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Microsoft Project 2010

Tutorial1:PlanningaProject

XPXPXPInTutorialSection1.1youwill: Learnprojectmanagementterminology

Understandthebenefitsofproject

management

ExploretheProject2010window

Checkandchangedefaultsettings

Entertasksandsaveaproject

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XPXPXPInTutorialSection1.2youwill: Open

and

explore

an

existing

project

Examinedifferentprojectviews

ComparetheGanttChartandNetwork

Diagramviews

Useprojecttimescaleandcalendar

UseBackstageviewandPageSetupdialogbox

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XPXPXPIntroductiontoProjectManagement ProjectManagement:processofinitiating,planning,executing,controlling,andclosinga

project

ProjectGoalisthedesiredoutcomeShouldbeshortandsimple,yetclearly

communicatescope,timeframe,andbudget.

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XPXPXPIntroductiontoProjectManagement,Cont. AProcessGroupisaseriesofstepstocompleteinordermoveontothenextphase

ofaproject.

Thereare5ProcessGroupsinProject

Management

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XPXPXP

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ProjectManagementProcessGroups

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XPXPXPInitiating

Settingthe

project

goal

Identifyingstartorfinishdates

Identifyingtheprojectmanager

Identifyingprojectbudgetandquality

considerations

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XPXPXP

Planning Enteringprojectinformation

Identifyingprojectsubdivisionsandmilestones

Documentingresources

Enteringrestrictions

AssigningResourcestotasks

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XPXPXPExecuting

Producingwork

results

Requestingchanges

Recommendingimprovements

Creatingprojectrecords,reports,and

presentations

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XPXPXP

Controlling Updatingproject

Managingresourcesandtasks

Meetmanagementtiming,resource,andcost

objectives

Changingproject

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XPXPXPClosing

Enteringfinal

status

of

finished

project

Printingfinalreports

Reviewandanalyzeperformanceofthe

project

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XPXPXP

ProjectManagement

Terminology

Understandingkeyprojectterminologyis

fundamentaltoyoursuccessasaproject

manager:

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Task

Duration

StartandFinishDates

Predecessor

and

Successor

Resources

ProjectManager

Scope

Quality

Risk

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XPXPXPBenefitsofProjectManagement Better

understanding

of

overall

project

goals

Betterunderstandingofalignmentwith

businessobjectives

Moreorganizedandstreamlinedwayto

manageaproject

Moreaccurateandreliableprojectstatus

information

Moreefficient

use

of

project

resources

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XPXPXPBenefitsofProjectManagement,Cont. Bettercommunication

Fasterresponsetoconflictingprojectgoals

Greaterawarenessofprojectprogress

Fasterprojectcompletion

Lowerprojectcosts

Fewerprojectfailures

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XPXPXPHowProject2010SupportsSuccessfulProjectManagement MS

Project

2010

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XPXPXP

Chartand

Diagram

Tools

TheGanttChartandNetworkDiagramaretwo

importantprojectmanagementtoolswithin

Project2010.

TheGanttChartprovidesagraphical

visualizationoftheproject.

Tasksareshownashorizontalbars

Illustratestask

dependencies

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XPXPXPBasicGanttChart

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XPXPXP

Chartand

Diagram

Tools,

Cont.

TheNetworkDiagramsprimarypurposeisto

showthecriticalpathoftheproject.

Tasksaredisplayedasboxes,callednodes.

Dependenttasksarelinkedtogethervialinklines.

Thecriticalpathistheseriesoftasksthatdictates

theearliestcalculatedprojectfinishdate.

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XPXPXPBasicNetworkDiagram

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XPXPXP

GettingStarted

with

Project

2010

StartingProject2010

ViewBar

EntryTable

GanttChart

Timeline

Timescale

Amajorscale(theupperscale)

Aminorscale(thelowerscale)

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XPXPXPMicrosoftProjectWindow

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XPXPXP

ViewBar

and

View

Tab

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XPXPXPTheTimeline

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XPXPXP

TheTimescale

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XPXPXPGettingStartedwithProject2010,Cont. Current

Date

WorkingDaysandNonworkingDays

SettingAutomaticScheduling

SettingProjectStartandFinishDates

EnteringTasks

SavingaProject

ClosingaProject

OpeninganExistingProject

SavingaProjectwithanewnameNewPerspectivesonMicrosoftProject2010 27

XPXPXP

Settingthe

Scheduling

Mode

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XPXPXPSettingProjectStartandFinishDates

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XPXPXP

Changingthe

Current

Date

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XPXPXPEnteringTasks

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XPXPXP

TwoTasks

Entered

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XPXPXPSavingaProject

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XPXPXP

Workingin

Different

Views

ChartorGraphic:representationofdatausingbars,boxes,lines,andimages

Sheet:Aspreadsheetlikerepresentationof

datainrowsandcolumns

Form:viewofmanypiecesofinformationto

focusonthedetailsofonetask

Combination:viewof

many

tasks

at

the

top

of

thescreen,viewoftaskdetailsbelow.

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XPXPXPCommonProjectViews(TaskViews)

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XPXPXP

CommonViews

GanttChartView

NetworkDiagramView

CalendarView

TaskInformationDialogBox

NotesTab,NotesIndicator

RelationshipView

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XPXPXPNetworkDiagramView

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XPXPXP

Calendarview

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XPXPXPTaskInformationDialogBox

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XPXPXP

NotesTab

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XPXPXPNotesIndicators

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XPXPXP

RelationshipDiagram

View

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XPXPXPCommonViews,Cont. Entry

Table

ScheduleTable

SplitView

ZoominginandOut

TimescaleDialogBox

Changingthetimescale

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XPXPXP

EntryTable

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XPXPXPScheduleTable

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XPXPXP

SplitView

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XPXPXPZoomingInandOut

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XPXPXP

TimescaleDialog

Box

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XPXPXPChangingtheTimescale

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XPXPXP

SuccessfulPrinting

Thekeyaspectsofsuccessfulprinting:

Zoomingtoanacceptablemagnificationlevel

Printpreviewingyourwork

Usingthepagesetupdialogboxtomakechanges

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XPXPXPGanttChartinPrintPreview

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XPXPXP

PageSetup

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