negotiation preparation & planning
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NegotiationPreparation & Planning
Negotiation & Conflict Management
Class 5 Part 1
John D. Blair, PhDGeorgie G. & William B. Snyder Professor in Management
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Why Plan? Critical to successful negotiations Provides the ability to set the tone and
direction of the negotiation
Individuals with higher levels of planning inclinations will have more successful negotiation outcomes than those who are less preparation-inclined.
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Information Needs
Negotiators should know: Other parties’ needs & interests Available resources of the other party Reputation and styles of the other parties Ability and authority of other party to make
agreements Strategies & tactics the other party might utilize Understanding of when the other party might
walk away from the negotiations
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Negotiation Game Plan
Important to be prepared for any situation – competitive or cooperative
OrganizeThoughts
Identify IdealOutcomes
Develop Contingencies & BATNA
Steps to Prepare for Negotiation
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Negotiation Game Plan continued Identify communication elements
Tone for negotiation (e.g. apologetic, determined, concerned)
Frames for describing positions (e.g. metaphors, analogies)
Body language to maximize effectiveness Claims, data, objective criteria Questions Persuasion strategies Methods to ensure commitments
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Intelligence Gathering
Skilled negotiator gathers intelligence: Interests – mutual & divergent Concerns – mutual & divergent Emotional issues Primary claims Evidentiary support – strengths & weaknesses Potential avenues around resistance Style compatibility considerations
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ICE Model: Three Key Perspective-Shaping Factors
Before beginning any negotiation, the three key perspective-shaping factors (interests, concerns & emotions) must be assessed – not assumed!
Concerns
Interests Emotions
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Identifying Interests Skilled negotiators must elicit information regarding
the others’ interests – both mutual and divergent Utilize self-disclosure to encourage openness Share a story of a previous negotiation Place interests in continuum from mutual-to-divergent
When interests are mutual, cooperative or integrative negotiation is likely
When interests are divergent, antagonistic, distributive forms of negotiation emerge
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Identifying Concerns
All parties have concerns or worries Failure to address or identify concerns
may hinder successful negotiations
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Identifying Emotions
Individuals may become emotionally involved with issues or positions
Emotions may be as important as rational or cognitive arguments
If emotions are ignored, negotiations may fail
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Identifying Primary Claims
Defined: Statements about interests that each negotiator is likely to make
Argument development Claim – outcome or position for which you’re arguing Data – evidence or reasoning supporting the claim Warrant – general statement that indicates why the
data are supportive of the claim Dissect reasoning to identify potential weaknesses and
develop stronger arguments Lead with the strongest claims and ones that the other
party may care about or are likely to believe
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Argument – Claim Development
Toulmin’s Model
Issue: ___________
Therefore
Data: Claim:
Backing:
Because
Since
Warrant:
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Using a Logical Vocabulary Proposition – True or false statement within an
argument but not alone Premise – Proposition used as evidence in an
argument Conclusion – Proposition used as a thesis in an
argument Argument – A group of propositions from which one
follows from another Induction – Process through which premises provide
some basis for the conclusion Deduction – Process through which premises provide
conclusive proof for the conclusion
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Listen for Indicators Argument indicators: should, must, ought,
necessarily Premise indicators: since, because, for, as,
in as much as, for the reason that, first Conclusion indicators: therefore, hence,
thus, so, consequently, it follows that, one may infer, one may conclude
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Prepare & Anticipate Counterclaims Anticipate the possible ways in which your
counterpart might respond Seek to understand
Acknowledge counterclaim Assess counterclaim to gain better
understanding of their position Respond – utilize other forms of substantive
evidence or data Confirm agreement that you’ve addressed their
counterclaim
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Identify Fallacies
Fallacies of relevance – occur when premises are irrelevant to the conclusion
Fallacies of ambiguity – occur when ambiguous, changeable wording in propositions lead to more than one meaning in an argument
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Utilize Mind Maps
Brainstorm possible outcomes – areas of disagreement
Think beyond simplistic outcomes Visualize and rehearse the many
possible outcomes at various negotiation choice points
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Goals – The Focus That Drives Negotiation Strategy
Determining goals is the first step in the negotiation process
Negotiators should specify goals and objectives clearly
The goals set have direct and indirect effects on the negotiator’s strategy
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The Direct and Indirect Effects of Goals on Strategy
Direct effects Wishes are not goals Goals are often linked to the other party’s
goals There are limits to what goals can be Effective goals must be concrete/specific
Indirect effects Forging an ongoing relationship
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Strategy versus Tactics
Strategy: The overall plan to achieve one’s goals in a negotiation
Tactics: Short-term, adaptive moves designed to enact or pursue broad strategies Tactics are subordinate to strategy Tactics are driven by strategy
Planning: The “action” component of the strategy process; i.e. how will I implement the strategy?
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Approaches to Strategy
Unilateral: One that is made without active involvement of the other party
Bilateral: One that considers the impact of the other’s strategy on one’s own
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Strategic Options
Per Dual Concerns Model, choice of strategy is reflected in the answers to two questions: How much concern do I have in achieving
my desired outcomes at stake in the negotiation?
How much concern do I have for the current and future quality of the relationship with the other party?
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The Dual Concerns Model
Avoidance: Don’t negotiateCompetition: I gain, ignore relationshipCollaboration: I gain, you gain, enhance relationshipAccommodation: I let you win, enhance relationship
Subordination
Subordination
very
very
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The Nonengagement Strategy: Avoidance
If one is able to meet one’s needs without negotiating at all, it may make sense to use an avoidance strategy
It simply may not be worth the time and effort to negotiate
The decision to negotiate is closely related to the desirability of available alternatives
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Active-Engagement Strategies
Competition – distributive, win-lose bargaining
Collaboration – integrative, win-win negotiation
Subordination – involves an imbalance of outcomes (“I lose, you win”)
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Understanding the Flow of Negotiations: Stages and Phases
How does the interaction between parties change over time?
How do the interaction structures relate to inputs and outcomes over time?
How do the tactics affect the development of the negotiation?
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Understanding the Flow of Negotiations: Stages and Phases
Negotiation proceeds through distinct phases or stages
Beginning phase (initiation)
Middle phase (problem solving)
Ending phase (resolution)
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Key Steps to anIdeal Negotiation Process
Preparation What are the goals? How will I work with the other party?
Relationship building Understanding differences and similarities Building commitment toward a mutually beneficial
set of outcomes Information gathering
Learn what you need to know about the issues
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Key Steps to an Ideal Negotiation Process
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Key Steps to anIdeal Negotiation Process
Information using Assemble your case
Bidding Each party states their “opening offer” Each party engages in “give and take”
Closing the deal Build commitment
Implementing the agreement
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Getting Ready to Implement the Strategy: The Planning Process
Define the issues Assemble the issues and define the
bargaining mix The bargaining mix is the combined list of
issues Define your interests
Why you want what you want
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Getting Ready to Implement the Strategy: The Planning Process
Know your limits and alternatives Set your objectives (targets) and
opening bids (where to start) Target is the outcome realistically
expected Opening is the best that can be achieved
Assess constituents and the social context of the negotiation
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The Social Context of Negotiation: “Field” Analysis
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Getting Ready to Implement the Strategy: The Planning Process
Analyze the other party Why do they want what they want? How can I present my case clearly and
refute the other party’s arguments?
Present the issues to the other party
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Getting Ready to Implement the Strategy: The Planning Process
Define the protocol to be followed in the negotiation Where and when will the negotiation
occur? Who will be there? What is the agenda?
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Summary on the Planning Process
“...planning is the most important activity in negotiation.”