ncic missing person file data collection entry guide missing person file data collection entry guide...

NCIC Missing Person File Data Collection Entry Guide Working Draft Released For Emergency Response 09/01/2005 Attention Law Enforcement: This file is an INTERACTIVE Portable Document File (PDF). Personnel using Adobe Acrobat Reader who wish to preserve an electronic copy of each completed form must first close this document, save a COPY of it, and then rename the copy before continuing. Using a renamed copy (with a unique file name) for each case will maintain the blank master form.

NCIC Missing Person FileData Collection Entry Guide Agency Case #________________

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Table of Contents

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INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Missing Person Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

INSTRUCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

INITIAL ENTRY REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

MEDICAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Authorization To Release Medical Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

PERSONAL DESCRIPTORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Scars, Marks, Tattoos, and other Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Jewelry Type (JWT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Miscellaneous Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22External Characteristics Body Diagram (Front/Left Side) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23External Characteristics Body Diagram (Back/Right Side) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Internal Characteristics Coding Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

CODING DENTAL CHARACTERISTICS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Letter to Dentist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Dental Data Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Dental Condition Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27NCIC Missing Person Dental Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28General Procedures for Coding the Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Dental Codes and Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Common Coding Rules and Interpretation Issues with Examples . . . . . . . . . . . . . . . . . . . . . . . 32


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INTRODUCTION

This guide was designed to assist law enforcement with the entry of missing person records inthe National Crime Information Center (NCIC) Missing Person File. The instructions and reportsprovided in the guide are intended to assist to law enforcement with the collection of information tocreate an accurate profile of the missing person.

The Coding Dental Characteristics section of this guide should be used when coding dentalcharacteristics for missing or wanted person records.

If you have questions regarding any information contained in this guide, please contact the FBIInvestigative and Operational Assistance Unit at (304) 625-3000.

CATEGORIES FOR ENTRY INTO THE MISSING PERSON FILE

Disability (EMD): A person of any age who is missing and under proven physical/mentaldisability or is senile, thereby subjecting himself/herself or others topersonal and immediate danger.

Endangered (EME): A person of any age who is missing under circumstances indicating thathis/her physical safety may be in danger.(NOTE: Is a Child Abduction (CA) or an AMBER Alert (AA) flagappropriate?)

Involuntary (EMI): A person of any age who is missing under circumstances indicating that thedisappearance may not have been voluntary, i.e., abduction or kidnaping. (NOTE: Is a Child Abduction (CA) or an AMBER Alert (AA) flagappropriate?)

Juvenile (EMJ): A person under the age of 21 who is missing and does not meet any of theentry criteria set forth in 1, 2, 3, or 5.

Catastrophe Victim(EMV):

A person of any age who is missing after a catastrophe.

Other (EMO): A person age 21 and older not meeting the criteria for entry in any othercategory who is missing and for whom there is a reasonable concern forhis/her safety.


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INSTRUCTIONS

NCIC Initial EntryReport:

The initial report contains all information required for the initial NCICMissing Person File entry. This report is completed by the investigatingofficer and entered into NCIC immediately.

Medical Information: The top portion of the Medical Information page should be completed bythe parents/legal guardian/next of kin or investigation agency. The medicalinformation should be completed by the missing person's physician,optician, and dentist. This information should be promptly added to theinitial NCIC entry.

Personal Descriptors: The personal descriptors may be completed by the parent/legalguardian/next of kin and/or medical professional and returned to the policeagency that completed the initial report. This information should bepromptly added to the initial NCIC entry.

Jewelry Description: The jewelry description may be completed by the parent/legalguardian/next of kin and returned to the police agency that completed theinitial report. This information should be promptly added to the initialNCIC entry.

Miscellaneous Data: Additional data to consider when collecting information about the missingperson. This information should be promptly added to the initial NCICentry.

ExternalCharacteristics Body

Diagrams:

These sheets may be used to indicate precise location of scars, marks,tattoos, etc. This information should be promptly added to the initialNCIC entry.

InternalCharacteristicsCoding Sheet:

This sheet may be used to describe additional physical characteristics thatmay not be readily visible, including surgeries, missing organs, etc.Thisinformation should be promptly added to the initial NCIC entry.

Coding DentalCharacteristics:

This section may be used to code dental characteristics for missing orwanted individuals. Coding worksheets, reports, and information isincluded in this section. This information should be promptly added tothe initial NCIC entry.


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NCIC Initial Entry ReportMessage Key (MKE) (See definitions on page #2) Date

G Disability (EMD)G Juvenile (EMJ)

G Endangered (EME)G Victim (EMV)

G Involuntary (EMI)G Caution

Reporting Agency (ORI)

Name of Missing Person (NAM) Sex (SEX) G Male (M) G Female (F)

Race(RAC)

G Asian or PacificIslander (A)

G Black (B)G White (W)

G Unknown (U) Date of Birth (DOB) Place of Birth (POB)

G American Indian/Alaskan Native (I) Date of Emancipation (DOE)

FBI Number (FBI) Scars, Marks, Tattoos, and other Characteristics(SMT) (See Checklist)

Height (HGT) Weight (WGT)

Other IdentifyingNumbers (MNU)

Eye Color(EYE)

G Black (BLK)G Blue (BLU)G Brown (BRO)G Gray (GRY)G Green (GRN)

G Hazel (HAZ)G Maroon (MAR)G Pink (PNK)G Unknown (UNK)

Hair Color (HAI)

G Brown (BRO)G Black (BLK)G White (WHT)G Sandy (SDY)G Gray or Partially Gray (GRY)G Red/Auburn (RED)G Blond/Strawberry (BLN)

Social Security Number (SOC)

Operator’s License Number (OLN)

Operator’s License State (OLS) Expiration (OLY)

Missing Person (MNP) G Missing Person (MP) G Catastrophe Victim (DV) G Child Abduction (CA) G AMBER Alert (AA)

Skin Tone (SKN)

G Albino (ALB) G Dk. Brown (DBR) G Lt. Brown (LBR) G Olive (OLV)G Black (BLK) G Fair (FAR) G Medium (MED) G Ruddy (RUD)G Dark (DRK) G Light (LGT) G Medium Brown (MBR)G Yellow (YEL)

Date of Last Contact (DLC) Originating AgencyCase Number (OCA)

Miscellaneous (MIS) Include build, handedness, any illness or diseases,clothing description, hair description, etc.

Fingerprint Classification (FPC)

License Plate Number (LIC) State (LIS)

Year Expires (LIY) License Plate Type (LIT) Vehicle Identification Number (VIN)

Year (VYR) Make (VMA) Model (VMO) Style (VST) Color (VCO)

Does the missing person have corrected vision?(SMT)G Yes G GlassesG No G Con Lenses

Has the missing personever donated blood? G Yes G No

Blood Type (BLT)G A Positive (APOS) G B Unknown (BUNK) G O Negative (ONEG)G A Negative (ANEG) G AB Positive (ABPOS) G O Unknown (OUNK)G A Unknown (AUNK) G AB Negative (ABNEG) G B Positive (BPOS) G AB Unknown (ABUNK)G B Negative (BNEG) G O Positive (OPOS)


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Has the missing person ever been fingerprinted?G Yes, by whom?_______________G No

Footprints available?(FPA)G Yes G No

Body X-Rays?(BXR)G Full (F) G None (N)G Partial (P)

Circumcision? (CRC)G Was G Was NotG Unknown

Corrective Vision Prescription(VRX):

Jewelry Type (JWT) SEE CHECKLIST Aliases Reporting Agency Telephone Number

Jewelry Description (JWL) SEE CHECKLIST

Reporting Officer Complainant's Name

Complainant's Address Complainant's Telephone Number

Relationship of Complainant to Missing Person Missing Person's Address NCIC Number (NIC)

Missing Person's Occupation (MIS) Places Missing Person Frequented (MIS)

Close friends/relativesPossible destination (MIS)

Investigating Officer and Telephone Number (MIS)

Complainant's Signature Date


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MEDICAL INFORMATION

Missing or Wanted Person's Name Date of Birth Date of Last Contact

Investigating Agency Agency Telephone # Investigating Officer

After completing this page, turn to the body diagram page and chart any information that would aid in the identification of the missing person. Forexample, artificial body parts, eye disorders, deafness, deformities, fractured bones, medical devices, missing body parts, moles, needle marks,other physical characteristics, scars, skin discoloration, and tattoos.

Medical

Are body X-rays available? G Yes G No If yes, where ______________________________. Please obtain X-rays and release them to the parent, legal guardian, or next of kin.

Name of Medical Doctor Blood Type (Including RH Factor if known)

Street Address City, State, Zip

Telephone Number

Optic

Glasses or Contact Lenses? G Yes G No If contact lenses, what kind:__________________________________

Type of Frames:____________________________________ Prescription: Right Eye___________ Left Eye_____________

Name of Optician, Optometrist, or Opthalmologist Street Address

City, State, Zip Telephone Number

Dental

Name of Medical Doctor Street Address

City, State, Zip Telephone Number


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AUTHORIZATION TO RELEASE MEDICAL RECORDS

Missing or Wanted Person's Name Date of Birth Date of Last Contact

I am the parent/legal guardian/next of kin of the above-named person and I hereby authorize the release ofmedical records to assist criminal justice agencies in locating the missing or wanted person. I understand that

the term “medical records” means medical, optic, dental, etc.

Signature of Parent/Legal Guardian/Next of Kin Date

Printed Name Relationship

Street Address Telephone Number

City, State, Zip


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PERSONAL DESCRIPTORSSCARS, MARKS, TATTOOS, AND OTHER CHARACTERISTICS

The following is a list of personal descriptors in logical order, from the head down to the foot area. Please read them carefully and place a check mark (T) in the corresponding box for the descriptor that mostclosely describes the physical characteristics of the missing person.

Artificial (ART) Body Parts and Aids

EYESG Artificial eye, nonspecific (ART EYE)G Artificial left eye (ART L EYE)G Artificial right eye (ART R EYE)G Contact lenses (CON LENSES)G Glasses (prescription) (GLASSES)

EARSG Artificial ear, nonspecific (ART EAR)G Artificial left ear (ART L EAR)G Artificial right ear (ART R EAR)G Hearing aid (HEAR AID)

TEETHG Braces on teeth (BRAC TEETH)G Gold tooth** (GOLD TOOTH)G Silver tooth** (SLVR TOOTH)G Upper denture only (DENT UP)G Lower denture only (DENT LOW)G Upper and lower denture (DENT UP LO)

LARYNXG Artificial Larynx (ART LARYNX)

SHOULDERG Artificial shoulder joint (ART SHLD)G Artificial left shoulder (ART L SHLD)G Artificial right shoulder (ART R SHLD)

BREASTG Artificial breast nonspecific (ART BRST)G Breast implant, left and right (ART BRSTS)G Breast implant, left (ART L BRST)G Breast implant, right (ART R BRST)

ARMSG Artificial arm, nonspecific (ART ARM)G Artificial left arm (ART L ARM)

G Artificial right arm (ART R ARM)G Artificial elbow joint (ART ELBOW)G Artificial left elbow (ART L ELB)G Artificial right elbow (ART R ELB)G Artificial hand, nonspecific (ART HAND)G Artificial left hand (ART L HND)G Artificial right hand (ART R HND)

LEGSG Artificial leg, nonspecific (ART LEG)G Artificial left leg (ART L LEG)G Artificial right leg (ART R LEG)G Artificial hip joint, nonspecific (ART HIP)G Artificial hip joint, left (ART L HIP)G Artificial hip joint, right (ART R HIP)G Artificial knee joint, nonspecific (ART KNEE)G Artificial knee joint, left (ART L KNEE)G Artificial knee joint, right (ART R KNEE)G Artificial foot (ART FOOT)G Artificial left foot (ART L FT)G Artificial right foot (ART R FT)

WALKING AIDSG Cane (CANE)G Crutches (CRUTCHES)G Wheelchair (WHEELCHAIR)

BRACESG Back brace (BRACE BACK)G Neck brace (BRACE NECK)G Brace, one arm, nonspecific (BRAC ARM)G Brace, left arm (BRAC L ARM)G Brace, right arm (BRAC R ARM)G Brace, left and right arms (BRA LR ARM)G Brace, one leg, nonspecific (BRAC LEG)G Brace, left leg (BRAC L LEG)G Brace, right leg (BRAC R LEG)G Brace, left and right legs (BRA LR LEG)


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Deafness

G Deaf, one ear, nonspecific (DEAF EAR)G Deaf, left ear (DEAF L EAR)G Deaf, right ear (DEAF R EAR)

G Deaf, left and right ears (DEAF) G Deaf-mute (DEAF MUTE)

Deformities

EARSG Cauliflower ear, nonspecific (CAUL EAR)G Left cauliflower ear (CAUL L EAR)G Right cauliflower ear (CAUL R EAR)

FACEG Deviated septum (DEV SEPTUM)G Cleft lip (CL LIP)G Cleft palate (CLEFT PAL)G Mute, person is mute not deaf (MUTE)G Protruding jaw, nonspecific (PROT JAW)G Protruding upper jaw (PROT U JAW)G Protruding lower jaw (PROT L JAW)G Extra tooth/teeth (EXTR TTH)G Extra tooth/teeth, upper jaw (EXTR U TTH)G Extra tooth/teeth, lower jaw (EXTR L TTH)

CHESTG Extra breast, nonspecific (EXTR BRST)G Extra left breast (EXTR LBRST)G Extra right breast (EXTR RBRST)G Extra center breast (EXTR CBRST)G Extra nipple, nonspecific (EXTR NIP)G Extra nipple, left (EXTR L NIP)G Extra nipple, right (EXTR R NIP)G Extra nipple, center (EXTR C NIP)

BACKG Humpbacked (HUMPBACKED)G Extra vertebra(e), nonspecific (EXTR VRT)G Extra cervical vertebra(e) (EXTR C VRT)G Extra lumbar vertebra(e) (EXTR L VRT)

ARMSG Crippled arm, nonspecific (CRIP ARM)G Crippled left arm (CRIP L ARM)G Crippled right arm (CRIP R ARM)G Crippled hand, nonspecific (CRIP HAND)G Crippled left hand (CRIP L HND)G Crippled right hand (CRIP R HND)G Crippled finger, nonspecific (CRIP FGR)G Crippled left finger (CRIP L FGR)G Crippled right finger (CRIP R FGR)G Extra finger(s), nonspecific (EXTR FGR)G Extra finger(s), left hand (EXTR L FGR)G Extra finger(s), right hand (EXTR R FGR)

LEGSG Short leg, nonspecific (SHRT LEG)G Shorter left leg (SHRT L LEG)G Shorter right leg (SHRT R LEG)G Crippled leg, nonspecific (CRIP LEG)G Crippled left leg (CRIP L LEG)G Crippled right leg (CRIP R LEG)G Crippled foot, nonspecific (CRIP FOOT)G Crippled left foot, includes clubfoot (CRIP L FT) G Crippled right foot, includes clubfoot (CRIP R FT)G Crippled toe, nonspecific (CRIP TOE)G Crippled left toe(s), includes webbed toes (CRIP L

TOE)G Crippled right toe(s), includes webbed toes (CRIP R

TOE)G Extra toe(s), nonspecific (EXTR TOE)G Extra left toe(s) (EXTR L TOE)G Extra right toe(s) (EXTR R TOE)


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Eye Disorders

G Blind, one eye, nonspecific (BLND EYE)G Blind, left eye (BLND L EYE)G Blind, right eye (BLND R EYE)G Blind, both eyes (BLIND)G Cross-eyed (CROSSEYED)G Cataract, nonspecific (CATARACT)

G Cataract, left eye (CATA L EYE)G Cataract, right eye (CATA R EYE)G Glaucoma (GLAUCOMA)

Fractured Bones - FRESH (FRC)

HEADG Skull (FRC SKULL)G Nose (FRC NOSE)G Jaw, nonspecific (FRC JAW)G Jaw, upper left (FRC UL JAW)G Jaw, lower left (FRC LL JAW)G Jaw, upper right (FRC UR JAW)G Jaw, lower right (FRC LR JAW)

NECKG Neck (FRC NECK)

SHOULDERG Clavicle, nonspecific (FRC CLAVIC)G Clavicle, left (FRC LCLAVI)G Clavicle, right (FRC RCLAVI)G Shoulder, nonspecific (FRC SHLD)G Shoulder, left (FRC L SHLD)G Shoulder, right (FRC R SHLD)

TORSOG Sternum (FRC STERN)G Rib(s), nonspecific (FRC RIBS)G Rib(s), left (FRC L RIB)G Rib(s), right (FRC R RIB)G Back (FRC BACK)G Spine (FRC SPINE)

ARMSG Arm, nonspecific (FRC ARM)G Arm, left (FRC L ARM)G Arm, upper left (FRC UL ARM)G Arm, lower left (FRC LL ARM)G Arm, right (FRC R ARM)G Arm, upper right (FRC UR ARM)G Arm, lower right (FRC LR ARM)G Elbow, nonspecific (FRC ELBOW)G Elbow, left (FRC L ELB)G Elbow, right (FRC R ELB)G Wrist, nonspecific (FRC WRIST)

G Wrist, left (FRC L WRST)G Wrist, right (FRC R WRST)G Hand, nonspecific (FRC HAND)G Hand, left (FRC L HAND)G Hand, right (FRC R HAND)G Finger(s), nonspecific (FRC FGR)G Finger(s), left (FRC L FGR)G Finger(s), right (FRC R FGR)

PELVISG Pelvis, nonspecific (FRC PELVIS)G Pelvis bone, left (FRC LPELVI)G Pelvis bone, right (FRC RPELVI)

HIPSG Hip, nonspecific fractured (FRC HIP)G Hip, left fractured (FRC L HIP)G Hip, right fractured (FRC R HIP)

LEGSG Leg, nonspecific (FRC LEG)G Leg, left (FRC L LEG)G Leg, upper left (FRC UL LEG)G Leg, lower left (FRC LL LEG)G Leg, right (FRC R LEG)G Leg, upper right (FRC UR LEG)G Leg, lower right (FRC LR LEG)G Knee, nonspecific (FRC KNEE)G Knee, left (FRC L KNEE)G Knee, right (FRC R KNEE)G Ankle, nonspecific (FRC ANKL)G Ankle, left (FRC L ANKL)G Ankle, right (FRC R ANKL)G Foot, nonspecific (FRC FOOT)G Foot, left (FRC L FOOT)G Foot, right (FRC R FOOT)G Toe(s), nonspecific (FRC TOE)G Toe(s), left foot (FRC L TOE)G Toe(s), right foot (FRC R TOE)


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Fractured Bones - HEALED (HFR)

HEADG Skull (HFR SKULL)G Nose (HFR NOSE)G Jaw, nonspecific (HFR JAW)G Jaw, upper left (HFR UL JAW)G Jaw, lower left (HFR LL JAW)G Jaw, upper right (HFR UR JAW)G Jaw, lower right (HFR LR JAW)

NECKG Neck (HFR NECK)

SHOULDERG Clavicle, nonspecific (HFR CLAVIC)G Clavicle, left (HFR LCLAVI)G Clavicle, right (HFR RCLAVI)G Shoulder, nonspecific (HFR SHLD)G Shoulder, left (HFR L SHLD)G Shoulder, right (HFR R SHLD)

TORSOG Sternum (HFR STERN)G Rib(s), nonspecific (HFR RIBS)G Rib(s), left (HFR L RIB)G Rib(s), right (HFR R RIB)G Back (HFR BACK)G Spine (HFR SPINE)

ARMSG Arm, nonspecific (HFR ARM)G Arm, left (HFR L ARM)G Arm, upper left (HFR UL ARM)G Arm, lower left (HFR LL ARM)G Arm, right (HFR R ARM)G Arm, upper right (HFR UR ARM)G Arm, lower right (HFR LR ARM)G Elbow, nonspecific (HFR ELBOW)G Elbow, left (HFR L ELB)G Elbow, right (HFR R ELB)G Wrist, nonspecific ((HFR WRIST)G Wrist, left (HFR L WRST)

G Wrist, right (HFR R WRST)G Hand, nonspecific (HFR HAND)G Hand, left (HFR L HAND)G Hand, right (HFR R HAND)G Finger(s), nonspecific (HFR FGR)G Finger(s), left (HFR L FGR)G Finger(s), right (HFR R FGR)

PELVISG Pelvis (HFR PELVIS)G Pelvis bone, left (HFR LPELVI)G Pelvis bone, right (HFR RPELVI)

HIPSG Hip, nonspecific (HFR HIP)G Hip, left (HFR L HIP)G Hip, right (HFR R HIP)

LEGSG Leg, nonspecific (HFR LEG)G Leg, left (HFR L LEG)G Leg, upper left (HFR UL LEG)G Leg, lower left (HFR LL LEG)G Leg, right (HFR R LEG)G Leg, upper right (HFR UR LEG)G Leg, lower right (HFR LR LEG)G Knee, nonspecific (HFR KNEE)G Knee, left (HFR L KNEE)G Knee, right (HFR R KNEE)G Ankle, nonspecific (HFR ANKL)G Ankle, left (HFR L ANKL)G Ankle, right (HFR R ANKL)G Foot, nonspecific (HFR FOOT)G Foot, left (HFR L FOOT)G Foot, right (HFR R FOOT)G Toe(s), nonspecific (HFR TOE)G Toe(s), left foot (HFR L TOE)G Toe(s), right foot (HFR R TOE)

Medical Devices

G Skull plate (SKL PLATE)G Shunt, cerebral ventricle (SHUNT CERB)G Intramedullary rod (INTRA ROD)G Tubes in ears, left and right (EAR TUBES)

G Tube in left ear (TUBE L EAR)G Tube in right ear (TUBE R EAR)G Vascular prosthesis (VASC PROTH)G Shunt, arterial vascular (SHUNT ART)


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G Cardiac pacemaker (CARD PACEM)G Intrauterine device (IUD)G Penile implant (IMPL PENIS)G Colostomy appliances (COLOST APP)G Orthopedic nail or pin (ORTH NAIL)G Orthopedic plate (ORTH PLATE)

G Orthopedic screw (ORTH SCREW)G Staples (STAPLES)G Wire sutures (WIRE SUTUR)

Missing Body Parts/Organs (MISS)

HEADG Eye, nonspecific (MISS EYE)G Left eye (MISS L EYE)G Right eye (MISS R EYE)G Ear, nonspecific (MISS EAR)G Left ear (MISS L EAR)G Right ear (MISS R EAR)G Nose (MISS NOSE)G Adenoids (MISS ADND)G Tongue (MISS TONG)G Tonsils (MISS TONSL)G Larynx (MISS LRYNX)G Thyroid (MISS THYRD)

VERTEBRA(E)G Missing vertebra(e), nonspecific (MISS VRT)G Missing cervical vertebra(e) (MISS C VRT)G Missing lumbar vertebra(e) (MISS L VRT)

ARMSG Arm, nonspecific (MISS ARM)G Left arm (MISS L ARM)G Lower left arm (MISS LLARM)G Right arm (MISS R ARM)G Lower right arm (MISS LRARM)G Hand, nonspecific (MISS HAND)G Left hand (MISS L HND)G Right hand (MISS R HND)G Finger(s), nonspecific (MISS FGR)G Finger(s), left hand (MISS L FGR)G Finger(s), right hand (MISS R FGR)G Finger joint(s), nonspecific (MISS FJT)G Finger joint(s), left hand (MISS L FJT)G Finger joint(s), right hand (MISS R FJT)

TORSOG Breast, nonspecific (MISS BRST)G Breasts (MISS BRSTS)G Left breast (MISS LBRST)

G Right breast (MISS RBRST)G Lung, nonspecific (MISS LUNG)G Left lung (MISS LLUNG)G Right lung (MISS RLUNG)G Appendix (MISS APPNX)G Gallbladder (MISS GALL)G Intestines (MISS INTES)G Kidney, nonspecific (MISS KID)G Kidney, left (MISS L KID)G Kidney, right (MISS R KID)G Pancreas (MISS PANCR)G Spleen (MISS SPLEN)G Stomach (MISS STOMA)G Ovaries (MISS OVARS)G Ovary, nonspecific (MISS OVARY)G Left ovary (MISS LOVAR)G Right ovary (MISS ROVAR)G Uterus (MISS UTRUS)G Prostate (MISS PROST)G Penis (MISS PENIS)G Testicle, nonspecific (MISS TES)G Left testis (MISS L TES)G Right testis (MISS R TES)

LEGSG Leg, nonspecific (MISS LEG)G Left leg (MISS L LEG)G Lower left leg (MISS LLLEG)G Right leg (MISS R LEG)G Lower right leg (MISS LRLEG)G Foot, nonspecific (MISS FOOT)G Left foot (MISS L FT)G Right foot (MISS R FT)G Toe(s), nonspecific (MISS TOE)G Toe(s), left foot (MISS L TOE)G Toe(s), right foot (MISS R TOE)


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HEADG Head, nonspecific** (MOLE HEAD)G Forehead (MOLE FHD)G Eye, nonspecific (MOLE EYE)G Left eyebrow/left eye area (MOLE L EYE)G Right eyebrow/right eye area (MOLE R EYE)G Ear, nonspecific (MOLE EAR)G Left ear (MOLE L EAR)G Right ear (MOLE R EAR)G Face, nonspecific (MOLE FACE)G Cheek, face, nonspecific (MOLE CHK)G Left cheek, face (MOLE L CHK)G Right cheek, face (MOLE R CHK)G Nose (MOLE NOSE)G Lip, nonspecific (MOLE LIP)G Upper lip (MOLE U LIP)G Lower lip (MOLE L LIP)G Chin (MOLE CHIN)G Neck (MOLE NECK)

SHOULDERSG Shoulder, nonspecific (MOLE SHLD)G Left shoulder (MOLE L SHD)G Right shoulder (MOLE R SHD)

ARMSG Arm, nonspecific (MOLE ARM)G Forearm, nonspecific (MOLE F ARM)G Left arm (MOLE L ARM)G Left upper arm (MOLE UL ARM)G Left forearm (MOLE LF ARM)G Right arm (MOLE R ARM)G Right upper arm (MOLE UR ARM)G Right forearm (MOLE RF ARM)G Elbow, nonspecific (MOLE ELBOW)G Left elbow (MOLE L ELB)G Right elbow (MOLE R ELB)G Wrist, nonspecific (MOLE WRS)G Left wrist (MOLE L WRS)G Right wrist (MOLE R WRS)G Hand, nonspecific (MOLE HAND)G Left hand (MOLE L HND)G Right hand (MOLE R HND)G Finger, nonspecific (MOLE FGR)G Finger(s), left hand (MOLE L FGR)

G Finger(s), right hand (MOLE R FGR)

TORSOG Chest (MOLE CHEST)G Breast, nonspecific (MOLE BRST)G Left breast (MOLE LBRST)G Right breast (MOLE RBRST)G Abdomen (MOLE ABDOM)G Back (MOLE BACK)

HIPSG Buttocks, nonspecific (MOLE BUTTK)G Left buttock (MOLE L BUT)G Right buttock (MOLE R BUT)G Hip, nonspecific (MOLE HIP)G Left hip (MOLE L HIP)G Right hip (MOLE R HIP)G Penis (MOLE PENIS)G Groin area (MOLE GROIN)

LEGSG Thigh, nonspecific (MOLE THGH)G Left thigh (MOLE L THG)G Right thigh (MOLE R THG)G Leg, nonspecific (MOLE LEG)G Left leg (MOLE L LEG)G Right leg (MOLE R LEG)G Knee, nonspecific (MOLE KNEE)G Left knee (MOLE L KNEE)G Right knee (MOLE R KNEE)G Calf, nonspecific (MOLE CALF)G Left calf (MOLE L CALF)G Right calf (MOLE R CALF)G Foot, nonspecific (MOLE FOOT)G Left foot (MOLE L FT)G Right foot (MOLE R FT)G Ankle, nonspecific (MOLE ANKL)G Left ankle (MOLE L ANK)G Right ankle (MOLE R ANK)G Toe(s), nonspecific (MOLE TOE)G Toe(s), left foot (MOLE L TOE)G Toe(s), right foot (MOLE R TOE)

For entering agency information:** Be specific about the location, if possible.

Needle ("Track") Marks (NM)

HIPS G Shoulder, nonspecific (NM SHLD)


14

G Left shoulder (NM L SHLD)G Right shoulder (NM R SHLD)

ARMSG Arm, nonspecific (NM ARM)G Left arm (NM L ARM) G Arm, upper left (NM UL ARM)G Arm, lower left (NM LL ARM) G Right arm (NM R ARM)G Arm, upper right (NM UR ARM)G Arm, lower right (NM LR ARM)G Elbow, nonspecific (NM ELBOW)G Left elbow (NM L ELB)G Right elbow (NM R ELB)G Wrist, nonspecific (NM WRIST)G Left wrist (NM L WRIST)G Right wrist (NM R WRIST)G Hand, nonspecific (NM HAND)G Left hand (NM L HND)G Right hand (NM R HND)G Finger(s), nonspecific (NM FGR)G Finger(s), left hand (NM L FGR)G Finger(s), right hand (NM R FGR)

HIPSG Groin (NM GROIN)G Penis (NM PENIS)G Buttock, nonspecific (NM BUTTK)G Left buttock (NM L BUTTK)G Right buttock (NM R BUTTK)

G Hip, nonspecific (NM HIP)G Left hip (NM L HIP)G Right hip (NM R HIP)

LEGSG Thigh, nonspecific (NM THIGH)G Left thigh (NM L THIGH)G Right thigh (NM R THIGH)G Leg, nonspecific (NM LEG)G Left leg (NM L LEG)G Right leg (NM R LEG)G Knee, nonspecific (NM KNEE)G Left knee (NM L KNE)G Right knee (NM R KNE)G Calf, nonspecific (NM CALF)G Left calf (NM L CALF)G Right calf (NM R CALF)G Ankle, nonspecific (NM ANKL)G Left ankle (NM L ANKL)G Right ankle (NM R ANKL)G Foot, nonspecific (NM FOOT)G Left foot (NM L FOOT)G Right foot (NM R FOOT)G Toe(s), nonspecific (NM TOE)G Toe(s), left foot (NM L TOE)G Toe(s), right foot (NM R TOE)

Other Physical Characteristics

G Bald/balding (BALD)G Hair implants (HAIR IMPL)G Pierced eyebrow, nonspecific (PRCD EYE)G Pierced left eyebrow (PRCD L EYE)G Pierced right eyebrow (PRCD R EYE)G Pierced ears (PRCD EARS)G Pierced left ear (PRCD L EAR)G Pierced right ear (PRCD R EAR)G Pierced ear, one, nonspecific (PRCD EAR)G Pierced nose (PRCD NOSE)G Freckles (FRECKLES)G Dimples, face (DIMP FACE)G Dimples, cheek, face (DIMP CHEEK)G Dimples, left cheek, face (DIMP L CHK)G Dimples, right cheek, face (DIMP R CHK)G Dimples, chin (DIMP CHIN)

G Cleft chin (CLEFT CHIN)G Pierced lip, nonspecific (PRCD LIP)G Pierced upper lip (PRCD ULIP)G Pierced lower lip (PRCD LLIP)G Pierced tongue (PRCD TONGU)G Stutters (STUTTERS)G Pierced nipple, nonspecific (PRCD NIPPL)G Pierced left nipple (PRCD L NIP)G Pierced right nipple (PRCD R NIP)G Pierced abdomen (PRCD ABDMN)G Pierced back (PRCD BACK)G Pierced genitalia (PRCD GNTLS)G Transsexual** (TRANSSXL)G Transvestite (TRANSVST)

For entering agency information:


15

** Miscellaneous Field should indicate what the individual was at birth and what they are at the time the record is entered into NCIC. For example, born male but had surgery and is now a female.

Scars

HEADG Head, nonspecific** (SC HEAD)G Forehead (SC FHD)G Face, nonspecific** (SC FACE)G Cheek, nonspecific (SC CHK)G Left cheek (SC L CHK)G Right cheek (SC R CHK)G Pockmarks (POCKMARKS)G Eyebrow, nonspecific (SC EYE)G Left eyebrow/left eye area (SC L EYE)G Right eyebrow/right eye area (SC R EYE)G Ear, nonspecific (SC EAR)G Left ear (SC L EAR)G Right ear (SC R EAR)G Nose (SC NOSE)G Lip, nonspecific (SC LIP)G Upper lip (SC UP LIP)G Lower lip (SC LOW LIP)G Chin (SC CHIN)G Neck (SC NECK)

SHOULDERSG Shoulder, nonspecific (SC SHLD)G Left shoulder (SC L SHLD)G Right shoulder (SC R SHLD)

ARMSG Arm, nonspecific (SC ARM)G Forearm, nonspecific (SC F ARM)G Left arm, nonspecific (SC L ARM)G Left upper arm (SC UL ARM)G Left forearm (SC LF ARM)G Right arm, nonspecific (SC R ARM)G Right upper arm (SC UR ARM)G Right forearm (SC RF ARM)G Elbow, nonspecific (SC ELBOW)G Left elbow (SC L ELB)G Right elbow (SC R ELB)G Wrist, nonspecific (SC WRIST)G Left wrist (SC L WRIST)G Right wrist (SC R WRIST)G Hand, nonspecific (SC HAND)G Left hand (SC L HAND)G Right hand (SC R HAND)G Finger, nonspecific (SC FGR)G Finger(s), left hand (SC L FGR)

G Finger(s), right hand (SC R FGR)

TORSOG Chest (SC CHEST)G Breast, nonspecific (SC BREAST)G Left breast (SC L BRST)G Right breast (SC R BRST)G Abdomen (SC ABDOM)G Back (SC BACK)

HIPSG Buttocks, nonspecific (SC BUTTK)G Left buttock (SC L BUTTK)G Right buttock (SC R BUTTK)G Hip, nonspecific (SC HIP)G Left hip (SC L HIP)G Right hip (SC R HIP)G Penis (SC PENIS)G Groin (SC GROIN)

LEGSG Leg, nonspecific** (SC LEG)G Left leg** (SC L LEG)G Right leg** (SC R LEG)G Thigh, nonspecific (SC THGH)G Left thigh (SC L THGH)G Right thigh (SC R THGH)G Knee, nonspecific (SC KNEE)G Left knee (SC L KNEE)G Right knee (SC R KNEE)G Calf, nonspecific (SC CALF)G Left calf (SC L CALF)G Right calf (SC R CALF)G Ankle, nonspecific (SC ANKL)G Left ankle (SC L ANKL)G Right ankle (SC R ANKL)G Foot, nonspecific (SC FOOT)G Left foot (SC L FT)G Right foot (SC R FT)G Toe(s), nonspecific (SC TOE)G Left toe (SC L TOE)G Right toe (SC R TOE)


16

For entering agency information:** Be specific about scar location, if possible.

Skin Discoloration (including birthmarks) (DISC)

HEADG Head, nonspecific (DISC HEAD)G Forehead (DISC FHD)G Face, nonspecific** (DISC FACE)G Cheek, face, nonspecific (DISC CHEEK)G Left cheek, face (DISC L CHK)G Right cheek, face (DISC R CHK)G Eyebrow, nonspecific (DISC EYE)G Left eyebrow/left eye area (DISC L EYE)G Right eyebrow/right eye area (DISC R EYE)G Ear, nonspecific (DISC EAR)G Left ear (DISC L EAR)G Right ear (DISC R EAR)G Nose (DISC NOSE)G Lip, nonspecific (DISC LIP)G Upper lip (DISC U LIP)G Lower lip (DISC L LIP)G Chin (DISC CHIN)G Neck (DISC NECK)

SHOULDERSG Shoulder, nonspecific (DISC SHLD)G Left shoulder (DISC LSHLD)G Right shoulder (DISC RSHLD)

ARMSG Arm, nonspecific (DISC ARM)G Left Arm (DISC L ARM)G Arm, upper left (DISC UL ARM)G Arm, left forearm (DISC LF ARM)G Right arm (DISC R ARM)G Arm, upper right (DISC UR ARM)G Arm, right forearm (DISC RF ARM)G Forearm, nonspecific (DISC F ARM)G Elbow, nonspecific (DISC ELBOW)G Left elbow (DISC L ELB)G Right elbow (DISC R ELB)G Wrist, nonspecific (DISC WRIST)G Left wrist (DISC L WRS)G Right wrist (DISC R WRS)G Hand, nonspecific (DISC HAND)G Left hand (DISC L HND)G Right hand (DISC R HND)G Finger, nonspecific (DISC FGR)G Finger(s), left hand (DISC L FGR)

G Finger(s), right hand (DISC R FGR)

TORSOG Chest (DISC CHEST)G Breast, nonspecific (DISC BRST)G Left breast (DISC L BRS)G Right breast (DISC R BRS)G Abdomen (DISC ABDOM)G Back (DISC BACK)

HIPSG Buttocks, nonspecific (DISC BUTTK)G Left buttock (DISC L BUT)G Right buttock (DISC R BUT)G Hip, nonspecific (DISC HIP)G Left hip (DISC L HIP)G Right hip (DISC R HIP)G Penis (DISC PENIS)G Groin (DISC GROIN)

LEGSG Leg, nonspecific** (DISC LEG)G Left leg** (DISC L LEG)G Right leg** (DISC R LEG)G Thigh, nonspecific (DISC THGH)G Left thigh (DISC LTHGH)G Right thigh (DISC RTHGH)G Knee, nonspecific (DISC KNEE)G Left knee (DISC LKNEE)G Right knee (DISC RKNEE)G Calf, nonspecific (DISC CALF)G Left calf (DISC L CALF)G Right calf (DISC R CALF)G Ankle, nonspecific (DISC ANKL)G Left ankle (DISC L ANK)G Right ankle (DISC R ANK)G Foot, nonspecific (DISC FOOT)G Left foot (DISC L FT)G Right foot (DISC R FT)G Toe(s), nonspecific (DISC TOE)G Toe(s), left foot (DISC L TOE)G Toe(s), right foot (DISC R TOE)


17

For entering agency information:** Be specific about skin discoloration/birthmark location, if possible.

Tattoos (TAT)

HEADG Head, nonspecific** (TAT HEAD)G Forehead (TAT FHD)G Face, nonspecific** (TAT FACE)G Eye, nonspecific (TAT EYE)G Left eye (TAT L EYE)G Right eye (TAT R EYE)G Cheek, face, nonspecific (TAT CHEEK)G Left cheek, face (TAT L CHK)G Right cheek, face (TAT R CHK)G Ear, nonspecific (TAT EAR)G Left ear (TAT L EAR)G Right ear (TAT R EAR)G Nose (TAT NOSE)G Lip, nonspecific (TAT LIP)G Upper lip (TAT UP LIP)G Lower lip (TAT LW LIP)G Chin (TAT CHIN)G Neck (TAT NECK)

SHOULDERSG Shoulder, nonspecific (TAT SHLD)G Left shoulder (TAT L SHLD)G Right shoulder (TAT R SHLD)

ARMSG Arm, nonspecific** (TAT ARM)G Left arm** (TAT L ARM)G Right arm** (TAT R ARM)G Upper left arm (TAT UL ARM)G Upper right arm (TAT UR ARM)G Forearm, nonspecific (TAT FARM)G Left forearm (TAT LF ARM)G Right forearm (TAT RF ARM)G Elbow, nonspecific (TAT ELBOW)G Left elbow (TAT LELBOW)G Right elbow (TAT RELBOW)G Wrist, nonspecific (TAT WRS)G Left wrist (TAT L WRS)G Right wrist (TAT R WRS)G Hand, nonspecific (TAT HAND)G Left hand (TAT L HND)G Right hand (TAT R HND)G Finger, nonspecific (TAT FNGR)

G Finger(s), left hand (TAT L FGR)G Finger(s), right hand (TAT R FGR)

CHESTG Chest (TAT CHEST)G Breast (TAT BREAST)G Left breast (TAT L BRST)G Right breast (TAT R BRST)

ABDOMENG Abdomen (TAT ABDOM)

BACKG Back (TAT BACK)

HIPSG Buttocks (TAT BUTTK)G Left buttock (TAT L BUTK)G Right buttock (TAT R BUTK)G Hip, nonspecific (TAT HIP)G Left hip (TAT L HIP)G Right hip (TAT R HIP)G Penis (TAT PENIS)G Groin area (TAT GROIN)

LEGSG Leg, nonspecific** (TAT LEG)G Left leg, nonspecific** (TAT L LEG)G Right leg, nonspecific** (TAT R LEG)G Thigh, nonspecific (TAT THGH)G Left thigh (TAT L THGH)G Right thigh (TAT R THGH)G Knee, nonspecific (TAT KNEE)G Left knee (TAT L KNEE)G Right knee (TAT R KNEE)G Calf, nonspecific (TAT CALF)G Left calf (TAT L CALF)G Right calf (TAT R CALF)G Ankle, nonspecific (TAT ANKL)G Left ankle (TAT L ANKL)G Right ankle (TAT R ANKL)G Foot, nonspecific (TAT FOOT)G Left foot (TAT L FOOT)G Right foot (TAT R FOOT)G Toe(s), nonspecific (TAT TOE)


18

G Toe(s), left foot (TAT L TOE)G Toe(s), right foot (TAT R TOE)

FULL BODY

G Full body*** (TAT FLBODY)

For entering agency information:** Use the Miscellaneous Field to further describe the location of the tattoo.*** Use only when the entire body - arms, legs, chest, and back are covered with tattoos.

Removed Tattoos (RTAT)

HEADG Head, nonspecific** (RTAT HEAD)G Forehead (RTAT FHD)G Face, nonspecific** (RTAT FACE)G Eye, nonspecific (RTAT EYE)G Left eye (RTAT L EYE)G Right eye (RTAT R EYE)G Cheek, face, nonspecific (RTAT CHEEK)G Left cheek (RTAT L CHK)G Right cheek (RTAT R CHK)G Ear, nonspecific (RTAT EAR)G Left ear (RTAT L EAR)G Right ear (RTAT R EAR)G Nose (RTAT NOSE)G Lip, nonspecific (RTAT LIP)G Upper lip (RTAT UPLIP)G Lower lip (RTAT LWLIP)G Chin (RTAT CHIN)G Neck (RTAT NECK)

SHOULDERSG Shoulder, nonspecific (RTAT SHLD)G Left shoulder (RTAT LSHLD)G Right shoulder (RTAT RSHLD)

ARMSG Arm, nonspecific (RTAT ARM)G Left arm** (RTAT L ARM)G Right arm** (RTAT R ARM)G Upper left arm (RTAT ULARM)G Upper right arm (RTAT URARM)G Forearm, nonspecific (RTAT FARM)G Left forearm (RTAT LFARM)G Right forearm (RTAT RFARM)G Elbow, nonspecific (RTAT ELBOW)G Left elbow (RTAT L ELB)G Right elbow (RTAT R ELB)G Wrist, nonspecific (RTAT WRS)

G Left wrist (RTAT LWRS)G Right wrist (RTAT RWRS)G Hand, nonspecific (RTAT HAND)G Left hand (RTAT L HND)G Right hand (RTAT R HND)G Finger, nonspecific (RTAT FNGR)G Left finger(s) (RTAT L FGR)G Right finger(s) (RTAT R FGR)

TORSOG Chest (RTAT CHEST)G Breast (RTAT BRST)G Left breast (RTAT LBRST)G Right breast (RTAT RBRST)G Abdomen (RTAT ABDM)G Back (RTAT BACK)

HIPSG Buttocks (RTAT BUTTK)G Left buttock (RTAT LBUTK)G Right buttock (RTAT RBUTK)G Hip, nonspecific (RTAT HIP)G Left hip (RTAT L HIP)G Right hip (RTAT R HIP)G Penis (RTAT PENIS)G Groin area (RTAT GROIN)

LEGSG Leg, nonspecific** (RTAT LEG)G Left leg** (RTAT L LEG)G Right leg** (RTAT R LEG)G Thigh, nonspecific (RTAT THGH)G Left thigh (RTAT LTHGH)G Right thigh (RTAT RTHGH)G Knee, nonspecific (RTAT KNEE)G Left knee (RTAT LKNEE)G Right knee (RTAT RKNEE)G Calf, nonspecific (RTAT CALF)


19

G Left calf (RTAT LCALF)G Right calf (RTAT RCALF)G Ankle, nonspecific (RTAT ANKL)G Left ankle (RTAT LANKL)G Right ankle (RTAT RANKL)G Foot, nonspecific (RTAT FOOT)G Left foot (RTAT LFOOT)G Right foot (RTAT RFOOT)G Toe(s), nonspecific (RTAT TOE)

G Toe(s), left foot (RTAT L TOE)G Toe(s), right foot (RTAT R TOE)

FULL BODYG Full body (RTAT FLBOD)

For entering agency information:** Use the Miscellaneous Field to further describe the location of the removed tattoos.

Medical Conditions and Diseases (MC)

G Acne (MC ACNE)G Alcoholism (MC ALCOHOL)G Allergies including asthma (MC ALLERGY)G Alzheimer's Disease (MC ALZHMRS)G Arthritis (MC ARTHRTS)G Attention Deficit Disorder (MC ADD)G Behavior Disorder (past and present. Includes

autism, depression, schizophrenia and suicidaltendencies.) (MC BEHAVIO)

G Hematological (diseases of the blood. Includesanemia, hemophilia, leukemia, and sickle cellanemia.) (MC BLOOD)

G Cancer (MC CANCER)G Diabetic (MC DIABTIC)G Down's Syndrome (MC DOWNSYN)G Drug Abuse (MC DRUGAB)G Eating Disorders (includes anorexia nervosa and

bulimia) (MC EATDIS)G Heart/circulatory diseases (includes high blood

pressure, heart failure, heart attack, hardening of thearteries, and circulation problems) (MC HEART)

G Kidney conditions/diseases (MC KIDNEY)G Liver disease (includes cirrhosis and hepatitis) (MC

LIVER) G Nervous conditions (includes seizures, stroke,

senility, and mental retardation) (MC NERVOUS)G Neurological conditions/diseases (includes Cerebral

Palsy, epilepsy, Multiple Sclerosis, and Parkinson'sDisease) (MC NRLGCAL)

G Paraplegic (MC PARPLGC)G Quadriplegic (MC QUADPLG)G Pregnancy, present (MC PREGNAN)G Pregnancy, past (MC PASTPRE)G Pulmonary/lung diseases (includes emphysema and

Cystic Fibrosis (MC PLMNARY)G Thyroid conditions/diseases (MC THYROID)G Skin disorders (includes psoriasis and eczema) (MC

SKIN)G Tuberculosis (MC TB)G Tourette's Syndrome (MC TOURETE)G Other medical disorders/conditions not listed

above** (MC OTHER)

For entering agency information:** Identify other medical disorders/conditions not listed above in the Miscellaneous Field.

Therapeutic Drugs (TD)

G Analgesics - pain relievers (includes Darvon,Acetaminophen, Aspirin, etc.) (TD ANALGES)

G Antibiotics (TD ANTBTCS)

G Anticonvulsants - seizure medicines (includesDilantin, Mysoline, Phenobarbital, etc.) (TDACONVUL)


20

G Antidepressants - mood lifters (includesAmitriptylene, Elavil, Prozac, Norpramine, Triavil,Zoloft, etc.) (TD ADEPRES)

G Anti-inflammatory medication (TD ANTINFL)G Bronchial dilators (includes inhalers) (TD

BRNCHDL)G Cardiac - heart medications (includes Digitalis,

Digoxin, etc.) (TD CARDIAC)G Hypnotics - sleeping aids (includes Barbiturates,

Chloral Hydrate, Glutethemide, etc.) (TD

HYPNOTI)G Insulin (TD INSULIN)G Ritalin (TD RITALIN)G Tranquilizers (includes Valium, Thorazine,

Stellazine, etc.) (TD TRANQUI)G Other therapeutic medications** (TD OTHER)

For entering agency information:** Identify other therapeutic medications not listed above in the Miscellaneous Field.

Drugs of Abuse (DA)

G Alcohol (DA ALCOHOL)G Amphetamines (includes stimulants, speed, etc.) (DA

AMPHETA)G Barbiturates (DA BARBITU)G Cocaine (includes crack) (DA COCAINE)G Glue (DA GLUE)G Hallucinogens (DA HALLUCI)G Marijuana (DA MARIJUA)G Narcotics (includes Heroin, Morphine, Dilaudid,

Methadone) (DA NARCOTI)

G Paint (includes thinner) (DA PAINT)G Ritalin (DA RITALIN)G Rohypnol (brand name for Flunitrazepam. Also

referred to as "rophies", "roofies", "ruffies", and"roche". (DA ROHYPNL)

G Other drugs of abuse** (DA OTHER)

For entering agency information:** Identify other drugs of abuse not listed above in the Miscellaneous Field.

JEWELRY TYPE (JWT)

The following is a list of personal accessories. Please review the list carefully and place a check mark(T) beside any item which the missing person had in his/her possession. Describe each item in detail in thespace provided.


21

Jewelry Type Description of item

G Ankle bracelet (AB) (includes ankle

G Backpack (BK)

G Belt buckle (BB)

G Broach or pin (BP)

G Cigarette lighter, holder, or case (CL)

G Comb (includes hair combs and

G Cuff links (CU)

G Earrings (ER) (includes clasp,

G Key chain (KC)

G Money clip (MC)

G Necklace (NE) (includes necklaces

G Pocket knife (PK)

G Pocket watch chain (fob) or vest

G Tie chain, clasp, or tack (TC)

G Wallet or purse (WP)

G Watch (WA) (includes wrist, pocket

G Wrist bracelets having pendants (WB)


22

MISCELLANEOUS DATA

Miscellaneous data regarding the missing person may be added. This information may include any ofthe following:

1. Nicknames the missing person may go by2. Clothing description (size, color, style, laundry marks)3. Shoes (size, style, color)4. Smoker (pipe, cigar, cigarette; brand)5. Tobacco chewer (brand)6. Fingernails (polish, length, biter)7. Possible destination8. Amount of money in possession9. Medication in possession10. Left handed11. Right handed12. Explanation/description of scars, marks, tattoos, and physical characteristics13. Conditions under which a juvenile is listed as missing14. Child is missing under suspicious circumstances, and/or child is believed to be in a life-threatening

situation


23

External Characteristics Body Diagram Please indicate scars, marks, tattoos, etc. directly on the images below.

Front Left Side

dlpost

Text Box

View instructions at bottom of page

dlpost

Note

Unmarked set by dlpost

dlpost

Note

Marked set by dlpost

dlpost

Text Box

1) Activate any box by clicking within that field. 2) Highlight example text and insert appropriate descriptor. 3) To position descriptor over body part; manipulate with space-bar or backspace-key (side-to-side), or the enter-key to add or delete line spaces (up & down).


24

External Characteristics Body DiagramPlease indicate scars, marks, tattoos, etc. directly on the images below.

Back Right Side

dlpost

Text Box

View instructions at bottom of page

dlpost

Text Box

1) Activate any box by clicking within that field. 2) Highlight example text and insert appropriate descriptor. 3) To position descriptor over body part; manipulate with space-bar or backspace-key (side-to-side), or the enter-key to add or delete line spaces (up & down).


25

Internal Characteristics Coding Sheet

This sheet may be used by the next of kin or physician to list or describe additional characteristics that may not be readily visible,including surgeries, missing organs, etc. Information documented on this sheet should be coded by the NCIC operator and added tothe initial missing person record.

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

____________________________________________________________________________________________________

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26

CODING DENTAL CHARACTERISTICS

Dear Doctor:

Since it is believed that you have treated the patient named on the preceding page, your assistance withthe enclosed dental report is requested. Your careful attention to the information requested in the dental reportmay aid in the identification of your patient who has been reported missing or wanted.

A worksheet for your notes in regard to each tooth is contained in this packet on page 27. Using thisworksheet can enable you to combine the information shown in the dental records and radiographs to providean accurate dental profile. Once the worksheet is completed, these notes can easily be converted to the NCICMissing Person Dental Report found on page 28.

This report was designed to facilitate the collection of dental data to be entered into the National CrimeInformation Center (NCIC). This dental data will serve as a "pointer system" for matching dentalcharacteristics of individuals with records stored in the NCIC Wanted Person, Missing Person, and UnidentifiedPerson Files. The coding rules explained in this document have been formulated to launch comparison routinesthat are used to develop a candidate list of potential matching records maintained in NCIC.

Careful examination of all available dental records will ensure a dental profile that will provide keyinformation used in the identification process. Completion of the dental report should not take more than a fewminutes under most circumstances.

If you have any questions regarding the reporting of a condition, please contact the FBI Investigativeand Operational Assistance Unit at 304/625-3000.

Dental Data Checklist

‘ All dental information has been collected and reviewed (including, but not limited to all originalradiographs, treatment records, dental photographs, dental models, etc.)

‘ Photographs showing missing persons teeth have been collected from family and/or friends.Dental records and photographs collected have been given to:

‘ Law Enforcement Agency ‘ Medical Examiner

‘ NCIC Dental Coding Sheet Completed

‘ Missing person record removed from NCIC if located


27

DENTAL CONDITION WORKSHEET

This chart should be filled out by a dentist following the complete review of all available dental records and radiographs. The numbering of the teeth follows the format of the Universal numbering system with tooth #1 being the upper right third molar,tooth #16 being the upper left third molar, tooth #17 being the lower left third molar and tooth #32 being the lower right third molar. The description of the restorations present should include the surfaces involved (M, O, D, F, L), the restorative material used(amalgam, gold, porcelain, composite, temporary cement, etc.) and any other conditions that may be observed (endodontic treatment,pin retention, orthodontic brackets or bands, etc.). Do not leave any tooth numbers blank. If the tooth has no restorations note is as"virgin" or "present, no restoration". Other significant dental information can be noted at the bottom of this chart or on an attachedsheet of paper.

1. 32.

2. 31.

3. 30.

4. 29.

5. 28.

6. 27.

7. 26.

8. 25.

9. 24.

10. 23.

11. 22.

12. 21.

13. 20.

14. 19.

15. 18.

16. 17.

Additional Dental Information:


28

NCIC Missing Person Dental ReportSECTION 1

Patient Name: Age at Disappearance: NCIC #:

Completed by: Date Completed:

Address:

Telephone #: Email Address:

X-Rays Available? Q Yes Q No Dental Models Available? Q Yes Q No Dental Photographs Available? Q Yes Q No

SECTION 2 DENTAL CHARACTERISTICS

(Numbers in parenthesis

represent FDI System.)

SECTION 3 DENTAL CODESX = Tooth has been removed or did not develop F = Facial or Buccal Surface RestoredV = Tooth is unrestored or no information (Default Code) L = Lingual Surface RestoredM = Mesial Surface Restored C = Lab Processed or Prefabricated RestorationO = Occlusal/Incisal Surface Restored R = Endodontic TreatmentD = Distal Surface Restored / = Tooth present but clinical crown missing (i.e. fractured)*

(*The code "V" and "/" is used differently for the Unidentified Person Dental Report)

SECTION 4 DENTAL REMARKS

Q ALL (All 32 teeth are present and unrestored) Q UNK (No dental information available)

Upper Right01 (18)______________________02 (17)______________________03 (16)______________________04 (15)______________________05 (14)______________________06 (13)______________________07 (12)______________________08 (11)______________________

Upper Left09 (21)______________________10 (22)______________________11 (23)______________________12 (24)______________________13 (25)______________________14 (26)______________________15 (27)______________________16 (28)______________________

Lower Right32 (48)______________________31 (47)______________________30 (46)______________________29 (45)______________________28 (44)______________________27 (43)______________________26 (42)______________________25 (41)______________________

Lower Left24 (31)______________________23 (32)______________________22 (33)______________________21 (34)______________________20 (35)______________________19 (36)______________________18 (37)______________________17 (38)______________________


29

General Procedures for Coding the Report

Section 1:• Complete the Patient Name field as reflected in the dental records.• The Age at Disappearance and NCIC # fields should be completed by the investigating

agency.• The Completed by, Date Completed, Address, Telephone #, Email Address, X-Rays

Available, Dental Models Available, and Dental Photographs Available fields should becompleted by the individual filling out the dental report.

Section 2:• IF NO DENTAL INFORMATION IS AVAILABLE, GO DIRECTLY TO SECTION 4 AND CHECK

THE UNK BOX. IF THERE IS NO DENTAL INFORMATION AVAILABLE, DO NOT ENTER ANY

CODES IN THE TOOTH FIELDS IN SECTION 2.• IF ALL 32 TEETH ARE PRESENT WITH NO RESTORATIONS, GO DIRECTLY TO SECTION 4

AND CHECK THE ALL BOX.• Tooth numbers are based on the Universal System. The corresponding Federation Dentaire

Internationale System (FDI) numbering is depicted in parenthesis.• Use all available dental records to capture the most recent condition of each tooth. A

review of written treatment records is a must as x-rays are often taken prior to treatmentand may not reflect the most recent condition of the teeth.

• Enter the appropriate code(s) next to the corresponding tooth number, 01 thru 32, on thedental report.

• Each tooth must have one or more codes entered except when ALL or UNK is used (seeSection 4).

• Review pages 30 thru 35 prior to completing the Dental Characteristics Section of thedental report.

Section 3:• Dental Codes. A more detailed explanation of these codes and their use is described on

pages 30 thru 35.

Section 4:• To be used for coding ALL or UNK.

• If the ALL field is marked, NCIC will automatically code all teeth as "V".• If the UNK field is marked, NCIC will automatically code all teeth as "/". A dental

comparison will not be performed by NCIC when this box is marked. • To be used for additional dental characteristics not captured in the dental codes listed in

Section 3. For example: dental implants, removable dentures, orthodontic appliances,etc. Specific tooth numbers are not always necessary and key descriptive words arepreferred.


30

Dental Codes and Descriptions

Primary Dental Codes - One or more codes must be entered for each tooth.

Code DescriptionV Virgin. Default code for Missing Persons. Tooth is present or assumed to be

present and unrestored. This includes unerupted teeth such as wisdom ordeciduous teeth. If no information is available for a particular tooth this codeshould be used as it is assumed that all teeth are present (erupted or unerupted)and unrestored when they develop. This code is also used when a tooth has beenrestored but it is impossible to determine which surface has been restored (mostcommon example of this is the location of a pit type filling on molars when it isimpossible to determine whether the filling is on the facial or lingual surface). *** Please note this code is used differently when coding dental characteristicsfor Unidentified Persons.***

/ A portion of the tooth is remaining and treatment has probably been accomplishedon the tooth but it is impossible to determine which surfaces have been restored. This code is most frequently used when a tooth has had an endodontic procedureaccomplished and the clinical crown has fractured off. This code is seldom usedin coding missing persons dental information. *** Please note this code is useddifferently when coding dental characteristics for Unidentified Persons.***

X Missing. Tooth has been extracted or is congenitally missing.

M Mesial surface of the tooth has been restored.

O Occlusal or Incisal surface of the tooth has been restored. (Do not use "I")

D Distal surface of the tooth has been restored.

F Facial or Buccal surface of the tooth has been restored. (Do not use "B")

L Lingual surface of the tooth has been restored.


31

Secondary Dental Codes - May not be used independently. Must be used in conjunction with Primarycodes.

Code DescriptionC Any laboratory processed restoration including crowns, inlays, onlays, and

veneers. Also includes prefabricated restorations such as stainless steel crowns,metal and acrylic temporary crowns, and porcelain processed veneers.

R Root canal. Evidence is available to establish that an endodontic procedure hasbeen started or completed.


32

Common Coding Rules and Interpretation Issues with Examples

Issue Description Example

No Records Regarding

the Condition of Some

Teeth

The default code for missing person dental records is

"V". If no information is available for a particular

tooth or teeth, it is assumed that they developed and

were unrestored.

The only records received for analysis are

bitewing type x-rays. There is no information

concerning the anterior teeth and the wisdom

teeth. The appropriate code entries for these

teeth are:

01V 32V

06V 27V

07V 26V

08V 25V

09V 24V

10V 23V

11V 22V

16V 17V

Multiple Restorations

on One Tooth Surface

Only one surface code is entered for a particular

surface on a specific tooth regardless of the number of

restorations on that particular surface.

Tooth #28 has two occlusal pit restorations, the

appropriate code entry is: 28O.


33

Deciduous Teeth Deciduous teeth are coded in the same manner as

permanent teeth. Unerupted teeth are coded as V.

When the available dental records are in the mixed

dentition phase, the examiner must establish the

likelihood of the deciduous tooth being exfoliated and

replaced by the permanent tooth during the time

interval between the date of the last dental record

(written/radiograph) and the date the individual went

missing. For the purposes of NCIC coding, the

general rule is: Unless there is evidence to the

contrary, it is assumed that all deciduous teeth will be

replaced by permanent teeth at 11+ years of age.

When in doubt, use the default "V" code.

#1: The most recent available dental records are

of the individual at 7 years of age and indicate

an MOD restoration on a lower right second

deciduous molar. The individual went missing

at 9 years of age. The tooth should be coded as:

29MOD




deciduous molar. The radiographs show

evidence of a permanent successor. The

individual went missing at 16 years of age. The

tooth should be coded as: 29V




deciduous molar. The radiographs clearly show

no evidence of a permanent successor. The

individual went missing at 16 years of age. The

tooth should be coded as: 29MOD

Fixed Dental Bridge The important feature is that the tooth has been

extracted.

Tooth #8 has been extracted and replaced with a

fixed bridge. Teeth #7 and #9 are the abutment

teeth and restored with full coverage porcelain

to metal crowns. The teeth should be coded as:

07MODFLC

08X

09MODFLC

Dental Implant The important feature is that the tooth has been

extracted.

Tooth #8 has been extracted and replaced by a

dental implant. The tooth should be coded as:

Dental Report, Section 2 - 08X

Dental Report, Section 4 - Implant 08


34

Removable Dentures All teeth that are replaced by a complete or partial

denture are coded as "X" in Section 2 of the dental

report, and the appropriate notation should be made in

Section 4.

"Complete Maxillary Denture", "Complete

Mandibular Denture", "Partial Maxillary

Denture", and/or "Partial Mandibular

Denture."

Overdenture Teeth All missing teeth are coded with "X". For the

purposes of NCIC coding, the overdenture teeth are

assumed to have endodontic treatment and some sort

of cast coping.

Teeth #6 and #11 are overdenture teeth for a

complete maxillary denture. These teeth should

be coded as:

Section 2 -

Missing teeth coded "X"

06MODFLCR

11MODFLCR

Section 4 - Complete Maxillary Denture,

Overdenture 06, Overdenture 11

Orthodontic

Appliances (Active and

Passive)

All teeth are coded for their dental characteristics and

a notation should be made in Section 4 of the dental

report.

Section 4 - "Orthodontic Appliance”

Pit and Fissure

Sealants

Pit and fissure sealants are not considered restorations

for the purposes of NCIC coding.

All teeth that have pit and fissure sealants are

coded as "V".

Facial or Lingual

Restoration

Sometimes it is impossible to distinguish if a

restoration is on the facial or lingual surface. Review

the written records to help determine the position or

extent of the restorations observed on the x-rays. If it

is impossible to determine which surface contains the

restoration, the appropriate NCIC code is "V".

Otherwise, code only the restored surfaces that can be

reasonably identified.

#1: A pit restoration is observed on tooth #19.

It is impossible to determine whether it is on the

facial or the lingual surface. The tooth should

be coded as: 19V

#2: A restoration is observed on tooth #14. It

appears to be an Occlusal restoration that

extends either to the facial or lingual surface, but

the extension location cannot be determined.

The tooth should be coded as: 14O


35

Missing Premolars

(Bicuspids)

Determining which premolars were extracted may be

difficult, particularly following completion of

orthodontic treatment. Careful examination of the

radiographs and written treatment records is often

helpful in making this determination. For the purposes

of NCIC coding, if it is impossible to determine

which premolars were extracted, the appropriate code

is "V".

If it is impossible to determine which

premolars were extracted, the appropriate code

is "V".

Anterior Composite

Restoration

The coding of restored surfaces on anterior teeth

should be conservative when interpreting dental

records for a missing person.

A small mesial restoration is observed

radiographically for tooth #8. The written

records indicate a mesiolingual restoration was

placed on the tooth. The tooth should be coded

as: 08M

Extent of Large

Restorations

Coding surfaces on restorations that appear to be quite

extensive on x-rays can be difficult. A review of

written treatment records may clarify the actual

surfaces that have been restored. Code only the

surfaces that show evidence of being restored.

X-rays indicate a large build up type restoration

on tooth #19. The written dental records do not

indicate which surfaces have been restored. The

radiographs, however, indicate obvious

restorations on the mesial, occlusal, and distal

surfaces. The tooth should be coded as:

19MOD

If you have any questions regarding the reporting of a condition, please contact the FBIInvestigative and Operational Assistance Unit at 304/625-3000.

Thank you for your careful completion of this report. Please be sure to retain all dental recordson the missing or wanted person for future comparison purposes or, if you desire, they may be releasedto parent(s) and/or investigating agency. The family and friends of your patient are extremely grateful.

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