to Changes and

Documents | Multi-company documents | Letters/Invoices |Select Document type as

Director Letters.

In the Step 4 – Document Text tab, users will need to select custom or CAS default text

paragraphs to generate the letter.

The following new codes have been added:

^CONAME: Company name

^COACN: ACN/Company number

The existing Company Name embedded text code ^NAME will display the Directors’ name

therefore the above has been added.

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Seychelles Chinese Company Name Full CAS, CASLite+, CASLite

Seychelles companies are now able to add the Chinese Company Name into CAS. The field

for Chinese Company name can be shown in Home | Company Selection | Right click on a

company and select Edit.

Alternatively, after selecting the company, users can enter the Chinese company name in

Company Data | Details.

Users can now do a Chinese company name change for Seychelles companies and generate

the relevant documents.

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Solvency Statement [Singapore, Hong Kong, Cayman Island, British Virgin Island, England and Wales, Other]


A new document has been added to the document suite for Member changes- Solvency

Statement.

A solvency statement is a statement in writing signed by all the directors which state that

there are no grounds on which the company could be found to be unable to pay or

otherwise discharge its debts.

This is required for the following transactions:

• Return of Capital

• Share Buy Back

• Redemption

This document is available for the above jurisdictions for both private and public companies,

but it is only required for private England/Wales companies.

To generate the solvency statement, go to Changes and Documents | Members | Go to

Members. Select either a capital return, share buy back or share redemption transaction and

tick Print. Click Next at the bottom right hand corner then you will be able to either print,

export or preview the Solvency Declaration.

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Default: Display ID Issue and Expiry dates [Singapore, Hong Kong, Cayman Island, British Virgin Island, Other]


New fields have been added in the People Add/Edit screen to allow users to enter in the

Current ID issue country, ID Issue date and ID Expiry date.

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Upon entering the details in, if the ID number is being displayed in any reports or

documents, the additional details will be displayed together with the ID number. The ID

details will be shown in the Registers, Company Reports, Minutes/Resolutions and can be

used in Freeform documents.

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Users can also choose not to display the additional details of the ID in the documents. The

default option can be changed in Administration | Defaults | Documents/Letters tab |

Document Options 1 subtab | Print all ID/passport details.

If this option is unticked, it will hide the Passport Country of issue, ID Country of issue, ID

Issue date and ID Expiry date on all CAS Reports and documents besides the British Virgin

Island and Cayman Island Register of Beneficial Ownership (which is to be shown at all

times).

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“Annual Return Date” report order added to Companies listing report

[Singapore, Hong Kong, Cayman Island, British Virgin Island, Other]


Companies Listing report can be customised extensively to the users needs. Users can

display certain information regarding the selected companies, and can filter by Department,

Jurisdiction or even company status.

An additional report order has been added to allow users to sort the companies by the

Annual Return date. To generate the Companies Listing report, go to Enquiries & Reporting |

Listing Reports | Companies Listing.

Under the Report options drop down, users can select Annual Return date as a criteria to

sort the companies in that order.

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A date range can also be applied to display only companies with the Annual Return date that

falls in that range.

Users can either preview, print or export the report.

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Default setting – Hide common seal paragraph [Singapore, Hong Kong]


In Singapore and Hong Kong, companies are no longer required to have a common seal,

however there are instances where companies would still display the common seal on the

required documents.

A new setting has been added to CAS to allow users to either show or hide the Common

Seal paragraph in the First Directors Meeting Minutes/Resolutions for certain companies.

The setting is company specific. By default the company’s First Directors Meeting

Minute/Resolution will always display the Common Seal paragraph.

To hide the common seal paragraph for a specific company, select a company via the

Company Selection screen, then go to Company Data | Other Data | Client, CAS Data |

Client/Company Data tab | Untick “Show common seal on first directors meeting minute” |

Save.

Once this option is unticked, the First Directors Minutes/Resolution will not display the

common seal paragraph for this company via Company Data | Registration/ Incorporation |

Post Incorp Docs.

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Enable a person to have a First name or Surname only [Singapore, Hong Kong, Cayman Island, British Virgin Island, Other]


Validations have been lifted to allow users to enter a person’s name in either the Surname

or First name field only.

This is to allow persons that only has a legal first name (no surname) or vice versa to be

added into CAS.

Companies that are under the Singapore, Hong Kong, Cayman Island, BVI or Other

jurisdiction can only enter in people with only a first name.

The person can also do a name change in CAS as per normal and generate the relevant

documents. Company Registers and reports will also be able to display the person’s

firstname only.

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Company Report enhancements [Singapore, Hong Kong, Cayman Island, British Virgin Island, Other]


The Members section of the Company Report in CAS has previously displayed the person’s

name, address and shares held on a specific date.

Enhancements have been made to also include additional details of the members in the

Company report.

This includes:

• Date of birth

• Place of Birth

• Country of Birth

• ID/Passport details (including passport country, date of issue and date of expiry)

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In addition, the share/unit share type will be split according to the following:

• Class

• Currency

• Fully Paid/Partly paid

A member that owns two types of shares will be split in accordance to the share type.

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Australia

Edge Lodgement Reports filter Full CAS, CASLite+, CASLite

The Edge Lodgement reports screen allows users to view all the reports and documents that

ASIC has sent through via EDGE into CAS. Users can view these reports by highlighting a

report/document and clicking on the TV screen to preview it.

On the right-hand side of the screen, a new drop-down box has been added to sort either by

report or document, depending on what is viewed.

An example is if users are viewing reports, the drop-down box will list the reports that are

present on the screen.

After selecting a report type in the drop down box, the screen will only display that report

type. Users can then filter by date order or file name to find the specific report.

After users exit the screen, it will reset the report display and show all reports/documents.

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New Zealand

BIC Activity list


New Zealand Business Industry classification code list has been updated. To view the list of

activity codes and descriptions, select a New Zealand company then go to Company Data |

Details | Activities.

Singapore

Notify amount paid


Enhancements have been made to allow users to generate minutes/resolutions for the

change of paid amount for unpaid or partly paid share transactions.

Users first will need to enter a call amount whether it be part or full amount of the amount

payable.

To enter in a call amount to a share type, go to Changes and Documents | Members | Go to

Members. Select the transaction the call is made to and click on the edit icon .

Click on the first magnifying glass next to share type.

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The share type associated with the transaction will be highlighted. Click on the edit icon .

Enter in a Call amount at the bottom of the modal and a date. Also ensure that amount paid

is also updated.

Save the share type then double click on the share type to re-select it again. If needed, also

update Total Consideration Paid section of the Share edit screen. You will notice that if

Amount paid equals amount payable it will not display the share type as “Fully Paid”.

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Save the transaction . On the Members/Shareholders search screen, highlight the

transaction, right click on click on “Notify Amount Paid”.

Under the Notify column, it will show “Amount Paid”. At this stage, DO NOT tick the tick box

under the Print column. Proceed to click on NEXT at the bottom right hand corner.

Users will be able to generate the Minutes/Resolutions and display the text paragraph

regarding the change of amount paid.

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Form 45- Continuation document for Witness


Users can now generate the Form 45 along with the continuation page for a Witness to sign,

whether a witness is selected or not.

To always display the continuation page for Form 45, go to Administration | Defaults|

Documents/Letters | Document Options 1 | Tick “Print Continuation page for Singapore

Form 45”.

If this option is unticked, in the Officer print screen, the continuation page of Form 45 will

only display if there is a Witness selected.

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SSIC 2015 (2018 version)


The Singapore SSIC 2015 (2018 version) code list has been updated in CAS. To view the list

of activity codes and descriptions, select a Singapore company then go to Company Data |

Details | Activities.

Any activities that adopt a new code will automatically be changed.

Hong Kong

Change to Dormant company


Users may now be able to process a special resolution should a company become a dormant

company.

This can be done via Changes and Documents | Other changes | Resolutions.

Select Alteration to: Dormant Company.

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A text paragraph will need to be selected which will display in the Notice of Meeting Minute

and the Notice of Resolution.

A new default paragraph has been created in Master Set 9 with the text code HKDORD

which will be displayed in Minutes/Resolutions.

After the documents have been printed or exported, the company status will change to

Dormant. You will be able to see the change in Company Data | Details | Status.

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CR/IR forms updated


The following forms have been updated to the latest version:

• IRC 3113 - Notification of Cessation of Business

• IRC 3110A - Notification of Change of Business Name

• IRBR 193 - Notification of Change of Business Nature

• NR2 – Change of Location of Registers

Forms can be found in Home | Prepare Forms screen.

Errors Corrected All Jurisdictions

CAS-1849 – Unable to attach departments to multiple companies

CAS-2156 – A company's Activity Date cannot be empty when creating the Director's Report

CAS-2152 – First Dir Meeting Min/Res additional paragraphs lines

Australia

CAS- 1904 – Update validation message: Suburb/town cannot be found

CAS-2162 – Allow companies/other entities enter in a TFN

CAS-1601 – Address changes for public company members

CAS-2148 – Form 201 - Governance of a public company

Singapore

CAS-2146 – Corporate Entity field greyed out for entity RC

CAS-2139 – Form 45b Consent to Act as secretary update

Hong Kong

CAS-2175 – Wrong distinctive numbers showing on the Instrument of Transfer

CAS-2151 – HKNAR Word doc to display continuation pages at the end

CAS-2142 – Display SCR address in AR form NAR1

CAS-2133 – Shares with similar description and currency are displaying incorrectly in NAR1