nepal: pro-poor urban regeneration pilot project (jsdf tf ......nepal: pro-poor urban regeneration...

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Nepal: Pro-poor Urban Regeneration Pilot Project (JSDF TF 15780)

Third Implementation Review and Support Mission

(February 10 to 20, 2015)

Aide-Memoire

I. Introduction

1. The third Implementation Review and Support mission for the Pro-poor Urban

Regeneration Pilot Project (PURPP), funded by the Japan Social Development Fund (JSDF), was

held during the period of February 10-20, 2015. The objectives of the mission were to: (i) review

the status of actions agreed during the implementation support review of November 2014; and (ii)

agree on next steps for the grant facility. The review team1 (referred to as the “Team” hereafter)

would like to thank officials of the Government of Nepal (GoN) representing the Ministry of

Finance (MoF), the Ministry of Urban Development (MoUD), and officials of the Kathmandu

Valley Development Authority (KVDA) and the Lalitpur Sub-Metropolitan City (LSMC) for

the hospitality and courtesies extended during the review. The list of persons met is in Annex 1.

This Aide-Memoire summarizes the main findings and recommendations of the mission. The

draft Aide-Memoire was shared with the concerned agencies for discussion at the wrap-up

meeting on February 20, 2015, which was chaired by Mr. Arjun Kumar Karki, Secretary, MoUD.

As agreed at the wrap-up meeting, this Aide-Memoire will be classified as a public document as

per the World Bank’s Access to Information Policy.

II. Key Project Data

Project Data Ratings Previous Now

Approval Date September 17, 2013 Achievement of PDO MS MS

Grant Signing Date: February 10, 2014 Implementation Progress MU MU

Effectiveness Date: February 10, 2014 Project Management U U

Closing Date: September 30, 2017 Procurement MU MU

Grant Amount: USD 2.75 million Financial Management MU MS

Amount Disbursed:

(as of February 20,

2015)

0 (0.0%)

Safeguards MS MS

M&E MS MU

Counterpart Funding MS MS

Ratings: HS=Highly Satisfactory; S=Satisfactory; MS = Moderately Satisfactory; MU= Moderately

Unsatisfactory; U=Unsatisfactory; HU=Highly Unsatisfactory; NA=Not Applicable; NR=Not Rated.

III. Achievement of Development Objectives

2. The Project Development Objective (PDO) is to: contribute to improving the living

conditions of poor and vulnerable households in selected wards of the historic core of Lalitpur

City by piloting urban regeneration activities; and demonstrate the feasibility of an integrated

urban regeneration approach to decision-makers in the Kathmandu Valley. The project area

comprises four wards (wards 16, 18, 21 and 22) that are located in the buffer zone of the World

Heritage Site, with a population of 24,900 according to the 2011 population census. The project is

implemented by LSMC. Achievement of the PDO is measured by the following indicators (end of

1 The team comprised Elisa Muzzini (Sr. Economist/Task Team Leader), Silva Shrestha (Water and

Sanitation Specialist/Co-Task Team Leader), Ramesh Raj Bista (Procurement Specialist), Drona Ghimire

(Environment Specialist), Bandita Sijapati (Social Development Consultant), Taneem Ahad (Operations

Officer, IFC Investment Climate Advisory Services), Shaun Mann (Sr. Tourism Specialist), Yogesh Malla

(Financial Management Specialist), Pawan Lohani (Institutional Development Consultant), Umesh

Agrawal (Planner/consultant), Tashi Tenzing (Engineer/Consultant), and Sushila Rai (Team Assistant).

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project targets within brackets: (a) Number of people in the project area directly benefiting from

urban regeneration activities (3,000); (b) Number of people in the project area who experienced

an increase in income (600); (c) Number of people in the project area reporting increased

awareness of the importance of local heritage (1,500); (d) Volume (total costs) of urban

regeneration activities in the project area (US$3 million); and (e) percentage of priority activities

identified in the participatory Action Plan that are implemented (70).

3. Because of delays in implementation, Year 1 (February 2014 to January 2015) targets of

PDO indicators have not been achieved. Since actions agreed during the implementation review

of November 2014 to address project management issues are in the process of being completed

(albeit with delays), the project can still achieve the PDO by project closure, provided

implementation is expedited. The likelihood of achieving the PDO is therefore rated Moderately

Satisfactory. The results framework is included in Annex II.

IV Implementation Status

4. Overall implementation progress. The project has made some progress since the second

implementation support mission of November 2014, but activities are still behind schedule. The

Participatory Plan for the project was approved by the LSMC Municipal Council on January 12,

2015, following endorsement by the Project Steering Committee (PSC) on November 10, 2014.

LSMC has completed the hiring of two individual consultants to support the PMT – a

procurement specialist and a municipal engineer – on January 25, 2015. However, the Team

noted with concern that the hiring of a full-time institutional development specialist has been

further delayed. Although the PMT reported to the Team during the mission that an institutional

development specialist was recruited, and the identified institutional development specialist

participated in one of the meetings of the mission, it was later ascertained that the specialist did

not have a contract with the municipality. Furthermore, procurement of the Project Support

Consultants (PSC) – a critical action to ensure that the PMT has the support required to

implement the project – has been further delayed. A draft ToR was submitted to the World Bank

for review in January, and a revised draft requiring further revisions was submitted on February

13, 2015.

5. Implementation of activities under the grant facility has made some progress but actions

agreed in November 2014 have not been met. The LSMC Municipal Board has approved the list

of pro-poor municipal investments (Window 1 of the grant facility) for the first year of

implementation on January 12, 2015, following discussion with the working groups. The decision

has been made to implement the following works: pavement, solar lights and signage, for which

designs are under preparation. Some progress has been made to implement activities for Windows

2 and 3 of the grant facility, although the milestones agreed during the November review for

issuing the “Calls for Ideas” have not been met. Priority areas proposed for these two windows –

“exhibition and promotion of intangible cultural heritage” under window 2 and “development of

mobile apps for heritage trail” under window 3 – have been endorsed by the PMT and the

Working Groups. Documentation for Windows 2 and 3 of the grant facility – including calls for

ideas/proposals, application forms, screening checklists and evaluation forms and sub-grant

agreements – is in the process of being approved by the Approval Committee and has been

translated in Nepali. The Steering Committee agreed on the composition of the Approval

Committee on September 26, 2014, but the list of members has not yet been submitted to the

Team.

6. Given the slow progress, implementation progress remains “Moderately Unsatisfactory”.

Details of progress and the next steps on the grant facility are presented in Annex III.

7. Social and Environmental Safeguards. The Team noted delays in many areas relating to

social and environmental safeguards. The ESMF disclosed on the LSMC website remains in draft

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form and the final version is yet to be uploaded. Social and environmental screening has only

been completed for one project (Nyakhachowk – Tapahiti Chowk Pavement) due to delayed

identification of municipal investments for the first year of implementation; a revised date has

been agreed for completion of the screening of municipal investments for FY 2014/15. The PMT

plans to conduct further orientation training on the ESMF for community groups, NGOs,

municipal officials, and other grant proponents, once the “Call for Ideas” and “Call for Proposals”

have been published. Progress made thus far has included four community outreach programs that

were conducted under Windows 2 and 3 of the grant facility, which included a brief orientation

on social and environmental safeguards issues relating to the project. It was agreed that

sensitization on broader ESMF issues will be a part of the outreach and that ESMF core training

be conducted after the “Call for Proposals” has been published. The orientation training to sub-

grant proponents on the ESMF will be conducted by March 23, 2015. Social and environmental

safeguards are rated Moderately Satisfactory.

8. Project Management. There has been limited progress on project management. The PMT

is operational and has been implementing project activities as per the action plan agreed during

the November 2014 mission, albeit with delays. A dedicated project office was set up on January

25, 2015 and core project staff is operating from this office. The Project Manager has been

deputed full time. However, only individual consultants for procurement and engineering have

started to work, while the hiring of the institutional development specialist has been further

delayed. Furthermore, the Team was misinformed about the status of recruitment of the

institutional development consultant during the mission. As agreed during the last mission, an

official from KVDA has been seconded to LSMC as a full-time advisor to support project

implementation and improve coordination and reporting. However, the role of the seconded

official is yet to be agreed and articulated in the project’s implementation arrangements and

included in the Project Operational Manual; a revised target date of March 15, 2015 has been set

for finalizing the job description. Recruitment of the Project Support Consultant (PSC) continues

to be delayed. Given the remaining critical issues, project management is rated Unsatisfactory.

9. Monitoring & Evaluation (M&E). A plan has been agreed to establish proper

documentation and an M&E system at LSMC with the support of the institutional development

consultant (once hired) to track and monitor overall performance and socio-economic benefits of

the project. A household baseline survey needs to be carried out. The agreed date set during the

November mission for publishing the Expression of Interest (EoI) for the survey could not be met

due to the individual institutional development consultant still not having been hired. The new

agreed date for publishing the EoI is April 1, 2015. It is also critical that the institutional

development consultant is hired as soon as possible to support PMT with the establishment of the

project's documentation system, including: (i) establishing a documentation system for the project

and the grant facility at PMT under the supervision of the Project Manager until the PSC is on

board; and (ii) developing reporting templates and start submitting monthly reports to the Team,

including the updated results framework. M&E is rated Moderately Unsatisfactory given the

delay in hiring the institutional development consultant.

10. Project Risk Assessment. The overall risk of the pilot continues to be rated ‘substantial’

because of the untested innovative features, decentralized implementation arrangements through

the competitive grant window, and the municipality’s lack of experience in implementation of

Bank projects. Mitigation measures agreed at the time of project preparation to manage risks have

been implemented and are being closely monitored. Another risk is related to the frequent change

in Executive Officers of LSMC.

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V. Procurement and Financial Management

11. Procurement. The hiring of two individual consultants to support the PMT with

immediate tasks required to initiate implementation has been completed with delays. However,

the institutional development consultant has not yet been hired, and publication of the Expression

of Interest (EOI) for the procurement of the PSC has been further delayed. The PMT needs to

expedite finalization of TORs and publish the EOI at the earliest. The procurement plan for

FY2014/15 has not yet been submitted through the online procurement management system,

SEPA. Considering the limited progress on the implementation of the procurement plan,

procurement performance is rated Moderately Unsatisfactory.

12. Financial Management. The total budget of NPR64.91 million (Recurrent NPR3 0.67

million and Capital NPR34.24 million) has been approved for FY2014/15. The total expenditure

as of February 2, 2015 is about NPR0.25 million. The low utilization of funds is due to the delay

in approval of the annual work program and slow implementation. Based on budget information,

the Team noted that counterpart funding is Satisfactory. The previous agreed action of notifying

the Bank of the signatories has been completed. Submission of the first withdrawal application

has been delayed, however, and is now expected to be completed by March 15, 2015. The target

completion date for submitting the second trimester IPR of FY2014/15 is April 30, 2015. Based

on progress made, the rating for financial management is upgraded to Moderately Satisfactory.

VI. Implementation Issues

13. Based on progress made since November 2014, the following implementation issues were

discussed:

Expedite decision-making within the PMT and strengthen project management at

LSMC. With the assistance of the deputed Advisor, it is expected that the Project

Manager will be able to table proposals for decision to the PMT and the PMT will make

quick decisions to avoid implementation delays. However, the job description of the

KVDA advisor and the level of authority delegated to the Project Manager are unclear

and require formalization. Quick decisions are required to move priority actions forward

and to recruit the PSC urgently.

Agree on the role of working groups to mainstream participatory approach for

project implementation. The ToR for the working groups has been prepared following

the review of November 2014; however, it is yet to be discussed with the members of the

working groups. The Project Operational Manual has yet to be revised to reflect the roles

and responsibilities of the working group members and changes to implementation

arrangements. It has been agreed that the PMT will identify the clauses in the Manual that

need to be revised, suggest revisions required, and forward it to the Bank for review.

Move forward with the implementation of the Grant Facility for Pro-poor

Municipal Investments (Window 1), Pro-poor Community-based Initiatives

(Window 2) and Pro-poor Business Development Initiatives (Window 3). Issuing of

the “Call for Ideas” and preparation of designs for municipal investments has been

delayed. The revised agreed dates are indicated in the table below. However, the timeline

for implementation of the grant facility can only be met if an institutional development

consultant is hired full-time without further delays by March 15, 2015 to support the

PMT.

14. The full list of actions that had been agreed during the second implementation support

review and their status is presented in Annex IV. Based on key implementation issues observed

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during the review, the following priority actions have been agreed. The full list of agreed actions

is presented in Annex V.

Priority Action Responsible

Agency Target Completion Date

Hire institutional development

consultant PMT March 15, 2015

Publish “Call for Ideas” for the pro-poor

community-based initiatives and the

pro-poor business development

initiatives (Windows 2 and 3 of the

grant facility).

PMT March 15, 2015

Publish Request for EoI for Project

Support Consultant (PSC). PMT March 15, 2015

Complete designs for FY2014/15 pro-

poor municipal investments. PMT March 31, 2015

VII. Proposed Timing and Focus of Next Implementation Review

15. The next implementation support review is scheduled for May 2015.

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Annex I: List of People Met

Lalitpur Sub-metropolitan City

Mr. Tara Bahadur Karki, Project Director/Executive Officer

Mr. Prabin Shrestha, Project Coordinator/Senior Architect

Mr. Prabin Dhakhwa, Project Manager/Architect

Mr. Ashok Shrestha, Chief, Social Welfare Division

Mr. Shree Bhadra Ojha, Procurement Officer

Ms. Surya Maya Tamrakar, Senior Accounts Officer

Mr. Pradeep Amatya, Environment Officer

Ministry of Urban Development

Mr. Arjun Kumar Karki, Secretary

Dr. Mahendra Subba, Joint Secretary

Mr. Padma Mainalee, Senior Divisional Engineer

Kathmandu Valley Development Authority Mr. Yogeshwar Parajuli, Development Commissioner

Ms. Rama Maiya Manandhar, Engineer

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Annex II: Results Framework (Year 1: February 1, 2014 to January 31, 2015)

PDO Level Results Indicators Baseline

Target and Achievement Comments

Year 1 Year 2 Year 3 Year 4

Indicator One: Number of

people in the project area

directly benefiting from urban

regeneration activities

(disaggregated by gender and

poverty/vulnerability profile).

(CORE)

Number of

total and

female

beneficiaries

0

Cumulative

Target

500

(175)

1000

(350)

2000

(700)

3000

(1050)

Year 1 target has not

been met. The

Municipality has

identified urban

regeneration activities

but not yet started

implementation;

therefore there are no

direct beneficiaries in

Y1.

Cum.

Achievement 0

Indicator Two: Number of

people in the project area who

experienced an increase in

income (number and

percentage of beneficiaries).

Number and

percent of

beneficiaries 0

Cumulative

Target 0 (0)

200

(20%)

400

(20%)

600

(20%)

Increase in income in

the project area is

expected from Year 2 of

implementation. Cum.

Achievement 0

Indicator Three: Number of

people in the project area

reporting increased awareness

of the importance of local

heritage (number and

percentage of beneficiaries).

Number and

percent of

beneficiaries 0

Cumulative

Target 0 (0)

500

(50%)

1000

(50%)

1500

(50%)

Awareness raising

activities for cultural

heritage will start from

Year 2. Cum.

Achievement 0

Indicator Four: Volume (total

costs) of urban regeneration

activities in the project area

(including matching

contributions raised by

communities, small businesses

and the municipality).

US$ million

0

Cumulative

Target 0.5 1 2 3


been met.

Implementation of

urban regeneration

activities has not yet

started. Cum.

Achievement 0

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Indicator Five: Percentage of

priority activities identified in

the participatory Action Plan

that are implemented.

Percent of

activities 0

Cumulative

Target 5 30 50 70


been met. The first sub-

grants are yet to be

awarded. Cum.

Achievement 0

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Intermediate Result Indicator (Component One): Participatory planning for urban regeneration activities completed.

Intermediate Result Indicator

One: Participatory action plan

and annual plan updates

endorsed by the municipality.

Text

Y=Yes

N=No 0

Target Y Y Y Y Target of Year 1 has been

achieved; the

Participatory Plan was

been approved by the

municipal council on

January 12, 2015.

Actual Y

Intermediate Results Indicators (Component Two): Urban regeneration activities piloted.


One: Number of municipal

investment and initiatives

packages implemented by the

municipality.

Number

0

Cumulative

Target 0 2 4 6

Investments are expected

to start in Year 2.

Cum.

Achievement 0


Two: Number of sub-grant

proposals approved and

contracted out for pro-poor

community-based regeneration

initiatives.

Number

0

Cumulative

Target 5 15 20 25

Year 1 target has not been

met. Project is still in the

process of finalizing

documents for call for

proposals. Cum.

Achievement 0


Three: Number of sub-grant

proposals approved and

contracted out for pro-poor

business development

regeneration initiatives.

Number

0

Cumulative

Target 0 15 20 25

As above.

Cum.

Achievement 0

Intermediate Results Indicators (Component Three): Community awareness and municipal capacity to carry out urban regeneration

strengthened.


One: Number of beneficiaries

of community awareness

training.

Number

0

Cumulative

Target 300 600 900 1200

Achievement in Y1 is

below the target.

Beneficiaries include

participants of

participatory planning

workshops.

Cum.

Achievement 159

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Two: Number of municipal

training workshops on urban

regeneration completed.

Number

0

Cumulative

Target 4 8 12 15


met. Municipal training

workshops will start in

Y2. Cum.

Achievement 0

Intermediate Results Indicators (Component Four): Fully functioning M&E system in place, and knowledge disseminated.


One: Management Information

System (MIS) for the grant

facility established, and fully

functioning.

Text

Y1=

established

Y2 =

functioning

0

Target Y1 Y2 Y2 Y2 Year 1 target has not been

met. Activities for the

establishment of MIS will

start in Y2 after PSC is on

board. Actual 0


Two: Number of knowledge

dissemination events with

other cities successfully

completed.

Number

0

Cumulative

Target 1 2 4 6


met. Activities for

knowledge dissemination

events will start in Y2.

Cum.

Achievement 0

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Annex III: Implementation Progress for Pro-poor Urban Regeneration

Grant Facility

1. This section provides an overview of implementation progress with a focus on the Grant

Facility for Pro-poor Urban Regeneration Grant Facility. Activities for Component 3 of the

project – Community Awareness and Local Capacity Building for Pro-poor Urban Regeneration –

have not yet started.

2. Preparation of grant facility documents for Pro-poor Community-based and Business

Development Initiatives Grant Windows. The proposed priority areas – ‘Exhibition and

Promotion of Intangible Cultural Heritage’ and ‘Development of Mobile Apps’ for windows 2

and 3, respectively – have been endorsed by the PMT and the working groups. The draft “Call for

Ideas” and grant facility documentation – such as proposal submission forms, and evaluation

forms – have been prepared and are in the process of being reviewed by the Approval Committee.

The grant facility’s supporting documents are also in the process of being translated. The sub-

grant agreement is still under preparation and also requires clearance from the legal expert of

LSMC. Implementation schedules are in the process of being developed for the implementation

of windows 2 and 3. It was agreed that the first “Call for Ideas” would be issued by March 15,

2015 for both the community-based and business development windows. It is expected that the

short listing of grant facility sub-projects will be completed by the end of first week of April . It

was agreed that “Calls for Proposals” will be issued by April 23, 2015 and that the first sub-grants

would be approved by June 30, 2015.

3. Training of firms for Pro-poor Business Development Initiatives Grant Window. The

training on business plan preparation to businesses interested in applying for a sub-grant for pro-

poor business development initiatives has been pending. While a draft TOR for business plan

development training was sent to the PMT for review on October 31, 2014, the PMT has yet to

hire the firm. It has been agreed a firm will be contracted on a single source basis to provide the

training to the businesses that show interest for this grant window by March 30, 2015.

4. Mobilization of NGOs/CBOs for Pro-poor Community-based Initiatives Grant Window.

The participatory plan was endorsed by the municipal council on January 12, 2015 and the

municipality conducted four outreach orientation programs for NGOs and CBOs for all the

project area wards in December, 2015. Further, public notices about the “Call for Ideas” and

“Call for Proposal” will be published in the national newspaper (short notice) and also be put up

in the municipal office as well as the ward offices (long notice) so that grant proponents will have

the requisite information about the grant facility to be able to submit their applications. It has also

been agreed that an orientation meeting will be held at the municipality to provide further

information and clarify the doubts about the forms to the prospective applicants. At the same

time, safeguard orientations will also be conducted to make them aware and screen for possible

environmental and social impacts. These activities will be supported by the Institutional

Development Specialist at the municipality, once (s)he is hired.

6. Municipal investments. The table below presents the list of selected FY15 investments.

The municipal engineer, who will assist the PMT to detail out the investments, is on board. The

selected investments have been approved by the Municipal Board and Council on January 12,

2015 and designs for the FY15 investments will be finalized by March 30, 2015. It was agreed

that the LSMC will request KVDA support to prepare topographic map for the project area.

Preliminary designs have so far been completed for street lights and for one part of the pavement.

It was discussed and agreed that the pavement will be carried out through community

participation and the solar lights and signage through NCB contract. The notice for hiring

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contractors for works has been targeted to be published on April 30, 2015. Social and

environmental screening of municipal investments for FY 2014/15 has been only partially

completed, with the screening report for Kotalachi-Pimbahal-Nakabahil Pavement shared with

Bank on February 2, 2015. The following shall be considered when carrying out the pro-poor

municipal investments:

(i) Signage – The PMT has prepared preliminary designs and will discuss with the team

about it and send designs for review. An architect needs to be hired to work closely

with the municipal engineer to prepare the design and content of signage.

(ii) Pavement improvement works – Part of the selected section has been already brick

paved and improved through municipal funding and implemented by the users

committee. The remaining section would be stone paved and the design, drawings

and estimates (to be prepared by the municipal engineer) are under reparation and

will be submitted to the Team for review.

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List of Proposed Pro-poor Municipal Investments for FY15

Investment Justification for Selection Cost Estimate2 Implementation Modality

Installation of Solar Lights This will contribute to improving

safety and security within the project

area.

It will also enable tourists to visit the

project area at night.

60,000.00 USD NCB contract

Signage as required along the heritage

trail

Providing signage will help tourists

find the right information easily and

understand the history and traditions

of the project area.

50,000.00 USD NCB contract

Kotalachi – Pimbahal – Nakabahil

pavement improvement works

This lane is a part of the core city

settlement packed with traditional

and modern buildings on both sides.

It is strategically important for

developing the tourist route since the

pavement is in bad condition.

Improvement of the lane will facelift

the area and will be beneficial for

both visitors and locals.

The lane can be equally useful as a

short transit route from Gabahal to

Patan Dhoka.

50,000.00 USD Users Committees

2 The cost estimates are tentative or ball park figures only.

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Annex IV: Status of Actions Agreed in November 2014

Priority Actions

Priority Action Responsible

Agency

Target

Completion

Date

Status

Complete hiring of the

municipal engineer,

procurement and

institutional development

consultants

PMT December

15, 2014

Partially completed with delay.

Municipal engineer and

procurement consultant were

hired on January 25, 2015; an


consultant has yet to be hired.

Approve Participatory Plan

for Pro-poor Urban

Regeneration

LSMC December

15, 2014

Completed with delay. Approved by Municipal Board

and Council on January 12, 2015.

Prepare draft “Call for

Ideas” and supporting

documentation for the

competitive grant facility

PMT December

15, 2014

Partially completed. Documents

have been prepared and in the

process of being reviewed by the

Approval Committee.

Finalize formal

arrangements for deputing

official from KVDA or

MoUD to PMT

KVDA in

agreement

with LSMC

December

15, 2014

Partially completed. Staff has

been selected. ToR/job

description needs to be submitted

to the World Bank for

concurrence before deputation can

become effective.

Publish EoI for Project

Support Consultant (PSC) PMT

December

30, 2014

Delayed.

Complete designs for the

first package of municipal

investments

PMT January 15,

2015

Partially completed with delay.

Preliminary designs have been

completed for solar streetlights,

and design completed for one part

of the pavement. Architect needs

to be hired to work closely with

municipal engineer to prepare

design and content of signage.

Issue “Call for Ideas” for

the grant windows PMT

January 15,

2015

Delayed. The following actions

are yet to be completed: (a)

review by LSMC legal team of

the sub-grant agreement; (b)

finalization and translation of

application forms and full

proposals; (c) preparation of

schedule/timeline.

Issue “Call for Proposals”

for the grant windows PMT

February 15,

2015 Delayed.

Approve first sub-grants Approving

Committee

March 15,

2015

Expected to be delayed.

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Participatory Plan for Pro-poor Urban Regeneration

Action Agency Target

Completion Date

Status

Finalize selection of

municipal investments for

FY 2014/15

LSMC

(Municipal

Board)

December 15,

2014

Completed with delay. Municipal investments

approved by the LSMC

Municipal Council on

January 12, 2015, including

pavement, solar lights and

signage. LSMC to notify the

World Bank of the list of

agreed investments approved

by the LSMC Board.

Approve Participatory Plan

for Pro-poor Urban

Regeneration (priority)

LSMC

(Municipal

Board)

December 15,

2014

Completed with delay. Approved by Municipal

Council on January 12,

2015.

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Grant Facility for Pro-poor Urban Regeneration


Completion Date

Status

Prepare draft “call for ideas”

and supporting

documentation for the

competitive grant facility

(priority)

PMT December 15,

2014

Partially completed. Documents have been

prepared and in the process

of being reviewed by the

Approval Committee.

Translate grant facility

documents and sub-grant

agreement

PMT

December 25,

2014 Partially completed. Documents are in the process

of being translated.

Carry out outreach program

for the grant facility and

provide training for

prospective sub-grant

proponents

PMT December 30,

2014

Partially completed.

Outreach programs carried

out in the four wards in

December during the time

provided for submission of

ideas; orientation will be

carried out immediately after

issuing Call for Ideas.

Carry out training for

business plan development

to interested firms

PMT December 30,

2014

Delayed. Draft TOR for

business plan training sent to

PMT for review on October

31, 2014; PMT has yet to

hire the firm for the training.

Complete designs for the

first package of municipal

investments (priority)

PMT January 15, 2015

Partially completed with

delay. Preliminary design

completed for street lights,

and design completed for

one part of the pavement.

Architect needs to be hired

to work closely with

municipal engineer to

prepare design and content

of signage. All design will be

completed by end-March 30,

2015. PMT will share the

preliminary design with the

Team.

Issue “Call for Ideas” for the

grant windows (priority) PMT January 15, 2015

Delayed. There is agreement

on priorities for calls for

ideas for the grant facility;

but the following actions are

yet to be completed: (a)

review by LSMC legal team

of the sub-grant agreement;

(b) finalization and

translation of application

forms and full proposals; (c)

preparation of

17

schedule/timeline.

Issue “Call for Proposals”

for the grant windows PMT February 15, 2015

Delayed due to delays in

issuing the Call for Ideas.


Committee March 15, 2015


issuing the Call for Ideas.

Project Management/M&E


Completion Date

Status

Finalize formal arrangements

for deputing official from

KVDA or MoUD to PMT

(priority)

KVDA in

agreement

with LSMC

December 15,

2014

Partially completed. Arrangements including Job

Description to be submitted

to the World Bank for

concurrence before

deputation can become

effective so that it can be

reflected in the POM.

Establish separate project

office with necessary support

staff

PMT December 30,

2014

Partly Completed with

delay. Office established on

January 25, 2015but support

staff yet to be deputed. .

Publish the EoI for baseline

household survey PMT

December 30,

2014

Delayed. ToR needs to be

prepared and discussed with

the World Bank before the

EoI can be published.

Financial Management


Completion Date

Status

Notify the World Bank of

the signatories MoF

December 15,

2014

Completed on December 15,

2014.

Submit the first withdrawal

application PMT

December 30,

2014

Delayed. The first

withdrawal application is

pending.

Submit first trimester IPR of

FY2014/15 LSMC

December 31,

2014

No activity/expenditure in

the first trimester period.

Procurement


Completion Date

Status

Complete the hiring of the

municipal engineer,

procurement and institutional

development consultants

(priority)

PMT December 15,

2014


delay. Municipal engineer

and procurement consultant

hired on January 25, 2015;


consultant yet to be hired.

18

Finalize the ToR for Project

Support Consultant (PSC) PMT December 15,

2014

Partially completed. A draft

ToR was submitted to the

World Bank for review on

January 1, 2015; revised

draft was submitted on

February 13, 2015 but still

requires some revisions.

Publish EoI for Project

Support Consultant (PSC)

(priority) PMT

December 30,

2014


finalizing the ToRs and EoI

notice.

Safeguards


Completion Date

Status

Upload the final ESMF to

the LSMC’s website PMT November, 2014

Delayed.

Complete social and

environmental screening of

municipal investments for

FY 2014/15

PMT December 15,

2014


delay. Screening report for

Kotalachi-Pimbahal-

Nakabahil Pavement shared

with Bank on February 2,

2015.

Conduct orientation trainings

on the ESMF to sub-grant

proponents

PMT January 10, 2015

Delayed. Training has not

yet started. Plans have been

made to conduct

orientation/sensitization on

ESMF as part of orientation

day for call for ideas planned

for March 7, 2015

proponents.

19

Annex V: List of Actions Agreed in February 2015

Grant Facility for Pro-poor Urban Regeneration

Action Agency Target Completion Date

Submit documents for “Call for ideas” to

the World Bank for review PMT March 7, 2015

Publish “Call for Ideas” for the pro-poor

community-based initiatives and the pro-

poor business development initiatives

(windows 2 and 3 of the grant facility)

(priority)

PMT March 15, 2015

Carry out orientation for the grant facility PMT March 23, 2015

Send Terms of Reference for heritage

specialist to prepare content of signage to

the Team for review

PMT March 10, 2015

Carry out training for business plan

development to interested firms PMT March 31, 2015

Complete designs for FY15 municipal

investments (priority) PMT March 31, 2015

Issue “Calls for Proposals” PMT April 23, 2015

Publish the notice for FY15 works PMT April 30, 2015


Committee June 30, 2015

Project Management/M&E


Hire institutional development consultant

(priority) PMT March 15, 2015

Finalize job description for deputing

official from KVDA or MoUD to PMT

KVDA in

agreement with

LSMC

March 15, 2015

Finalize the ToR for baseline household

survey PMT March 15, 2015

Update Project Operational Manual PMT March 31, 2015

Establish documentation system in

project office PMT

March 31, 2015

Submit monthly progress report and

trimester report including updated results

framework to the World Bank

PMT March 31, 2015

Publish the EoI for baseline household

survey PMT April 1, 2015

20

Financial Management


Submit the first withdrawal application PMT March 15, 2015

Submit second trimester IPR of

FY2014/15 LSMC April 30, 2015

Procurement


Publish EoI for PSC (priority) PMT March 15, 2015

Safeguards


Upload the final ESMF to the LSMC’s

website PMT March 7, 2015

Complete social and environmental

screening of municipal investments for

FY 2014/15

PMT March 7, 2015

Conduct safeguard orientation trainings

to sub-grant proponents PMT

March 23, 2015