New Employee Orientation

Office of Human ResourcesUniversity of Maryland University College

Regular Status Employees and 12 Month Collegiate Faculty

• Morvena Bourne – Benefits Specialist• Rashel Byrd – Interim Assistant Director

Benefits/HROD Consultant_______________________________________• Email Address - benefits@umuc.edu• Office of Human Resources University Office of Human Resources University

Center Suite 312Center Suite 312 Phone: 240-684-5559 Fax: 240-684-5585 Website: intranet.umuc.edu/hr Inter-Office Mail: UC 312

OHR Benefits Information

Transcript Request

• If applicable Official transcript must be submitted within 30

days of your employment date Have your sealed transcript mailed directly to:

Office of Human Resources3501 University Blvd. East University Center Suite 312

Adelphi, MD 20783(240) 684-5589

Direct Deposit• Mandatory for all state employees

• May directly deposit funds into any regular checking account at one banking institution

• Eligible for membership with the State Employee’s Credit Union (SECU) - www.secumd.org

(May set up a payroll deduction to have funds transfer to SECU account. Only instance where you can have funds going to more than one banking institution.)

If you have any questions regarding Direct Deposit contact myhr@umuc.edu or call 240-684-5552.

(ALLOW APPROXIMATELY 2 PAY PERIODS FOR (ALLOW APPROXIMATELY 2 PAY PERIODS FOR PROCESSING)PROCESSING)

Leave Accruals

*** You can only carry over 50 days (400 hrs) of unused annual leave to the next calendar year.*** There is no limit to the amount of sick leave that may be accrued.*** Non-Exempt Regular status employees cannot use annual leave during their six month probationary

period.*** Exempt and 12 Month Faculty status employees have a one year probation period, but it does not

affect the ability to use leave.

Exempt/12 Month Faculty

Non-Exempt

Per Pay Days/Hrs Days/hrs

Sick Leave 15 / (4.62) 15 / (4.62)

Annual 22 / (6.77) 10 / (3.08)

Personal 3 / (24hrs per year)

3/ (24hrs per year)

*Holiday 14 yearly 14 yearly

*15 Holidays during an election year

Tuition Remission

• Employees receive up to 8 credits per semester• May attend any of the USM institutions• Semesters include Spring, Summer and Fall• Spouse/ Dependents of Regular and 12 Month Faculty employees are

eligible for remission towards their first undergraduate degree after the employee has worked for 2 years 100% of course load at UMUC per semester 50% of total course load per semester at other USM institutions Spouse/ Dependents can attend other USM institution only if

major is not offered at UMUC. Tuition is not subject to taxation for employees enrolled in

graduate-level coursework, with the exception of any amounts exceeding $5,250 per calendar year.   For spouses and dependents taking graduate-level coursework, the employee is subject to taxation  for the entire amount.  If you exceed the IRS taxable limit, or your spouse or dependent takes graduate courses, you will be responsible for any applicable taxes.

• UMUC is offering limited scholarships to help cover the cost of one undergraduate or graduate-level coursework per semester for spouses and dependent children of eligible employees.

Non-exempt and Exempt No waiting period

• Visit the link below to obtain the necessary forms and additional informationhttp://www.umuc.edu/students/UMUC%20Scholarship.pdf

Spouse/Dependent Scholarship

Retirement

• Enrolling in a retirement plan is mandatory for non-exempt and exempt regular status employees and 12 Month Faculty

• Non-exempt employees must enroll in the Employees Pension System with the Maryland State Retirement Agency

• Exempt regular employees must choose between the Employee Pension System and the Optional Retirement Plan (ORP)

• 12 Month Faculty must choose between the Teacher’s Pension System and the Optional Retirement Plan (ORP)

• You must have your selection and completed enrollment forms ready for submittal on your first day in order to be placed on payroll

Retirement

• MSRPS – Employees Modified Pension System Mandatory participation for regular non-exempt employees;

Optional for regular exempt employees and 12 Month Faculty Mandatory 7% employee contribution 10 year vesting period (length of time required in order to

receive state contribution) MSRPS manages the assets of the pension trust for all

participants Full health benefits subsidy after 25 years of creditable

service for employee and eligible dependents (pro-rated after 10 years creditable service, for example 12 years of service prorated at 12/25 of health subsidy)

Eligible for retirement at age 65 with 10 years eligible service or Rule of 90 (age plus eligible service must equal 90)Retirement Counselor at (410)-

625-5555 or 1-800-492-5909

www.sra.state.md.us

Retirement (cont’d)• Optional Retirement Plan (ORP) –

Available only to Regular Exempt Employees and 12 Month Faculty

No Employee Contribution No vesting period State Contributes 7.25% of salary to plan of

employee’s choice Contributions made over 20 pay periods Employee selects a vendor and determines the

investment allocations Full health benefits subsidy for employee after 25

years of state service, must have 25 years to receive subsidy for dependents

ORP Retirement Plan Websites

Optional Retirement Plan vendor sites:

TIAA-CREF www.tiaa-cref.org

FIDELITY INVESTMENTS www.fidelity.com

Retirement – Factors to Consider

• If you select the Optional Retirement Plan that is an irrevocable decision, you can not later switch to the Pension System.

• Exempt Status and 12 Month Collegiate Faculty Members that select the Pension System may switch to the Optional Retirement Plan within one year from your date of eligibility date (Hire Date or Transfer Date)

• If you switch from the Pension System to the Optional Retirement Plan this may result in a change in eligibility for the State health benefits plan and subsidy at the time of retirement

• Time spent in one plan does not count towards eligible years of service in the other plan

Supplemental Retirement Annuity

Employee contribute specified dollar amount per pay period

May enroll at any time Enrollment package is separate from Optional Retirement

Plan Employee manages how funds are invested Vendors are

TIAA-Cref www.tiaa-cref.org Fidelity Investments www.fidelity.com Maryland Supplemental Retirement Plans

www.msrp.state.md.us

Health Benefits Enrollment

• Benefits Enrollment Time Limit You have 60 days from your hire date to enroll in

benefits Eligible as of your hire date Effective date either the 1st or 16th of the month You will be notified via email of your effective date A retro-active adjustment to cover premiums prior to

official effective date can be processed at your request

Bi-weekly payroll deductions *Forms can be sent via inter-office mail to the Benefits

Unit at UC 312.

Health Benefits

PPOMay choose any physician at time of services, will dictate out of pocket expense.

POS May choose an in-network physician but have the option to choose out-of-network services, must choose a PCP, referrals required

EPOCovers In-Network benefits, national coverage, no referral needed with certain plans, may need to choose a PCP

•CareFirst BCBS•United Healthcare

•CareFirst BCBS MPOS – requires PCP and referral•United Healthcare •AETNA QPOS

•BlueChoice•Aetna –PCP required•United Healthcare – PCP required

Health Benefits

• All medical plans include vision benefits

• Mental health and substance abuse coverage PPO and POS plan members

managed by APS Healthcare Inc. EPO plan members managed by

health plan vendor.

Prescription Benefits

• Catalyst RX Prescription Benefits Separate from Medical Insurance Covers cost of approved prescription drugs

subject to nominal co-pays Co-Pays (1-45 Days)

$10.00 Generic Drugs $25.00 Preferred Brand Name Drugs $40.00 Non-Preferred Brand Name Drugs

DENTAL BENEFITS

DPPO DHMO•May choose any dentist but choice determines out of pocket expense•Subject to deductible and 20% co-insurance

•Must choose a primary dentist and receive all services in-network•See benefits booklet for fee schedule

United Concordiawww.ucci.com

United Concordiawww.ucci.com

Life Insurance

MetLife Term Life Insurance

• Minimum Policy available $10,000

• Coverage in increments of $10,000

• $50,000 coverage no medical review required

• Maximum coverage $300,000• Enroll as new hire or during

open enrollment• Dependent Life – $5,000

increments, up to 50% of employees coverage, max. $150,000

• Portable• Accelerated benefit – 50% of the

face value• Must complete a designation of

beneficiary form

Unum Term Life Insurance

• Minimum Policy available $10,000• Coverage in increments of

$10,000• $50,000 coverage no medical

review required • Maximum of 6x your salary or

$750,000• Enroll anytime with medical

review• Dependent Life - $10,000

increments, up to 100% employee amount or $150,000, up to $20,000 without medical review

• Portable• Accelerated benefit – 50% to

$750,000• Survivor support financial

counseling services administered through AYCO

• Must complete a designation of beneficiary form

Main Enrollment Form End of Health Benefits Packet

Accidental Death/Dismemberment

• AD & D Administered through MetLife Provides a benefit in the event of accidental

death or dismemberment for employee and/or family

Available in increments of $100,000, $200,000 or $300,000

Must complete a designation of beneficiary form

Long Term Disability & Long Term Care

Long Term Disability• Administered through Unum• An Income Protection Program• Maximum Income Benefit equal to 60% of employee’s

salary up to $8,000 per month• Must choose 90 or 365 elimination period• Enrollment forms located at end of Health Benefits

Packet

Long Term Care• Administered through Prudential• Insurance that covers expenses of care received either

at home or in a facility when assistance with activities of daily living is needed

• Available to the employee and spouse, parents, siblings, adult, children, in-laws and grandparents

• To sign-up please request enrollment forms

Flex Spending

• Flexible Spending Accounts Administered through ConnectYourCare Health Care Reimbursement Account or Day Care

Reimbursement Account Redirects part of employee pay before Federal

Income or Social Security Taxes are computed Allows for payment of health care expenses with

tax free money

Website: http://www.connectyourcare.com/statemd/

Flex Spending

Example With FSA Without FSA

Annual pay $35,000 $35,000

Pre-tax contribution to FSA

-$1,500 -$0

Taxable Income =$33,500 =$35,000

Federal income and Social Security taxes

-$7,107 -$7,597

After-tax dollars spent on eligible expenses

-$0 -$1,500

Spend able income

=$26,393 =$25,903

Tax savings with your FSA

$26,393 - $25,903 = $490

Weather & Emergency Updates

In the event the University has to close due to inclement weather or other

emergency situations call:

301-985-SNOW (7669)

or visitwww.umuc.edu/weatherfor updates and status

Contact Information

Direct Deposit, W-4 , Tuition Remission, and Name/Address Changes

HR Service Center – 240-684-5552myhr@umuc.edu

Payroll, Timesheet, and Leave Payroll Departmentucpayroll@umuc.edu

Health and RetirementBenefits Departmentbenefits@umuc.edu

Employment VerificationsHuman Resources – 240-684-5589verifications@umuc.edu

Parking ManagerChip Holtzman – 301-985-7424choltzman@umuc.edu

Security 301-985-7371

Technical Support, PeopleSoft, Email

Help Desk - 301-985-7400