n y s chs a winter

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ATTENDEE REGISTRATION

New York State County Highway Superintendents Association

WINTER CONFERENCE & TRADE SHOWJanuary 21–23, 2020 | The Saratoga Hilton • Saratoga Springs, NY

WinterNYSCHSA

CONFERENCE &TRADE SHOW

20202020

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WinterNYSCHSA


20202020

JOIN US!Join us for the Winter Conference & Trade Show at the Saratoga Hilton in Saratoga Springs, January 21–23, 2020. We have a strong program with many educational sessions that will appeal to all Superintendents and Commissioners working to improve their county highway department and services.

CONFERENCE OBJECTIVES• Present up-to-date methods and techniques for

the new construction, maintenance and repair of county streets, roads and highways.

• Teach timely, need-to-know management concepts and practices for equipment and personnel

• Present up-to-date methods and techniques for the new construction, maintenance and repair of involved in maintenance tasks and responsibilities.

• Offer technical information for discussion.

• Provide an opportunity to share solutions to common problems.

• Allow important time for colleague to colleague networking and problem solving.

WHO SHOULD ATTEND?• Superintendents, Commissioners & their staff

• Transportation Directors

• Engineers

• Land Surveyors

• Anyone interested in building and maintaining local roads!

SESSIONS WILL FOCUS ON• North Main Street Cultural Connector

• The New “Little Greenbook” and Local Highway Geometric Standards

• Permitting Stream Sized Culverts

• Streamlining County Highway Operations with Realtime Enterprise GIS Solutions

• Environmental Benefits of Cold In Place Recycling of Bituminous Concrete

• and much more!

LEARNING OBJECTIVESThe Winter Conference and Trade Show provides education and training to County Highway and Public Works professionals, professional engineers, land surveyors and all industry professionals whose responsibilities include the building and maintenance of New York state’s roads and bridges. The program offers accredited courses totaling a possible five (5) Professional Development Hours (PDHs). Conference attendees not seeking PDHs with the accredited technical training are encouraged to attend CEC courses of their choice.

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PRELIMINARY SCHEDULE OF EVENTSDon’t miss this opportunity to network with your colleagues from throughout the state to get the latest information about important areas of your work and meet more than 90 exhibitors displaying the latest products and services in your field.

Monday, January 20

1:00p–8:00p Registration Desk Open

1:00p–6:00p Early Access Exhibitor Setup

3:00p Hotel Check-In

8:00p–11:00p Networking Hospitality Suite

Tuesday, January 21

7:00a–11:30a Exhibitor Move-In/Setup

6:00a–5:30p Registration Desk Open

6:30a–8:30a Breakfast for Hotel Attendees with 3-Night Package

9:00a–10:30a Opening Session

11:00a–12:00p CEC General Session: North Main Street Cultural Connector, Elmira, New York Presented by: Andrew P. Avery, PE, Chemung County Commissioner & Dennis Judson, Fisher Associates

12:00p–2:00p Expo Grand Opening Lunch

2:00p–3:00p President’s Gathering of the Members (Open to Superintendents/Commissioners & their staff)

3:00p–4:00p Afternoon Break in the Exhibit Hall

4:15p–5:15p CEC General Session: The New “Little Greenbook” and Local Highway Geometric Standards Presented by: David Orr, PE, PhD, Cornell Local Roads

5:30p–7:00p Reception in Expo Hall


Wednesday, January 22

6:30a–8:30a Buffet Breakfast

7:00a–8:00a ACEC/NYSCHSA Meeting

8:15a–9:15a CEC General Session: Permitting Stream Sized Culverts Presented by: James Woidt, PE, Shumaker & Mallory Smith, Shumaker

9:15a–10:15a Morning Coffee Break in Expo Hall

10:15a–11:15a Round Table: Open to All

11:30a–12:30p CEC General Session: Streamlining County Highway Operations with Real-time, Enterprise GIS Solutions, Erie County, NY Presented by: William Geary, Jr., Erie County Commissioner & Vijay Sambandhan, Bergmann

12:30p–2:00p Lunch & Annual Meeting

2:00p–3:00p Affiliate Showcase

3:00p–4:00p Afternoon Break in Expo Hall

4:00p–5:00p CEC General Session: Environmental Benefits of Cold In Place Recycling of Bituminous Concrete Presented by: Dane Mellon, The Gorman Group

5:00p–7:00p Expo Grand Finale and Grand Prize Drawings


Thursday, January 23

6:30a–8:30a Buffet Breakfast

8:30a–9:30a Vendor/Affiliate Member & TIC Breakfast Meeting

8:30a–11:00a Superintendent/Commissioner Business Meeting

1 PDH POSSIBLE

2 NIGHTS

3NIGHTS

TWO NIGHT CONFERENCE PACKAGETuesday 1/21 & Wednesday 1/22

Call 888-866-3596 and use the group code: PRAS or visit www.group.hilton.com/

nyscountyhighwaysupervisors-2night

The complete Two Night Conference Package includes: Tuesday & Wednesday: Two nights lodging at the Saratoga Hilton Tuesday: Luncheon & Reception Wednesday: Buffet Breakfast, Luncheon & Reception Thursday: Breakfast Buffet

Two Night Hotel Package Rates: $450.20 for single occupancy (plus applicable taxes) $326.70 per person for double occupancy (plus applicable taxes)

THREE NIGHT CONFERENCE PACKAGEMonday 1/20, Tuesday 1/21 & Wednesday 1/22

Call 888-866-3596 and use the group code: PRAU or visit www.group.hilton.com/

nyscountyhighwaysupervisors-3night

The complete Three Night Conference Package includes: Monday, Tuesday & Wednesday: Three nights lodging at the Saratoga Hilton Tuesday: Breakfast, Luncheon & Reception Wednesday: Buffet Breakfast, Luncheon & Reception Thursday: Breakfast Buffet

Three Night Hotel Package Rates:$600.58 for single occupancy (plus applicable taxes) $419.58 per person for double occupancy (plus applicable taxes)

HOTEL ACCOMMODATIONS* A block of rooms has been reserved at The Saratoga Hilton located at 534 Broadway, Saratoga Springs, NY 12866.

* The deadline for hotel reservations is December 20, 2019.

* Check-in time is 3:00pm and check out time is 11:00am.

* Space is limited! Rooms will be available on a first come first serve basis.

* Package prices listed below are for king or double standard rooms.

* Upgrades to junior suites or luxury suites may be available at an additional charge.

* When making reservation by phone, consider requesting a room type within the same price point to avoid any unnecessary upgrade charges.

* Please bring any hotel booking issues to the attention of the Association by emailing [email protected] or calling 518-465-1694.

Tax Exempt Hotel AttendeesWhen booking your package online, taxes shown as included in the total purchase price. All tax exempt attendees staying at the hotel must provide their tax-exempt status forms to the hotel shortly after the time of booking. Tax exempt forms can be sent via email to: [email protected]

Suite ReservationsExhibitors are permitted to reserve a suite with the hotel if they have reserved an exhibit booth. There is a limited number of suites available. Please make those arrangements as soon as possible by contacting Association Headquarters, 518-465-1694. First refusal is given to the company that had the room last year.

Package ChangesAny changes in the number of hotel nights desired after initial booking will require a total package cancellation and rebooking of the alternative package. Please note, because of limitations in the hotel’s reservation system relating to packages, any changes in reservations on or after December 20, 2019 require a call directly to the Saratoga Hilton at 518-584-4000. Press zero, and ask for personal assistance from reservation specialists Alison or Nicole, who are familiar with the particulars of the group.

TO MAKE YOUR HOTEL RESERVATIONS

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CONFERENCE REGISTRATION INFORMATIONREGISTRATION & TUITIONRegister Early and Save! Complete and return your registration form with payment prior to December 6, 2019.

The Association offers accredited Professional Development Hour (PDH) Programs complimentary to our membership as part of our registration tuition for our January, June and August programs.

Attendees need to pre-register for the conference program using the enclosed registration form, but there is not an additional fee to receive PDHs for our programs.

NOTE: you must be a member in good standing in order to receive complimentary PDHs

CONFERENCE REGISTRATION FEESNYSCHSA Member Registration Rates: $175 (before 12/6); and $225 (after 12/6)

Non-Member Rates: $375 (prior to 12/6); and $425 (after 12/6)

NYSCHSA Fully Retired Superintendents/Commissioners (Not working for an Affiliate): $50 per person

NYSCHSA Honorary/Lifetime members who are working for an Affiliate: $50 per person

NYSCHSA Fully Retired Lifetime/Honorary Members: $0

Discount Retiree Rates: Please contact Association Headquarters for questions on discounted Retiree Rates

COMMUTER OR PART TIME CONFERENCE PARTICIPANTThose who do not reserve a hotel room at the Saratoga Hilton or plan to attend day sessions only, will need to pay the applicable program registration rate plus the cost of any meals they plan to attend. Meal costs are: Breakfasts $28, Lunches $35, Receptions $49.

PROGRAM CANCELLATION POLICYAnyone canceling booth or registration in writing prior to January 2, 2020 will receive a full refund. After that time, cancellations submitted in writing will receive a 50% refund. There will be no refunds after January 16, 2020. There will be no credits issued for no-shows, early departures or unused meal tickets. Participants are otherwise responsible for all charges.

DO THE MATH!IT SAVES TO JOIN NYSCHSA TODAY! Join today and enjoy all the privileges of membership plus save $200 (your cost of membership) off the non-member program registration rates. Membership brochures are available on-line at www.countyhwys.org or from Association Headquarters at (518) 465-1694.

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TRAINING PROGRAM ATTENDANCE VERIFICATION INSTRUCTIONSCEC PROCEDURES!In order to receive professional development hours (PDH) for CEC Training Programs, you must complete all of the following steps on site the day of the program:

1. Check in with the CEC Committee member to have the bar code on the back of your badge scanned.

2. Pick up an evaluation form at check-in. Sign in at each training program you attend (available at each program).

3. Complete the Training Program Evaluation section of the Sign In/Out Form. (Use the back of the form to fill in your responses to the Assessment and Hearing for each CEC course).

4. Sign out at the end of each training program.

5. Check out with the CEC Committee member to have the bar code on the back of your badge scanned.

6. Turn in your completed evaluation form.

If all steps have been followed, a Certificate of Completion will be provided following each session for recognition of attendance and awarded PDHs.

Please look for this symbol throughout

the program to find CEC accredited training programs.

WHAT IS THE CONTINUING EDUCATION CONSORTIUM?Under State law effective January 1, 2004, professional engineers and land surveyors are required to obtain continuing education credits in the form of Professional Development Hours (PDHs) to maintain their professional license. One professional development hour (PDH) equals 50 minutes of instruction or presentation. In order to assist its members in meeting this requirement and to enhance professional development on all levels, the New York State County Highway Superintendents Association (NYSCHSA) formed the Continuing Education Consortium (CEC).

The Continuing Education Consortium is an approved Sponsor Organization by the Practicing Institute of Engineering, Inc. (PIE). As a Sponsor Organization, CEC will prepare, promote and implement accredited Continuing Education activities in accordance with NYS Education Department regulations.

The goal of the Continuing Education Consortium is to use the collective talents of the County Highway Association membership to develop, evaluate and administer training programs that meet continuing education criteria.

CEC MISSION STATEMENTTo promote the highest level

of professional engineering

and land surveying standards

and practices through quality

and timely training programs

that encourage professional

development as well as meet

the criteria for continuing

education credits.

NYSCHSA MISSION STATEMENTThe mission of the New York State County Highway Superintendents Association, Inc. is to provide opportunities for professional development to its members while, as a unified voice, working to:

1 Provide information to the membership to aid in the operation of the highway departments;

2 Inform New York State lawmakers of county positions on proposed legislation involving highways and public works; and

3 Sponsor and promote the transfer of technology and information.

The New York State County Highway Superintendents Association (NYSCHSA) is a municipal association representing 57 New York Counties. The Association, founded in 1909, is composed of Commissioners of Public Works, Highway Superintendents and their engineers. NYSCHSA is united o promote the construction and maintenance of an adequate and modern system of county roads, other allied transportation programs and highway infrastructure maintained by county governments.

FOR FURTHER INFORMATIONAny questions about the Winter Conference should be directed to Association Headquarters at 518-465-1694.

EXPO 2020—VISIT EXHIBITORS!The annual Expo will provide you with a wealth of knowledge and information on the latest products and services in the highway and bridge industry. This year’s Expo features an exciting two-day program designed to maximize interaction between attendees and exhibitors.

INDIVIDUAL EXHIBITOR PRIZE DRAWINGSExhibitors are permitted to host individual drawings at their booths. Exhibitor prize drawings will be announced during Wednesday evening’s reception by a member of the Transportation Industry Committee. Winners will be sent directly to the individual exhibitor’s booth to receive their prize.

GRAND PRIZE DRAWING We have designed an interactive show that will require conference attendees to visit exhibitors and collect signatures to affix to their prize entry form on Tuesday and Wednesday. Filled cards are required for attendees to be eligible for the grand prize drawing.

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136 Everett Road, Albany New York 12205 Phone: 518-465-1694 | Fax: 518-465-1942 [email protected] | www.countyhwys.org

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ATTENDEE REGISTRATION FORMRegister early and SAVE! Attendees will save by registering by December 6, 2019!

Save time and register online at www.countyhwys.org or simply complete this form and return with payment to NYSCHSA at136 Everett Road, Albany, NY 12205; email: [email protected]; or fax: 518-465-1942.

CONTACT INFORMATION

NAME

COMPANY NAME

ADDRESS

CITY STATE ZIP

PHONE EMAIL

WEBSITE

PAYMENT INFORMATIONPayment in full due before the exhibit show.

Check or Voucher (payable to NYSCHSA)

Credit Card: Visa MasterCard AMEX Discover

CREDIT CARD NUMBER

EXPIRATION DATE SECURITY CODE

NAME ON CARD

BILLING ADDRESS (IF DIFFERENT FROM ABOVE)

CITY STATE ZIP

SIGNATURE

REGISTRATION RATE(S) Member Reg-Early Bird by 12/6 ................................................ $175

Member Reg after 12/6 .............................................................. $225

Non-Member Reg-Early Bird by 12/6 ....................................... $375

Non-Member Reg after 12/6 ..................................................... $425

Retiree Tuition............................................................................... $50

NYSCHSA Lifetime/Honorary Members (Fully Retired) .....................$0

Guest/Speaker .................................................................................$0

COMMUTER MEALSThose who do NOT reserve a hotel package at the Saratoga Hilton or plan to attend day sessions only, will need to pay the applicable program registration rate plus the cost of any meals they plan to attend.

Tuesday Lunch ............... $35

Tuesday Reception ........ $49

Wednesday Breakfast ... $28

Wednesday Lunch ......... $35

Wednesday Reception .. $49

Thursday Breakfast ....... $28

CONFERENCE TOTALSConference Registration ............................................ $ .

Commuter Meals ........................................................ $ .

GRAND TOTAL ............................................................ $ .

CANCELLATION POLICYAnyone canceling registration, in writing prior to January 2, 2020 will receive a full refund. After that time, cancellations submitted in writing will receive a 50% refund. There will be no refunds after January 16, 2020. There will be no credits issued forno-shows, early departures or unused meal tickets. Participants are otherwise responsible for all charges.

NEW YORK STATE COUNTY HIGHWAY SUPERINTENDENTS ASSOCIATION

JANUARY 21-23The Saratoga HiltonSaratoga Springs, NYWinter

NYSCHSA


20202020


136 Everett Road, Albany New York 12205Phone: 518-465-1694 | Fax: 518-465-1942

[email protected] | www.countyhwys.org

n y s chs a winter

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