NCHRP Projects

NCHRP 20 -59(54), “Transportation System Resilience: Research Roadmap and White Papers”

NCHRP Project 20 -59(55), “Transportation System Resilience: CEO Primer & Engagement”

NCHRP 20 -117, “Deploying Transportation Resilience Practices in State DOTs”

Tuesday, October 9,2018

8:00 to 9:00State DOT Leadership Track for Summit: Opening Plenary: AASHTO/TRB/USDOT: Welcome FHWA Speaker (invited), Speaker on organization of the Summit

9:15 to 10:30

How Resilience Can Help You Sleep Better at Night

What is Resilience (and a Resilience Culture)? Perspectives on resilience; Speaker briefly lays out areas of state DOT functions where resilience can be considered; different perspectives on steps in considering resilience.

FHWA Perspective on Resilience and Resources: Speaker from FHWA lays out resilience perspective from the agency’s activities, policies, and guidance.

Perspectives on Resilience. Key Points to include:

• Resilience tie-in to agency mission, its relationship with safety, resilience is “objectives multiplier”

• benefits to you (can “help you sleep better” – address issues on CEO cards from initial activity)

• benefits to community and economy

• cross-cutting, “silo busting” aspect of resilience

11:00 to 12:30

How to Become Resilient (in State DOTs)Three State DOT Speakers: Perspective is on what a state DOT resilience “culture” looks like; facilitated discussion follows

Oregon DOT (for seismic)Maryland DOT (for cyber)Another State DOT (for Climate)

12:30 to 1:30

Luncheon Speaker: Mike Lewis, Colorado DOT

1:45 to 3:15

Resilience Starts at Home: How to Build on What You Are Already Doing and Fill Any Gaps

Key Points to include:• Sharing of current practices and identification of gaps (resilience assessment) - (planning,

design, operations, maintenance, asset management, emergency response)• Touch on all resilience-related aspects including interactions with external stakeholders and

discuss communications activities/approaches(who and how, how what you are already doing translates into resilience)

• Share examples proactive O&M practices like sealants, clearing culverts and trimming trees, regional coordination and co-benefits, as well as capital strategies (bring out cards on What You Are Most Proud Of).

• Share examples on working with legislators, governor’s office, business community, press, public and other stakeholders- successful partnerships? Lessons on what not to do? Include impacts on funding requests.

3:45 to 4:30

Multi-agency, Multi-sector, Multi-participant Resilience: Mayor of Calgary and City Business Leaders

4:45 to 6:00

Making the Case for Resilience: How Do We Get What We Need? (Overview presentation on analysis-supported decisions then a facilitated discussion by former CEO panel): High-level discussion on how to identify and articulate the benefits of resilience, including making the case for different groups – internal and external.

Share examples on:• how to express the overall community social and economic benefits to different

audiences working with legislators, governor’s office, business community, press, public and other stakeholders- successful partnerships? Lessons on what not to do? Include impacts on funding requests.

• Importance of linking to agency decision-making (e.g., asset management in general terms, risk management); agency benefits. (If time?)

• Financial and program development interests: Approaches to benefit cost analyses: identifying cost effective actions and strategies-project options.

Poster Session and Reception

Wednesday, October 10, 2018

8:30 to 10:00

Make it Last: Incorporating and Sustaining Resilience in Agency Functions and Operations:

How to implement resilience in your agency and how to sustain or institutionalize it so it continues beyond CEO tenure. Examples of how to incorporate resilience into your agency and collaboration with others in making them happen

Facilitated Discussion with CEOs (First states to call upon identified beforehand)

− Institutionalizing resilience such as Incorporating resilience practices into SOPs for long-term: Call upon LA and VT

− Planning: Vulnerability and risk analyses (Identify likely hazards and threats): Call upon CA and MA

− Projects: Resilient design criteria and risk-based design: Call upon MN, WA and CO

− Operations: Flexibility in system operations and emergency response: Call upon ID, FL, NC and GA

− Maintenance: Preventing future problems: Call upon WA and VT

At a glance

10:30 to 11:00Plenary Session: Senior VP Walmart, Resilience from a Company’s Perspective

11:15 to 12:30

Incorporating Resilience into Decision-makingHow to incorporate resilience into risk-based asset management along with risk-based investment decision making and performance metrics.− Risk-based asset management programs and plans− Risk-based investment decision making− Performance metrics

Two state presentations: Utah DOT and Colorado DOT

1:30 to 2:45

Developing an Action Plan and Implementation Strategy: Small group discussions among states on what steps each can (and will) take to enhance resilience culture in their agencies. Identifying early wins. How to get ahead of the curve in media relations on resilience- e.g., documenting what you have already done for resilience/ adaptation/ mitigation, what you are doing now.

2:45 to 3:30New Resilience Resources Available to State DOTs: CEO Primer, NCHRP 20-117, Research Roadmaps: Plenary presentation from research project representatives

3:30 to 4:30Final Panel with Lessons Learned from the Summit: Key Messages, Research Needs and Change Strategies

At a glance

Tuesday, October 9, 2018Opening Plenary: AASHTO/TRB/USDOT: Welcome: FHWA Speaker (invited)Speaker on organization of the Summit

9:15 –10:30

TRB Executive Committee Resilience and Sustainability Task Force: Challenges, Recommendations, and the Way Forward

Overall Frameworks for Resilience Strategies: Part A

Approaches to Cyber Security and Man-made Disruptions: Part A

11:00 -12:30

Considering Resilience in Transportation Planning: Laying the Groundwork

Frameworks for Resilience Strategies: Part B, Dutch Experience with Resilience

Approaches to Cyber Security and Man-made Disruptions, cont’d: Part B

1:45-3:15

How to Incorporate Resilience into Project Development: Risk-based Design

Capability Maturity Self-Assessment Tools/ Education and Training Needs

How to Incorporate Resilience into Asset Management

Th e Re st o f t h e Su m m it…..

4:45 -6:15

Interdependent Infrastructures (e.g., electrical grid and transportation)

Multi-sector Partnerships All-Hazards and Operations Approach to Disruptions

At a glance

Wednesday, October 10, 2018

8:30 –10:00

Workshop on Community Resilience Approaches and Considerations:

Application of Technology to Enhance Asset Resilience

Fostering Researcher/Practitioner Partnerships

11:15 –12:30

How to Define Benefits of Resilience Actions, Moderator

Social and Economic Considerations and the Value of Transportation in Risk Determination

Disruptions due to Man-made and Natural Causes: Multiple benefits of Adaptation Strategies

1:30 –3:15

Benefit Cost Assessments for Infrastructure Resilience: Tools and Approaches

Communications and Outreach Strategies

Securing the Supply Chain/Freight Flows

Field Trip to the Eisenhower Tunnel

TSA Ramming Vehicle Workshop

Results of the TSSR Survey a n d Dra ft Ac t ion P la n

At a glance

Wh a t a re w e d o in g tod a y?

St ra t e g ic P la n

1 2 3 4 5

Etc .

At a glance

Wh a t a re w e d o in g tod a y?

St ra t e g ic P la n

In p u t from St ra te g ic P la n

1 2 3 4 5

Com m it t e e Su rve y

Le a d e rsh ip Te a m

Tod a y’s m e e t in g

E-m a il to Com m it t e e

m e m b e rs fo r a p p rova l

Su b m it t e d to AASHTO b y Au g u st 1st

Survey— 34 responses from 28 different states (including

District of Columbia)

— Questions related to Strategic Plan strategies

— Top priority (this Action Plan); medium priority (next Action Plan); low priority (beyond second Action Plan)

At a glance

In addition to the top five hazards identified in the Strategic Pla n su rve y (flood in g , t e rro rism , cyb e r a t t a cks, w in te r sto rm s a n d e a rth q u a ke ), w h ich a d d it ion a l h a za rd s sh ou ld CTSSR focu s on (ch oose th re e )?

Q1:

Agricultural Hazards

Dam/Levee Failures

Drought

Economic Disruptions

Epidemic/Pandemic

Hazardous Materials Release

Hurricanes

Infrastructure Failure

Labor Strikes

Landslides

Sea level rise

Tsunamis

Wildfires

Other (please specify)

0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% 80.00%

Responses

Q1

What are the priorities for the following t oo ls/t e ch n iq u e s/m e th od s th a t th e CTSSR sh ou ld focu s on w ith re sp e c t to in fo rm a t ion d isse m in a t ion , re se a rch a n d p e e r e xch a n g e s in a d d it ion to th ose id e n t ifie d in th e St ra te g ic P la n su rve y (i.e ., com m u n ica t ion , th re a t id e n t ifica t ion /a sse ssm e n t , con t in u ity o f op e ra t ion s a c t ion s, b e st p ra c t ice ca se stu d ie s a n d vu ln e ra b ility a sse ssm e n ts)?

Q2:

Q2

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

Top Priority (First Action Plan)

Medium Priority (Second Action Plan)

Which AASHTO committees in addition to those identified in th e St ra te g ic P la n su rve y (P la n n in g , Tra n sp orta t ion Syste m Op e ra t ion s, En viron m e n t a n d Su sta in a b ility, Ma in te n a n ce a n d Pe rfo rm a n ce -b a se d Ma n a g e m e n t /Risk Ma n a g e m e n t Su b com m it t e e ) sh ou ld CTSSR st ra t e g ica lly in te ra c t w ith ?

Q3:

Aviation Council

Bridges & Structures

Communication

Construction

Data Management & Analytics (cyber security)

Design

Funding & Finance

Human Resources

Public Transportation Council

Rail Council

Research and Innovation

Right-of-way & Utilities

Safety

Special Committee on Freight

Traffic engineering

Transportation Policy Forum

Water Council

Other (please specify)

0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00%

Responses

Q3

For collaborating with other committees and external g rou p s, w h a t sh ou ld b e th e p rio rity fo r th e fo llow in g st ra t e g ie s?

Q4:

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%Top Priority (First ActionPlan)

Medium Priority (SecondAction Plan)

Low Priority (Wait tobeyond Second ActionPlan)

Q4

For communicating a business case with other committees a n d e xte rn a l g rou p s, w h a t sh ou ld b e th e p rio rity fo r th e fo llow in g st ra t e g ie s?

Q5:

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%Top Priority (First ActionPlan)

Medium Priority (SecondAction Plan)

Low Priority (Wait tobeyond Second ActionPlan)

Q5

For research, what should be the priority for the following st ra t e g ie s?

Q6:

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%Top Priority (First ActionPlan)

Medium Priority (SecondAction Plan)

Low Priority (Wait tobeyond Second ActionPlan)

Q6

For viewing and providing input on proposed federal p o lic ie s o f n a t ion a l con ce rn , w h a t sh ou ld b e th e p rio rity fo r th e fo llow in g st ra t e g ie s?

Q7:

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%Top Priority (First ActionPlan)

Medium Priority (SecondAction Plan)

Low Priority (Wait tobeyond Second ActionPlan)

Q7

For communicating proposed federal policies of national con ce rn to m e m b e r st a t e s, w h a t sh ou ld b e th e p rio rity fo r th e fo llow in g st ra t e g ie s?

Q8:

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%Top Priority (FirstAction Plan)

Medium Priority(Second Action Plan)

Low Priority (Wait tobeyond Second ActionPlan)

Q8

At a glance

29

Ke y Ta ke a w a ys

• Posit ion th e Com m it t e e a s t h e le a d fo r syst e m re silie n ce a n d se cu rity

• In t e ra c t ion w ith o th e r AASHTO Com m it t e e s• In t e ra c t ion w ith ke y p a rtn e rs (e .g ., fe d e ra l

a g e n c ie s) a n d e sp . n on -t ra n sp o rt a t ion a g e n c ie s• Se rvice t o Com m it t e e m e m b e rs (e .g ., w e b in a rs)

Draft Action Plan — Input from leadership committee meeting and

survey results

— Somewhat conservative (in terms of aggressive activities this coming year)

— Many of the tasks are relevant to different strategies and are thus cross -referenced

At a glance

Integrate the risk assessment, resiliency and security of all a sp e c t s o f th e t ra n sp orta t ion syste m , a n d e m e rg e n cy re sp on se Life Cyc le in to t ra n sp orta t ion d e ve lop m e n t a n d d e live ry

Goal 1:

STRATEGY 1.1: Sponsor and track research related to risk assessment, resiliency and security planning and emergency management

1. Adopt the Resilience Research Roadmap (to be finished by the end of 2018) as a framework for identifying security and resilience -related research to propose for the NCHRP program.

2. Submit at least 2 CTSSR security and/or resilience research proposals to the NCHRP Program. Use results of survey to identify priorities. (Due date is November 1, 2018

3. Submit at least 1 joint CTSSR and another AASHTO committee research proposal on security and/or resilience to the NCHRP program

Goal 1

STRATEGY 1.1: Sponsor and track research related to risk assessment, resiliency and security planning and emergency management

4. Develop an NCHRP Synthesis proposal on post -event guidelines on assessing the impacts of transportation system disruptions

5. Investigate creating a research "portal" that can be used to monitor current research submittals and status; prepare recommendation for implementation in 2019 -2020 Action Plan

6. Follow NCHRP projects (e.g., NCHRP 20 -117) and incorporate results into future Action Plans

Goal 1

1. In ve st ig a t e h o ld in g a jo in t com m it t e e m e e t in g w ith a n o th e r AASHTO com m it t e e focu sin g on t ra n sp ort a t ion syst e m se cu rit y a n d re silie n ce ; h o ld su ch a m e e t in g in 20 19

2. De ve lop a jo in t CTSSR a n d o th e r AASHTO com m it te e (s) a n n u a l m e e t in g se ssion on a t ra n sp ort a t ion se cu rit y o r syst e m re silie n ce -re la t e d t op ic . Se e re su lt s o f Com m it t e e su rve y fo r p ossib le t op ics o r t h e m e s. (se e St ra t e g y 1.3)

3. In vit e n on -USDOT fe d e ra l a g e n cy re p re se n ta t ive con ce rn e d a b ou t t ra n sp ort a t ion se cu rit y a n d re silie n ce t o p a rt ic ip a t e in a CTSSR com m it t e e m e e t in g o r se ssion .

STRATEGY 1.2: Colla b o ra te w ith ke y AASHTO com m it t e e s, FHWA a n d ke y e xte rn a l p a rtn e rs to d e fin e a n d d e sc rib e lin ka g e s n e e d e d to in te g ra te risk a sse ssm e n t , re silie n cy a n d se cu rity p la n n in g a n d e m e rg e n cy m a n a g e m e n t in to DOT p roce sse s

Goal 1

1. De ve lop a n d sp on sor a b e st p ra c t ice p e e r e xch a n g e on a se cu rit y/re silie n ce -re la t e d t op ic fo r e a rly 20 19

2. De ve lop a jo in t CTSSR a n d o th e r AASHTO com m it te e (s) a n n u a l m e e t in g se ssion on a t ra n sp ort a t ion se cu rit y o r syst e m re silie n ce -re la t e d t op ic

3. Exa m in e th e in fo rm a t ion a n d re com m e n d a t ion s com in g from th e RISE con fe re n ce (Oc t 8 -10 , 20 18 ) t o d e t e rm in e w h a t sh ou ld b e re com m e n d e d fo r CTSSR con sid e ra t ion

4. In ve st ig a t e t h e e ffe c t ive n e ss a n d va lu e o f a CTSSR w e b sit e fo r d isse m in a t in g in fo rm a t ion a n d a n n ou n ce m e n t s; re com m e n d a c t ion fo r 20 19 Ac t ion P la n

STRATEGY 1.3: Ad va n ce th e st a t e o f th e p ra c t ice b y id e n t ifyin g a n d d isse m in a t in g b e st a n d e m e rg in g p ra c t ice s a n d b u ild in g e xp e rt ise in th e in te g ra t ion o f th e Life Cyc le in to th e fu ll ra n g e o f DOT t ra n sp o rta t ion d e ve lop m e n t a n d d e live ry p roce sse s a t st a t e DOTs

Goal 1

1. De ve lop w orkin g p a p e r on th e b u sin e ss ca se fo r risk a sse ssm e n t , re silie n cy a n d se cu rit y

2. De ve lop on e -a g e b u lle t list o f ke y p o in t s on t ra n sp ort a t ion syst e m se cu rit y a n d re silie n ce t h a t ca n b e u se d b y st a t e DOT o ffic ia ls

3. De ve lop a n d sp on sor a b e st p ra c t ice p e e r e xch a n g e on a se cu rit y/re silie n ce -re la t e d t op ic fo r e a rly 20 19 (se e St ra t e g y 1.3)

STRATEGY 1.4: Cre a te a n d com m u n ica te th e b u sin e ss ca se fo r th e risk a sse ssm e n t , re silie n cy a n d se cu rity fo r a ll a sp e c t s o f th e t ra n sp o rta t ion syste m a n d e m e rg e n cy re sp on se Life Cyc le

Goal 1

Assist in shaping policy and helping to implement le g isla t ion a n d fu n d in g

Goal 2:

1. Me e t w ith re p re se n ta t ive s from re le va n t AASHTO Com m it t e e s t o fo rm u la t e AASHTO p osit ion s on se cu rit y a n d re silie n ce (se e St ra t e g y 2.2 a n d 3.1)

2. Co lla b ora t e w ith t h e fo llow in g AASHTO Com m it t e e s t o e st a b lish p e rm a n e n t lia ison p osit ion s w ith t h e CTSSR: P la n n in g , Tra n sp ort a t ion Syst e m Op e ra t ion s, En viron m e n t & Su st a in a b ilit y, Ma in t e n a n ce a n d Pe rfo rm a n ce -b a se d Ma n a g e m e n t /Risk Ma n a g e m e n t Su b com m it t e e (Se e St ra t e g y 2.2)

3. In ve st ig a t e h o ld in g a jo in t com m it t e e m e e t in g w ith a n o th e r AASHTO com m it t e e focu sin g on t ra n sp ort a t ion syst e m se cu rit y a n d re silie n ce ; h o ld su ch a m e e t in g in 20 19 (se e St ra t e g y 1.2)

STRATEGY 2.1: Con d u c t ou t re a ch to ke y AASHTO com m it t e e s to a sse ss ch a lle n g e s to a n d op p ortu n it ie s fo r a d va n c in g th e in te g ra t ion o f th e Life Cyc le in to p ra c t ice

Goal 2

1. Colla b ora t e w ith t h e fo llow in g AASHTO Com m it t e e s t o e st a b lish p e rm a n e n t lia ison p osit ion s w ith t h e CTSSR: P la n n in g , Tra n sp ort a t ion Syst e m Op e ra t ion s, En viron m e n t & Su st a in a b ilit y, Ma in t e n a n ce a n d Pe rfo rm a n ce -b a se d Ma n a g e m e n t /Risk Ma n a g e m e n t Su b com m it t e e

STRATEGY 2.2: In coop e ra t ion w ith ke y AASHTO com m it t e e s d e fin e th e ro le a n d re sp on sib ilit ie s fo r p e rm a n e n t lia ison s a n d a p p o in t TSSR com m it t e e m e m b e rs to se rve

Goal 2

1. De ve lop a n NCHRP Syn th e sis p rop osa l on p ost -e ve n t g u id e lin e s on a sse ssin g th e im p a c t s o f t ra n sp ort a t ion syst e m d isru p t ion s (Se e St ra t e g y 1.1)

2. De ve lop "p ost -e ve n t " sn a p sh o t s (t e m p la t e s) t h a t ca n b e p re p a re d b y st a t e DOTs a ft e r a n e ve n t a n d p u b lish e d in AASHTO n e w sle t t e r on w e b sit e .

3. De ve lop a n d sp on sor a b e st p ra c t ice p e e r e xch a n g e on a se cu rit y/re silie n ce -re la t e d t op ic fo r e a rly 20 19 (se e St ra t e g y 1.3)

STRATEGY 2.3: En cou ra g e th e sh a rin g o f p ost -e ve n t e xp e rie n ce s w ith AASHTO m e m b e rs fo llow in g m a jo r e ve n t s

Goal 2

Assist in shaping and implementing federal policy, le g isla t ion a n d fu n d in g re la t e d to risk a sse ssm e n t , re silie n cy a n d se cu rity o f th e t ra n sp orta t ion syste m , a n d e m e rg e n cy m a n a g e m e n t

Goal 3:

1. De ve lop w orkin g p a p e r on ke y p o licy a re a s a n d e m e rg in g issu e s fo r re vie w a n d d iscu ssion b y th e Tra n sp ort a t ion Po licy Foru m a n d Exe cu t ive Com m it t e e a s it re la t e s t o re a u th o riza t ion .

2. In vit e FHWA offic ia ls t o CTSSR m e e t in g in 20 19 t o d iscu ss issu e s o f m u tu a l in t e re st a n d coop e ra t ion

3. Me e t w ith re p re se n ta t ive s from re le va n t AASHTO Com m it t e e s t o fo rm u la t e AASHTO p osit ion s on se cu rit y a n d re silie n ce (se e St ra t e g y 2.2.)

4. Exa m in e th e in fo rm a t ion a n d re com m e n d a t ion s com in g from th e RISE con fe re n ce (Oc t 8 -10 , 20 18 ) t o d e t e rm in e w h a t sh ou ld b e re com m e n d e d fo r fe d e ra l con sid e ra t ion (Se e St ra t e g y 1.3)

STRATEGY 3.1: Colla b o ra te w ith ke y AASHTO com m it t e e s to a d va n ce p o licy a c t ivit ie s re la t e d to risk a sse ssm e n t , re silie n cy, se cu rity a n d e m e rg e n cy m a n a g e m e n t fo r th e t ra n sp o rta t ion syste m

Goal 3

Assigned to:

"Coord in a t in g Com m it t e e s/Cou n c ils"

Du e Da te

Com m e n t s

Ne e d th e fo llow in g in fo rm a t ion to com p le t e t h e Ac t ion P la n

Wh ich b e g s th e q u e st ion ….

COP Structure…maybe

Four subcommittees:

— Subcommittee on Research: Responsible for identifying priority planning -related research and for disseminating and implementing research results. (Kimberly Avery)

— Subcommittee on Professional Development: Responsible for promoting planning professional development and capacity -building opportunities among State DOTs. (Jim Pappas)

— Subcommittee on Policy and Rulemaking: Responsible for reviewing and recommending national -level policies that relate to State transportation planning. (Chair and Vice Chair)

— Subcommittee on Technical Services : Responsible for hosting, promoting and disseminating information on planning -related tools, methods and analysis frameworks. (Shane Marshall and Bryan Haines)

Thank you!

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