Repot of first two weeks

I am doing internship in Mr. Fabrics situated in Lahore 18 km behind nishtar colony, ferozepur road Lahore.Mr. Fabrics doing exports of the t-shirts and under garments. ISO 9002 CERTIFIED. Mr. Fabrics have a composite unit where they made fabric from out sourcing. After knitting the fabric from out sourcing and then send fabric to their different departments like quality, stitching, cutting, sampling, finishing and packing and then export to different European countries like Spain, USA, Portugal and Mexico etc.I started internship from security office where I taught who company buy yarn from different companies and when enters in the factory they firstly entered in the security register and checked by security incharg then they gave gate pass to the clerk who is also sitting in the security office .He entered into the yarn register and sanded it to the related department after making their inwards. When company knitted fabric from outsourcing the same procedure is followed. I also taught how inwards are made and attached with the gate passes. There are two types of ledger where they entered the record.

1. Accessories Register2. Stitching and garments Register

Accessories gate passes are entered in Accessories Register and Stitching and garments are entered in Stitching and garments Register.I also learn that who gate passes are arranged and who they posted in the files. I also learn who purchases are made. Purchases are made by the admin manager and who their bills are posted to the accounts department.I also learn who attendance is made in the morning of all the employees of the company. Companies have computerized attendance sheets and attendance is made by hands. Every employee came to the security incharge or office boy and makes their attendance. Same criteria for overtime employee himself enter their time to the security incharge and time out. When the time of salary arrives these slips go to the accounts department for regular salary and over time. Salary is given in the first week of the month and over time is given in the mid of the month. I also learn who gate passes is filed number wise, but there is a problem that all the inwards are filed in the same file of all companies. On 26-07-2010 company made their audit and I saw who audit is made. I saw who all the things are checked and maintained in a minimum possible time. Than I go to the whole factory with mr. Inam and checked all the first aid boxes and checked all necessary things.A task is given to me to complete the company profile and all the needed information are filled by me and mr .Hassan. We go the whole factory and collect all the necessary information and put all the accurate figures in the Performa. And than hand over to the accounts manager sir Muhammad Anwar Asif.Than I go the main store where I teach who to run the main store. I found there all the accessories are available for the whole firm .I learns there are separate register for every thing. When every thing enters in the factory they have an invoice. The invoice first goes to the security office where inwards are attached and then comes into the store. The store head receives the invoice and post it into the ledger. Where they have separate registers for every thing. They have separate registers for accessories, packing, stationery, thread, electrical and store items. In store there are separate books for issuing things. Books are Finishing, cutting, packing, store, R&I, electrical, workshop, fabric knitting, Hall A, Hall

B. Hall C and Hall D. They posted into these ledgers. They have separate record for each item. They have separate files for OGP (out ward gate pass) and IGP (inward gate pass).When the head of the store issue the things they demand replace if they have replace he issue the things and if they have no replace he can not issue the things. I learn in store they have stitching accessories. They have different tags and labels, care label, bar label, bar code, RN number and RN label.I also learn how yarn is stored in the store. In store I doing separate yarn with other two boys order wise, style wise and put them in the shelves. How Zips are received from the security office and who maintained it in the store. There are a lot of orders in the factory and they have different zips as order wise, color wise and style wise. The zip record is posted in the ledgers. All the accessories of companies named Pac-Sun, P.D.H, New Q, S summer 2010, Cute, Zara , Massimo. Buyers are Urban, Out fitter, S.P (Spring Field), ABS, Hurley, Cherry field, Alson, T4T, Camp David, Brotex and Pull and Bair. I also learn that all the price tags and all other tags are provided by the buyer when shirts are in a packing process. Some times tags are provided by the buyers then firm tagged himself all the prices tags after the approval from the buyer. Every company has different tags for prices and design so approval is important from companies and buyer. I send to the fabric knitting department where I learn who knitting is managed by the knitting manager by MR.SAEED.Who made the plan for knitting .I learn who plan works. Knitting manager gaves the plan to the Fabric store manager and he further proceed. They have different persons for knitting. These persons knit the fabric from different knitwear fabric factories. These persons knit the fabric according to the plan. After knitting the fabric, the fabric comes to the store, the store boy firstly weight the fabric and told to the store manager .The store manager put this record to the fabric register and told to the fabric manager. Then fabric goes for washing, dying, burn out and tumbling.I came to know that there are different types of fabric in yarn like 20/s,24/s,30/s,30/2,40/2 and so many. Then there type is single pk , single jersey, thermal , heavy jerky ,jacquard etc. Fabric tape doori flat, doori round and rib wacling tape is also made. They ordered when they required. Before making all in bulk they made the sample and approved from buyer and company.I also learn who yarn is distributed to the knitting units. Where fabric is knitted. I also learn who commercial department works. They go to the different units and distribute the plan that who much fabric is required. I also learn that who quality of fabric is checked n the units. Commercial department hires a person for quality who checks the quality of fabric where fabric is made. I personally attached with him. He told me who quality is checked see the wholes in the fabric, needle lines, and press off. If there are more than 7 or 8 faults in the fabric roll they rejected.I also learn who quality report is prepared. Who many wholes in the fabric, who many times needle line is appears and how many times press off is made. The quality inspector made his report and presented to the manager of the fabric. Before presented to the manager he signed the report and the person who knitting the fabric from commercial department also signed. Then report is presented to the fabric manager. He carefully checked and then passed the instructions that quality should be better and better. so that the customers trust on them and increase the business of exports and make the name of firm in top rankings.

I also learn who fabric plan is prepared .Means that yarn is sent to the different units. How many courses put in the machines that much quantity is required? When machine makes the fabric they cut the piece and weight it what is his GSM and what is his OTM. On what gauge they make the fabric.

Internship Repot of third &fourth weeks

I am doing internship in Mr. Fabrics situated in Lahore 18 km behind Nishtar colony, ferouzpur road Lahore.Mr. Fabrics doing exports of the t-shirts and under garments. Mr. Fabrics have a composite unit where they made fabric from out sourcing. After knitting the fabric from out sourcing and then send fabric to their different departments like quality, stitching, cutting, sampling, finishing and packing and then export to different European countries like Spain, USA, and Portugal and Mexico etc.I started internship from 23-07-2010.I learn how many gauge in a machine. Different fabrics are knitted on different gauge. Fabric is knitted on 30,26,20,22 gauges. The machine has different calendars like 16,20,24,28 etc. In knitting fabric stitch length and fabric repeat is also important. I also learn if we make our quality tight we can get better results and minimize the errors.I also learn who machine operates. I go with the commercial department to the other factories where fabric is knitted. I saw there who fabric is knitted in the machine and what is the price per KG.I asked from the knitted unites they told me that they knitted the fabric 40 rupees per kg. I go to Maryam Enterprises, Tariq knitting, Awais knitting, and Master Anwar knitting.An assignment is given to me is to go alone with factory van to collect fabric from different units and also drop yarn to different units and pick yarn from Azam dyeing. I saw in Azam dyeing who yarn is dyed. There is heavy machinery is used for dyeing. I asked from commercial team about dyeing, they told me that before dyeing the dyeing units take approval for shades. If shade is accepted then they start dyeing from different units if shade is rejected they reject dyeing. After dyeing yarn they gave different names like Blue, navy blue, dark tan pink, zuel, Khaki, red, peach, brown, black, white, green, yellow.Before dyeing the yarn. The yarn in ecru color which is in raw form 100% cotton.After dyeing the yarn the fabric is made in different colors and in different types of fabric like P.K, SINGLE P.K, DOUBLE P.K, JERCY, HEAVY JERCY, and THERMAL AND JAQUARD.I also learns who interlock is made. Inter lack required CD in which computerized courses is made. Because without CD you cannot make interlock. After knitting the fabric the fabrics is sent to the store where his quality is checked then send to the cutting, then stitching and, then finishing and then send to the packing .After packing the t-shirts sanded to the export to the different countries through shipment. Shipment is going daily by air.After commercial department I send to the Accounts department. Where I learn who journal voucher, Bank receipt, Bank payment, cash payment and cash received is made. These are the five types of the vouchers that MR. Fabric used in Accounts department. In Journal voucher we debited the party, mention the invoice number and date. In Bank receipt we realized the export sales amount and also realized the agent through we exports the fabric. In Bank payments we debited the party name and credited the bank. In

cash payment we directly debited the expenses or the amount is given in cash to any party. And in cash receipt we credited the cash and debited the party.Exporter copy is received by the account department from the customer called bill of entry. On that invoice number is mentioned. All the inwards are received by the account department from the related departments. We cut the inwards from the original invoice so if any company claims we can easily answered their claims. I also learn who to make journal voucher. In journal voucher the description is the important thing. In journal voucher there is J.V number and date amount is written on it. Also mentioned the company name and Mr. Fabric’s name. Expenses are also mentioned.I also learn who to gave the salary to the employees. I go with the accounts persons and gave the salary. Accounts department have salary lists which is approved by the G.M.Every person signs when he received the salary. If some person remains they came to the accounts office and get their salary. When an employee receives their salaries they must show their factory card. I also learn that all the bills and invoices came into the accounts department. The account department attached the journal voucher, cash payment, bank payment slips with them and other slips that they required. The Accounts manager gave the payment and issued the cheques to the parties and persons.I also learn who to make Bank payment slips when I make the bank payment slips I mentioned the voucher number, date. What party we debited on what account, paid to what party, mention the party is very important. Than mention the bank in which MR. Fabrics accounts exists, than mention the cheque number and who much amount you issued .Than write the amount in rupees. When cheques are made photocopies of all the cheques and attached the related cheques with the bank payment slips.Cheques are made for every party and bank payment slips are attached with them. When parties comes to receive the cheques they must sign on the bank payment slip, then accountant issued him the cheque.After learning who to make journal voucher, bank payment slip, and bank receipts. I learn who to post them in ledgers. Cash payment slips are entered in the debit side of the cash book where we mentioned the Head title and also written down its description. Then I learn who to post the bank payment slip in the cash book ledger. We debited the party and credited the bank also write the cheque number on the debit side and also on the credit side and also party name on the credit side’s also learn who to post the bank receipt .We credit the party name and debited the bank, mention the realized invoice, Dollar rate on the debited side. Also write the invoice number and date on the credited side. I also know who to make cheque .If we gave the cash cheque we cross the Payees Account Only .If mentioned other wise there is no need to cross. If cheque is given to the party write its name on the pay line also write amount in words, stamped by the company stamp signed by the director and gave to the party.I also learn who to reconcile the invoices with the party. The party comes to the account office, they show their invoices and both checked their which they made.Reconsile if any error is found they must solve it with best available solution. They must see the purchase order and contract number. If the invoice are is higher than contract rate .Mr. fabrics reject the invoices of the company who come to reconcile their invoices and gave them our invoices which are according to the contract. I also learn who to post the invoices in their related files, serial wise. Accounts department also make their own serials which they mentioned on the tope of their invoices. Accounts department makes the separate

files of every company. They posted their invoices in those files I do that. Accounts department have two more ledgers.

1. Expense Ledger2. Party Ledger

Expense LedgerAll the expenses of MR. Fabrics are posted in that ledger. All the expenses are posted with their head title and also mentioned their description that what type of expenses are made.Party LedgerAll the details of the parties are entered the party ledger. Where there all the parties are posted .There complete detail and all the necessary information is posted there. Their amount, their invoice all entries are mentioned there.

Internship report for fifth and sixth week

I continued the fifth week in accounts department where I learn what is the procedure of tacking leave from the firm. The person who wants to leave came to the accounts office where Mr. Fakhar is sitting. He gave the leave application and he also seen the time office works. His assistant also sees the works with him. The person who wants to take leave came to the accounts office, take the leave, fill the leave singed by him and also signed by his department head and return to accounts office. I also learn there who to use the scanner and who scanned the documents. Put the paper on the scanner machine and run the wizard, gave the command and when document is scanned .We gave the command of printing .The printer prints the required document, also same procedure for scanning the pictures and chequesI also learn who to prepare the invoices, companies sends more than one invoice to Mr.Fabrics for reconciliation.Mr Fabrics tally those invoice with their invoices. If any error is found they solve with mutual concentration.Sales Invoice In sales tax invoice we debited the sales tax and also debated the expense. And credited the party name .After that we write the invoice number and mention the date in which invoice is posted.Adjustment VoucherTax deduction on amount is 1%. We debated the agent charges and also debated the PRC payment proceed realization is given by the custom on exports. This is paid by the bank. FDV certificate is realized by the bank. Bank takes the charges against it.Foreign Bank Charges100 dollar is debated by the foreign bank on exports. Annexure charges, handling charges, commission of FDBC, Export development surcharge are imposed on exports. These expenses are not refundable .The bank in which Mr. Fabric accounts exists, these charges are paid by the bank and he deducted the charges from Mr. Fabrics account.

After that I sent to the export department. Where I learn about the order and order list ,shipment document ,invoice prepared for exporting that what we are exporting.

Complete all the necessary things like hang tang, loop tang. After completing the order in the factory dispatched to export. When we use accessory of import we told where we use the import things. After completing order we pay duty.