New Faculty Retreat

Office of Community Standards and Student Conduct

Updated 8/14/2015

Family Education Rights and Privacy Act

Created in 1974 for the purposes of:

1. To protect the student’s right to privacy by limiting the transferability of those records without their consent.

2. Guaranteeing students and parents (K-12 & in

some cases at the H.E. level) access to information contained in a student’s record.

3. Allowing the opportunity to challenge the information contained within the file(s) through formal or informal means.

Family Education Rights and Privacy Act

Also known as the Buckley amendment

Applies to all students who are enrolled in institution of higher ed. and K-12

Rights of act rest with student (if in college) regardless of age of student

What is an educational record?

“Educational Records” include, withcertain exemptions those records, files, documents, and other materials which contain information directly related to a student and/or are maintained by an educational agency or institution or by a party acting for the agency or institution.

Types of educational records…Any information maintained in any way,

including, but not limited to:HandwritingVideo or audio tapeComputer mediaFilmPrintMicrofilm and microfiche

What is NOT an educational record?

University police department records

Physician or psychiatric records

Records pertaining to alumni activities

Sole possession records

What is a “sole possession” record?

Records created by university personnel which are in the sole possession of the maker, are not used for purposes other than a memory or reference tool, and are not accessible or revealed to any other person.

I make it, I keep it & I don’t share it!

Allowable Release of Records without Consent

Legitimate educational interest on a “need to know” basis

Compliance with a lawful subpoena or Patriot Act Must attempt to notify student unless prohibited (Contact General Counsel)

Requests associated with Financial Aid for the purpose of determining eligibility

Request by state authorities and agencies exempted Studies on behalf of organization

Info submitted to accreditation organizations Request by parent of dependent student In cases of health or safety

What is Directory Information?(may be released unless student requested confidentiality--must confirm first)Student’s name All addresses including e-

mail

Telephone listings Major field of study

Number of hours registered Full or part-time status

Class Standing Dates of attendance

Special honors and awards

Degrees awarded and total hours earned

Class standing (freshman, sophomore, junior, senior, graduate, or professional)

Most recent previous educational agency or institution attended by student 

Participation in officially recognized activities and sport

Weight and height of members of athletic teams

Note: Address and phone #’s no longer included in campus directory.

What is NOT Directory Information?

Student I.D. Number

Grades

GPA

Country of Citizenship or Religion

All students possess the right to “opt out” of Directory Informationvia a written request to the Registrar’s Office.

All departments must honor this request

Opt out info can be found in Banner

How to have information releasedStudents wishing to have information released must

submit, in writing, a request to the director of the appropriate department/school/college maintaining the

record, listing the specific information the student wishes to be released and to whom it is to be released.

Types of Release Forms

Authorization for release of grades Release of Student Information of Dependent Student Release of Student Information Letters of Recommendation Consent to Release.

Forms are online @ http://www.wright.edu/raider-connect/classes-and-grades/forms or contact the Registrar’s Office @ 775-5588

Maintenance and Transfer of Protected Information

Keep locked in offices (file cabinets, etc…) Computer Files – Password protected Not visible to public (i.e. computer monitor, papers on

desk, etc…) Removal Media – (flash drives, CD, etc…) Posting of Grades and other identifiable information

(Best practice is not at all) Student UID is confidential

Review of record procedures Release only with written request (Separate

requests for each file)

Must respond within 15 days (WSU Policy)

Obligated to explain information if asked

Only release info related to that specific student (all other info about others needs to be redacted)

The right to review a record…Students are granted the right to inspect and review all of their educational records, except the following: 

Financial records of parents.

Confidential letters and statements of recommendation placed in educational records prior to January 1, 1975.

Confidential letters and statements of recommendation or admission, employment or honorary recognition placed in educational records after January 1, 1975, for which the student has waived his/her right of access. 

Keep track of who, when and why you released info

Right to challenge information Students have the right to challenge the content of

their educational records

Process includes an opportunity for amendment of the record(s) or insertion of written explanation by the student into such record(s).

The right to challenge grades does not apply under FERPA unless the grade assigned was inaccurately recorded.

QUESTIONS ??????

Wright State Privacy and Release of Records Policy

http://www.wright.edu/wrightway/4010

How To Handle Student Academic Dishonesty

Why do students cheat? Because they believe they can

90% of students believe cheaters are either never caught or never appropriately disciplined - World News and World Report Poll

Low risk, high benefit behavior

It is the norm 80 percent of college-bound students admit to cheating on

schoolwork, yet 95 percent of them never get caught. (Who's Who Among American High School Students)

Cheating = better grades which = Better scholarships, fellowships, obtaining and retaining

financial aid Better Jobs Better chance of admittance to grad. school

During the 2014-2015 academic year, 13 % of the 229 WSU students who were surveyed indicated they had cheated at least once during high school.

During the 2014-2015 academic year, 22 % of the 229 WSU students who were surveyed indicated they had cheated at least two times during high school.

During the 2014-2015 academic year, 65% of the 229 WSU students who were surveyed indicated they had cheated at least once during high school. 60% of those students who indicated they had cheated, did so at least 3 times or more.

Cheating at WSU…

Academic Integrity Cases that got reported at WSU

2007-2008 a total of 80 cases were reported.

2008-2009 a total of 64 cases were reported.

2009-2010 a total of 76 cases were reported.

2010-2011 a total of 65 cases were reported.

2011-2012 a total of 116 cases were reported.

2012-2013 a total of 155 cases were reported.

2013-2014 a total of 200 cases were reported.

2014-2015 a total of 153 cases were reported.

Plagiarism

The Wright State University Code of Student

Conduct definition of plagiarism is the

“quoting, paraphrasing, or otherwise using

the words or ideas of another as your own

without acknowledgement or properly citing

the source.

Source:http://www.wright.edu/students/judicial/stu_integrity.html

What is Academic Dishonesty?

Why faculty are reluctant to report? Give student benefit of doubt / be as fair as possible

Don’t want to take the time to deal with it and/or do not know the policy

Faculty uncertain of their role, want to be role models, mentors, not cops

Perceived lack of support from administration

Do you really have proof, if not certain = no action

Afraid of legal action

How can you stop cheating? Know Academic Integrity Policy and enforce it WSU -

Faculty Guide to Academic Integrity

Discuss how cheating hurts other students, faculty and school Emphasize value of degree Inform students of your expectations regarding

cheating and how you will deal with it. Include academic Integrity policy on each course

syllabus

What To Do If You Catch A Student Cheating?????

Document the student’s behavior using an Academic Integrity Violation form.

Inform the student you want to meet with them using an Academic Integrity Violation Notification form.

Explain policy and why you believe a violation occurred

Allow student adequate time to respond.

Demonstrate care and concern for their situation, but inform the student you are honor bound to follow the policy.

The process continues…. Document the outcome on an Academic Integrity Violation

Resolution form

85-90% of cases are resolved at the faculty/student level

You can obtain academic integrity forms from our website at http://www.wright.edu/community-standards-and-student-conduct/resources or your Dept. Office.

Call the Office of Community Standards and Student Conduct at 775-4240 or by e-mail at Studentconduct@wright.edu if you have any questions or concerns.

ANY OTHER QUESTIONS ??????

Wright State Academic Integrity Policy

http://www.wright.edu/community-standards-and-student-conduct/code-of-student-conduct/academic-integrity