Navigating Your BIO HCPs

EH&S BIOSAFETY

EHSBIO@UCSD.EDU

EH&S RESEARCH SAFETY

EHS_RAP@UCSD.EDU

Some General Tips

• Hazard Control Plans (HCPs) are intended to provide general principles and detailed instructions on how to work safely with your biological material. Quantities handled, strains/serovar types, processes, modifications to the agent may all impact the specific risk management strategy.

• All biological materials with an assigned HCP must be listed on an approved Biohazard Use Authorization (BUA) and/or IACUC Protocol, as applicable.

• If you have any questions regarding this application or the program, contact ehs_rap@ucsd.edu.

• When a PI adds materials to a BUA, the associated HCPs are assigned to

the laboratory. Labs may also be assigned HCPs based on work tasks.

• It is the responsibility of the PI to review the HCP and add lab-specific

content, assign personnel, and transmit the HCP for review.

• HCPs may be agent-specific (e.g. Influenza Virus) or grouped by hazard

classification (e.g. Aerosolized Transmissible Disease Pathogens).

Based Upon Materials Listed on Your Biohazard Use

Authorization (BUA), You May Be Assigned HCPs

1. BIO HCPs Can Be Accessed Via Two Pathways.

• Access through My Research Safety:

https://ehs.ucsd.edu/myresearchsafety/do/mrsHome

• Navigate to the HCP Application

• Navigate to the BUA Application

2. HCP App: Log in via SSO and navigate to “My HCPs” or “Manage Hazard Control Plans”

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2. BUA App: While Logged In, Navigate to section 12. Hazard Control Plans

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Clicking the link for a BIO HCP will route you to the HCP Application to view the HCP.

3. View Your Assigned BIO HCPs

Choose an HCP via the live link under its name, for example “BloodbornePathogens”. All HCPs for biological materials will be listed under HCP Type “BIO (IBC)”.

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General Information. This section contains general information about the material. It includes the scope of the HCP (material covered, personnel who should be assigned), and in the case of hazard classification HCPs, an example list of agents covered under the HCP. HCPs for infectious agents may include a list of symptoms.

4. Each HCP has a number of core template sections.

Required Training/Approvals. This section contains specific training and approval requirements for handling the material.

5. HCPs include informative sections on basic safety when handling the material.

Administrative Controls. This section contains administrative controls (handling practices) to manage or eliminate risk of exposure. These may include work practices such as handwashing, or avoidance of risk behaviors, such as eating and drinking in the lab.

Engineering Controls. This section contains facility features and equipment which help reduce risks of possible exposure. These can include features such as eyewash stations and biosafety cabinets.

Personal Protective Equipment. This section describes what personal protective equipment (PPE) is required to safely perform your research.

Handling/Special Practices/Purchasing. This section describes special practices (purchasing restrictions, disinfectant considerations, etc.) which the laboratory may need to employ to reduce the risk of exposure during research activities.

6. Further HCP template sections address special considerations the laboratory may need to consider.

6. As well as Spill & Exposure Response

Spill Response. This section describes what do in the event of a spill.

Exposure Response. This section describes what to do in the event of an exposure or injury.

7. HCPs also address waste disposal considerations.

Hazardous Waste Disposal. This section will help you manage the hazardous waste aspects of your research.

8. Two sections of the BIO HCP require information from the lab.

Summary section - A short summary on how your

lab is using this material. Consider factors like

modifications to the material (are you using an

attenuated version of a pathogen, or is the

material fixed), handling practices (are you

carrying out aerosol-generating procedures or

using glass), and volumes.

9. These sections allow you to summarize your research.

• Lab Specific SOP• Provide detailed instructions on how to safely work with the biological

material based on details of your research protocol and any other aspects of the specific nature of your research.

• Consider the following when populating this field: quantities, concentrations, unusual or dangerous characteristics or genetic modifications, permit restrictions, where it will be used, scale-up restrictions, engineering controls, administrative controls, work practices, and PPE. It is the PI’s responsibility to provide sufficient instructions in each HCP to ensure safe research activity within their lab. NOTE: Please do not copy existing core template material in this section.

10. Use these sections to communicate safe handling practices to your lab.

11. Add Personnel who will handle the material to the HCP from your roster.

12. PI Contacts May Transmit the HCP to the PI for Approval

The PI can then review and approve the Hazard Control Plan.

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13. View Your Assigned Personnel List to Check HCP Confirmation Status

You can return to this page to add additional personnel as they are added to your roster or email unconfirmed personnel (envelope icon). You can also delete personnel by clicking on the trashcan icon

14. Fun Tip: When Onboarding New Personnel, You May Add Them to Multiple HCPs Simultaneously

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15. Select Appropriate HCPs and Assign Them

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Thank you for completing your BIO HCPs!

For Questions, contact

EH&S BIOSAFETY

EHSBIO@UCSD.EDU

Or

EH&S RESEARCH SAFETY at

EHS_RAP@UCSD.EDUFree genetics vector graphics sourced from Two Photon Art, not for commercial use.