National Cluster Meetings Registration and Cancellation Policies

REGISTRATION POLICIES

• Registration is required to participate in all sessions and special events at the meeting. Each person attending any part of the meeting must be officially registered. Each registrant will receive a computer-generated name badge that serves as admission to registered sessions, exhibits, workshops, and activities registered for. In some cases a ticket or wristband with a name badge may be required.

• If paying by purchase order or check, full payment must be received at national headquarters by November 4, 2015. Registration packets will only be distributed to attendees with a zero balance or by securing the balance with another form of payment when picking up registration materials.

• Official conference badges must be worn to all meeting functions. Badges will be checked at the entrance of conference activities.

• Wristbands are required for the Special Event and will be issued with registration materials. If your wristband is misplaced or lost you will be required to purchase a new wristband at the full price of the event.

• Children under nine years of age are discouraged from attending conference sessions. Children and family members who attend conference sessions must register for the meeting / conference and pay all event fees.

• Outstanding balances from previous national conferences / meetings must be paid in full prior to registering for the meeting.

CANCELLATION AND REFUND POLICIES

Meeting Registration • All cancellations must be submitted in writing and emailed to meetings@fcclainc.org no later than

October 28 to be eligible for a refund. Telephone and/or fax cancellations will not be accepted. • Meeting registration fees will be refunded less the $25 administrative fee per attendee. • Regrettably, FCCLA cannot honor refund requests for cancellations received after October 28. • In cases where payment has not already been made, the cancellation policy remains the same. Your

chapter will still be responsible for the balance remaining after cancellation fees have been applied. • Please be advised that your chapter will not be able to affiliate or register for future FCCLA national

conferences/meetings until the balance has been paid in full. • All refunds will be processed following the meeting.

Name Change/Substitution • All name change/substitution requests must be submitted in writing and emailed

to meetings@fcclainc.org no later than October 28. Telephone and/or fax requests will not be accepted.

• FCCLA will process the name change/substitution without penalty until October 28, 2015. • All requests for name changes/substitutions received after October 28, 2015 will incur a $10

administrative fee per name change. • Please be advised that the cancellation policy for “Optional Items” will apply if these events are being

canceled with the name change/substitution. • Registration rate may increase for the substitution if the attendee is not an affiliated member.

Optional Items • Refunds are not honored for Continuing Education Credits, Leadership Academy, Competitive Events, or

Special Events. • All name change/substitution requests must be submitted in writing and emailed

to meetings@fcclainc.org no later than October 28. Telephone and/or fax requests will not be accepted.

• In cases where payment has not been made the cancellation policy remains the same. Your chapter will still be responsible for the balance remaining after cancellation fees have been applied.

“No-Shows” • Refunds for “No-Shows” will not be honored. • In cases where payment has not been made the cancellation policy remains the same. Your chapter will

still be responsible for the balance remaining after cancellation fees have been applied. • Please be advised that your chapter will not be able to affiliate or register for future FCCLA national

conferences/meetings until the balance has been paid in full.

HOUSING POLICY • Room rates and cost of meeting space are based on an anticipated room pick-up. In an effort to support

our host city, demonstrate effective practices in room block management, and keep registration fees lower it is important that FCCLA attendees use the official hotels when attending the meeting.

• Delegates who live more than 50 miles from the convention site and do not stay in one of the official convention hotels are required to pay a conference room fee of $25 per attendee when registering for the conference.

• Delegates from state associations attending the National Cluster Meeting and not staying at one of the official convention hotels may not participate in national Competitive Events.