na sla implementation options

7/25/2019 Na Sla Implementation Options

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Subledger Accounting Implementation Options

Presented to the UKOUG Oracle Financials SIG by Nic Atkin


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Subledger Accounting

Implementation options for ne !"#

implementations$ and !""i upgrades


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About the presenter

Nic has been implementing$ designing or de&eloping solution architecturesithin the Oracle '()usiness Suite arena since !elease *+

Nic spent ", years ith Oracle Consulting UK$ and in his last year deli&ered

both the R12 Awarenessand Financials Accounting Hubtraining to

consultants throughout '-'A+

Since lea&ing Oracle .onsulting UK he has orked as an independent

contractor implementing/

0 Financials Accounting Hubat -inisterie &an 1andbou$ Natuurbeheer en

2oedselkaliteit3 LNV4Netherlands -inistry of Agriculture$ Nature and Food 5uality63

0 Subledger Accountingat LNVand !oyal KPNN2 4Netherlands landline and mobile

telecommunications6+

Nic is currently at al!our eatt"as the R12 Solution ownerdeli&ering a

common business process and share ser&ice centre based solution to "7disparate Operating .ompanies in the )alfour )eatty Group+
http://www.oracle.com/http://en.wikipedia.org/wiki/File:KPN_logo.svghttp://en.wikipedia.org/wiki/File:KPN_logo.svghttp://www.oracle.com/http://en.wikipedia.org/wiki/File:KPN_logo.svg


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8

Agenda

Introduction to Subledger Accounting Scope of Subledger Accounting in ')S

""i upgrade options

!"# Implementation options


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Introduction to Subledger Accounting


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Introduction to Subledger Accounting

9hat is Subledger Accounting 4S1A6:0 .ommon Accounting 'ngine embedded in '()usiness Suite !"#

0 A specific licence usage of the Financials Accounting 'ngine

0 S1A 1icence comes free ith ')S licence

0 Financials Accounting ;ub 4FA;


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""i

'N? US'!

'nter


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""i Ne in !"#

Accounting e&ent

created

'nter


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Introduction to Subledger AccountingKey .omponents 4"6

.omponents configured and used by each Subledger separately Single >ournal repository 4can report across subledgers using custom

reports6

.onfiguration


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Introduction to Subledger AccountingKey .omponents 4#6

-aster ?ata -anagement User Functionality0 -appings Sets

C -ap any source &alue to a account segment or an entire account code combination

'nd User Functionality

0 Accounting =ournals

C .reate Accounting 4Offline6 and

C Online accounting 4not in all subledgers6

0 Inuiry/ ?rill(don$ ?rill(up 4G1(HS1A(HSubledger(HS1A(HG16

0 !eports

C Account Analysis !eport

C =ournal 'ntries !eport

C Open Account )alances 1isting

C Subledger -ultiperiod Accounting and Accrual !e&ersal !eport

C Subledger Period .lose 'Dceptions !eport

C hird Party )alances !eport

C rading Partner Summary !eport


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Financials Accounting HubSubledger Accounting

Introduction to Subledger Accountingo licenses$ o le&els of permission

Subledger Registration

Account )et*od uilder

+ntit" )odel

Standard Sources

Custo$ Sources

,ransaction Account uilder

+(ent )odel

&! i$#le$ented b"

Oracle 'e(elo#$ent

C*ange to seed data

NO, SUPPOR,+' b"

Oracle

Su##orted b" Oracle !or

a new Subledger

Registration ONL-

A##lies to seeded

Subledgers


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Introduction to Subledger AccountingAccounting -ethods )uilder 4A-)6

FR Statutor" Ledger

Standard &AS Subledger Accounting )et*od

Pa"ables A##lication Accounting 'e!inition

.ournal Line,"#es

Account 'eri(ationRules /A'Rs0

.ournal +ntr"'escri#tions

Pa"$ent .ournal Line 'e!inition

'ocu$ent ,ransaction +ntit" /Obects Records0

Sources /Fields0


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Introduction to Subledger Accountingransaction Account )uilder 4A)6

FR Cor#orate Ledger

Cor#orate C*art o! Accounts

Account 'eri(ationRules /A'Rs0

'ocu$ent ,ransaction +ntit" /Obects Records0

Sources /Fields0

Recei(ables &n(oice Re(enue ,ransaction Account ,"#e

Recei(ables &n(oice ,ransaction Account 'e!inition


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Scope of Subledger Accounting in

')S9here and ho used up to !"#+"+%


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Scope of Subledger Accounting in ')S9here and ho used up to !"#+"+%

Accounting for =ournals in the folloing subledgers of the coreFinancials Suite/0Assets$ .ost -anagementE$ PurchasingEE$ '()usiness aD$

Payables$ !ecei&ables$ .ash -anagementC E.ost -anagement co&ers Purchasing !eceipts$ In&entory and

-anufacturing

C EEPurchasing co&ers burden and encumbrance accounting for!euisitions and Purchase Orders

Accounting for =ournals elsehere in ')S/0 Payroll$ Pro>ects$ 1ease and Finance -anagement$ 1oans$

Property -anager$ Process -anufacturing$ Price Protection$ rade-anagement$ .ontract .ommitment and Federal Financials+

ransaction Account )uilder only used for Financials .ommon-odules 4Ad&anced Global Intercompany System 4AGIS66


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Scope of Subledger Accounting in ')Sransaction Account )uilders up to !"#+"+%

Subledger ,ransaction Account uilding Functionalit"

Cost )anage$ent PO !euisition Account Generator

PO Account Generator

Pa"ables Pro>ect Supplier In&oice Account Generator3 or

Pro>ect 'Dpense !eport Account Generator3 orPrior transaction 4PO related6 or 'Dpense !eport emplate 4'Dpense

!eports63 or ?istribution Set 4In&oices63 otherise enteredmanually+

Assets FA Account Generator$ or S1A Account ?eri&ation !ules

Pa"roll .ost Allocation FleDfield ualifiers and .osting program

Proects AutoAccounting for Pro>ects

Recei(ables A!/ Substitute )alancing Segment Account Generator

AutoAccounting for In&oices

Cas* )anage$ent S1A Account ?eri&ation !ules

Leasing and Finance)anage$ent

Accounting emplate Set 4optional6

Ad(anced 3lobal&nterco$#an" S"ste$

S1A ransaction Account )uilder


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Scope of Subledger Accounting in ')Sransaction Account )uilders post !"#+"+%:

Subledger ,ransaction Account uilding Functionalit"

Cost )anage$ent PO !euisition Account Generator

PO Account Generator

Pa"ables Pro>ect Supplier In&oice Account Generator3 or

Pro>ect 'Dpense !eport Account Generator3 orPrior transaction 4PO related6 or 'Dpense !eport emplate 4'Dpense

!eports63 or ?istribution Set 4In&oices6

Assets FA Account Generator$ or S1A Account ?eri&ation !ules

Pa"roll .ost Allocation FleDfield ualifiers and .osting program

Proects AutoAccounting for Pro>ects

Recei(ables A!/ Substitute )alancing Segment Account Generator

AutoAccounting for In&oicesCas* )anage$ent S1A Account ?eri&ation !ules

Leasing and Finance)anage$ent

Accounting emplate Set 4optional6

Ad(anced 3lobal&nterco$#an" S"ste$

S1A ransaction Account )uilder

SLA,ra

nsac

tionAcc

ount

u

ilder4


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Scope of Subledger Accounting in ')S!elated changes in !"#

!eplaced Sets of )ooks ith 1edger and 1edgers Sets0 Primary

0 Secondary

0 !eporting 4.urrency6

-o&ed -ultiple !eporting .urrency functionality to !eporting

currency -o&ed aDation functionality embedded in the subledgers to the

common taD engine 4'()usiness aD6

1egal entities model and functionality eDtended into most subledgers

and supports Inter( and Intra( company accounting

!eplaced Global Intercompany System 4GIS6 ith Ad&anced Global

Intercompany System 4AGIS6

!eplaced Global Accounting 'ngine ith Subledger Accounting


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""i upgrade options and

considerations


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""i upgrade options and considerationsKey options

our eDisting ""i implementation should upgrade ithout any changesin configuration or additional de&elopment 0 sub>ect to regression

testing+

Factors that may change an upgrade Jithout changes/

0 ou ha&e accounting 4GAAP6 issues that are being addressed by manual

>ournals$ that could be addressed by changing the seeded accounting

0 ou ha&e customised any one of the Account Generators 4dependent

9orkflo technical skills6 Pro>ects AutoAccounting 4dependent on S51

technical skills6 but ant to re&ert to standard A)s and o&erride account

deri&ation in S1A instead

0 ou ant to implement a secondary ledger ith a different chart of

accounts+

0 ou ant implement some of the ad&anced features of S1A 4see !"#

implementation options6

0 Note/ this may still reuire P1


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""i upgrade options and considerationsUpgrade considerations

)y default$ the upgrade updates the data for the current fiscal year$as ell as the necessary periods of the pre&ious fiscal year$ to ensurethat at least siD periods are included in the upgrade

;o much data must be mo&ed to the ne model to support thebusiness:$ if more reuired then/0 Get patch ,#%%#8@

0 !un S1A Pre(upgrade program to change the number of periods of data toupgrade

;o much dontime is a&ailable to upgrade old data to the nemodel:

;o many old transactions could possibly be re&ersed or rely on

pre&ious accounted transactions in a flo: 4e+g+ the accounting ofpayments related to a payable in&oices are in a flo6

-itigation/ LUpgrade by !euestM can run S1A post(upgrade programat any time to create the missing data


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""i upgrade options and considerationsSubledger Specific considerations/ Payroll

Use old G1 Interface approach0 No effort reuired

Use ne S1A approach

0 Pro&ides G1 to Payroll S1A >ournal drill(don 4unlike other subledgers not

to ;!


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""i upgrade options and considerationsSubledger Specific considerations/ Assets

Use eDisting Account Generator0 Set FA/ Use 9orkflo Account Generation profile option to es

S1A Account ?eri&ation rules

0 Set FA/ Use 9orkflo Account Generation profile option to No

0 Amend Account ?eri&ation !ules in S1A as reuired+


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!"# implementation options


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!"# implementation optionsO&er&ie

.hoose an Account )uilding Approach Implement additional functionality/

0 !econciliation !eferences

0 =ournal ;eader ?escriptions

0 =ournal 1ine ?escriptions

0 Supporting !eferences 4for Inuiry60 Supporting !eference )alances

0 Integrate non(')S sources &ia Financials Accounting ;ub


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!"# implementation options.hoose an Account )uilding approach 4"6

'ocu$entsub>ect to

Accounting'&ents 4e+g+

PayableIn&oice6

)aster'ata

related to?ocument 4e+g+

Supplier6

Setu#'ata

related to?ocument 4e+g+Operating Unit

SystemOptions6

Sources,ransaction Account uilder

/Account 3enerator AutoAccountingHard5wired rules SLA A'R SLA ,A0

16627 2688 79:;< =:; 66666

'ocu$ent'istributions


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16627 26:2 79:;< =21 66666

!"# implementation options.hoose an Account )uilding approach 4#6

Accounting +ngine

/SLA A'R0

'ocu$entsub>ect to

Accounting'&ents 4e+g+

PayableIn&oice6

)aster'ata

related to?ocument 4e+g+

Supplier6

Setu#'ata

related to?ocument 4e+g+Operating Unit

SystemOptions6

Sources

)aster'ata

S1A -appingSet

'R'R CRCR

.ournalLine

e+g ?ebit G)P"

.ournal

'ocu$ent'istributions


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!"# implementation options.hoose an Account )uilding approach 4%6

Key uestions/0 ?o you ant to pre&ent users entering account code combinations

manually anyhere in ')S: 0 otal Accounting Automation

0 ?o your JOrganisational accounting segments change freuently causing

documents ith long life cycles to use in&alid segment &alues and in&alid

combinations in the later part of their life:


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!"# implementation options.hoose an Account )uilding approach 4%6

o main approaches/"+ .alculate account code combinations at >ournal creation time 4o&erride

Jdummy A) defaults ith A?!s using setup and master data6

0 KPN approach

#+ A)s calculate using setup and master data+ A?!s Use A)s results at

>ournal creation time 4accept A) defaults ith minimal o&erride in A?!s6

0 Oracle Product ?e&elopment approach

Approach "/

0 .hange A)s to generate Jdummy account combinations$ change S1A

A?!s and S1A =1?s 0 high cost$ high compleDity$ custom de&elopment

Approach #/

0 ake the seeded functionality/ dont change the A)s$ dont change theS1A A?!s ( lo cost$ lo compleDity$ no custom de&elopment

0 Or$ do as you did in ""i implementations/ change the A)s$ dont change

the S1A A?!s ( medium cost$ medium compleDity$ custom de&elopment


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!"# implementation options!econciliation !eferences

!econciliation !eferences ha&e to be populated 4from a source6 touse the ne G1 Auto!econciliation feature for each >ournal line+

Scenario/

0 o source subledgers imported into G1 &ia FA;

0 Subledger A$ primarily debits a control


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!"# implementation options=ournal ;eader ?escriptions

=ournal ;eader ?escriptions ha&e to be populated 4from sources60 '+g+ In&oice/ In&oice NumberH Suppler/ Supplier NumberH

2isible in S1A Inuiry screens

2isible in G1 Inuiry screens if S1A =ournal 1ines are not summarised


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!"# implementation options=ournal 1ine ?escriptions

=ournal 1ine ?escriptions ha&e to be populated 4from sources60 '+g+ In&oice/ In&oice NumberH Suppler/ Supplier NumberH 1ine Number/

1ine NumberH

2isible in S1A Inuiry screens

2isible in G1 Inuiry screens if S1A =ournal 1ines are not summarised


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!"# implementation optionsSupporting !eferences 4for Inuiry6

Supporting !eferences ha&e to be populated 4from sources60 '+g+ Pro>ect 'Dpenditure ype

.an ha&e up to fi&e segments

Allos =ournal 1ines to be retrie&ed using this &alue in the S1A

Inuiry screens

.an be a source for a data arehouse


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!"# implementation optionsSupporting !eference )alances

Supporting !eferences ha&e to be populated 4from sources60 '+g+ Pro>ect Number

.an ha&e up to fi&e segments

Allos G1 )alances to be further analysed

'ffecti&ely eDtends the accounting fleDflield by up to fi&e segments )alances can ne&er reset 4inception to date6$ or reset on year end

4year to date6

.an be a source for a data arehouse


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!"# implementation optionsIntegrate non(')S sources &ia Financials Accounting ;ub

!euires a FA; licence .an be a compleD de&elopment

Needs detailed report reuirement analysis

Needs detailed analysis of source system 4subledger6 to identify the

documents and their accounting e&ents

Needs detailed accounting reuirements analysis to identify the

>ournals reuired for each accounting e&ent


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na sla implementation options

Documents