national university expedites transcript processing …...national university expedites transcript...

SoftWorks Case Study SoftWorks Visit us at soﬅworksai.com Call us at 888-575-8800 SoftWorks National University Expedites Transcript Processing with Advanced Forms Processing Solution A naonal university with a large student body regularly receives a high number of transfer applicaons from students. These applicaons are paper-based and contain transcripts that differ widely in layout, depending on the university. The informaon from the transcripts, such as grades, course descripons, and semesters, had to be manually input into a management system. However, the sheer volume of transcripts made this a slow and difficult task. In order to reduce costs and streamline applicaon processing, the university decided to look for document automaon soﬅware that was capable of recognizing and processing the different transcripts. Business Challenge Solution Results Benefits Aﬅer evaluang several products, the university chose SoﬅWorks AI’s Trapeze for Forms Processing to process up to 2 million pages per year. Trapeze is powered by a highly accurate OCR engine, allowing for high recognion rates. It also comes with advanced learning capabilies that enable it to adjust to different layouts and formats, and connually improve its recognion. The university used SoﬅWorks AI’s Trapeze for Forms Processing to automate its applicaon processing. Trapeze was able to accurately recognize the informaon on the transcripts despite the fact that they were formaed in several different layouts. Aﬅer recognion, the soﬅware exported the data into the management system. With Trapeze in place, the transfer applicaons were processed at a much quicker rate, allowing the university to respond to applicants in a melier manner. The university was able to reduce its costs related to manual data entry and gain a real compeve advantage through automaon. Increase revenue and maintain compeve advantage by responding to students quickly Increased producvity led to faster processing of transcripts, which allowed the university to admit students as quickly as possible. In the client’s business, adming students quickly facilitates increased enrollment. Repurpose full-me employees to save on costs Trapeze automated and accelerated the processing of transcripts, allowing for the eliminaon of two full-me posions. This saved over $100,000 on costs annually. Reduce overall onboarding me for new students Trapeze’s advanced data extracon soluon accelerated the enre admissions process, reducing onboarding me per student from 5 weeks to just 3 days. Reduce me spent coding student transcripts In lieu of manual data entry, Trapeze reduced coding me from 1 hour to 5 minutes. Benefits Achieved Objecve

Upload: others

Post on 02-Aug-2020

7 views

Category:

Documents

0 download

Report

Download

Embed Size (px):

TRANSCRIPT

Visit us at softworksai.com Call us at 888-575-8800SoftWorks

Visit us at softworksai.com

Case Study

SoftWorks

Visit us at softworksai.com Call us at 888-575-8800SoftWorks

National University Expedites Transcript Processing with Advanced Forms Processing Solution

A national university with a large student body regularly receives a high number of transfer applications from students. These applications are paper-based and contain transcripts that differ widely in layout, depending on the university. The information from the transcripts, such as grades, course descriptions, and semesters, had to be manually input into a management system. However, the sheer volume of transcripts made this a slow and difficult task. In order to reduce costs and streamline application processing, the university decided to look for document automation software that was capable of recognizing and processing the different transcripts.

Business Challenge

Solut ion

Results

Benefi ts

After evaluating several products, the university chose SoftWorks AI’s Trapeze for Forms Processing to process up to 2 million pages per year. Trapeze is powered by a highly accurate OCR engine, allowing for high recognition rates. It also comes with advanced learning capabilities that enable it to adjust to different layouts and formats, and continually improve its recognition.

The university used SoftWorks AI’s Trapeze for Forms Processing to automate its application processing. Trapeze was able to accurately recognize the information on the transcripts despite the fact that they were formatted in several different layouts. After recognition, the software exported the data into the management system. With Trapeze in place, the transfer applications were processed at a much quicker rate, allowing the university to respond to applicants in a timelier manner. The university was able to reduce its costs related to manual data entry and gain a real competitive advantage through automation.

Increase revenue and maintain competitive advantage by responding to students quickly

Increased productivity led to faster processing of transcripts, which allowed the university to admit students as quickly as possible. In the client’s business, admitting students quickly facilitates increased enrollment.

Repurpose full-time employees to save on costs

Trapeze automated and accelerated the processing of transcripts, allowing for the elimination of two full-time positions. This saved over $100,000 on costs annually.

Reduce overall onboarding time for new students

Trapeze’s advanced data extraction solution accelerated the entire admissions process, reducing onboarding time per student from 5 weeks to just 3 days.

Reduce time spent coding student transcripts

In lieu of manual data entry, Trapeze reduced coding time from 1 hour to 5 minutes.

Benefits AchievedObjective