new faculty orientation: an introduction to it @ aub august 2015 yousif asfour, phd chief...
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New Faculty Orientation:An Introduction To IT @ AUBAugust 2015
Yousif Asfour, PhDChief Information Officer
Razan HarbFAS IT Manager
We are doing that by
first building the capacity to provide exceptional IT service
to our community
Our vision is for IT to help transform teaching,
research, campus life and patient care
at AUB
… we are in the midst of upgrading everything
k
Network
Compute & Storage
Telephones & mobility
Applications
You have joined us at an exciting time …
http://aub.edu.lb/it
How to get support
How to get support
http://aub.edu.lb/it
Latest Announcements
http://aub.edu.lb/it
List of services
http://aub.edu.lb/it
AUBNet Account
Internet Access / Wireless connectivity
Eduroam
Network Storage
File Sharing
VPN
Applications server
Exchange Calendar and room reservation
AUBSIS and Moodle
IT Purchasing and Oracle Financials
FMIS, Grants, and other Applications
Provide authentication to different services2 GB mailbox that can be synced with multiple devicesConnect to AUBdot1x networkConnect to the internet using AUBNet account when visiting participating institutions
15 GB of network storage through the X-DriveSharing of huge files
internally with other members of the
communityProvides access to AUB resources from outside AUBAdobe CS6,MS Visio, etc.
Reserve classrooms and conference rooms
Create a professional profile Apply for grants, etc.
View Course List Submit grades onlineE-LearningPlace expense reports
View reports of grants’ budget and expenses
FHSVan DyckRm 209
FEARaymond Ghosn
Rm 306.1
FAFSAgriculture Wing A
Rm 207A
FASNicely
Rm 109 & 308
OSBSuliman Olayan
Basement B1
ITVan Dyck
Basement Floor
Website: http://www.aub.edu.lb/itPortal: ithelpdesk.aub.edu.lb Email: [email protected] Phone: 01-350 000 Extension 2260 Mon-Fri 8am-5pm
HSONHarriri
Rm 201/203
SUPPORT PORTAL
1. Follow-up on your created incidents and requests2. Create a new incident3. Request of the available services
AUBNET ACCOUNT
An active AUB account provides access to the following services:o Windows Login to join the domain (Active Directory)o Email (Exchange)o Web access / Wirelesso Eduroamo Librarieso Moodleo Applications server (Adobe CS6,MS Visio etc.)o VPN
To create Faculty AUBnet Account o Go to the IT’s Website http://www.aub.edu.lb/ITo Navigate to Services -> Faculty Serviceso Click on Account creation and Management->Activate your AUBnet AccountNote: You should have your Payroll ID (ZA99999) and your ID Barcode (6 digits)
Faculty Members can connect to AUB email througho Outlook on Exchange or MAC mail on Exchangeo From any Internet-connected computer use Microsoft Outlook Web Access (OWA),
the link is http://owa.aub.edu.lb o By pushing email to phones/tablets
Microsoft Exchange, mail box quota for faculty members is set to 2GB.
Email messages should be regularly archived to a personal folder. For assistance in configuring AUB email and archiving emails please contact
IT Support.
CALENDAR/ROOM RESERVATION
Faculty members can utilize the exchange calendar to:o Setup meetings and check availability of other attendeeso Reserve conference rooms that are available to the community
In addition to the rooms available on the exchange calendar, faculties have reservation applications for faculty classrooms/labs/ and conference rooms.
Faculty members can check with the faculty IT Manager for the faculty room reservation application.
© Copyright, American University of Beirut. Confidential and Proprietary Information. All Rights Reserved.
16
AUB WIRELESS – SUBSCRIBE & CONFIGURE
Connect to wireless network, choose “AUBsubscription”
Configure your device on your own by following the steps on aubsub.aub.edu.lb o Microsoft Windows 7, 8 users can utilize the automatic configuration scripts to
connect.o Other Operating systems users (Windows XP, Mac OS X, iOS, Android) can follow
the available manuals to configure their devices
Connect to AUBdot1x network using your AUBnet credentials
EDUROAM
Eduroam (education roaming) is the secure, world-wide roaming internet access service developed for the international research and education community, and embraced by a consortium of institutions who promote such ideologies.
Faculty Members who visit another participating institution can connect to the internet while on the go, as follows:o from the wireless settings for your computer or device, choose the eduroam secure
network (or the institution’s equivalent wireless network)o at Username enter your AUB NetID Email address (e.g. [email protected])o at Password enter your AUB NetID password
STAY SAFE – PROTECT YOUR IDENTITY AND PERSONAL INFORMATION
Never share password, personal or financial information through email
Be suspicious of any email with urgent requests for personal information
Do not click links in email messages, if you suspect the message might not be authentic or if you don't know the sender
Update your operating system regularly
Update your Antivirus Software regularly
Update your web browser and Plug-ins regularly
Use your computer’s Firewall
STORAGE
XDrive is a dedicated network storage space.
XDrive is secured and backed up daily. Backup files are available back to 14 days.
Storage available is 15GB, for institutional data.
XDrive can be utilized to backup data.
XDrive can be accessible while offline o Right click on drive and choose “Always available offline”.
FILE SHARING
AUB provides internal file sharing service for faculty members:o https://share.aub.edu.lb/
For sharing files with people outside AUB faculty members can use public cloud services such as dropbox
Faculty members can also check with the faculty IT Manager if there are any file sharing services provided within the faculty.
VPN
VPN is a service provided by IT that allows faculty members to access campus online resources or personal desktops from outside AUB (VPN In) or to access outside resources from campus (VPN out).
To request VPN access, faculty members can use the portal ithelpdesk.aub.edu.lb and fill a service request under Network/VPN.
IT PURCHASING / FINANCIAL INFORMATION SYSTEM(FIS)
Faculty members can use available funds (startup fund; grants; etc.) to purchase IT hardware or software in coordination with the IT Manager.
Oracle EBS is the FIS used at AUBo Request access by sending AUB-User-Access-Request-Form to
[email protected] Use Oracle EBS to place requisitions and expense reportso Utilize the OBIEE module to generate reports related to grants’ budgets and
expenseso For assistance with Oracle EBS modules please contact the faculty IT Manager.
AUBSIS / MOODLE
AUBsis: AUB Online Student Information System (Banner)o Activate AUBSIS by :
o visiting the IT Website http://www.aub.edu.lb/it/o Navigating to Getting Started-> New Facultyo Clicking on Activate AUBSIS
o Login using payroll ID and pin
AUBsis can be used by faculty members to:o View Course Listo Submit grades online
Moodle: e-learning application integrated with AUBsis.
ONLINE APPLICATIONS
Most faculties provide online applications to process the student petitions and forms electronically. In case a faculty member approval is required for a certain petition an email notification is sent.
FMIS is an application that allows faculty members to create their professional profile. The profile will be available online on the departmental website. http://fmis.aub.edu.lb
Faculty members can submit their grant forms electronically and view the progress of approvals. https://researchgrants.aub.edu.lb