NALHFA Conference, Austin, TX

April 26, 2012

Mark Ulfers, Executive Director

Dakota County Community Development Agency

mulfers@dakotacda.state.mn.us

651-675-4400

For Board Members Only

Approve bylaws, resolutions, policies & procedures

Select a qualified Executive Director

Delegate responsibilities and authority to Executive Director on the Commissions behalf

Establish policies such as: personnel, grievance, procurement, disposition, admissions and continued occupancy, agency administrative plans, etc.

Review & monitor budgets to ensure expenses are in compliance with laws and other requirements

Commissioner Roles & Responsibilities

Approve policies and procedures for internal and external monitoring controls

Approve policies and procedures to detect and prevent program fraud, waste, mismanagement and abuse

Ensure the agency is acting legally and with integrity in its daily operations

Commissioner Roles & Responsibilities

Hiring, training and terminating staff

Preparing budgets, applications, contracts and procurement documents

Administering first mortgage and downpayment assistance loans

Supervising cash management, bank reconciliation, program selection guidelines

Monitoring operations for fraud and abuse

Executive DirectorRoles & Responsibilities

Maintaining overall compliance with Federal, State and local laws, as well as agency policies and procedures

Keeping Commissioners informed of any problems such as audit concerns, major resident issues, financial status and changes to laws

Reviewing program performance of private participants (e.g. mortgage lenders and loan servicers)

Executive DirectorRoles & Responsibilities

Commissioner Tips

Understand your agency’s mission and organization

Read the legislation that created your agency

Know and understand Roberts Rules of Order

Tour projects developed by your agency

Attend local/national trainings

Access online resources for additional information

Develop a strong rapport with the leaders of the agency

Require commissioner packets are received in advance of meetings

Don’t be afraid to ask questions

If there is a project or issue that is controversial, get all of the facts before forming an opinion

Represent your jurisdiction at agency events

Housing and Development Law Institute (www.hdli.org)

National Association for County Community & Economic Development (www.nacced.org)

National Association of Local Housing Finance Agencies (www.nalhfa.org)

National Association of Housing & Redevelopment Officials (www.nahro.org)

Public Housing Authorities Directors Association (www.phada.org)

U.S. Department of Housing & Urban Development (www.hud.gov)

Resources