navigate a sea of unstructured data to increase …...dataclass navigate a sea of unstructured data...

DataClass

Navigate a sea of unstructured data to increase value and mitigate risks

Today, we are facing a data crisis.Organizations are amassing data at record rates–doubling the amount of their data approximately every two years. They struggle to value, govern, trust or sometimes even secure their data. Deloitte’s DataClass defines and discerns what data to collect, keep, categorize, and delete. Doing so increases the value of the data you have and helps mitigate risks

regarding data you don’t need anymore.

Only about 20 percent of an organization’s data has value for analytical, legal, or regulatory needs. Another 30-40 percent is the active business data being created daily. The remainder is referred to as redundant, obsolete, or trivial (ROT).

Not all data is created equal Separating valuable data from the ROT is a problem because most of the organization’s data is unstructured, which means it:

• Is not organized or classified in a pre-defined manner

• Is inaccessible, orphaned, and often duplicative

• Is difficult to verify context, ownership, source, and authenticity

• Is not easy to extract business- critical information

• Can contain sensitive information

• Presents security, legal, regulatory, and financial liabilities because it is ungoverned

• Has risen to data volumes so high storage upgrades or cloud migrations are cost prohibitive

• Is costly to search, identify, and collect for legal and regulatory purposes

• Is difficult to dispose of if it’s unneeded

DataClass | Navigate a sea of unstructured data to increase value and mitigate risks Copyright © 2019 Deloitte Development LLC. All rights reserved.

This unstructured data can include emails, memos, presentations, consumer and employee information, surveys, photos, videos, backups, duplicate documents, etc.

Structured data

Unstructured and unprotected data

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Day-to-day legal, storage, and compliance challenges are forcing companies to seek data remediation solutions to help them gain control, understand what data they have and how, where, and why it’s maintained. To master unstructured and uncontrolled data, Deloitte has created a data remediation framework that has four stages.

1 Cloud platform setup.

We work with your IT teams to identify data locations, platforms, and estimated volumes; we connect to directory, Legal Hold and HR data sources; and gather internal Records Schedules, Acceptable Use and other related policy documents to support our efforts.

2 Rules and planning.

An internal review of your company policies is performed, we generated initial taxonomies to establish baseline categorization rules. We construct an augmented data map that helps drive a strategic approach to data remediation.

3 Categorization.

Data-scanning tools are deployed to extract metadata needed for categorization. Machine learning, natural language processing, and Deloitte’s industry accelerators drive speed and efficiencies. We then work with businesses to confirm categorization and to gain insights into uncategorized data and identify data that doesn’t need to be kept and is free of legal and regulatory obligations.

4 Classification.

For data that requires classification, we use standard and custom unsupervised and supervised machine learning models and leverage robust data sampling tools that support records storage and advanced searching to identify valuable business data.

The path to data remediation

Our strategic approach delivers more than a data management platform for assessing and classifying data. It builds a well-defined, repeatable process that is informed by business needs and regulatory compliance.

Deloitte’s innovative use of analytics and emerging technologies provide an advanced infrastructure that promotes best practices globally and drives operational efficiency along with regulatory and legal compliance. The use of cloud-based technologies enable scalability and speed.

Global teams have specialized industry and technical experience in executing international defensible disposition projects. They act as trusted advisors, developing workflows, hastening execution, and identifying potential regulatory and compliance issues specific to the local country.

Our vast experience in data remediation often yields cost-effective and sustainable outcomes, and our tailored methods and machine learning models can be reused in many ways.

Why Deloitte?We have the required mix of capabilities, talent, foresight, and strategy.

6 | Optimizing market access Copyright © 2019 Deloitte Development LLC. All rights reserved.


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Start the conversation today.Michael CarlinoPrincipal Deloitte Consulting LLP

[email protected]

Deborshi DuttPrincipal Deloitte Consulting LLP

[email protected]

Sean RileyPrincipal Deloitte Transactions and Business Analytics LLP

[email protected]

Jack WalkerPrincipal Deloitte Transactions and Business Analytics LLP

[email protected]

This publication contains general information only and Deloitte is not, by means of this publication, rendering accounting, business, financial, investment, legal, tax, or other professional advice or services. This publication is not a substitute for such professional advice or services, nor should it be used as a basis for any decision or action that may affect your business. Before making any decision or taking any action that may affect your business, you should consult a qualified professional advisor.

Deloitte shall not be responsible for any loss sustained by any person who relies on this publication.

As used in this document, ‘Deloitte’ means Deloitte & Touche LLP, which provides audit and risk advisory services and Deloitte Consulting LLP, which provides strategy, operations, technology, systems, outsourcing and human capital consulting services. These entities are separate subsidiaries of Deloitte LLP. Please see www.deloitte.com/us/about for a detailed description of our legal structure. Certain services may not be available to attest clients under the rules and regulations of public accounting.

Copyright © 2019 Deloitte Development LLC. All rights reserved.

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