Command Career Counselor Course

Naval Writing Skills

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Naval Writing Skills Enabling Objectives

Upon successful completion of this topic, the trainee will be able to:

IDENTIFY the purpose of SECNAVINST 5216.5(series), Department of the Navy Correspondence Manual.

LIST the general correspondence standards and guidelines.

LIST the CCC correspondence tasks.

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Naval Writing Skills Enabling Objectives (cont.)

IDENTIFY the processes for writing various types of written correspondence.

DESCRIBE how a paragraph is structured.

IDENTIFY the process to write Enlisted Personnel Action Requests.

PREPARE a plain-paper memorandum for the Plan of the Day (POD) note.

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Naval Writing Skills

Reference Publications

SECNAVINST 5216.5(series), Navy Correspondence Manual

NAVPERS 15560(series), Naval Military Personnel Manual (MILPERSMAN)

NAVPERS 1306/7, Enlisted Personnel Action Request

SECNAV M-5210.2, Standard Subject Identification Code (SSIC) Manual

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Naval Writing Skills

SECNAVINST 5216.5(series), Navy Correspondence Manual

Purpose:To prescribe uniform standards

for the management and preparation of correspondence.

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Naval Writing Skills

Written Communication Guidelines

The tone, quality, and responsiveness of correspondence is important.

The Navy’s image and effectiveness is impaired if correspondence is sloppy, difficult to understand, unresponsive, cold, impersonal, or incomplete.

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Naval Writing Skills

Written Communication Guidelines, (cont.)

Correspondence must be:Neat in appearance.Correctly formatted.Error-free.Grammatically correct.

Avoid stereotyping men and women on the basis of gender. Use pronouns and titles that include either sex (e.g. Sailor).

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Naval Writing Skills

Written Communication Guidelines (cont.)

Don’t write unless you must. Use the phone!

Always include a return address and phone number.

Use a computer whenever possible.Spell check and and pruf reed!

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Naval Writing Skills Written Correspondence Tasks

Notes for the Plan of the Day/WeekArticles for command newsletter

and commanding officer’s familygram

MemorandumsOfficial lettersNaval messages

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Naval Writing Skills

Written Correspondence Tasks (cont.)

Letters of Commendation/Appreciation

Instructions and noticesPoint papersMonthly Retention/Career

Development Report

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Naval Writing Skills

Paragraph Structure

Single-paragraph structure:Includes introductory sentence,

which includes the thesis (The point of the document), supporting sentences, and a conclusion.

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Naval Writing Skills

Paragraph Structure (cont.)

Multi-paragraph structure:The FIRST paragraph should include

the thesis, mention the support for your thesis, and introduce the next paragraph.

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Naval Writing Skills

Paragraph Structure (cont.)

Multi-paragraph structure (cont.):The MIDDLE paragraphs will expand

on the support of your thesis. The last sentence of each paragraph should provide a smooth introduction into the next paragraph.

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Naval Writing Skills

Paragraph Structure (cont.)

Multi-paragraph structure (cont.):In the LAST paragraph, repeat the

thesis and your support, but not in the same words. The last sentence should bring the document to a smooth conclusion.

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Naval Writing Skills

MILPERSMAN 1306-112, Enlisted Personnel Action Requests

Purpose:

“…provides a standard Navywide format for the submission of requests to Cognizant Assignment Control Authority.”

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Naval Writing Skills

MILPERSMAN 1306-112, Enlisted Personnel Action Requests (cont.)

Application Procedures: online or hard copy, NAVPERS 1306/7:Used for any program, school,

reassignment, or special duty for which a particular requesting format is not specified.

Ineligible Sailors shall be informed, in person by their command, the reason for their ineligibility.

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Naval Writing Skills

MILPERSMAN 1306-112, Enlisted Personnel Action Requests (cont.)

Request for Waivers:Shall be addressed in the remarks

section of NAVPERS 1306/7, Enlisted Personnel Action Request.

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Naval Writing Skills

MILPERSMAN 1306-112, Enlisted Personnel Action Requests (cont.)

Commanding Officer Endorsement:Requests submitted on electronic

NAVPERS 1306/7 by the command’s designated person(s) will be considered endorsed by the commanding officer unless otherwise indicated on the request.

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Naval Writing Skills

Summary and Review

What is the purpose of the Navy Correspondence Manual?

Describe the structure of a multi-paragraph document.

List various types of written correspondence.

What is the purpose of Enlisted Personnel Action Request?

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