national conference · 2020-06-10 · 5 conference program snapshot monday 18 november 1400-1800...

GOLD COAST 19

A U S T R A L I A N A I R P O R T S A S S O C I AT I O N NATIONAL

CONFERENCE

19-2

2 N

OV

PARTNER AND EXHIBITA T T H E L A R G E S T A I R P O R T E V E N T I N T H E A S I A - P A C I F I C R E G I O N

70 + SPEAKERS

85 + EXHIBITION

BOOTHS

700 + ATTENDEES

3 NETWORKING

FUNCTIONS

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INVITATION FROM THE CHIEF EXECUTIVE OFFICER

IT GIVES ME GREAT PLEASURE TO INVITE YOU TO BECOME PART OF THE AUSTRALIAN AIRPORTS ASSOCIATION’S (AAA) NATIONAL CONFERENCE 2019.The 2019 AAA National Conference is the pre-eminent aviation conference and exhibition in the Asia-Pacific region and this year is expected to attract over 700 attendees nationally and internationally.

This year’s event will be held at the Gold Coast. The program has a focus on sustainability, technology, security, customer and commercial aspects of the aviation industry as well as increased content relevant to Regional Council Mayors, Councillors and CEO’s along with the traditional Airport Manager related content for major and regional airports.

The Conference will feature a four day program with numerous partnership packages available that have been tailored to offer opportunities for branding and best value access to your market. The Exhibition will run for three days allowing your business the opportunity to network with both existing and potential customers.

To maximise time spent by delegates in the Exhibition all catering will be held in the Exhibition space. The AAA National Conference will offer more ways than ever to connect with your key market in all sectors of the aviation industry. We look forward to seeing you in the Gold Coast in November at the AAA National Conference and Exhibition. Caroline Wilkie Chief Executive Officer AAA

The Australian Airports Association (AAA) is a non-profit organisation that was founded in 1982 in recognition of the real need for one coherent, cohesive, consistent and vital voice for aerodromes and airports throughout Australia.

The AAA represents the interests of more than 360 airports and aerodromes Australia wide – from the local country community landing strip to major international gateway airports.

The AAA also represents more than 160 aviation stakeholders and organisations that provide goods and services to airports.

THE AUSTRALIAN AIRPORTS ASSOCIATION The AAA facilitates co-operation among all member airports and their many and varied partners in Australian aviation, whilst contributing to an air transport system that is safe, secure, environmentally responsible and efficient for the benefit of all Australians and visitors.

The AAA is the leading advocate for appropriate national policy relating to airport activities and operates to ensure regular transport passengers, freight, and the community enjoy the full benefits of a progressive and sustainable airport industry.

CONTACT US P: 02 6230 1110 E: [email protected] w: www.airports.asn.au

AAA NATIONAL CONFERENCE TUESDAY 19 - FRIDAY 22 NOVEMBER 2019GOLD COAST CONVENTION AND EXHIBITION CENTRE

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WHY PARTNER + EXHIBIT

THE AUSTRALIAN AIRPORTS ASSOCIATION NATIONAL CONFERENCE LOOKS AT THE CHALLENGES AND OPPORTUNITIES FACING AUSTRALIA’S AIRPORT SECTOR AND THE WIDER AVIATION INDUSTRY AS A WHOLE.

It provides a platform for industry to discuss the big issues and share best practice experiences which deliver results when attendees return to their airports.

The AAA National Conference provides maximum exposure at the only major forum dedicated to the airport sector in Australia. Exhibiting at the AAA National Conference shows your commitment to the future development of the airport sector.

The AAA National Conference provides direct access to the highly sought after airport audience in one location and venue, sparing you the need to travel around to meet your future clients and conveniently touch base with your current ones.

The Conference provides access to regional airport managers, regional council representatives, and major airport executives. Importantly it provides access to those who will use your product and/or services on the ground and who will take the critical information of what you have to offer back to their key decision makers.

The AAA National Conference is organised by and for the airport sector - if you are a part of it, you need to attend.

Brisbane Airport.

“GOOD MIX OF EXHIBITORS DIRECTLY LINKED TO MODERN NEEDS OF AIRPORT OPERATIONS”AAA Airport Member

4Networking in the Exhibition.

A highlight of the AAA National Conference is always the Exhibition, where delegates gather and interact with members of the airport industry.

The Exhibition will continue to run for three days in 2019, and will commence on the Tuesday morning (Day 1 of proceedings) and close on the Thursday afternoon of National Conference (Day 3).

Exhibitors are all invited to the Tuesday night networking event to be held at the Garden Kitchen and Bar at The Star.

Catering will to be held in the Exhibition space from the Tuesday to Thursday, along with an exhibitor program offering the opportunity to showcase technology and speak directly to delegates during the breaks.

The 2019 Conference App will allow you to make appointments and contacts prior to the Conference commencing and to promote your business through the Conference. We are holding networking drinks on Thursday afternoon to maximise time in the exhibition.

OUR COMMITMENT TO YOU

THE BEST PART OF THE AAA NATIONAL CONFERENCE IS THE WIDE ACCESS TO ALL DIFFERENT PARTS OF THE AVIATION INDUSTRY AND CONNECTING WITH COLLEAGUES FROM THE AIRPORT SECTOR.”

“

AAA NATIONAL CONFERENCE GENERAL INFORMATION

AAA Airport Member

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CONFERENCE PROGRAM SNAPSHOT

Monday 18 November 1400-1800 Women in Airports Forum

Tuesday 19 November

INDUSTRY EXHIBITION

0700-0830 Coffee in the Industry Exhibition

0830-1715 National Conference Sessions

Major Airport Stream I Breakout Stream

1900-2200 Welcome Drinks and Networking Event I Garden Kitchen and Bar

Wednesday 20 November

INDUSTRY EXHIBITION


0815-0900 The AAA Annual General Meeting

0900-1715 National Conference Sessions

Major Airport Stream I Regional Stream

1900-2300 AAA National Airport Industry Awards and Gala Dinner I Arena GCCEC

Thursday 21 November

INDUSTRY EXHIBITION


0830-1715 National Conference Technical Forum Sessions

1530-1600 Networking Drinks in the Industry Exhibition

1900-2300 Networking Event I Miami Marketta

Friday 22 November 0900-1530 National Conference Technical Forum Sessions

THE 2018 PROGRAM HAD GREAT DIVERSITY WITH A FOCUS ON A NUMBER OF AIRPORT DISCIPLINES.”

“

AAA Airport Member

WELCOME DRINKS + NETWORKING EVENT With its cascading greenery, modern design and fresh seasonal menu, Garden Kitchen and Bar has all the ingredients for an incredible welcome reception and networking experience you won’t forget. The first networking event for the 2019 AAA National Conference on the Gold Coast will be one not to miss with indoor and outdoor exclusive use of the Garden Kitchen and Bar. We look forward to welcoming all delegates, partners and exhibitors to the event.

TUESDAY 19 NOVEMBER 1900-2200

Garden Kitchen and Bar, The Star

Networking Partner

THURSDAY NIGHT NETWORKING EVENTTHURSDAY 21 NOVEMBER 1900-2300

Miami Marketta

Networking Partner

It could be the back streets of Thailand, Barcelona or New York City but it is right in Miami on the Gold Coast. Marketta Street Food is a laneway dining experience with 25 food vendors of all nationalities in the one space. Take your entree from Spain, your main from Thailand and sweets from France. You will experience the recently opened Gin Bar and then be invited to select from a range of locally brewed craft beers, uniquely selected boutique wines, hand crafted cocktails and street food from every corner of the globe, all under one roof.

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REGIONAL AIRPORT OF THE YEAR AWARDS

» Regional Aerodrome of the Year

» Regional Airport of the Year

» Large Regional Airport of the Year

MAJOR, METRO AND CAPITAL CITY OF THE YEAR AWARDS

» Major Airport of the Year

» Metro Airport of the Year

» Capital City Airport of the Year

AIRPORT INNOVATION AND EXCELLENCE AWARDS

» Customer Experience

» Non-Aeronautical Development

» Community Engagement

» Environmental Management

» Commercial

» Operations

» Infrastructure Development

» Technology

2019 AWARD CATEGORIES

CORPORATE PROJECT OF THE YEAR AWARDS

» Regional Airport

» Major, Metro and Capital City Airport

CLICK HERE TO ENTER

AAA NATIONAL AIRPORT INDUSTRY AWARDS AND GALA DINNER

Special Guest MC: Paul McDermott Paul McDermott has remained at the forefront of the Australian entertainment industry since the Doug Anthony All Stars stormed to national and international success in the 1980s. Since then this immensely popular entertainer and artist has proven to be one of the most versatile in Australian history.

His career spans writing and presenting national radio and television programs. In the comedy arena he has performed sell out shows in Melbourne, Adelaide, Montreal and Edinburgh to both public and critical acclaim. In recent years Paul has distinguished himself in the arena of film, and is also an accomplished artist. Paul McDermott is without doubt one of the most successful and popular performing artists Australia has ever produced.

Gala Dinner Partners

Nominations are now open for the Australian Airports Association’s (AAA) National Airport Industry Awards 2019. These prestigious awards recognise outstanding projects that have improved capacity and efficiency, enhanced the passenger experience and made a difference to airports’ local communities.

WEDNESDAY 20 NOVEMBER 1900-2300

Arena at the Gold Coast Convention and Exhibition Centre

The AAA National Airport Industry Awards acknowledge organisations and individuals achieving excellence within Australia’s airport industry.

The Gala Dinner will provide the perfect platform to present these prestigious awards and celebrate the success of the recipients. There are eight opportunities to sponsor awards at this exclusive event.

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EARLY BIRD STANDARD LATE* GROUP

CLOSES 31 July

Applies from 1 August

Applies from Saturday

8 November

Applies from the fourth registration from the one

organisation

DAYS 1 TO 4 - AAA NATIONAL CONFERENCE 19 – 22 November 2019

Airport Member $2495 $2795 $2995 $2295

Corporate Member $2995 $3295 $3495 $2795

Non Member $4295 $4495

DAYS 1 & 2 - AAA NATIONAL CONFERENCE 19 – 20 November 2019

Airport Member $1695 $1995 $2195 $1495



DAYS 3 & 4 - AAA NATIONAL CONFERENCE TECHNICAL PROGRAM 21 – 22 November 2019

Airport Member $1395 $1695 $1895 $1495




Airport Member $1995 $2495 $2695 $1795




Airport Member $1995 $2495 $2695 $1795



REGISTRATION RATES

REGISTRATION IS AVAILABLE

CLICK HERE

https://airportsconference.asn.au/registration

AAA NATIONAL CONFERENCE REGISTRATION RATES

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PARTNER PACKAGES*

Partnership is a way to showcase your organisation and show your support for the airport industry.

Partnership affords you access to your target market and exposure to a range of new potential clients.

Packages are flexible so they can be tailored to suit your marketing requirements and budget.

To discuss a tailored package please contact:

Erin Livingston Events Manager Australian Airports Association

P: 02 6274 3101 E: [email protected]

THE 2018 CONFERENCE

PROBABLY THE BEST SO FAR”

“

AAA Corporate Member

CATEGORY OPPORTUNITY PRICE (GST Exclusive)

PACKAGES OFFERED

Premium Gala Dinner Partners $15,000 SOLD

Gold Partner $15,000 3 Remaining

Knowledge Lab Partner $15,000 SOLD

Exhibition Networking Hub Partners $12,000 SOLD

Silver Partners $10,000 2 Remaining

Regional Stream Partner $10,000 1 Offered

Women in Airports Networking Forum – Major Partner

$10,000 SOLD

Conference Registration Partner $6,000 1 Offered

National Airport Industry Awards Partners 8 Offered

» Commercial $4,000

» Infrastructure Development $4,000

» Community Engagement $4,000

» Operations $4,000

» Customer Experience $4,000

» Non-Aeronautical Development $4,000

» Technology $4,000 SOLD

» Environmental Management $4,000

Regional Airport Scholarship Partner $3,000

Women in Airports Scholarship Partner $3,000

Young Airport Professional Scholarship Partner $3,000

Hospitality Coffee Station Partners $6,000 2 Remaining

Morning After Bar Partner $5,000 SOLD

Lunch Partners $4,000 4 Offered

Women in Airports Networking Forum – Event Partners

$3,000 2 Offered

Morning or Afternoon Tea Breaks Partners $2,000 6 Offered

Resource Technology Partner $10,000 SOLD

Exhibition Guide Partner $6,000 SOLD

Lanyard Partner - Exhibitor and Delegate $6,000 SOLD

Pocket Program Partner $5,000 SOLD

Session Chair Drop Partners $3,000 4 Offered

Advertising Full Page Ad in Exhibition Guide $4,000 2 Offered

Half Page Ad in Exhibition Guide $2,000 2 Offered

* As of 9 July 2019

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GALA DINNER PARTNER $15,000 SOLD

The Industry Awards acknowledge organisations and individuals achieving excellence within the Australian airport industry. The AAA National Airport Industry Awards and Gala Dinner is a unique and prestigious event and offers the opportunity to raise your organisation’s profile with the airport industry and stakeholder contacts as well. This is the one event that all delegates attend.

ENTITLEMENTS

» Your company signage displayed at the Gala Dinner (AAA to provide signage on stage plus at entrance of event).

» Your logo included within all Conference literature.

» Your logo on the partners banner.

» Your logo displayed on a looped PowerPoint slide shown during dinner.

» The opportunity to deliver a five minute welcome and profile your organisation.

» Acknowledgment on the Conference website with your logo and hyperlink to your organisation’s website.

» Your company name and logo featured on material relating to the function, menus and event publicity.

» Listing in the Conference App including contact details and a brief description (80 words maximum) of products and services. Link to company website.

ACCESS TO DELEGATES

» Two complimentary Conference registrations for Days 1-4 of Conference including the Evening Functions on 19 and 21 November as well as the Gala Dinner on 20 November.

» One Table at the Gala Dinner, eight tickets.

» Delegate list (does not include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act).

PROMOTIONAL MATERIAL

» 100 word description and full company contacts in the partners section of the Exhibition Guide. This is distributed to all delegates.

» Partnership recognition in the conference App.

AAA NATIONAL CONFERENCE PARTNER PACKAGES

THE AAA NATIONAL AIRPORT INDUSTRY AWARDS PARTNERSHIP OPPORTUNITIES $4,000

7 REMAINING

The AAA National Airport Industry Awards acknowledge organisations and individuals achieving excellence within Australia’s airport industry. The Gala Dinner will provide the perfect platform at which to present these prestigious awards and celebrate the success of the recipients and the success of the 2019 Conference. We are affording seven opportunities to sponsor awards at this exclusive event.

There are seven categories available for sponsorship ($4,000 + GST each award):

» Commercial » Customer Experience » Community Engagement » Environmental Management » Infrastructure Development » Non-Aeronautical Development » Operations » Technology SOLD

ENTITLEMENTS

» Naming rights to the selected AAA National Industry Award sponsored.

» The opportunity to present the sponsored Award at the AAA National Airport Industry Awards Gala Dinner.

» Your logo on screen during the Industry Awards Gala Dinner.

» Acknowledgment on the Conference website with your logo and hyperlink to your organisation’s website.



ACCESS TO DELEGATES

» Five tickets to the Industry Awards Gala Dinner.



» 100 word description and full company contacts in the Exhibition Guide. This is distributed to all delegates.

» Company logo on media wall for the industry awards winners official photographs.

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GOLD PARTNER $15,000 3 REMAINING

ENTITLEMENTS

» Recognition as a Gold Partner at the AAA National Conference.

» Acknowledgement on the Conference website with your logo and hyperlink to your organisation’s website.


» Your logo displayed on a looped PowerPoint slide shown in session rooms prior to and between the commencement of sessions during Conference.

ACCESS TO DELEGATES

» Complimentary 3m x 3m exhibition booth with preference of location within the Exhibition. This booth will be in the newly designated ‘Premium’ exhibition area.

» Two Exhibitior Passes Days 1-3, all catering provided in the Exhibition space, including the Evening Functions on 19 and 21 November as well as the Gala Dinner on 20 November.





KNOWLEDGE LAB PARTNER $15,000 SOLD

Returning to the exhibition in 2019 we are pleased to offer our exhibitors the opportunity to take part in the new exhibitor program, to offer the opportunity to showcase your products and services to the conference delegates.

The Knowledge Lab will host those exhibitors who are interested in presenting to the delegates. The Conference sessions will also be live streamed into the Knowledge Lab so exhibitors have the opportunity to hear from national and international speakers presenting on technology, security, customer and commercial aspects of the aviation industry.

ENTITLEMENTS

» Recognition as the Knowledge Lab Partner at the AAA National Conference.



» Your logo displayed at the Knowledge Lab

ACCESS TO DELEGATES

» Complimentary 3m x 3m exhibition booth with preference of location within the Exhibition. This booth will be in the newly designated ‘Premium’ Exhibition area.

» Two Exhibitor Passes Days 1-3, all catering provided in the Exhibition space, including the Evening Functions on 19 and 21 November as well as the Gala Dinner on 20 November.





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SILVER PARTNER $10,000 2 REMAINING

ENTITLEMENTS

» Recognition as a Silver Partner at the AAA National Conference.


» Your logo included within all conference literature (subject to printing deadlines).



» Your logo displayed on a looped screen at the Conference Registration desk.

ACCESS TO DELEGATES

» Complimentary 3m x 3m exhibition booth with preference of location within the Exhibition following the confirmation of exhibition space by Major and Gold partners.

» Two Exhibitor Passes days 2 to 4, all catering provided in Exhibition Space including the Evening Reception on 19 November.



» 100 word description and full company contacts in the sponsors section of the Exhibition Guide. This is distributed to all delegates.

» Half page promotion in the Program and Exhibition Guide, which is distributed to all delegates at Conference.


Garden of Australian Dream in The National Museum of Australia.

EXHIBITION NETWORKING HUB PARTNER $12,000

SOLD

Sponsoring the Networking Hub in the Exhibition area gives your company the opportunity to brand the space where delegates will meet and relax during Conference. All catering is served in the exhibition area throughout conference and you have the opportunity to put your unique brand and style to the lounge area.

ENTITLEMENTS

» Your company name and logo within the lounge space.

» Included in the Lounge Exhibition build is the basic flooring of the lounge area, two lounges and coffee table, four café style tables and chairs and three high tops and stools.

» Acknowledgement on the Conference exhibition website with your logo and hyperlink to your organisation’s website.


» Two Exhibitor Passes Days 1-3, all catering provided in Exhibition space including the evening function on Tuesday 19 November.

ACCESS TO DELEGATES




» Opportunity to brand lounge and promotional material on tables, hightops in lounge area.



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TECHNOLOGY PARTNER $10,000 SOLD

Sponsoring the Conference App and Wi-Fi gives your company the opportunity to be on every delegates device.

ENTITLEMENTS

» Your company name and logo on the splash screen of the App.


» Your logo included within all Conference literature partners.


ACCESS TO DELEGATES


» One complimentary Conference registration for Days 1-4 of Conference including the Evening Functions on 19 and 21 November as well as the Gala and Awards Dinner on 20 November.




WOMEN IN AIRPORTS NETWORK FORUM – MAJOR PARTNER $10,000

SOLD

This forum recognises those women in leadership roles and provides support for aspiring female leaders in the airport industry. The forum will be held the Monday of Conference (18 November) in a dedicated session room, with all delegates, male and female, welcome to attend.

ENTITLEMENTS

» Your company signage placed on the main stage.

» The opportunity to provide a five minute welcome at the beginning of the forum.





» One complimentary VIP table at the Gala Dinner.

ACCESS TO DELEGATES

» One complimentary Conference registration for Days 1-2 of Conference including the Evening Function on 19 November, the Gala Dinner on 20 November and networking event on 21 November.




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REGIONAL STREAM PARTNER $10,000 1 OFFERED

The Regional Airport Stream Partner gives you the opportunity to align your company with, and show support for the Regional Airports/Aerodromes.The Regional Stream is offered on Day Two at Conference and will give you the platform to address the Regional Stream Conference delegates.

ENTITLEMENTS

» The opportunity to deliver a five minute vote of thanks to the regional steam after the MC’s welcome.

» Your company signage displayed during the session.

» Promotion on the PowerPoint slide during the 5 minute welcome and on the introduction slides to the Regional Airport Stream sessions.

ACCESS TO DELEGATES


» One complimentary Conference registration for Days 1-4 of Conference including the Evening Functions on 19 and 21 November as well as the Gala Dinner on 20 November, valued at $3995.




EXHIBITION GUIDE PARTNER $6,000 SOLD The Exhibitor Guide is a new initiative for the 2019 AAA National Conference will be utilised by delegates as a quick reference guide to help navigate their way through all four days of Conference and gain an insight into the Industry Exhibition.

ENTITLEMENTS

» Your logo on the front cover of the Exhibition Guide.



ACCESS TO DELEGATES

» Delegate list (does not include all contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act).


» Advertisement on the back cover of the Exhibition Guide. 148 wide x 210 High + 5mm bleed.

» Listing in the Conference App including contact details and a brief description (80 words maximum) of products and services.



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CONFERENCE REGISTRATION PARTNER $6,000 The opportunity to set up a welcome desk stationed next to the Conference Registration Desk to become the first point of contact to the delegates.

ENTITLEMENTS

» Registration Area branded with your company logo.

» Opportunity to provide one gift/promotional item with company logo to be handed out to delegates upon registration (supplied by partner).


» Your logo included within all Conference literature (subject to printing deadlines).


ACCESS TO DELEGATES


» Two complimentary AAA National Airport Industry Awards and Gala Dinner tickets.




1 OFFERED

COFFEE STATION PARTNER $6,000 2 REMAINING Having a Coffee Station branded in the Industry Exhibition for three days is a great way to promote your business! This package covers everything from the coffee station to the barista hire and most importantly the coffee beans.

ENTITLEMENTS

» Your company signage placed at the Coffee Station.




ACCESS TO DELEGATES



» 100 word description and full company contacts in the exhibition section of the Exhibition Guide. This is distributed to all delegates.


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MORNING AFTER BAR PARTNER $6,000 SOLD

This opportunity exists for a sponsor to brand the Morning After Bar - a haven where delegates will find berocca and water to get them through the day.

The Morning After Bar will be located in the Exhibition Hall from 19-21 November. This is the perfect sponsorship opportunity for smaller businesses who cannot spare having someone on a booth for three days, as this opportunity is for an unmanned booth.

ENTITLEMENTS

» Your company logo on the Morning After Bar.

» An area will be provided to leave brochures for delegates to take themselves.



ACCESS TO DELEGATES





LANYARD PARTNER - EXHIBITOR AND DELEGATE $6,000

SOLD

The Conference lanyards are required to be worn by every attendee on every day of the conference, this is a great opportunity to show your company’s support of the Conference and have your logo and the AAA logo on the exhibitor and delegate lanyard.

ENTITLEMENTS

» Your logo to appear on all lanyards that are worn by every delegate, speaker and exhibitor.





» Listing in the Conference App including contact details and a brief description (80 words maximum) of products and services. Link to Company Website.


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POCKET PROGRAM PARTNER $5,000 SOLD

The Conference Pocket Program will be utilised by delegates as a quick reference guide to help navigate

their way through all four days of the Conference program. There will be no other printed program.

ENTITLEMENTS

» Your logo on the front cover of Conference Pocket Program.



ACCESS TO DELEGATES




» Advertisement on the back cover of the Pocket Program (approximately 100mm wide x 75mm high).


LUNCH PARTNER $4,000 4 OFFERED

Lunch will be available for delegates in the Exhibition Hall on 19, 20 and 21 November. Friday’s lunch will be a sit down event with networking opportunities.

ENTITLEMENTS

» Your company signage placed at the partnered lunch (partner to provide maximum four pull up banners).

» The opportunity to display promotional brochure material on tables in the lounge area for the duration of the lunch.

» Promotion on a PowerPoint slide shown in session rooms prior to the partnered lunch.


» Your logo included within all conference literature (subject to printing deadlines).


ACCESS TO DELEGATES

» Delegate list (does not Include contact details) to be made available as a PDF document emailed 14 days prior to the event, as well as a PDF list emailed after the event (subject to the Privacy Act).




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SESSION CHAIR DROP PARTNER $3,000 4 OFFERED

The opportunity to provide corporate literature (DL, A5, A4 size or smaller) or promotional item (subject to approval by the AAA) to be placed on chairs during the Morning Tea break on either the Tuesday, Wednesday, Thursday or Friday during Conference. This is an opportunity for your company to stand out.

ENTITLEMENTS




» 100 word description and full company contacts in the sponsors section of the Exhibition Guide. This is distributed to all delegates..


WOMEN IN AIRPORTS NETWORKING FORUM – EVENT PARTNER $3,000

The Women in Airports Networking Forum will feature inspiring guest speakers. The purpose of this forum is to recognise and support the women in the airport industry in both leadership and aspiring to leadership roles. This is one of the highlights of the Conference and offers a great opportunity to network and to partner.

ENTITLEMENTS



» Your logo displayed on PowerPoint slide shown during the forum.

ACCESS TO DELEGATES





2 OFFERED


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REGIONAL AIRPORT SCHOLARSHIP PARTNER $3,000The Regional Airport Scholarship Partnership has been developed to support regional aerodrome staff who might not otherwise be able to attend the AAA National Conference for development and training. The scholarship is open to AAA members from smaller regional aerodromes who have not attended the AAA National Conference in at least three years. The AAA will arrange an application process with nominations to be assessed by a judging committee.

ENTITLEMENTS



» The Scholarship includes a Conference registration for the Technical Forum on Days 3 and 4 valued at $1695 as well as a $1200 travel voucher to assist the delegate with their travel and associated costs and attendance at the National Airport Industry Awards and Gala Dinner and Thursday networking event.




ACCESS TO DELEGATES


YOUNG AIRPORT PROFESSIONAL SCHOLARSHIP PARTNER $3,000 This scholarship is available to AAA members under 35 years of age in the airport industry who have not attended the AAA National Conference previously. The AAA will arrange an application process with nominations to be assessed by a judging committee.

ENTITLEMENTS



» The Scholarship recipient receives a Conference registration for attendance on either Days 1 and 2 or Days 3 and 4 as well as a $1200 travel voucher to assist the delegate with their travel and associated costs.




ACCESS TO DELEGATES


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MORNING OR AFTERNOON TEA BREAKS PARTNER $2,000

6 OFFERED

WOMEN IN AIRPORTS SCHOLARSHIP PARTNER $3,000

Sponsorship of a morning/afternoon tea break provides a cost-effective way to expose your brand to the AAA National Conference delegates.

Scholarships are open to women in the airport industry that have not attended a AAA National Conference in the past two years. The scholarships will include the Women in Airports Networking Forum being held on the Monday prior to the AAA National Conference.

Scholarship recipients will receive registration for Days 1 and 2 of National Conference which includes the Tuesday Networking Drinks and a seat at the National Industry Awards and Gala Dinner. The AAA will arrange an application process with nominations to be assessed by a judging committee.

ENTITLEMENTS

» Your company signage on display during the break (partner to provide two pull up banners).

» Promotion on a PowerPoint slide shown in session rooms prior to the sponsored break.

» Promotional material, promotional flyer displayed at catering station and eating area.



ENTITLEMENTS



» The Scholarship recipient receives a Conference registration for attendance on Days 1 and 2 as well as a $1200 travel voucher to assist the delegate with their travel and associated costs.

OPPORTUNITIES AVAILABLE

» Morning and Afternoon Tea will be served Tuesday - Thursday in the Exhibition area.

ACCESS TO DELEGATES

» Listing in the Conference App including contact details and a brief description (80 words maximum)of products and services. Link to company website.


ACCESS TO DELEGATES



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EXHIBITIONA highlight of the AAA National Conference is always the Exhibition. The 2019 Industry Exhibition will once again be an area where delegates will gather and interact with members of the airport industry.

TUESDAY 19 TO THURSDAY 21 NOVEMBER 2019

A light breakfast, morning, afternoon tea and lunch will all be served in the Exhibition hall, which offers constant exposure to delegates and a very attractive marketing opportunity for exhibitors. Exhibitors are encouraged to find novel and unique ways to attract delegates to their booths.

This year the Industry Exhibition at the Gold Coast will be limited to 90 booths, which based on the popularity of the Industry Exhibition in Brisbane, are expected to sell out fast.

*Please note times may change, once program is released

BOOTH ALLOCATION

Major, Gold and Silver Partners who receive priority placement will be allocated their booths in the first instance and the remainder of the booths will be assigned in order of date of confirmation (based on receipt of the completed Acceptance Form and payment). Exhibitors will be contacted by Conference organisers for booth location preferences.

EXHIBITION HOURS*

Tuesday 19 November

0700-0830 Coffee in the Industry Exhibition Space

1045-1115 Morning Tea in Exhibition Space

1245-1400 Lunch in Exhibition Space

1530-1600 Afternoon Tea in Exhibition Space










1530-1600 Drinks in Exhibition Space

1600 Industry Exhibition closes

CONSTANT EXPOSURE TO

DELEGATES and a once a year

marketing opportunity for exhibitors

AAA NATIONAL CONFERENCE EXHIBITION

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EXHIBITION BOOTH PACKAGES INCLUDE:

STANDARD EXHIBITION BOOTH

– 3m wide by 3m deep by 2.4m high back and side walls.

– Company name on quality fascia on all open sides.

– One 4 amp general purpose power outlet (additional requirements may be ordered).

– Two x 120 watt LED spotlights.

– Two chairs and trestle.

» Your organisation included in the exhibitor listing in the Program and Exhibition Guide including contact details, company logo and product/service description on the conference website.

» The Welcome Drinks and Networking event on 19 November, and all catering in the Exhibition space.

» Two Exhibitor Passes for Days 1 to 3.

» Exhibition opportunity for Delegate Passport (this is optional for exhibitors).


EXHIBITION BOOTH AAA MEMBER NON MEMBER

3m wide x 3m deep (9m2) $5,500 $6,500

6m wide x 3m deep (18m2) $11,000 $12,000

Additional space $500 per m2 $500 per m2

All prices are GST Exclusive Larger booth sizes are available (POA above 20m2). A surcharge of 10% on total value applies to shared spaces.

DOUBLE EXHIBITION BOOTH

– 6m wide by 3m deep by 2.4m high back and side walls.

– Company name on quality fascia on all open sides.

– Two 4 amp general purpose power outlet (additional requirements may be ordered).

– Four x 120 watt LED spotlights.

– Four chairs and two trestles.

» Your organisation included in the exhibitor listing in the Program and Exhibition Guide including contact details, company logo and product/ service description on the conference website.

» The Welcome Drinks and Networking event on 19 November, and all catering in the Exhibition space.

» Four Exhibitor Passes for Days 1 to 3.

» Exhibition opportunity for Delegate Passport this is optional for exhibitors.

» Listing in the Conference App including contact details and a brief description (80 words maximum) of products and services. Link to company website.EXHIBITION HOURS*

Tuesday 19 November














1530-1600 Drinks in Exhibition Space

1600 Industry Exhibition closes

FOR EXHIBITION BOOTH PACKAGES CONTACT AAA EVENTS AT [email protected] 02 6230 1110

The exhibition package includes ‘Exhibitor Passes’ which provide access to the Exhibition for days 1-3, the evening reception on the Tuesday evening and includes all catering in the exhibition.

80+EXHIBITION

BOOTHS

60+SOLD

MAJOR, GOLD AND SILVER

SPONSORS RECEIVE PRIORITY

PLACEMENT

23

FOYE

R G

FOYE

R F

The 2019 exhibition floor plan at the Gold Coast Convention and Exhibition Centre has been designed to maximise your opportunity to engage with the industry and enhance your exhibiting experience.

2019 INDUSTRY EXHIBITION

We are pleased to offer our exhibitors the opportunity to take part in the new exhibitor progam, to offer you the opportunity to showcase your products and services to the conference delegates. The Knowledge Lab will host those exhibitors who are interested in presenting to the delegates. A place in the program will be offered once booths are confirmed.

The Exhibition will be held from the Tuesday to the Thursday of National Conference. We have included networking drinks on the Thursday afternoon in the exhibition to increase time spent within the exhibition.

The Conference sessions will also be live streamed into the Exhibition space in the knowledge Lab so exhibitors have the opportunity to hear from national and international speakers presenting on technology, security, customer and commercial aspects of the aviation industry.

AAA NATIONAL CONFERENCE EXHIBITION

24

2019 EXHIBITION

FLOOR PLANGOLD COAST

CATERING

CATERING

CATERING

NET

WO

RKIN

GLO

UNG

E

CATERING

1112

1314

1516

1718

1920

21

10 984

85

22

883

86

23

4546

6364

24

4447

6265

FHR

25

743

4861

6682

8726

681

8827

528

5354

7374

CA

TERI

NG

29

452

5572

7530

351

5671

7631

232

150

5760

6770

77

8089

33

4958

5968

6978

7990

EX

HIB

ITIO

N M

AP

34

4241

4039

3837

3635

KNO

WLE

DGE

LAB

SO

LD

RECH

ARG

E LO

UNG

E

NET

WO

RKIN

GLO

UNG

E

ENTR

Y

CO

NN

ECTIO

NHU

B

MO

RNIN

G

AFT

ER B

AR

GO

LF S

IMUL

ATO

R

ON

HO

LD

As of 10 July 2019

25

A U S T R A L I A N A I R P O R T S A S S O C I AT I O N NATIONAL

CONFERENCEPARTNER DETAILS

ORGANISATION ABN OR ACN

BOOKING CONTACT NAME POSITION TITLE

EMAIL PHONE

BILLING ADDRESS

SUBURB STATE POSTCODE

PARTNERSHIP & EXHIBITION ACCEPTANCE FORM

CATEGORY OPPORTUNITY PRICE SELECT

Premium Gala Dinner Partner SOLD

Gold Partner $15,000+gst

Knowledge Lab Partner SOLD

Exhibition Networking Hub Partner SOLD

Silver Partner $10,000+gst

Women in Airports Networking Forum – Major Partner SOLD

Regional Stream Partner $10,000+gst

Conference Registration Partner $6,000+gst

National Airport Industry Awards

» Commercial $4,000+gst

» Infrastructure Development $4,000+gst

» Community Engagement $4,000+gst

» Operations $4,000+gst

» Customer Experience $4,000+gst

» Non-Aeronautical Development $4,000+gst

» Technology SOLD

» Environmental Management $4,000+gst

Women in Airports Networking Forum – Event Partner $4,000+gst

Regional Airport Scholarship Partner $3,000+gst

Women in Airports Scholarship Partner $3,000+gst

Young Professional Scholarship Partner $3,000+gst

Hospitality Coffee Station Partner $6,000+gst

Morning After Bar Partner SOLD

Lunch Partner $4,000+gst

Morning or Afternoon Tea Partner $2,000+gst

PARTNERSHIP PACKAGES

AAA NATIONAL CONFERENCE PARTNERSHIP & EXHIBITION ACCEPTANCE FORM

CATEGORY OPPORTUNITY PRICE SELECT

Resource Technology Partner SOLD

Exhibitor Guide Program Partner SOLD

Lanyard Partner SOLD

Pocket Program Partner SOLD

Session Chair Drop Partner $3,000+gst

Advertising Full Page (148mm x 210mm + 3mm bleed) $4,000+gst

Half Page (148mm x 105mm + 3mm bleed) $2,000+gst

Exhibition Booth 3m wide x 3m deep (9m2)Prefered booth number:

Delegate Passport Participant

$5,500+gst AAA Member $6,500+gst

Non Member

Booth 6m wide x 3m deep (18m2) Prefered booth number:

Delegate Passport Participant

$11,000+gst AAA Member $12,000+gst Non Member

Aditional Space $500 per m2+gst

TOTALTOTAL AMOUNT $

Your signature below is taken as acceptance of the relevant partnership entitlements, and the terms and conditions as per the Partnership and Exhibition Prospectus.

NAME

POSITION

ORGANISATION

SIGNED DATE

The 2019 Conference App: We will automatically add in your details so you can communicate with speakers and delegates please tick if you do not wish to be added.

To confirm a partnership package and/or an exhibition booth/space, please return this completed Acceptance Form to:Australian Airports Association E [email protected] P +61 2 6230 1110

On receipt of this form a tax invoice for the deposit and confirmation details will be sent.

Do you require a purchase order number to be visible on your invoice?

Yes No

Purchase order number:

AAA OFFICE USE ONLY (INVOICE REQUEST):

Date Invoice Requested: Invoice Date:

Requested By: Invoice Number:

Delivery instructions: Invoice Raised By:

27

APPLICATION AND PAYMENT:To confirm your acceptance, please complete theacceptance form attached with this prospectus andreturn to the contact details on the form. On receiptand after approval by the committee, a tax invoicefor payment of 50% deposit will be forwarded forpayment. As spaces are strictly limited, returningan acceptance form does not guarantee a place asa Sponsor/Exhibitor. Sponsorship and exhibitionpackages are not considered confirmed until a50% deposit of total costs is received. Should thedeposit not be received within 21 days of invoice, thepackage will be released for re-sale.

On receipt of the 50% deposit your sponsorship package will be confirmed, and a letter outlining the sponsorship agreement and specifications regarding artwork for logos and advertisements, delivery details for signage and satchel inserts etc. Final payment of 50% is due 1 September 2019. A tax invoice will be sent to you. Should final payment not be received by 14 days after this date, the package will be released for re-sale and the deposit not returned. Booths will be allocated based firstly on sponsorship level and then order of receipt of acceptance form and deposit for exhibitors at the discretion of the organising committee. Should your preferred sites be unavailable, you will be contacted for another preference.

ACCEPTANCE AND ALLOCATIONThe Australian Airports Association reservethe right to accept or reject any application forsponsorship at its absolute and unfettered discretionwith the return of any deposit paid.

Sponsorship and exhibition packages, which may be limited in number, will be generally allocated to those organisations who apply earliest. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of Australian Airports Association whose decision will be final.

CANCELLATION POLICYIf the event is cancelled by the Australian AirportsAssociation less than 12 months prior to thescheduled date, the Sponsor/Exhibitor is entitled to a100% refund. If the event is rescheduled by the organiser, and the Sponsor/Exhibitors can reasonably demonstrate their inability to participate it will be entitled to a full refund.

In the case of your cancellation of sponsorship or exhibition booth or space, notification in writing must be sent to [email protected], and the Australian Airports Association reserves the right to retain monies paid in full unless resold.

CONSEQUENTIAL DAMAGEThe Australian Airports Association will not be liablefor any indirect or consequential damages arising outof a breach of this Exhibition/Sponsorship contract.

DETAILED REQUIREMENTS AND DUE DATESThe Conference Organiser’s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates. Logos will be requested in.jpg and .eps format, high resolution 300dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logos displayed in any of the promotional material. In the event that materials, information or artwork required by the Conference Organiser are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case.

EXCEPTIONAL CIRCUMSTANCESThe Australian Airports Association and Conference Organiser reserve the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/ or duration, the agreement to participate will remain in force as long as the Sponsor/Exhibitor is informed at least one month before the planned Conference. The Australian Airports Association and Conference Organiser will use reasonable endeavours to remedy the impact of exceptional circumstances.

EXHIBITOR DISPLAY RULES » The Australian Airports Association and

Conference Organiser shall determine the hours during which the Sponsor/Exhibitors shall be conducted and as to hours of access for Exhibitors including variations of such times as shall be necessary.

» The Exhibition booth or space is to be fully manned and operational and removal or change any of the areas will not commence, until after the exhibition closes.

» No advertising material such as banners or brochures, are allowed outside the designated booth area. Under no circumstances are brochures to be placed in common areas such as where catering is provided or lounge areas with permission. If found this will be removed.

» Excessive noise that inconveniences other exhibitors or the Conference will not be allowed.

» The Australian Airports Association and Conference Organiser will be the judges as to whether there is an annoyance.

» No obstruction of any form in the aisles and walkways.

» While companies are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other companies or detracting from the Exhibition will be discouraged.

The Sponsor/Exhibitor will acknowledge that the Australian Airports Association, Brisbane Convention Centre, and the exhibition hire company will not be responsible for any loss or damage to the exhibitor’s property and that all exhibitor material and equipment is the sole responsibility of the exhibitor.

PARTNERSHIPS (Referenced and used for 2019 Sponsorship Opportunities)Nothing contained in the Agreement will be deemed toconstitute a partnership further than the 2019AAA National Conference Partnership/Sponsorshipagreement. The terminology of Partnership is in nameonly and does not represent any joint venture or agencyrelationship between you and Australian AirportsAssociation, and you must not do anything where youwill, in any way, be represented that you are a partnerof the Australian Airports Association, further than the2019 AAA National Conference at the Gold Coast.

RESPONSIBILITYThe Australian Airports Association and BrisbaneConvention Centre accept no responsibility for any act,accidents, omissions on the part of service providers,the accuracy or content of any written or oralstatements by speakers in connection with this event,delay, damage, personal injury or death.

The Sponsor/Exhibitor is responsible for all personal injury or damage to property arising in connection with the Exhibitor display area, howsoever caused. The Sponsor/Exhibitor will indemnify the Organisers in respect of any claim and demands in respect thereof. The Sponsor/ Exhibitor must take out adequate insurance in respect of all such claims.

Australian regulators require all Sponsor/ Exhibitors to have adequate Public and Product Liability insurance cover based on a limit of indemnity to the value of $10 million or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand or space. Sponsor/ Exhibitors will need to be able submit their Public Liability Insurance Certificate upon request.

REGISTRATIONSSponsor/Exhibitors are not permitted to attend Conference sessions or social functions unless the relevant tickets are offered as part of the particular sponsorship or exhibition package. However, should Sponsor/ Exhibitors wish to attend the Conference as a delegate or attend social functions, the appropriate registration form must be completed and forwarded to the Conference Organisers together with the applicable registration fee. Specific Sponsor/Exhibitors registration forms will be sent out at a later date.

SPONSORSHIP AND EXHIBITION PACKAGESPlease refer to the sponsorship packages in the Sponsor and Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organiser. Sponsorship and exhibition entitlements will not commence until the acceptance form and deposit is received by the Conference Organiser.

UNAVOIDABLE OCCURRENCESIn the event that the Conference/Exhibition is cancelled or delayed through no fault of The Australian Airports Association, Conference Organiser and the Venue Manager, including but not limited to fire, flood, labour disputes, natural disasters, acts of God(s), civil disorders, riots, insurrections, work stoppages, slow downs or disputes, or other similar events then the Exhibitor/Sponsor shall not be entitled to any refund or claim for any loss of damage.

VENUEThe Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by Brisbane Conference and Exhibition Centre.

AAA NATIONAL CONFERENCE TERMS AND CONDITIONS

Purchase order number:

www.airportsconference.asn.au

Australian Airports Association (AAA)Unit 2/4 Brindabella Circuit I Canberra Airport ACT 2609

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