nationalleadership - kenya scouts...

1ANNUALREPORTAND FINANCIALSTATEMENTS

NATIONALLEADERSHIP

PATRONH.E Hon. Uhuru Kenyatta, C.G.H, President and

Commander-In-Chief of the Defence Forces of Kenya

CHIEFSCOUT Hon. Francis OleKaparo, E.G.H

Ms.RachaelMurugi Chair–Trustees.

Mr. Moses O. Danda National Executive Commissioner

Ms. Lydiah KiburuChair -Management & Strategic

Planning

CHIEFCOMMISSIONER Mr. Ray Charles Musau


TABLE OF CONTENT

Preamble: History of scouting in the world...........................................3

Our fundarmental principles.................................................................4

AGM Notice............................................................................................5

Chairman’s message..............................................................................6

Chief Commissioner’s message..............................................................7

Community social development report...............................................10

Strategic plan implementation progress..............................................12

Camps and sites...................................................................................14

2013-2014s at a glance........................................................................16

Our Partners.........................................................................................17

Compettions & price giving..................................................................18

Founderee 2015 champs.....................................................................18

Investing of govornors as scout’s patrons in counties.........................18

History in pictures – 1963 – 2014........................................................19

History in pictures – 1963 – 2014........................................................20

Report of the national executive committee.......................................21

The kenya scouts association financial statements............................ 24


PREAMBLE: HISTORY OF SCOUTING IN THE WORLD

ABOUT KENYA SCOUTS ASSOCIATION/KSA

Kenya Scouts Association is an educational, voluntary, and non-political movement for young people open to all without distinction of origin, race, creed, tribe and gender. It is an Education for Peace!

Kenya Scouts Association is established by an Act of Parliament Cap 219 of the Laws of Kenya is the largest youth organization in Kenya catering for young people between the ages 6-26 years with a membership of 1M Scouts and 40,000 adult leaders in 2013. It is a registered member of the World organization of Scouting Movement.

The Kenya Scouts Association, since its inception in 1910 has grown to a dynamic Youth Movement in Kenya today and continues moulding and impacting the lives of the young people in Kenya. It has maintained, improved and upgraded relevant structures and infrastructure so as to facilitate quality Scouting.

The Association aims at developing the youth at their formative ages so that they become responsible citizens through social, physical, intellectual and spiritual development. It is the only National Scout Organisation in Kenya and with its membership (1M boys and girls and 40,000 Adult Leaders) part of the global youth movement with over 40 million members worldwide. The role of the Kenya Scouts Association is to support it’s more than 1M Scouts.

VISION

Scouts Creating a Better World.

MISSION

Educating young people to play a constructive role in Society.

PURPOSE

To contribute to the development of young people in achieving their full physical, intellectual, emotional, social and character formation; equipping them with knowledge skills and positive attitudes useful to themselves and their communities.


OUR FUNDARMENTAL PRINCIPLESOur Strength lies in the fundamental Principles of Scouting found in the Scout promise and law

The fundamental principles are:

Duty to God – commitment to a Supernatural being

Duty to others – loyalty to ones country in harmony with the promotion of Local, National and International peace and cooperation

Duty to self – responsibility for self-development

HISTORY OF SCOUTING IN KENYA

The birth of the Scout Movement in Kenya came shortly after it started in the United Kingdom. The first Nairobi troop was formed at St. John’s Church (C.M.S.) Pumwani on November 24, 1910. In 1925 the first Eldoret troop was registered. The first Kijabe (Kenton College) troop was registered in 1926. During this time, the troops formed were mainly composed of Europeans and Asians. The first African troop was formed at Alliance Boys High School under the name “First Kikuyu Troup” in 1927. At this time Scouts took part in activities and public services, such as helping the poor.

Kenya was not only the first country in Africa to start the Scout Movement, but was also the second home of BP, founder of the Scout Movement. He is quoted as saying that he always felt at the centre of things when in Kenya. He decided therefore, to live here from October 1938 until his death on January 8, 1941. He is buried at Nyeri.

SCOUTS SECTIONS

Age Section Name

6-11 yrs Sungura Scouts

12-15 yrs Chipukizi Scouts

16-18yrs Mwamba Scouts

19-26 yrs Jasiri Scouts


THE KENYA SCOUTS ASSOCIATION

AGM NOTICENotice is hereby given that the Annual General Meeting of the Kenya Scouts Council will be held on Saturday 28th March 2015 at the Rowallan Scouts Camp starting at 10.00 a.m.DELEGATES

a) Ex Officio Members:

i. The Patron ii. The Chief Scout iii. The Chief Commissioner iv. All previous KSA Deputy Chief Commissioners & above v. Deputy Chief Commissioner vi. National Executive Commissioner vii. The Legal Advisor viii. The Treasurer ix. The Trustees x. All members of the Executive Committeeb) County Delegates:

Each registered County shall be represented by the:

i. County Scout Commissioner ii. County Program Commissioner, iii. County Training Commissioner iv. County Youth Representative (who must be a Scout below 26 years)a) A representative of the Kenya Girl Guides Association

Please note that only members of the Council, as provided for by the Constitution, will be allowed to attend.

AGENDA

1) Prayers

2) Introductions /Apologies

3) Chairman’s remarks

4) Confirmation of the Minutes of the Previous Annual General Meeting

5) Matters Arising

6) Reports

a. Chief Commissioner’s report

b. Treasurer’s report

c. Audited Accounts

d. Budget 2015

7) Election: National Treasurer

8) Appointment of Auditors

9) Vote of thanks and closing


CHAIRMAN’S MESSAGEThis is another day that we mark the end of another year as we put our focus on the new one. Our mandate as it has been is to safeguard the welfare of the Association.

The ultimate goal of any Annual General Assembly (AGM) is to evaluate the past and put in place strategies which propel the Association (Organization) to another different level of achievement. As leaders, we must desist from drifting from our main target – to build a better world.

We have a strategic plan with properly set goals and targets. That is the document we must stay close to and avoid divisive political maneuvers that do help the course of Scouting.

Am glad that we allowed our systems and finances to be scrutinized by Kenya National Audit Office. We must adhere to the recommendations they give us because it is out of that that we can prove to the government that we can be trusted to manage public funds well

Fellow Scouts, my heart is delighted to register remarkable progress since we offered to change the operations of the Association. I note with appreciation progress made in the following areas.

Enrollment and Membership

We tasked ourselves to recruit and register One Million Scouts by close of 2014. Steps taken so far have yielded 850,000 Scouts but I am sure we have very many more Scouts out there. While I commend all who have worked to recruit and register this number I challenge the County Scout Commissioners deliver on their promise. I made a promise to the president and I must deliver on that promise. My promise, just like yours, was a verbal performance contract, a time is coming very soon when we will both be appraised on the basis of our promise.

40th World Scout Conference 2014

I report to you that I represented Kenya Scouts Association in this important gathering in Lulbijana the capital city of Slovenia. Many issues were raised of which as an Association affiliated to the World Organization of Scout Movement, we need to embrace. Some of the key areas of discussion in this conference were NSO governance, membership and education method. The questions we must ask ourselves:

Are we applying appropriate governance procedures at both national and county levels?

The World triennial plan projects to have 100 million Scouts registered worldwide by 2017. What is going to be our contribution to this figure?

Do we have an interesting youth program and are our leaders properly equipped to deliver it?

The Peace Initiative

As an Association, our primary role should be to advocate for peace. Peace within ourselves which is spread to others. Peace is not absence of war or conflicts, it is when we have harmony in our minds and with those that we interact with. Scouts require peace in all situations; school home and community. Scouts must also be the messengers of peace. For this reason, we embrace the peace walks by our Rovers. These walks will help us to reflect on the importance of peace. I personally support this initiative and ask partners to join us in actualize these walks in conflict prone areas like Mombasa, Marsabit, Garissa, Wajir, Mandera and many others.

NCIC has been working with the Kenya Scouts Association in these walks. I advise that the Association forges a very tight working relationship with NCIC because the two organizations share a common agenda on peace.

Grant-in-Aid

The government has fulfilled its promise of doubling the Grant-in-Aid to Kenya Scouts Association. This calls for more programmes in the schools and other open units. The secretariat has helped to draw a master plan of activities to be carried out in all counties across the country. These are the activities to help the Scouts live up to the promise.


I call upon all of you to make sure that this Grant-in-Aid is well utilized. The money should go to the designated activities and it is the highest time the Association demands for the value of its money. We must put work first. Our Scouts must have nothing but the best. The Youth Programme must suit the needs and aspiration of the current youth. Time has come for systems to be put in place and business carried out transparently.

The leadership team has to put in place measures to curb wastage and ensure the 70% of the grant is spent on programs that benefit the young people.

Our Partners

I am delighted to note that many partners have accepted to work with us in making this world a better place to live in.

I appreciate the participation of the following partners in our activities: - NACADA, Liverpool VCT, WSB/ARO, Brand Kenya, Kenya Forest Service, National Bank Limited, UNODC, NCIC, ACCK, Equity Bank, and Peace Ambassadors among many others.

This is an indication that we can change the world. Our world view has touched many and this will help our Scouts to leave this world a little better than they found it.

We have taken off, it is our duty to maintain the speed and make sure that nothing diverts us from the desired destination.

God Bless You All.

HON. FRANCIS OLE KAPARO, EGH

THE CHIEF SCOUT


CHIEFCOMMISSIONER’SMESSAGEThe Kenya Scouts Association celebrated its 104th year on 24th November 2014. To get to this point, the Association has registered various successes and encountered a number of challenges over the years.

I report with enthusiasm that the year under review was a milestone to all the Scouts in the country. Tremendous progresses have been made in all the pillars of the strategic plan especially with regard to devolution and the challenge to deliver a robust youth programme which would facilitate the youth to cope with the contemporary challenges of life today.

Notable progress has been realized in the following areas:-

1. Registration

The promise of one million registered Scouts made by the Chief Scout to the Patron on 1st December 2013. Despite our best efforts, we are yet to deliver on this, though we are almost there with about 850,000 scouts. The information has since been posted in the KSA database and will be available shortly in our website. I urge the Scouts Commissioners at all levels to continue with the recruitment drive and focus working towards two million scouts in 2015, in line with our strategic plan.

2. Devolution

In line with our devolved structure and in fulfillment of the Chief Scout’s wishes to devolve funds to the ground, KSA will henceforth directly devolve about 20% of its government grant to the counties. Each county will receive its allocation effective March 2015 relative to the number of registered Scouts at Kshs. 15 per scout for programme, training and facilitation expenses. A master plan for these activities has been drawn for all the counties. It is incumbent on County Scout Commissioners and their Executives to utilize the devolved funds with integrity and be fully accountable.

Youth Programme

Being the key pillar in our strategy the youth programme has continued to offer Scouts the activities which help them to move up the progressive scheme.

Investiture

Many Scouts have been invested, which is a clear indication that more Scouts are joining the movement. However, compared to the 750,000 number of registered scouts, only about 100,000 have so far undergone investiture. I urge the commissioners to ensure that Scouts undergo this very important initiation.

International representation

During the year under review, the Association sent out a total of 170 Scouts to various Scout activities internationally. This is a major improvement from the previous years.

Inter-patrol competitions

This is one of the major activities in the youth programme calendar. During the year under review many Scouts competed from sub-county level to East Africa zone. Kenya won four trophies - Mwamba girls, Chipukizi girls, rovers and the special category - in the East Africa Zonal scout competitions held in Rwanda. Mwamba boys and Chipukizi boys were second.

Many rovers attended the Youth Forum in Rwanda and new office bearers were elected. I congratulate those who were elected to represent Kenya in the Zonal Youth Forum.

Patrol Leader’s Courses and Badge camps

As we are all aware, the number of Scouts has increased significantly. To be able to offer quality scouting to this large number, the Association has decided to offer sponsored training courses to the Scouts. Each county has henceforth been allocated funding for this activity.

It is the duty of Scout leaders, Programme, Training and County Scouts Commissioners to ensure that Scouts are facilitated to go through these programme activities.


Founderee

The Kenya Scouts Association has improved the conduct of Founder’s Day celebrations and Founderee camps by decentralizing them to counties. I appeal to all the Scouts Commissioners to take responsibility of all the Scouts in the devolved camps. Scouts are known to be of good conduct and values. The devolved Founderees should be a chance to demonstrate good Scouting values to the local communities and I congratulate all the counties which conducted the Founderees and celebrated the Founder’s Day with order and integrity.

Attendance to the Nyeri Founderee and Founder’s Day celebration will only be through direct invitation by the Programme Department for select participants, and will showcase the best of our movement drawn from across the country, including international participation.

3. Training

As we move forward, trainers will work hard to ensure that all our registered Scouts are led by trained Scout leaders. These leaders must be of good standing and of high integrity. All schools practicing Scouts must have at least one scout leader trained up to wood badge level.

I note with concern that even some of our Programme, Training and Scouts Commissioners have not attained the required level of training as required for their position. I call upon the Training Committee to evaluate the status of leader training and to provide post-occupation training.

I thank the training team for its good work so far and expect much more as we endeavor to build a team to serve our increased membership.

4. Secretariat

In my earlier observations, I indicated that an effective organization mirrors well laid down systems and procedures which are implemented efficiently. To better improve our governance systems we are currently implementing standards under the World Scout Bureau’s Global Support Assessment Tool (GSAT) with the aim of achieving the pass mark of 75% by year end.

During the year under review, I am pleased to report that progress has been made in the way the secretariat has carried out its duties, especially to serve the devolved structure of governance. To be able to reach the international standards however, more will need to be done in terms of aligning our systems and practices.

The GSAT recommendations should be fast tracked and the KENAO audit recommendations will need to be effected. More officers have been and are being recruited to assist in improvement of service delivery at the KSA including procurement, county desk officers, centre managers, governance assistants, and accountants.

I sincerely thank the Secretariat team for its dedicated effort in service to KSA.

5. Appreciation

In conclusion, I thank all our partners, Scout leaders, Scout Commissioners, members of the National Executive Committee, the trustees, members of different technical committee and the entire Kenya Scouts Fraternity. I thank in a special way the Chief Scout for his dedicated service to KSA, and to the Patron – H.E. the President for according our Association improved facilitation.

In whatever way, you have helped to raise the bar of the Association, May God bless you abundantly.

RAY CHARLES MUSAUCHIEF COMMISSIONER


COMMUNITY SOCIAL DEVELOPMENT REPORTThis report is about how the KSA takes account of its economic, social and environmental impact in the way it operates as a movement. By demonstrating our commitment to community social development we aim to align our activities, purpose, and strategy with the needs of our members, whilst embedding such responsible and ethical principles into everything we do.

The elements of this report cover our approach in dealing with our members and the local community principles in an effort to support reducing our energy, transport, water use and other business usage to reduce our carbon footprint and environmental impact.

Environment

Protection on the environment in which we live and operate is part of Kenya Scouts Association’s values and principles and we consider it to be sound business practice. Care for the environment is one of our key responsibilities and an important part of the way we work.

During 2014, the association was committed to:

• Complying with all relevant environmental legislation, regulations and approved codes of practice.

• Joined the Government in planting over 50 million trees countrywide.

• Protecting the environment by striving to prevent and minimize our contribution to pollution of land, air and water.

• Managing and disposing of all waste in a responsible manner.

• Providing training for staff so that we all work in accordance within an environmentally aware culture.

• Regularly communicating our environmental performance to our employees and other significant stakeholders.

• Developing our management processes to ensure that environmental factors are considered during planning and implementation.

The National Executive Committee will ensure that the Association reduces the environmental impact on the Association by:

• Sourcing and buying locally to save fuel costs wherever possible.

• Ensuring all lights and equipment is switched off when not required.

• Ensuring that water is used efficiently.

• Using scrap paper for drafts and notes

• Printing in mono and double sided wherever possible.

• Sourcing recycled materials wherever possible.

Local Community

The National Executive Committee will also ensure that our work with the local community involves:

• Working and supporting local charities

• Encouraging volunteer work in community activities

• During year 2013/14, a number of initiatives were undertaken within the local community including support in Community projects within Kibra Slums.


Members

The National Executive Committee also ensures that we deal responsibly, openly and fairly with members and potential members by:

• Being open and honest about our activities

• We listen to our members to help us improve the Scouting activities.

The operational and ultimate responsibility for the commitment to our community social development lies with the National Executive Committee. Every employee of the Association is expected to give their full co-operation to the above principles in their activities at work.

MOSES DANDA

NATIONAL EXECUTIVE COMMISSIONER


STRATEGIC PLAN IMPLEMENTATION PROGRESSKenya Scouts Association developed and began operationalization of a five year strategic plan 2013-2017 in February 2013.

To realize its dream for KSA, the Management and Strategic Planning Committee identified ten key priority areas hereafter referred to as the ‘’key objectives’’.

1. Human Resource

2. Youth Programme

3. Training and Development

4. Campsites and Centers

5. ICT

6. Security

7. Resource Mobilization and Partnerships

8. Ethics and Quality assurance

9. Communications and Corporate Affairs

10. Finance

OUR COMMITMENT:

The Management and Strategic Planning Committee, with the approval and support by the National Executive Committee, and jointly with all our stakeholders and seeking strategic support from our partners, commit that in the next five years (2013-2017), we shall deliver:

• A KSA that values, attracts, retains staff that is highly dedicated, motivated, expert and self-driven;

• A KSA whose youth programme responds to the needs and aspirations of the youth;

• A KSA with sufficient, efficient, competent, dynamic, accountable and highly motivated adult leadership;

• A KSA with functional, modern and well managed income generating camping and training centres in all the counties;

• A KSA that has incorporated ICT in all operations and at all levels for efficiency of operations;

• A KSA that has adopted world class security and safety systems for its property and members;

• A KSA that is self-sustaining through optimized resource mobilization strategies;

• A KSA that emphasizes quality and ethical practices in all its operations;

• A KSA with a strong corporate image and brand value as a key driver for growth and development of the Movement

• A KSA that deploys prudent management of finances and other resources, by maximum value for all stakeholders

During the year ended June 2014, the following were the flagship projects that KSA undertook to achieve targets of selected pillars:

YOUTH PROGRAMME

One of the goals of the Youth Program was to increase the membership to 1000,000 Scouts by the end of 2014 and to 4000,000 by the end of the year 2017, these targets took cognizance of the WOSM strategy to increase membership of Scouts to 100,000,000 by 2017.

To reach the target of 1000,000 Scouts the Association mooted a massive project referred to as the ‘Rapid Results Initiative towards a Million Scouts’. The hallmark of this was a nationwide mega recruitment and registration drive.


To enhance the recruitment and registration a number of initiatives were undertaken:

a) Recruitment of Field Officers.

Ten Rovers were recruited by the Association for a three months duration and were put on the payroll for that period. Their roles were to complement the work of the County and sub-county Scout officials in the recruitment drive. Since the volunteer officials are majorly employed in other sectors of the economy and would not have enough time off duty to physically go to schools to register Scouts, the Field Officers became very handy as they travelled from one school to another recruiting, registering and even starting new troops in schools where there were none.

b) Purchase of Motorbikes

As an effort to enhance the mobility of the Field Officers the Association purchased ten 125cc motorbikes. The officers were issued with these motorbikes which were fuelled from the central office but supervised by the Cluster Chairmen. The number rose dramatically following this initiative.

c) Working with CDEs and CDTSC

A very close working relationship was mooted between KSA and the two arms of the Education sector. Through the County Directors of Education (CDEs) we were able to access the children in the schools. Some of the County Directors even used their County Education structure to help get the data on Scouts from the school administrators. Busia County is a case in point. We also worked with the County Directors of TSC to access the Scout leaders, who are majorly teachers to get time to participate in the registration and recruitment drive.

d) National Commissioners and Secretariat

Towards the end of the year, some selected national commissioners, especially from the Management Committee and the heads of departments from the Secretariat joined the drive to give it impetus. They went to the Clusters in pair and had meetings with Sub-County Commissioners so as to find ways to speed up the recruitment and registration process. This effort proved very fruitful.

e) Other Regular Youth Program activities.

The regular Youth Programme activities were also used as avenues for registration. Several Patrol Leaders Courses, Roverees, Youth Fora, Work camps and badge camps were organized across the country to bring the Scouts together. Turkana County reported a record registration total of all time after a Patrol Leaders Course sponsored from the National office was organized in the County. It is the Scouts who had graduated from the PLC that went recruiting other young people into Scouting.

TRAINING AND DEVELOPMENT

Other than the regular PTCs and Woodbadge Courses that the department engages in the focus this time was on:

a) Increasing the number of Scout Leaders to manage the anticipated one million Scouts.

b) To ensure quality of all the adults in Scouting so that proper governance procedures and structures are put in place and the Youth Programme is also delivered appropriately.

A plan was, therefore, initiated to build the capacity of all County Scout Commissioners and sub-County Scout Commissioners in the year 2015 through workshops.

We also reverted to the bottom-up system of planning where the Counties would write their plan of activities that covers Youth Programme, training and governance. This plan would be developed into a National Master plan. It is on this basis that funding for County based activities would be disbursed.


CAMPS AND SITES

The overall statement of success for camps and Sites was to provide KSA with functional camping and training centres in all Counties with a vision to create sustainable income. Its goals were:

a) To identify and secure all KSA properties and assets in Kenya.

b) To improve and put up infrastructure in the sites to provide space for training and programme activities.

Kenya Scouts Association engaged a Consultant to work on the issues of land that are owned by KSA but do not have proper documentation. Land issues in Kenya are very challenging and as such it was not very easy for him to secure the title deeds. However, progress was made and some PDPs have been drawn and some parcels have been advertised in the Kenya Gazette. The Association has also written to the Cabinet Secretary of Lands seeking her intervention.

On the second goal KSA completed the Embu self-contained rooms that are selling in equal footing with other two star hotels in Embu Town. The centre is managed, professionally and it is one of the major income earning ventures of the KSA. The Association plans to, in the near future, replicate such a facility in other Counties where it has land within the CBD like Nyeri, Siaya, Kilifi, Ngong just to mention but a few.

PROJECTS AND PARTNERSHIPS

As the association continued to expand its image and visibility through activities of young people across the country other organizations began to see that there were areas where synergies could be shared. The organizations have material resources, knowledge and skills that they would wish to permeate the young people in the country, while KSA has the young people and a definite structure that spirals from the national level all the way to the young person in the school. During the year KSA is grateful to have attracted a large number of organizations as partners:

PROJECTS, PARTNERSHIPS AND RESOURCE MOBILIZATION DEPARTMENT

Goals Targets (5 years) Targets for year 2014 Achievement

Increased commitment and support of current NGO partners.

Raise at least Ksh. 25m from current partners

Rise additional funding from partners from Ksh. 2m to Ksh. 5m.

KSA/SIDA agro-forestry project funded for 2.4m kshs for 2014

Successful closure of CRS SAIDIA project in April 2014.Equipments and materials for the project added over to KSA- laptop, desktop computer and camera.

New partners join the KSA NGO partners’ consortium.

(Increased and Improved Partnerships for KSA programs)

- Raise at least Ksh. 25m from new partners

- Raise at least Ksh. 5m from new partners

- Initiate at least 3 partnerships per year

Over 10 partners attended Scouting events and as such Over 1.5 m received in kind and materials support from partners during Foundaree, AGM, Annual competitions, and peace walk. They included National Bank of Kenya, Equity Bank Ltd, LVCT health, National AIDS Control Council, NACADA, Kenya Forest Service, Kevian Ltd, SEMA (Strategic Applications Intl.); Peace Ambassadors, Kenya Adm Police Service, EACC among others.

Projects Executive visited Trans Nzoia county and partnerships secured with both county government – Min of Environment, water and Natural resources and corporate bodies like KARLO, KFS, National Bank, Kenya Seed Company.


Goals Targets (5 years) Targets for year 2014 Achievement

Raise at least Ksh. 5m from corporate sector

Proposals developed and conducted negotiations meetings to at least 15 partners but no funding secured yet. We appeal positive partner’s response in 2015.

Raise at least Ksh. 10m from central government

Establishment of the Kenya Scout Foundation.

Kenya Scout Foundation established

Kenya Scout Foundation established.

The Kenya Scout Foundation draft paper done and ready for review.

Empower counties to be financially independent and to ultimately contribute to KSA

- Well established and financially managed counties

- Raise at least Ksh. 1m from each of the 47 counties

- Well trained county scout commissioners in governance, financial management and entrepreneurship

Training conducted for CPCs and CTCs in May 2014 on leadership and governance

Training conducted for Nairobi County commissioners done in September 2014 on Introduction to Strategic Management and Projects management; Leadership and governance; and proposal development/writing

Set up a framework to receive resource requirements and project proposals

(Improved KSA Departmental Support for Resources Mobilization)

Supplement the resource gaps in KSA Programmes (departments)

-Identify flagship projects & identify potential sources for funding.

Proposals developed and shared with some partners for Rowallan Camp.

Developed and had advanced negotiations with Polish E A Foundation.

Revived communication with Scouts Canada and now awaiting release of funds for ESP programme

Recognize all support received

- Appreciation of all partners, individuals, corporate, volunteers

At least all corporate and partners recognized

Appreciation Letters done and sent to all partners, individuals, corporate, volunteers who participated in KSA activities this year. Copies available acknowledging receipt by partners.

Monitoring, Evaluation and Learning

At least 8 Field visits to KSA projects and counties per year

5 Project visits conducted to KSA projects and counties

2 visits done to KSA/SIDA agroforestry project

1 visit done to Trans Nzoia County Scouts to negotiate projects and partnerships

2 visits done to Nairobi County for Scouting activities

6 visits done to Machakos County for Scouting activities (CRS project and Camp/County activities)


2013-2014 AT A GLANCE


OUR PARTNERS


COMPETTIONS & PRICE GIVING

FOUNDEREE 2015 CHAMPS

INVESTING OF GOVORNORS AS SCOUT’S PATRONS IN COUNTIES


HISTORY IN PICTURES – 1963 – 2014


REPORT OF THE NATIONAL EXECUTIVE COMMITTEEThe National Executive Committee submits herein Annual Reports and Financial Statements for the period ended 30th June 2014 which shows the Association’s financial state of affairs.

PRINCIPAL ACTIVITY

The principal activity of the Association is to contribute to the educational development of young people by promoting their intellectual, physical, social, emotional and spiritual wellbeing, equipping them with knowledge, positive attitudes and skills useful to themselves and their communities through a value based on the scout law and promise.

RESULTS

The results for the period are set out in the Statement of Financial Performance on page 11 and the surplus of Ksh 18,250,308 has been carried to the general reserves.

NATIONAL EXECUTIVE COMMITTEE MEMBERS

The members of the National Executive Committee who held office during the period were:

NO. NAME TITLE1 Mr. Ray Charles Musau Chief Commissioner

2 Hon. Eugene Wamalwa, EGH Parliamentary Union /Legal Advisor

3 Dr. Steve A. Foster KStG National Treasurer-Resigned in March 2014

4 Mr. Mathias Wanyela Deputy Chief Commissioner

5 Mr. Richard Iyaya National Programme Commissioner

6 Mr. Justin Ireri National Training Commissioner

7 Ms. Lydia Kiburu National Commissioner Strategic Plan. &Mgt

8 Mr. Boniface Awour National Commissioner Camps & Sites

9 Mr. Sammy Lui, MBS National Commissioner Corporate Affairs10 Mr. Bosco Sombe National Commissioner ICT and Operations

11 Ms. Anne Thairu National Commissioner Gender & Special Needs

12 Mr. George McGoye National Commissioner Proj. & Partnerships

13 Mr. Apollo Aloka National Commissioner Awards & Ceremonies

14 Mr. Adam Shuaib, HSC National Commissioner Security & Safety

15 Mr. Paul Opimo National Commissioner Ethics & Standards

16 Mrs. Rachael Murugi Trustee, Chairperson

17 Mr. Victor Radido Chairman, County Scout Comm. Forum

18 Ms. Mwanahawa Salim Secretary, County Scout Comm. Forum

19 Mr. JaphletNkanata County Scout Commissioner, Murang’a

20 Mrs. Alice Kihungi County Scout Commissioner, Nairobi

21 Mr. Linus Ntwiga County Commissioner, Meru

22 Samuel M. Nyongesa County Commissioner, Bungoma

23 Cllr.AbdulRahaman Musa County Commissioner, Baringo

24 Mohamed Amin County Commissioner, Garissa

25 Ms. Grace Michuki National Scouts Youth Rep

26 Mr. Nelson Ochieng National Scouts Youth Rep

27 Mr. ZachariaKabiru MOEST


The Key Management Team

Name/Photo/Title Profile

1. Mr. Ray Charles Musau, Chief Commissioner Profession: Finance Expert Length of Service : 8 years

2. Ms. Lydiah Kiburu, Chair Management and Strategic PlanningProfession: Communication, Length of Service: 3 years

4. Mr. Moses Danda, National Executive CommissionerProfession: Teacher Length of Service: 3 years

5. Dr. Steve Foster, National Treasurer ( Resigned in March 2014)Profession, AdministratorLength of Service: 11 years

BANKERS

Equity Bank Ltd.

P. O. Box 41422 – 00100

NAIROBI

Kenya Commercial Bank Ltd

P. O. Box 46950

NAIROBI

I&M Bank

P. O. Box 30238

NAIROBI

LEGAL ADVISOR

Eugene Wamalwa

P.O Box 10539-00100

NAIROBI

AUDITORS

Kenya National Audit Office

P. O. Box 30084

NAIROBI

By order of the National Executive Committee, Nairobi Kenya.

27TH MARCH 2015

…………………….................….…….....…… Date………………..………… CHARLES RAY MUSAU

CHIEF COMMISSIONER


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 STATEMENT OF FINANCIAL PERFORMANCE

Note 2014 KShs. 2012 KShs. Revenue from Non-exchange transactions Grant from Government 3 60,000,000 40,000,000

Partners’ Contributions 4 3,696,410 -

Programme Revenue 5 14,722,546 4,142,472

78,418,956 44,142,472

Revenue from exchange transactions Camps & Sites 6 11,994,123 2,757,012

Investment in Treasury Bills 1,296,080 836,770

Sundry Revenue 7 4,858,422 3,845,116

Investment Receipts From Shop 24,396 192,899

Gross Revenue from Shop 8 20,580,640 7,639,361

38,753,660 15,271,158

Total Revenue 117,172,616 59,413,630

Expenses Programme Expenses 9 17,824,867 9,151,032

CRS/KSA Healthy Choices 10 3,194,984 -

Committees & Meetings 11 12,303,608 10,543,917

County Scouts Support 30 208,907 1,831,525

International Events 2,540,070 1,636,469

Salaries and Staff Benefits 12 23,956,798 14,776,681

Other Staff Expenses 13 7,166,110 -

Establishment/Secretariat 14 14,807,437 5,971,563

Camps & Sites 11,671,901 647,360

Depreciation 15 2,483,202 4,953,627

Discount Allowed 16 2,764,424 1,032,958

Total Expenses 98,922,308 49,512,174 Surplus for period 18,250,308 9,901,456 The significant accounting policies on page 16 and 17 and the notes to the financial statements on pages 19 to 28 form an integral part of the financial statements.


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 STATEMENT OF FINANCIAL POSITION

Notes 2014 KShs. 2012 KShs. ASSETS Current AssetsCash and cash equivalents 17 18,690,088 7,245,157

Investment-Treasury Bills 15,340,128 19,169,040

Receivables and prepayments 18 9,438,750 3,592,040

County Scouts Support 30 1,701,093 -

Sundry Receivables 2,440,604 83,334

Inventories 13,592,948 13,592,030

61,203,611 43,681,601

Non current assets Property, plant & equipment 2 817,233,917 812,143,616

817,233,917 812,143,616

TOTAL ASSETS 878,437,528 855,825,217

LIABILITIES Current Liabilities

Payables & Accruals 19 4,080,259 2,902,023

Other payables 20 26,571,513 14,064,960

30,651,772 16,966,983

NET ASSETS 847,785,756 838,858,234

FUNDS Property and Equipment Fund 805,736,044 804,534,685

Revaluation Reserve - 6,156,501

General Fund 40,803,458 26,909,120

Restricted Fund 1,246,254 1,257,928

847,785,756 838,858,234 The financial statements on pages 11 to 15 were approved by the National Executive Committee of the Kenya Scouts Association on ……………………... and signed on their behalf by: The significant accounting policies on pages on page 16 and 16 and the notes to the financial statements on pages 19 to 24 form an integral part of the financial statements.

.…………..........................................…………… Charles Ray Musau

Chief CommissionerDated....................March, 2015.

.................................................................……………………Moses O.Danda

National Executive Commissioner


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 CASH FLOW STATEMENTCash Flows From Operating Activities Note 2014 KShs. 2012 KShs. ReceiptsReceipts from Government 60,000,000 40,000,000

Partners’ Receipts 3,696,410 712,900

Programme Receipts 14,722,546 4,814,322

Camps & Sites 11,994,123 1,856,762

Sundry Receipts 4,858,422 4,106,035

Investment Receipts 1,320,476 836,771

Revenues from shop operations 64,966,206 31,797,881

161,558,182 84,124,671 PaymentsProgramme payments 17,824,867 8,814,165

Partners’ Receipts 3,194,984 605,383

Camps & Sites 11,671,901 482,477

Committees & Meetings 12,303,608 10,503,917

County Scouts Support (Schedule 1) 1,910,000 1,848,957

International Events 2,540,070 1,636,469

Salaries and Staff Benefits 23,956,798 18,405,963

Other Staff Expenses 7,166,110 -

Establishment 14,807,437 11,722,827

Shop Purchases 47,823,658 30,052,848

143,199,433 84,073,006 Net Cash generated from Operating activities 18,358,749 51,665 Cash Flows from investing activities

Purchase of Property and equipment (12,297,193) (4,867,951)

Proceeds from Insurance recovery 837,000 -

Net cash used in investing activities (11,460,193) (4,867,951)

Cash Flows from Financing ActivitiesIncrease in Shop borrowings 4,561,637 4,837,922

Net cash flows from financing activities 4,561,637 4,837,922

Net increase /(Decrease) in cash and cash equivalents 11,460,193 21,636

Cash and cash equivalents at beginning of the year

7,245,157 7,223,521

Cash and cash equivalents at the end of the year

18,690,088 7,245,157

The significant accounting policies on pages on page 16 and 17 and the notes to the financial statements on pages 19 to 24 form an integral part of the financial statements.


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 STATEMENT OF BUDGET COMPARISON ORIGINAL

BUDGET KShs.

ACTUAL KShs.

VARIANCE KShs.

RECEIPTS Grant from Government 60,000,000 60,000,000 -

Partners’ Contributions 4,200,000 3,696,410 503,590

Programme Receipts 33,917,720 14,722,546 19,195,174

Receipts from Camps & Sites 15,000,000 11,994,123 3,005,877

Investment in Treasury Bills 1,296,080 1,296,080 -

Sundry Receipts - 4,858,422 (4,858,422)

Shop Revenues 64,000,000 64,990,602 (990,602)

Total Receipts 178,413,800 161,558,183 16,855,617

PAYMENTS Programme Expenses 18,780,000 17,824,867 955,133

CRS/KSA Healthy Choices 3,600,000 3,194,984 405,016

Committees & Meetings 12,970,000 12,303,608 666,392

International Events 2,500,000 2,540,070 (40,070)

Personnel Expenses 31,600,000 23,956,798 7,643,202

Other Staff Expenses - 7,166,110 (7,166,110)

Establishment/Secretariat 6,320,000 14,807,437 (8,487,437)

Camps & Sites Expenses 6,300,000 11,671,901 (5,371,901)

Gross Expenses from Shop 27,300,000 47,838,920 (20,538,920)

TOTAL PAYMENTS 109,370,000 141,304,695 (31,934,695) SURPLUS/DEFICTS 69,043,800 20,253,488 48,790,312 The significant accounting policies on pages on page 16 and 17 and the notes to the financial statements on pages 11 to 15 form an integral part of the financial statements.


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014

STATEMENT OF CHANGES IN NET ASSETS

Attributable to the owners of the Kenya Scouts Association

Property and Equipment Fund KSh.

General Fund KSh.

Restricted Fund KSh.

Total KSh.

Balance as at 31st December, 2012-Main

804,313,072 10,993,047 1,257,564 816,563,683

Balance as at 31st December, 2012-Shop

221,613 29,876,333 340 30,098,286

Surplus for the period - 18,250,308 - 18,250,308

Net Movement during the period 1,201,359 (18,626,597) (11,310) (17,436,548)

Prior Year Adjustments - 310,367 (340) 310,027

Balance as at 30th June, 2014 805,736,044 40,803,458 1,246,254 847,785,756


NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

The principal accounting policies adopted in the preparation of these financial statements are set out below:

(a). Basis of accountingThe financial statements are prepared in accordance and comply with Accrual Basis of Accounting under

International Public Sector Accounting Standards ( IPSAS) .The financial statements are presented in Kenya

shillings , which is the functional and reporting currency of the Association and all values are rounded to thenearest thousand (Ksh 000)

The financial statements have been prepared under the historical cost convention basis. The cashflow is prepared using direct method. Financial statements are prepared on accrual basis.

(b). Summary of significant Accounting Policiesi. Revenue RecognitionThe Association recognizes income and revenue when earned . Where the contract outcome cannot bemeasured reliably, revenue is recognized only to the extent that the expenses incurred are recoverable.

ii . Receivables Receivables are stated at nominal value, less provision for any amounts to be irrecoverable


iii. Sales of GoodsRevenue from sale of goods is recognized when the significant risks and rewards of ownership have been transferred to the buyer , usually on delivery of the goods and when the amount of revenue can be measured reliably and its probable that the economic benefits or service potential associated with the transaction will flow to the Association.

iv. Rental IncomeRental Income arising from operating leases on investment properties is accounted for on a straight line basisover the lease terms and included in the revenue.

(c.) Budget Information The annual budgeted is prepared on the accrual basis, that is, all planned costs and incomes are presented in a single statement to determine the needs of the Association.

(d.) Investment PropertyInvestment properties are measured initially at cost , including transaction costs. The carrying amount includes the replacement costs of the components of an existing investment property at the time that cost is incurred if the recognition criteria are met and excludes the cost of day-to-day maintenance of investment property.

(e.) Property , Plant and EquipmentAll property, plant and equipment are stated at cost less accumulated depreciation and impairment losses.Costs includes expenditure that is directly attributable to the acquisition of the items. When significant parts of property, plant and equipment are required to be replaced at intervals , the entity recognizes such parts as individual assets with specific useful lives and depreciates them accordingly.

(f). DepreciationProperty, plant and equipment are initially recorded at cost/valuation. Depreciation is calculated on reducing balance basis to write down the cost of each asset to its residual value over its predetermined useful life

The annual depreciation rates in use are as shown below:

Motor Vehicles 25.0%

Computers 30.0%

Furniture, Fixtures and Fittings 12.5%

Equipment and Machinery 12.5%


NOTES TO THE FINANCIAL STATEMENTS (g) LeasesAssets held under a finance lease are capitalized at the commencement of the lease at the fair value of the leased property or if lower, at the present value of the future minimum lease payments.

(h) InventoriesInventories are measured at the lower cost and net realizable value. However, to the extent that a class of inventory is measured at the lower cost and current replacement value.

(i) ProvisionsProvisions are recognized when the Association has a present obligation (legal or constructive) as a result of a past event, it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate can be made of the amount of obligation.


(j) Contingent LiabilitiesThe Association does not recognize a contingent liability, but discloses details of any contingencies in the Notes the financial statements, unless the possibility of an outflow of resources embodying economic made of the amount of the obligation.

(k) Contingent AssetsThe Association does not recognize a contingent asset , but discloses details of possible asset whose existenceis contingent on the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the Association.

(l) ReservesThe Association creates and maintains reserves in terms of specific requirements.

(m) Employee BenefitsThe Association contributes to the National Social Security Fund (NSSF). The contributions are determined by the Kenyan statutes and such contribution during the period was limited to Ksh 200 per employee per month. The Association’s contributions to the above are charged to revenue statement in the period to which they relate.

(n) Related PartiesThe Association regards a related party as a person or an entity with the ability to exert control individually or jointly, or to exercise significant influence over the Association or vise versa.

(o) Cash and Cash EquivalentsCash and cash equivalents comprise cash on hand and cash at bank, short term deposits on call and highly liquid investments with an original maturity of three months or less, which are readily convertible to known amounts of cash and are subject to insignificant risk of changes in value. For the purposes of these financialstatements, cash and cash equivalents also include short term imprests and advances to authorized officers and/or institutions which were not surrendered or accounted for at the end of the financial year.

(p) Subsequent EventsThere have been no events subsequent to the financial year end with a significant impact on the financialstatements for the period ended 30th June 2014.

(q) Bad DebtsBad debts are written off when all reasonable steps to recover them have been taken without success in the year in which they are identified as irrecoverable.

(r) Trade and PayablesPayables are stated at nominal values less amounts not expected to be payable.


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NOTES TO THE FINANCIAL STATEMENTS 3. Government Grant 2014 KSh. 2012 KShs. Transfers during the period 60,000,000 40,000,000

60,000,000 40,000,000 4. Partners’ Contributions Catholic Relief Services ( CRS) 3,260,530 -

World Org of Scouting Movement 435,880 -

3,696,410 - 5. Programme Revenue

Communication & Corporate Affairs 75,820 -

Certificates 2,091,970 -

Competition 1,884,650 561,910

Founderee & Centenary 6,463,780 1,033,690

Roveree 66,200 -

Jamboree - 972,917

Registration 1,810,576 1,301,575

Training 535,650 272,380

Extended Scouting Programme (ESP) 1,793,900 -

14,722,546 4,142,472 6. Camps & Sites Operations

Income Expenses Net Income

1. Embu 6,806,208 5,654,445 1,151,763

2. Kilifi Camp 25,000 43,260 (18,260)

3. Rowallan Camp 4,754,775 4,965,616 (210,841)

4. Machakos 221,475 312,418 (90,943)

5. Nyeri 102,185 309,862 (207,677)

6. Siaya Centre 84,480 386,300 (301,820)

Total 11,994,123 11,671,901 322,222

7. Sundry Revenue B.P House Rent ( Note 7a) 2,063,402 2,476,581

Depot Rent 462,000 -

Shop Rent 360,000 -

Gain on Insurance compensation 137,000 -

Restaurant Income - 167,003

Other Sundries ( Note. 7b) 1,836,020 1,201,532

4,858,422 3,845,116



NOTES TO THE FINANCIAL STATEMENTS 2014 KSh. 2012 KShs.

7a. B.P House Rental Income Gross Income Received 2,234,640 2,737,500

Less : Expenses Commission (40,221) -

Electricity (19,617) -

Garbage (11,400) -

Legal Fees (100,000) (260,919)

Net Income 2,063,402 2,476,581

7b. Other Sundries Equity Agency Commissions 468,445 -

M-PESA Commissions 122,809 -

Donations- K. Nyaga Foundation 15,000 -

Sale of Tenders 62,000 -

Other revenue ( Note 7c) 1,167,766 -

1,836,020 - 7c. Other Revenue Sundry income represents amounts received in the MPESA Agency operations unidentifiable with a specific income lines within the period

8.Gross Revenue from Shop 2014 KSh. 2012 KShs. Sales of scouts uniforms & camping gears 64,966,206 31,797,881

Cost of Sales Opening Stock 13,592,030 11,381,663

Purchases 44,386,484 26,368,887

Closing Stock (13,592,948) (13,592,030)

44,385,566 24,158,520 Revenue From Shop Operations 20,580,640 7,639,361

9. Programme ExpensesCertificates 3,465,260 -

Competition 2,161,179 -

Founderee 4,931,716 -

Roveree 923,712 -

Training 2,308,525 2,410,978

Registration 871,550 4,081,523

Communications & Corp. Affairs 412,962 -

N.B: Closing stock was determined by the management after a stock take.


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 NOTES TO THE FINANCIAL STATEMENTS 9. Programme Expenses (Cont’d) 2014 KSh. 2012 KShs. Extended Scouting Programme 1,550,238 -

National Youth Forum 266,239 -

Patron’s Day and Awards 732,586 -

Tree planting in Nyandarua 96,500.00 -

Messengers of Peace 89,500.00 -

Madaraka Day Celebrations 14,900.00 -

Other programme costs - 2,658,511

17,824,867 9,151,032 11. CRS/KSA Healthy ChoicesDirects Project Expenses 389,219 -

Staff Salaries 2,805,765 -

3,194,984 - 11. Committees & Meetings ExpensesAnnual General Meeting 2,764,334 2,471,400

Camps and Sites 123,547 154,600

Caretaker Committee 768,583 774,210

Comm. & Corporate Affairs 111,220 98,400

County Scouts Comm. Forum 2,430,849 1,024,464

Ethics and Standards 151,774 -

Finance Committee 276,285 654,320

Management & Strat. Planning 1,246,389 862,110

National Executive Committee 3,201,140 1,486,580

Patron’s day preparations 70,240 -

Programme 245,181 803,310

Security & Safety 751 -

KEPSA Meeting 116,305 -

Embu meeting 19,700 -

Task Force 32,000 32,350

Training 67,940 -

Other Meetings 677,370 2,182,173

12,303,608 10,543,917 Transport, conference & Subsistence 2,540,070 1,636,469

2,540,070 1,636,469 12. Salaries and Staff BenefitsSalaries 17,953,288 10,786,590

Staff wages 48,484 1,396,811

Staff Allowances 858,940 635,000

Gratuity Payments 5,096,086 1,958,280

23,956,798 14,776,681


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 NOTES TO THE FINANCIAL STATEMENTS Employees The number of employees during the period were 43(2012- 28) excluding the support staff who are based at the camps & sites.

14. Other Personnel Expenses 2014 KSh. 2012 KShs. Recruitment 195,007 -

Medical Expenses 4,698,989 326,120

Staff Welfare 1,792,114 612,356

Staff Uniforms - 334,515

Staff Training & Development - 104,000

Other staff expenses - 69,101

End Year Staff Bonuses 480,000 421,550

7,166,110 1,867,642 15. Establishment/Secretariat ExpensesAdvertisement 658,298 -

Transport & Communication 3,968,310 337,372

Office Supplies 861,456 -

Printing and Reproduction 965,011 -

Rent and Rates 1,750,850 -

Software 484,209 -

Utilities 2,112,796 956,414

Bank Charges 373,177 129,341

Professional fees 1,765,620 1,042,734

Repairs and maintenance 928,250 993,470

Safety and Security 201,880 -

Vehicle Expenses 537,233 157,760

Administration Expenses - 2,354,472

Other Expenses 200,347 -

14,807,437 5,971,563 15. Depreciation 2,483,202 4,953,627

16. Discount Allowed 2,764,424 1,032,958

17. Cash & Cash EquivalentsBarclays Bank - Ac. No. 0821086574 5,087,816 2,706,083

Barclays Bank - Ac. No. 0821086558 460,621 367,669

Equity Nike-Ac. No. 0470273952782 52,785 52,785

Equity Operations-Ac. No. 1170299559323 (1,763,403) 614,228

Equity UNICEF- Ac.No. 0470295399395 46,983 46,983

Equity Main- Ac. No. 1510260829573 2,046,937 -

I & M CRS -Ac. No. 00200081541201 81,585 74,598

I & M FFL Project-Ac. No. 00200081541202 190,266 235,316


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 NOTES TO THE FINANCIAL STATEMENTS 17. Cash & Cash Equivalents ( Cont’d) 2014 KSh. 2012 KShs. KCB Dollar Account-Ac. No. 1112620192 234,855 45,553

KCB Moot 1 - Ac. No. 1108788971 171,704 453,805

KCB MOYA-Ac. No. 1112039279 7,456 13,406

Paybill-120044673-17 2,050,008 -

KSA-Optimum Account-1086639 - 208,276

Centre & Camps Accounts:Embu Centre, Equity Bank a/c No. 1510262146188

1,817,769 -

Kilifi Centre-Equity Bank a /c No. 1510262196329

53,384 -

Machakos Centre - Ac. No.1510262146295 42,180 -

Rowallan Camp - Ac. No. 1510262213835 1,416,285 -

Siaya Centre - Ac No. 1510262146312 415,085 -

Money Order bills 900 -

Cash in hand 95,000 -

Shop Accounts Barclays Bank Ac No. 0821086582 1199916 2,426,455

Equity Bank, Account No. 1510260829601 4685745 -

Equity Agency -0240260966854 & 0242260966777

296211 -

18,690,088 7,245,157 18. Receivables and PrepaymentsJosephat Gitonga 111,339 -

Alfred Obaga 24,000 -

Antony Gitonga 45,833 -

Caroline Wangira 30,000 -

Daisy Achieng’ 27,000 -

Gladys Anyango 30,000 -

Irene Irungu 34,000 -

Jared Odhiambo 35,714 -

Joyce Jowi 42,000 -

Mary Odhiambo 49,999

Patrick M. Wambua 40,000 -

Risper Omalla 31,250 -

Zacharia Ombati 33,200 -

Bosco Sombe 5,000 -


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 NOTES TO THE FINANCIAL STATEMENTS 18. Receivables and Prepayments ( Cont’d) Shop Receivables and Prepayments

2014 KSh. 2012 KShs.

Albert Simiyu 315,751 -

Chacha 1,250 -

Chania Emporium 98,384 208,558

Boniface Awuor 2,050 4,700

Embu Scouts Shop 573,784 57,360

John Ochieng 7,225 -

Joseph Wahome - 600

Kasarani Location Association 109,363 109,363

Ken Kenani - 4,500

KSA Headquarters - 770,000

Kilifi Scouts Centre 132,999 -

Kisumu Scouts Shop 372,049 -

Machakos Scouts Centre 306,548 -

Moi Educational Center 11,590 11,590

Nakuru County Shop 126,231 -

Nick Odhiambo - 90,880

Nyeri Scouts Shop 195,544 -

Office of the Vice President 245,800 245,800

PATH Kenya 90,880 -

Richard Kimenju 5,000 -

Sawasawa Uniforms 24,277 -

Siaya Scouts Centre 218,705 -

Simon Muthoga 82,093 -

Surgical Laboratories 229,233 -

Uasin Gishu County 422,663 -

World Moot 32,165 -

Ms. Lydiah Kiburu 4,205 -

Moses Danda 67,200 -

Mary Odhiambo 24,162 -

Due from KSA Shop( ESP) 216,000 104,700

AMREF 274,200 424,100

Prepaid Expenses 111,130 -

Simon Nyagah 5,377 -

BP House Rent 2,368,763 959,889

Deport Rent 168,000 -

Rowallan Camp 2,056,794 -

Vehicle Sale - 600,000

9,438,750 3,592,040 The aging of the accounts receivable in Note 29 form part of this note.


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 NOTES TO THE FINANCIAL STATEMENTS 2014 KSh. 2012 KShs. 19. Payables and AccrualsAPA Insurance 19,039 -

Best Zedge Solutions Ltd 168,800 -

Carr Stanyer & Gitau, CPAs 190,350 421,900

Chirema Telecommunications 10,000 -

Integral Office Solutions 22,000 -

Japheth Wambae 300,000 -

Jibrut Printers 48,000 -

Kenya Power & Lighting Co. Ltd 183,310 -

Machakos County 171,000 -

Nairobi Water Company 53,652 -

Martin Mutero 171,000 -

Shop Accounts PayablesJomack Crafts 102,220 -

Arvees 2,311,452 -

KSA ESP 216,000 -

Tulips Collections 57,007 -

Our Lady of Grace Schools 21,329 -

Lodwar Boys High School 35,100 -

4,080,259 421,900 20. Other PayablesKenya National Audit Office 300,000 -

Kenya Revenue Authority 104,239 -

KSA Staff Gratuity 4,743,508 -

Ministry of Lands 1,374,610 -

Elkay & Sons Ltd 928,756 -

Canada Moot deposits 195,380 -

Prequalification deposits 141,000 -

UK Explorers Mission 157,423 -

Sundry Payables 77,070 -

7,944,916 - 20 b. Due to KSA ShopBalance at Start 14,064,960 -

Borrowings during the period 14,292,771 -

Recoveries during the period (9,731,134) 14,064,960

Balance at End 18,626,597 14,064,960 Total Payable 26,571,513 14,064,960


The Kenya Scouts Association Financial Statements For the Period of 1st January 2013 to 30th June, 2014 NOTES TO THE FINANCIAL STATEMENTS 22. Restricted FundsThese are grants which are provided for specific activities as articulated in grant agreements and cannot be employed in meeting general programme and administration expenses.

Account At 01.01.13 KSh.

Transfers KSh.

At. 30.06.14 KSh.

BBK ESP-0821086558 367,669 1,688,300 460,621

EQUITY-NIKE-0470293952782 52,785 - 52,785

EQUITY-UNICEF-0470295399395 46,983 - 46,983

I & M CRS-00200081541201 74,598 3,155,998 81,585

I&M FFL PROJECT-00200081541202 235,316 - 190,266

KCB DOLLAR ACCOUNT-1112620192 45,553 3,912,052 234,855

KCB Moot 1-1108788971 453,805 13,718,001 171,704

KCB MOYA-1112039279 13,406 - 7,456

1,290,115 22,474,352 1,246,254 23. Related Parties

The Association transacts with the Kenya Scouts Association Shop in the course of its operation. At 30th, June, 2014, the Association owed the KSA Shop an amount of KSh. 18,193,127. Other related parties include the Ministry of Education which provides the grant to support the activities of the Association.

The Association received an amount of KSh. 60.0 Million during the period. Volunteers who sit in various decision making received organs and employees are also key related parties

24 Tax Status

The Association is exempted from income tax under section 13(2) of the Income Tax Act.

25. Capital Commitments

The following were the capital commitments as at 30th June, 2014:

i. Elkay & Sons Ltd- Embu Scouts Centre, Building Completion-Ksh.928,756.00

ii. Gravity Solutions Ltd- ERP System – Ksh. 3Million.

26. Establishment

The Association was established in Kenya in 1935 under the Kenya Boy Scouts Act, Cap. 219 Laws of Kenya.

27. Currency

The financial statements are expressed in Kenya shillings.


The Kenya Scouts AssociationFinancial StatementsFor the Period of 1st January 2013 to 30th June, 2014


Note 29. Accounts Receivable Aging Analysis

Customer Name

Account Receivabe

Current

KSh.

1 to 30 Days

KSh.

31 to 60 Days

KSh.

61 to 90 Days

KSh.

91 to 120 Days

KSh.

More than 120 Days

KSh.

TOTAL

KSh.

Alfred Obaga - - - - 24,000 - 24,000 Antony Gitonga - - 45,833 - - - 45,833 Bosco Sombe - - - - - 5,000 5,000 Caroline Wangira - - - - 30,000 - 30,000 Daisy Achieng - - - 27,000 - - 27,000 Gladys Anyango - - - - 30,000 - 30,000 Irene Irungu - - - 34,000 - - 34,000 Jared. Odhiambo - - - 35,714 - - 35,714 Josphat Gitonga - - - - - 111,339 111,339 Joyce A. Jowi - - - - 42,000 - 42,000 Patrick.Mativo - - 40,000 - - - 40,000 Risper Omalla - - - - 31,250 - 31,250 Zacharia Obati - - - - 33,200 - 33,200 Mary Odhiambo - - 33,000 - - 16,999 49,999 Other Receivables AMREF - - - - - 274,200 274,200 Depot Caretaker - - - - - 168,000 168,000 Derby Registrars - - - - - 2,368,763 2,368,763 Kenya Scouts Shop - - - - - 216,000 216,000 Mary Odhiambo - - - - - 24,162 24,162 Moses Danda - - - - - 67,200 67,200 Rowallan Camp - 2,056,794 - - - - 2,056,794 Simon Nyagah - 5,377 - - - - 5,377 Prepaid Expenses 111,130 111,130 Shop Receivable & PrepaymentsAlbert Simiyu - 19,312 296,439 - - - 315,751 Chacha - - - - - 1,250 1,250 Chania - - - - - 98,384 98,384 Boniface Awuor - - - - 2,050 - 2,050 Kasarani S.A - - - - - 109,363 109,363 Kilifi Scouts Centre - 44,370 - - 88,629 - 132,999 Kisumu Scouts Shop - 307,727 27,540 - 36,782 - 372,049 Machakos Scouts Centre

- 118,575 56,525 - 131,448 - 306,548

Moi Educational Center

- - - - - 11,590 11,590

John Ochieng - - - - - 7,225 7,225 Ms Lydiah Kaburu - - - - - 4,205 4,205 Nakuru - - - - - 126,231 126,231 Nyeri Scouts Centre - - - 80,529 - 115,015 195,544 Office of VP - - - - - 245,800 245,800


PATH Kenya - - - - - 90,880 90,880 Richard Kimenju - - - - - 5,000 5,000 Sawa Sawa Uniforms

- - - 24,277 - - 24,277

Siaya Scouts Centre - - - - 210,308 8,397 218,705 Simon Muthoga - 42,500 22,023 16,346 - 1,224 82,093 Surgical Laboratories

- 108,520 120,713 - - 229,233

Uasin Gishu - - - - - 422,663 422,663 World Moot - - - - - 32,165 32,165 Embu Scouts Centre - 380,749 193,035 - - - 573,784 Grand Total - 3,195,054 835,108 217,866 659,667 4,531,054 9,438,750

The Kenya Scouts AssociationFinancial StatementsFor the Period of 1st January 2013 to 30th June, 2014


Note 30. County Grannt SupportName Amount

KSh.

No. of Disbmnts

Total

KSh.

Supported

KSh.

Unsupported

KSh.Baringo County 20,000 3 60,000 4,870 55,130 Bomet counjty 20,000 3 60,000 22,800 37,200 Bungoma County 20,000 3 60,000 0 60,000 Busia County 20,000 2 40,000 24,007 15,993 Embu County 20,000 3 60,000 160 59,840 Garisa County 20,000 2 40,000 9,500 30,500 Homa Bay County 20,000 2 40,000 0 40,000 Kajiado County 20,000 3 60,000 0 60,000 Kakamega County 20,000 2 40,000 17,100 22,900 Kericho County 20,000 3 60,000 0 60,000 Kiambu County 20,000 3 60,000 5,200 54,800 Kilifi County 20,000 3 60,000 0 60,000 Kilifi County-Act opening 5,000 5,000 0 5,000 Kirinyaga County 20,000 2 40,000 0 40,000 Kisii County 20,000 3 60,000 10,200 49,800 Kisumu County 20,000 2 40,000 14,950 25,050 Kitui County 20,000 2 40,000 0 40,000 Kwale County 20,000 3 60,000 41,830 18,170 Laikipia County 20,000 3 60,000 22,475 37,525 Makueni County 20,000 2 40,000 7,500 32,500 Meru County 20,000 2 40,000 0 40,000 Migori County 20,000 2 40,000 0 40,000 Mombasa County 20,000 3 60,000 0 60,000 Muranga County 20,000 3 60,000 0 60,000 Nairobi County 20,000 2 40,000 8,000 32,000 Nakuru County 20,000 2 40,000 0 40,000 Nandi County 20,000 3 60,000 0 60,000 Narok County 20,000 3 60,000 0 60,000 Nyamira County County 20,000 1 20,000 0 20,000 NyamiraCounty 20,000 1 20,000 0 20,000


Nyandarua County 20,000 3 60,000 0 60,000 Nyeri county 20,000 1 20,000 0 20,000 Siaya County 20,000 3 60,000 0 60,000 Siaya County-For acc. Opening 5,000 5,000 0 5,000 Taita Taveta County 20,000 2 40,000 0 40,000 Tana RiverCounty 20,000 2 40,000 0 40,000 Tharaka Nithi County 20,000 3 60,000 16,415 43,585 Trans-Nzoia County 20,000 2 40,000 3,900 36,100 Turkana County 20,000 2 40,000 0 40,000 Uasin Gishu County 20,000 2 40,000 0 40,000 Vihiga County 20,000 2 40,000 0 40,000 West Pokot County 20,000 2 40,000 0 40,000 Total 95 1,910,000 208,907 1,701,093


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SERVICE DELIVERY CHARTER

SERVICE REQUIREMENT DURATION FEE

Investiture Certificate Investiture Report 5 working daysKshs. 50 per certificate

Patrol Leader Certificate Course Report 5 working daysKshs. 50 per certificate

Competition Certificates Participation & Completion Upon CompletionKshs. 50 per certificate

Founderee Certificates Participation & CompletionUpon Completion of Event

Kshs. 100 per certificate

Unit WarrantsWritten Approval from District Scout Commissioner

2 Working daysKshs. 500 per Warrant

Membership Cards Dully Filled Registration Form One working day Nill

Highest Scout Badges & Certificate

Completion of the SchemeDuring Award Ceremony

NILL

ITC Certificate Dully Completed Course Report Form

5 Working daysKshs. 100 per Certificate

PTC CertificateDully Completed Course Report Form

5 Working daysKshs. 100 per Certificate

Wood Badge (I) Certificate Dully marked Theory BookWritten Report from Examiner

5 Working days NILL

Wood Badge Theory Marking

Theory Book 1 Month Kshs. 500 per Book

Wood Badge Assessment Dully Filled Assessment Form 2 Months NILL

ALT Course CertificateDully Course ReportDully Completion of the Course

5 Working days NILL

LT Course CertificateDully Course ReportCompletion of the Course

5 Working days NILL

ALT Parchment Certificate

Project ReportPTA RecommendationTraining Committee Recommendation

During Any Scout Ceremony

NILL

Specialized Course Certificate

Dully Course Report Form 5 Working days NILL

Camping

Swimming

Accommodation

Picnics

Wedding Reception

Baptism

Hire of Conference Hall

Hire of EquipmentRetreatTeam BuildingHire of KSA BusCustomer Attendance at the Scout Shop

NILL 3 Minutes NILL

As per the Camps & Sites Policy &

As per the Camps Tariffs

As per the Camps & Sites Policy & Regulations


Processing of Special Orders

Written OrderCash Deposit

5 Working days 50% of Total Cost

Delivery through PostOrderFull Payment

5 Working daysCost of the ItemPostage Fee

Correspondence -Email-Calls/ SMS-Postal Mail-Attending to clients at the reception

EmailCalls/ SMSPostal MailNILL

Daily Daily 5 Working daysImmediate

NILLNILLNILLNILL

Handling of Complaints & Resolution

Complain One Month NILL

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