NATIONAL INSTITUTE OF TECHNOLOGY DELHI(An autonomous Institute under the aegis of Ministry ofHRD, Govt. ofIndia)

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~/Tele :+9111-33861000,1001 , ~ IFax: +9111-27787503

~/Website: www.nitdelhLac.in

MINUTES OF THE 19TH MEETING OF THE FINANCE COMMITTEE, NIT DELHI HELD ON25.03.2019 AT 11.00 A.M. ONWARDS IN ROOM NO 301, BOARD ROOM, NATIONALINSTITUTE OF TECHNOLOGY, DELHI

The following Members were present in the meeting:

SI.No. Members Present Designation

1. Prof. Sanjay Govind DhandeChairperson, Board of Governors, NIT Delhi

2. Prof. Praveen KumarDirector, NIT Delhi

3. Sh. Anil KumarDirector (Finance), MHRD

Chairperson

Member

Member

4. Sh. K.RajanUnder Secretary (NITs), MHRD

Member

5. Dr. Nagesh ThakurProfessor, Department of Physics, HP University, Shimla

Prof. S.c. Dutta RoyINSA Emeritus Scientist

Member

6. Member

7. Prof. A KGhoshCentre for Polymer Science and Engineering, lIT Delhi

Sh. Sushil KumarRegistrar, NIT Delhi

Member

8. Member Secretary

A. WELCOME AND CONFIRMATION OF MINUTES

At the outset of the meeting, the Chairperson, welcome the members of the Finance Committee. HewelcomedProf. Praveen Kumar who has joined as Director, NIT Delhi and introduced him to other members of theFinance Committee. He expressed his pleasure on joining of Prof. Praveen Kumar and mentioned that theFinance Committee with his association will further strengthen the ongoing efforts of NIT Delhi to developthe system and procedures for observance of financial protocol. He appreciated the contribution made byProf. Lalit KAwasthi and Prof. Satish Kumar while holding additional charge of Director, NIT Delhi. Lettersappreciating the services of Prof. Lalit KAwasthi and Prof. Satish Kumar to be send under the signature of theChairperson. On updating by the Director, NITDelhi, the Chairperson expressed his worry before the FinanceCommittee regarding the shortage of funds at NIT Delhi affecting the overall construction activities ofupcoming campus. He requested the members from MHRDin the Finance Committee to look into this matterand to ensure that the NIT Delhi is provided sufficient funds in line to the Cabinet approval of RS.300 crores,so that timely payment to NBCCis made for speedy progress of constructions activities. They were alsorequested that the provision of enhancement of 2{)%over and above on the approved amount by the Cabinetmay also be taken up as the NIT Delhi at this stage needs fund urgently. Thereafter, . the perrnissj ofthe Chairperson, the Agenda Items were presented and taken up.

Minutes of 19th Meeting of Fe of NIT Delhi

· Agenda

FC/19/2019/01

Decision / ActionTaken

To confirm the minutes of the 18th The minutes of the 18th meeting of Financemeeting of Finance Committee of Committee as approved by the Chairperson wereNITDelhi held on 03rd August, 2018. circulated to all the members. No comments/

observations were received from the members on thesame. The Finance Committee taking note of theabove, confirmed the minutes of its 18th meeting.

FC/19/2019/02

Decision

Progress/action taken report on the items of previous Finance The status of theCommittee meetings. Action(s) taken on the

agenda items of theprevious meetings ofthe Finance Committeehas been reported as:

FC/16/2017/15 To accord administrativeand financial approval toconduct the CCMTCounselling for theacademic session 2018-19

CCMT 2018 has been completed The recommendationssuccessfully. The complete report on of the FinanceCCMT 2018 counselling along with Committee on thethe minutes of the Exit Meeting of matter are placed in theTechnical Committee, CCMT 2018 reporting agenda Itemheld on 16.09.2018 has been sent to No. FC/19/2019 /17.7the MHRD vide letter F.No.NITD/14/014/2016/MHRD dated12.10.2018.

FC/17/2018/03 To consider and accord The Revised Cost Estimate Committee The Finance Committeeapproval for detailed constituted by Expenditure Finance noted the same.estimate for external Committee (EFC) MHRD held itsdevelopment work meeting on 5th July, 2018 atunder package-5 with Permanent Campus to discuss thepermission to split the Revised Cost Estimate submitted towork in phases as per MHRD. After discussion, the RCEpriority and requirement committee agreed that the externalof the project. development work required for full

Phase 1A and Part of Phase 1Bconstruction of NIT Delhi may belimited to Rs.75.00 Crores.Accordingly, in the Revised CostEstimate submitted to MHRD, aprovision of Rs.75 Crores has beenkept for External Development Workto meet the expenditure ofconstruction.

FC/17/2018/04 To consider and accord NIT Delhi is pursuing the matter with The Financeapproval to release the DDA under intimation to MHRD.As Committee noted thepayment of composition and when any update will be received, same.fees and annual ground the same will be placed before therent (per annum) in Finance Committee.respect of land measuring21.8 hect. (51.4 acres)allotted to NIT Delhi atFA-7, Narela Sub-CityDelhi

Page2Minutes of 19th Meeting of Fe of NIT Delhi

FC/17/2018/05 The RCE Committee constituted by The Finance CommitteeEFC MHRD held its meeting on OSth took note of theJuly, 2018 at Permanent Campus of development work ofNITDelhi. The RCEcommittee did not Playground restrictedagree for the extension of Playground to Rs.2.68 crores only.at a cost of Rs. 4.45 Crores and askedNIT Delhi to restrict the present workof Playground to Rs.2.68 Crores andthe same is being complied in theRevised Cost Estimate submitted toMHRDfor consideration.

To accord approval ofdetailed cost estimate forextended work ofplayground

FC/17/2018/07 To consider and accordapproval to release thepayment towards C&Dwaste generation/rnalbageneration charges andlabor cess on sanction ofbuilding plan to MCD

As approved in the 17th FinanceCommittee meeting, NIT Delhi hasmade the payment ofRs.5,04,85,503.00 to MCD/NorthDelhi Municipal Corporation.Subsequently, North Delhi MunicipalCorporation approved the Buildingplans of NITDelhi on 09.03.2018.

The Finance Committeenoted the following:i. payment ofRs.5,04,85,503.00released to MCD/NorthDelhi MunicipalCorporation andii. Approval of thebuilding plans of NITDelhi on 09.03.2018 byNDMe.

FC/17/2018/08 To accord approval ofappointing the newagency for preparing theaccounts of NITDelhi

The process for hiring and engaging aChartered Accountant Firm forpreparing the final accounts/auditand accounting related works of theinstitute. (i.e. Preparation of AnnualAccounts, Internal Audit,reconciliation of financial records,GST, TDS and Income Tax relatedissues and their return filling etc) hasbeen completed. M/s ChandiwalaVirmani & Associates has quoted thelowest rates i.e. Rs.4,95,OOO/- peryear.

The recommendationsof the FinanceCommittee on thematter are placed in theagenda Item NoFC/19 /2019 /04.

FC/17/2018/09 To accord approval for Update in the case of Late Ms Case of Late Ms.revision of pay of faculty Poonam Tiwari Poonam Tiwariand scientific/ design Legal opinion has been obtained in The Finance Committeestaff and non teaching case of Late Ms. Poonam Tiwari noted the legal opinionstaff in centrally funded regarding her dues settlement and GIS on the matter. Thetechnical institutions policy. Legal counsel opined that due Committee(CFTls) following the pay to the pendency of the litigation recommended thatrevision of the central between the father of Late Ms. necessary action couldgovernment employees Poonam Tiwari and her husband only be initiated onon the recommendation dues, cannot be released to anyone receiving the final orderon 7th central pay and it will depend upon the outcome of the Hon'ble Court incommission of the decision of Hon'ble Court in the this matter.(7th CPC) matter.

Case ofSh. R.K. VermaAn external committee of Sh. ManishKumar Jindal (CEO, NABET), wasconstituted by the competentauthority in order to look into thematter of pay fixation, movement inhigher pay band from PB-3 to PB-4 ofSh. RK.Verma, Ex-Deputy Registrar,NITDelhi after completion of 05 yearsof services and the re2e,~sl\eof arrears

Minutes of 19th Meeting of Fe of NIT Delhi V~JSN lL9

Case ofSh. RK. VermaThe recommendationsof the FinanceCommittee on thematter are placed in theagenda Item NoFC/19/2019 /09.

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as per 7th CPC thereof from01.01.2016 to 30.04.2016.

FC/17/20l8/ll To accord approval for Action Noted and same will be The Finance Committeehiring two new vehicles implemented once shifted to the noted that two newfor NIT Delhi on lease permanent campus. vehicles for thebasis for a period of 5years

institute shall be hiredonce shifted to thepermanent campus.

FC/17/20l8/l2 To accord approval for As approved by the 17th Finance The Finance Committeenew payment gateway Committee, the action has been noted noted the action taken.implementation for and under process.students feemanagement

FC/17/20l8/l7 To accord approval of Separate Audit Report (SAR) Annual The Finance CommitteeSeparate Audit Report Accounts and Annual Report for the noted the action taken(SAR), Annual Accounts Financial Year 2016-17 has been and recommended toand Annual Report for printed and the copies of the same submit the same in thethe financial year 2016- will be submitted to MHRD. upcoming17 Parliamentary session ..

FC/18/20l8/03 The Finance Committeenoted the action taken.

Package wise physicaland financial progress ofongoing projects.

The Planning & Development sectionhas already initiated the process forthe requirements of academicinfrastructure, and furniture forAdministrative Block& Hostels.

FC/18/20l8/04 Status of revised cost NIT Delhi has submitted the Revised The Finance Committeeestimate (RCE) of Cost Estimate amounting to Rs.77S.99 noted the action taken.Rs.980.S8 Crores Crores, approval from MHRD istowards the construction awaited.of phase 1 of NIT Delhicampus upto year 2022.

FC/18/20l8/0S To accord approval toappoint ExecutiveEngineer (Civil) and toengage consultants forongoing constructionwork at permanentcampus of NITDelhi.

Er. Balraj Chadha (retired DGCPWD)has been engaged as Consultant(Civil) on as and when required basisto look after the constructionactivities at permanent campus of NITDelhi after the approval of theChairperson, BOGon 29.10.2018 (videnote no. NITD/JE(C)/MAINT/171/2017-18 dated 27.10.2018).

The recommendationsof the FinanceCommittee on thematter are placed in thereporting agenda ItemNo.FCj19j2019j17.14

FC/18/20l8/06

FC/18/20l8/07 To accord approval for In pursuance to the decision of the The recommendationsthe purchase of Board of Governors in its 20th of the Financeambulance for NITDelhi meeting, a committee was constituted Committee on the

to deliberate upon the proposal for matter are placed in thethe purchase I hiring of Ambulance agenda Item Noor \.monthly rental ~sis. The FC/19/2019 lOS.

To consider and accordapproval for third partyquality assurance for theconstruction of phase 1of NITDelhi.

NIT Delhi has approached liT Delhi The Finance Committeethrough NBCC (India) Limited for noted the action taken.third party quality assurance. liTDelhi has not responded after severalcommunications by NBCC(India) Ltd.Now NIT Delhi has requested NBCC(India) Limited to approach DTU orany other Government Agency for thesame.

Minutes a/19th Meeting afFe a/NIT Delhi V ("\17 ~ I J'\. Page 4

committee recommended that thefacilities of the same could be availedon as and when required basis and forthe time being the proposal of hiringor purchase of ambulance may be puton hold till the shifting to thepermanent campus.

FC/l8/20l8/08 To accord approval to The process for hiring and engaging a The recommendationshire the Chartered Chartered Accountant Firm for audit of the FinanceAccountant firm for audit and accounts work of NIT Delhi has Committee on theand account works of been completed. matter are placed in theNITDelhi M/s Chandiwala Virmani & Associates agenda Item No

has quoted the lowest rates i.e. FC/l9 /2019 /04.Rs.4,9S,OOO/-per year.

FC/l8/20l8/09 To accord approval tohire Consultant,Chartered Accountantand appointment ofAssistant Registrar

Applications were invited to hire the The Finance Committeeservices of Chartered Accountant (on noted the deploymentcontract) vide advertisement no. of Mr. Ranjeet Kumar04/2018. The interview was held on Ambast, through the13.01.2019. None of the candidate outsourcing agency towas found suitable. However, based discharge the dutieson the educational qualification and and works of Accountsexperience in the relevant field, 04 as Junior Accountant.candidates were recommended forthe works of accounts section asdetails below:01 Junior Accountant,02 Senior Assistant and 01 JuniorAssistant (Account)Out of above selected candidates, Mr.Ranjeet Kumar Ambast, has joinedthrough the outsourcing agency todischarge the duties and works ofaccounts as Junior Accountant.

FC/l8/20l8/l0 To accord approval torevise the consolidatesalary of contractualfaculty as per the 7thCPC

Recommendations of the Finance The recommendationsCommittee in its 18th meeting of the Financeapproved by the Board of Governors Committee on thein its 20th meeting, the consolidated matter are placed in thesalary of the Faculty (having Ph.D. reporting agenda Itemdegree) appointed in the Institute No. FC/l9/2019/17.8purely on contractual/ temporarybasis have been revised fromRs.S4,200/- to Rs.70,OOO/-per monthw.eJ.01.11.2018.

FC/l8/2018/11 To accord approval tohold the 2nd convocationof NITDelhi

In pursuance to the decision of 18thFinance Committee, NIT Delhi willhold its 2ndConvocation on OSt~May,2019 at Vigyan Bhawan, New Delhi.Prof. Anil Sahasrabudhe, Chairman,All India Council for TechnicalEducation (AICTE) has kindlyconsented to be the Chief Guest tograce the 2nd Convocation, NITDelhi.

Minutes of 19th Meeting of Ft; of NIT Delhi

The Finance Committeenoted that Prof. AnilSahasrabudhe,Chairman, All IndiaCouncil for TechnicalEducation (AICTE) willbe the Chief Guest tograce the 2ndConvocation, NIT Delhito be held onOSA2019._ trlVY. .\.~/

Noted to adhere and comply theinstructions of NITSER Act, 2007 andStatutes for conducting the Board ofGovernors (BOGs), FinanceCommittee (FC) and Building andWorks Committee (BWC) meetings.

FC/18/20l8/l2 Status about the new As approved by the Finance The Finance Committeepayment gateway Committee, the action has been noted noted the action taken.implementation for and is under process.students feemanagement

The Finance Committeenoted the action taken.

FC/18/20l8/l3 To accord approval to Needful has been done. Fee of The Finance Committeecollect the examination Rs.l0,000/- is being charged for Ph.D. noted the action taken.fee for Ph.D. thesis thesis submission.submission

FC/18/20l8/l4 To accord approval toadopt the provisions ofthe NITSER Act, 2007and statutes - BOGs/FC/BWCmeetings.

FC/18/20l8/1S To accord approval for The Revised Cost Estimate amounting The Finance Committeeextension regarding the to Rs.77S.9S Crores has already been noted the action taken.institute in project mode submitted to MHRDfor consideration.

Approval of the same is awaited.Once, it is received, the proposal forextension of project mode of NITDelhi for another 05 years shall beinitiated, if required.

FC/18/20l8/l7 To accord approval forthe budget requirementfor 2nd quarter duringthe financial year 2018-19

As approved by the FinanceCommittee in its 18th meeting, thebudget requirement for 2nd quarterduring the financial year 2018-19 hadbeen sent to the MHRD and an

The Finance Committeenoted the fundsreceived from MHRDfor the financial year2018-19 to NIT Delhi

amount of RS.467 Lakhs has been from 1st quarter to 4threceived. The head wise details of the quarter.budget requirement and budgetreceived from 1st quarter to 4thquarter are placed before the FinanceCommittee as an annexure.

FC/18/20l8/l8 To accord approval foravailing finance fromhigher education fundingagency (HEFA)

The Revised Cost Estimate amounting The Finance Committeeto Rs.77S.9S Crores has already been noted the action taken.submitted to MHRDfor consideration.The approval of the same is awaited.Once, it is received, the decision toavail finance from Higher EducationFunding Agency (HEFA) as per newRISE by 2022 model for NIT Delhishall be taken.

FC/18/20l8/l9 To accord approval of As approved by the Financeannual accounts for the Committee, the Annual Accounts forfinancial year 2017-18 the Financial Year 2017-2018 have

been audited by CAGof India.Separate Audit Report (SAR)has beenreceived by the Institute vide letterNo. AMJ-IV/SAR/NIT /9-4 7/2018-19 /dated 28.01.2019 from Comptrollerand Auditor General (CAG) of India.

The Finance Committeenoted the action takenand recommended thatSeparate Audit Reportshall be circulated to allthe members forreading so that thenecessary measuresrequired for smoothfunctioning of instituteshall be deliberatedupon in the next financecommittee meeting.

Minutes of 19th Meeting of Fe of NIT Delhi Page6

FC/19/2019/03

C. DECISION AND DISCUSSION ITEMS

To consider and approve torelease the payment to TataPower Delhi DistributionLimited for permanentelectricity connection atpermanent campus of NITDelhi.

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The Finance Committee deliberated upon the agenda andopined that since it is onetime payment it should bereleased from the Capital Head OH-35 and not OH-31. TheInstitute may release the payment of Rs.4.45 Crores toTata Power Delhi Distribution Limited for permanentelectricity connection at permanent campus of NIT Delhifrom OH-35 Head if the Institute has capital funds or fromIRG. The Finance Committee also resolved that theInstitute shall also wait till April/ May 2019 when furtherrelease of capital amount from MHRD shall be madewhich they can use accordingly for this purpose. Hence,the Finance Committee recommended that the saidamount may be released to Tata Power Delhi DistributionLimited (TPDDL)for "Permanent Electricity Connection".

FC/19/2019/04 To consider and approve hiringof the Chartered Accountantfirm for Audit and Accountworks of NITDelhi.

The Finance Committee deliberated upon the agenda andrecommended to award the works (as detailed in theNIQ) to M/s Chandiwala Virmani & Associates at a cost ofRs.4,95,OOO/-per year as per the Terms and Conditions ofthe NIQ.

FC/19/2019/05 To consider and approve the The Finance Committee deliberated upon the agenda andproposal for hiring of recommended to withdraw the agenda till the shifting toambulance. the permanent campus.

FC/19/2019/06 To consider and approve theSeparate Audit Report, AnnualAccounts and Annual Report forthe financial year 2017 -18.

The Finance Committee deliberated upon the agenda andapproved the Separate Audit Report, Annual Accountsand Annual Reports for the financial year 2017-18. TheFinance Committee also recommended that the mattermay be taken up with the MHRDfor title ownership of theland to NIT Delhi. Further, the Finance Committeeresolved that a note to be moved to MRHDrequesting thatin the Financial Year 2019-20, the funds are required onlyunder the Object Head (OH) 31 and 35. The accountsbranch should regularly update the data on PFMSto showthe update position of finance to the MHRD.

FC/19/2019/07 To consider and approve theMemorandum ofUnderstanding (MoU) betweenNIT Delhi and Department ofHigher Education, MHRD,Government of India for theyear 2019-20.

The Finance Committee deliberated upon the agenda andrecommended the draft Memorandum of Understanding(MoU)for the year 2019-20 to be placed before the Board ofGovernors. The Finance Committee also resolved that theMoUsigned in the year 2018-19 may be looked into as perthe directives of the MHRDvide letter F.No.33-6/2017-TS.IIIdated 18.01.2019. The Director NIT Delhi may evaluate theMoUreferring the targets and the parameters.

FC/19/2019/08 To consider and approve theExternal Development Work forthe permanent campus of NITDelhi.

The Finance Committee deliberated upon the agenda andrecommended that in case, the institute does not get therequired fund from MHRD for External DevelopmentWork of Permanent Campus, then the institute may utilizeRs.5.00 crores from IRG for the bare minimum requiredExternal Development Work to run the upcoming campus.

FC/19/2019/09 To consider and approve thepay fixation of Sh. RK. Verma,Ex-Deputy Registrar (ondeputation), NIT Delhi in PB-4,GP 8700/- and settling of AuditPara raised by CAGof India.

Minutes of 19th Meeting of Fe of NIT Delhi

The Finance Committee deliberated upon the matter ofSh. R.K. Verma regarding the pay fixation in PB-4 GP8700/-. The Finance Committee reviewed the audit pararaised by CAGof India, representation of Sh. RK. Vermaand recommendations of the External Expert.After reviewing the entire case, the Finance Committee isof opinion that PB-4, GP 8700/- shall not be exceeded toSh. RK. Verma !Il1d resolved that the Gradt,>fay i.~\>~~

U'f'\7SlL.flLO page7'W~'\

Rs.8700/- paid to him as Ex-Deputy Registrar shall becorrected by withdrawing the same and restoring theGrade Pay 7600/- in PB-3 followed by the recovery forthe excess amount paid to him due to fixation of pay inPB-3 GP 8700/-.

FC/19/2019/10 To consider and approve the The Finance Committee deliberated upon the agenda andimplementation of revision of recommended to the Board of Governors for theemoluments and guidelines on implementation of revision of emoluments and guidelinesservice conditions for research on service conditions for research personnel engaged inpersonnel engaged in R&D R&Dprogramme of the Central Government Departmentprogramme of the Central/Agencies as received from MHRD vide letter F.No.33-Government Departments/ 1/2019- TS.IIIdated 01st February, 2019.Agencies.

FC/19/2019/11 To consider and approve the The Finance Committee deliberated upon the agenda andempanelment of hospitals recommended thatcovered under CGHSscheme. i. The Institute should strictly follow the guidelines

issued by Ministry of Health and Family Welfarewith regard to the empanelment of Febris Hospitaland also CS(MA) rules applicable in the Institute asper NITs Statutes

ii. The institute may empanel the Febris MultispecialtyHospital and some more hospitals registered onCGHS panel after following the CGHS guidelinesissued by Ministry of Health and Family Welfare toprovide medical facility to the employee of instituteas per the CGHSrates.

The institute may verify the documents online to ensurehospitals; valid current CGHS empanelment, CGHSregistration certificate. The institute should also checktime to time about the validity of empanelment of thehospitals.

FC/19/2019/12 To consider and approve toimplement the instructionsregarding improving financialmanagement and strictcompliance of rules/procedures in institutes.

The Finance Committee recommended for the adoptionand strict compliance of the instructions regardingimproving financial management and strict compliance ofrules / procedures in institutes received from MHRDvideletter F.No.41-6/2015-TS.III dated 11.02.2019.

FC/19/2019/13

FC/19/2019/14 To consider and approve to The Finance Committee deliberated upon the agenda andadopt the guidelines / norms recommended to adopt the guidelines / norms for grantfor grant of Higher of Higher Administrative Grade (HAG)to the Professor ofAdministrative Grade to the CFTls becoming Director in CFTls as received from MHRDprofessor of CFTIs becoming vide letter F.No.33-9/2011- TS.IIl dated 11.02.2019.Director in CFTls. ~.(\ \. l\ W _~;1~~~

To consider and approve to paythe enhanced rent as per leasedeed for residential and nonresidential area under clause2(b) signed between NILERDand NITDelhi for the 2ndand 3rd

The Finance Committee deliberated upon the agenda andrecommended to pay:-i. The enhanced rent as per Lease Deed for residential and

non residential area under Clause 2(b) signed betweenNILERDand NIT Delhi for the 2ndand 3rd year w.eJ.01.01.2018 and subsequent year i.e. 01.01.2019 with theescalation of 5% for residential and 8% for non­residential respectively.

ii. An amount of Rs.18,66,624/- as rent arrears to NILERDfor the period from 01.01.2018 to 31.12.2018 andRs.1,66,568/- for the month of January, 2019 andonwards shall be paid till completion of the agreement.

year.

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Minuteso!19thMeetingo!FCo!NITDelhi I) '-f" V Page B

FC/19/2019/15 To consider and approve to The Finance Committee deliberated upon the agenda andrefix the pay of Prof. Praveen recommended that the matter may be referred to MHRDKumar, Director NIT Delhi. for clarification.

FC/19/2019/16 To consider and approve to The Finance Committee approved to adopt and implementadopt and implement the the instructions issued vide Gazette Notificationinstructions issued vide Gazette No.5/7/2003-ECB-PR dated 22.12.2003 regarding NPSNotification regarding NPS contribution i.e. "the monthly contribution would be 10contribution. percent of the salary and DA to be paid by the employee

and matched by the Central Government", the words "Themonthly contribution would be 10 percent of the BasicPay plus Dearness Allowance (DA) to be paid by theemployee and 14 percent of the Basic Pay plus DA by theCentral Government".

REPORTING ITEMS " ' ;, ":"

FC/19/2019/17.1 To report the unspent balance The Finance Committee noted the Unspent Balance ofunder heads 31, 35 & 36 RS.2488.33 Lakhs available with NIT Delhi, under Headavailable with NITDelhi. 31,35 & 36 as on 06.03.2019.

FC/19/2019/17.2 To report the budget The Finance Committee noted that Rs.2236 Lakhs hasrequirement for the 4thquarter. been received by the Institute in the 4th Quarter for the

financial year 2018-19 against the budget requirement ofRs.6174.99 Lakhs sentto MHRD.

FC/19/2019/17.3 To report and ratify the The Finance Committee noted the total payments made topayments made to NBCCfor the NBCC for the construction of Mini Campus, Start-upconstruction of Mini Campus, Centre, Play Ground and Administrative Block till dateStart-Up Centre, Play Ground amounting to Rs.46,80,95,525.00 against the Runningand Administrative Block. Accounts Bills raised by the executing agency i.e. NBCC.

FC/19/2019/17.4 To report the current status The Finance Committee noted the current status (physical(physical and financial and financial progress) of construction at permanent siteprogress) of construction at of NITDelhi.permanent site of NITDelhi. PHYSI~AL AND FINAN~IAL PRQ(!RESS QF NIT DELHI

S.No. NAME OF WORK PHYSICAL FINANCIALPROGRESS PROGRESS

1. MINI CAMPUS 50% 46%2. ADMINISTRATIVE BLOCK 59% 57%3. START UP CENTRE 95% 92%4. PLAYGROUND 95% 81%

FC/19 /2019 /17.5 To report the status of Revised The Finance Committee noted the status of Revised CostCost Estimate (RCE) of Rs. Estimate (RCE) of Rs.980.58 crores towards the980.58 crores towards the construction of phase 1 of NIT Delhi campus upto yearconstruction of phase 1 of NIT 2022 submitted to the MHRDfor consideration.Delhi campus upto year 2022.

FC/19/2019/17.6 To report the enhancement of The Finance Committee noted the enhancement ofcompensation proposed by compensation proposed by Delhi Development AuthorityDelhi Development Authority (DDA) for land allotted to NIT Delhi under LARRAct(DDA) for land allotted to NIT 2013.The Finance Committee also informed that theDelhi. Institute pursuing the matter with Govt. of Delhi to decide

this matter at the earliest under intimation to DDA &MHRD.

FC/19/2019/17.7 To report the Centralized The Finance Committee noted the minutes of the exitCounselling for M.Tech/ meeting of the Technical Committee of CCMT 2018M.Plan/ M.Des admission 2018 conducted on 16th September, 2018 along with the report(CCMT 2018) counselling on CCMT2018 counselling sent to the MHRDvide letterconducted by NITDelhi. F.No.NITD/14/014/2016/MHRD dated 12.10.2018 .

.~ ~Minutes of 19th Meeting of Fe of NIT Delhi L5\"1~) /~\~ \

FCj19j2019j17.8 To report the implementation The Finance Committee noted the implementation ofof decision of 18th Finance revised consolidated salary (i.e. Rs.70,OOOj- per month)Committee to revise the of contractual Faculty (having Ph.D. degree) purely onconsolidated salary of temporary basis w.e.f 01.11.2018.contractual faculty purely ontemporary basis.

FCj19j2019j17.9 To report the implementation The Finance Committee noted the implementation ofof decision of BOG regarding revised consolidated remuneration of Sports Coachesthe revised consolidated from Rs.600j- to Rs.I000j- per day subject to theremuneration of sports maximum limit of Rs.15,OOOj- per month per coach.coaches.

FCj19 j2019 j17 .10 To report the handing over the The Finance Committee noted the handing over thecomplete charge of NIT Transit complete charge of NIT Transit House to Director, MNITHouse to Director, MNIT[aipur. jaipur on 31.10.2018.

FCj19 j2019 j17 .11 To report the closing of non The Finance Committee noted the closing of following 03operating bank accounts of NIT non operating bank accounts of NITDelhi.Delhi. s. .Bank Account Holder Account Closing

No Name Number Balance1, Canara Bank DIR, N.LT.DELHI 2876101004078 13,9Q,543,00

DASA Fee Ale2. Canara Bank DIR.N.LT.DEL.A/C SL 2876101004080 90,130,00

[Scholarship)3, Canara Bank DIR.N.LT,HOSTEL FEE 2876101004076 72,700.00

The Finance Committee also noted the total balance ofRs.15,53,373j- of these account numbers transferred tothe Director NITDelhi Fee Ajc (2876101004077).

RA~IFYINGrrEMS ..",. ,j~~!,'~

FCj19 j2019 j17 .12 To consider and ratify the The Finance Committee ratified the payment ofpayment made to Municipal Rs.21,21,686j- made to Municipal Corporation DelhiCorporation Delhi (MCD) for (MCD) for annual Property Tax of Financial Year 2018-Annual Property Tax of 2019.financial year 2018-2019.

FCj19 j2019 j17 .13 To consider and ratify the The Finance Committee ratified the Application Feeapplication fee waiver for Waiver for various Teaching and Non Teaching position.various teaching and nonteaching positions.

FCj19j2019j17.14 To consider and ratifiy the The Finance Committee ratified the appointment of Er.appointment of Consultant Balraj Chadha (retired DG,CPWD)as Consultant (Civil) on(Civil) on as and when required as and when required basis, on the fixed remuneration ofbasis. Rs.5000j- per day and Rs.2500j- in case of half day and

admissible Travelling Allowance as per the rules of theGovernment of India.

FCj19j2019j17.15 To ratify the fixation of pay of The Finance Committee ratified the fixation of pay of Dr.Dr. Praveen Kumar, Director, Praveen Kumar, Director, NIT Delhi (i.e. basic pay ofNational Institute Of Rs.2,24,100j- without deputation (Duty) Allowance).Technology (NIT) Delhi.

FCj19 j2019 j17 .16 To consider and ratify the The Finance Committee ratified the implementation ofimplementation of revision of revision of allowances of Faculty, Scientificj Design Staffallowances of faculty, scientificj and Non-Teaching Staff as per recommendations of 7th

design staff and non-teaching Central Pay Commission.staff as per recommendationsof 7th central pay commission. D ~/\'~H , ~ to.

"Vi V-/~~'Minutes of 19th Meeting of Fe of NIT Delhi Page 10

FC/19/2019/17.17 To report about the The Finance Committee viewed that the shortage of fundscommunication received from under capital head is hampering the ongoing constructionNBCC (India) Ltd. regarding activities badly. As the Institute is planning to shift itsrelease of payment against RA activities from the upcoming campus, therefore, sufficientBills. funds are required to be released to NBCC (India) Ltd.

against their Running Accounts Bills. The Board also drawthe attention of its members from MHRD to get this issueaddressed at Ministry level and accordingly, the funds undercapital head should be provided. It was also resolved thatthe Institute shall write the letter apprising Ministry theissue for making sufficient provisions of funds for NIT Delhiunder head 35 from t= to 4th quarter during the financialyear 2019-2020.

The Meeting ended with a vote of thanks to the Chair.

~~Director~

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Member Secretary "--

Chairperson

Minutes of 19th Meeting of Fe of NIT Delhi Page 11