ms office 2007 quick guide

8/11/2019 MS Office 2007 Quick Guide

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PUBLISHED BY INFOSOFT COMPUTER EDUCATION ONLY FOR OUR STUDENTS Page 1 |

MICROSOFT OFFICE WORD 2007

Objectives

Define and plan a document design

Describe the Word 2007 screen components. Review the compatibility issues and

workarounds associated with Word 2007. Set up the layout and change the margins

and page orientation.

Select and move text from one documentto another. Insert and format column, page,

and section breaks.

Description

Microsoft Office Word 2007 for Windows is a major redesign of the popular Office Suite

from previous versions. This information packet is for users familiar of Word 2003 or

who are interested in or just getting started with Word 2007.You will learn how to work

with the new Office Ribbon interface, understand Word 2007 file compatibility issues

and be introduced to some of the notable new features of the Word 2007.

Compatabi l i ty Caut ions

Along with the new features of Microsoft Word 2007 come several challenges when

opening documents created in previous versions of the application. For example, if you

open Word 2007documents in Word 97-2003, you may find that the tables, charts,

diagrams, etc. lose their formatting. On the flip side, when you open Word97-2003

documents in Word 2007, the document opens in Compatibility Mode and the

2007features are grayed out and not available. It is strongly recommended that you

perform the following functions to maintain the integrity of your documents when

upgrading to Word 2007.

Whats new in Microsoft Office Word

2007When you begin to explore Word 2007 you will notice a new look to the menu bar.

There are three features that you should remember as you work within Word 2007: the

Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. These three

features contain many of the functions that were in the menu of previous Word versions.

The functions of these three features will be more fully explored below.


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THE USER INTERFACE IN OFFICE 2007

When you first start some of the programs in Microsoft Office 2007, you will notice a change.

No one likes change and if your initial reaction is exasperation, it is a very common one. Dont

despairthere are some useful on-line demos and guides to help you get started. It doesnt take

long to get used to the new interface and before long you may find you quite like it.

These notes provide links to some useful sites and describe the various elements of the new

interface.

Why the change?

The menus and toolbars in some programs have been replaced with the Ribbon, which is part of

the Microsoft Office Fluent user interface. It has been introduced because applications like Word

have continued to grow from the original simple application (offering in the region of 100

commands) until Word 2003 offered in the region of 1500 commands accessed via 31 toolbars.

The new design of interface is intended to make the fast-growing number of commands easier to

find and more accessible.

1.MICROSOFT OFFICE BUTTON

The Office Button replaces the old File menu.

Clicking the Microsoft Office button will display a list of commands which relate to the

management of Word and Word documents (as opposed to managing the content). Examples of

commands found under the Microsoft Office button include: New, Open, Print, Save, Send,

Publish, Prepare.

TIPS:

The Office button displays a list of the recent documents you worked with. Click on a

document name to open it.

The Word Options button allows you to customize Word.

The Microsoft Office button performs many of the functions that were located in

the File menu of older versions of Word. This button allows you to create a new

document, open an existing document, save or save as, print, send (through email or

fax), publish or lose.


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The Ribbon

The Ribbon is the panel at the top portion of the document. It has seven tabs: Home,

Insert, Page Layout, References, Mailings, Review, and View that contain many newand existing features of Word. Each tab is divided into groups. The groups are logical

collections of features designed to perform functions that you will utilize in developing or

editing your Word document. Commonly used features are displayed on the Ribbon, to

view additional features within each group, click on the arrow at the bottom right of each

group.

TABS

The ribbon is divided into 7 tabs in Word: Home, Insert, Page Layout, References, Mailings,

Review and View. Each tab focuses on a major activity area. For example, the first tab is the

Home tab and is dedicated to writing and formatting. Each tab is further divided into groups.

Contextual Tabs

Contextual tabs only appear when you select particular document elements, thereby making

further appropriate commands available only when they are required. This ensures that the

ribbon doesnt get too cluttered up and commands stay hidden until they are needed.

Contextual tabs always appear on the far right of the ribbon.

STATUS BAR

Shortcut buttons for changing views are still on the status bar but located more to the right.

The Print Layout View button is now displayed first as it is the one people work in

most frequently.

The Normal View from older versions of Word is now called Draft View

The Reading Layout View from older versions of Word is now called Full Screen

Reading

Creating a DocumentOnce the document that has opened, type a short paragraph of why you are taking this

mini session. For example, are you new to Microsoft Word 2007 or are you improving

your software skills? Remember to purposely misspell some words. Later in the session

youll use thisparagraph to learn how to spell check and use basic Word 2007functions.


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Exercise - Saving a Document

command is used for a first-time save or if you have made revisions to a document and

wish to replace the old version with the new revised document. Use the Save As

command to save a revised document to a new name, thus keeping the original as itwas before revisions, or to save a copy of a document in a different folder or on a

different disk. When the Save command is selected and it is a first-time save, a dialog

box will be displayed. In this dialog box, a name must be given to the document and a

folder must be designated as the location in which to save the document. If it is not a

first-time save, the dialog box will not be displayed 2007. From the Home Button, select

the SAVE command OR click the SAVE button in the Quick access toolbar. If this is a

first time save, the SAVE as dialog box will open.

Exercise - Saving a Document

Note: In the Save dialog box, the My Documents folder should automatically be

selected. If not, click on the drop down menu, and select the appropriate folder to save

your file. You can save your document to any saving device such as 3 1/2 diskette or

thumb drive or flash drive or My Documents folder. Note: Your My Documents folder is

space available to you on college server. When you login into your user account you will

have access to My Documentsfolder. Quick Tip: Save occasionally by clicking on the

SAVE button. If the computer crashes, you will be able to recover your work until the

last save.

Exercise - Changing Font Type and Font Size

In the document that you just created, you are now going to format the font size and

type. Different fonts and sizes can give character to words in your document. For

example, on a resume, you may use BOLD as an eye-catcher.Also font size affects

word characteristics. Highlight the text you wish to change the Font and Size for; in thispractice highlight your name. Click on the Font Menu, select Ariel Black. Click on Font

Size, select At this point, click on SAVE in the Quick

Align text left or right, centre text, or justify text on a page


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Horizontal alignment determines the appearance and orientation of the edges of the

paragraph: left-aligned text, right-aligned text, centred text, or justified text, which is

aligned evenly along the left and right margins. For example, in a paragraph that is left-

aligned (the most commonalignment), the left edge of the paragraph is flush with the

left margin.

Align the text left or right

Center the text

Justify the text

Align the text left or right

Select the text that you want to align. On the Home tab, in the Paragraph group, click

Align Left or Align Right .

Center the textSelect the text that you want to center. On the Home tab, in the Paragraph group, click

Center .

Justify the textYou can justify the text, which might make the last line of text in a paragraph

considerably shorter than the other lines. Select the text you want to justify. On the

Home tab, in the Paragraph group, click Justify .

Change the vertical alignment of text on a pageVertical alignment determines the position of the text within a section of a document

relative to the top and bottom margins.

Vertical alignment is often used to create a cover page or title page for a document. In

Microsoft Office Word 2007, you can quickly and easily add a cover page to your

document without having to change the vertical alignment option.

Change the vertical alignment of the text

Create a cover page

Change the vertical alignment of the textYou can change the vertical alignment of the text within a section or of selected text

only. You can align the text at the top of the page, center the text, justify the text, or

align the text at the bottom of the page.
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On the Page Layout tab, click the Page Setup Dialog Box Launcher, and then click the

Layout tab. In the Vertical alignment box, click the option that you want. In the Apply to

box, click Whole document, This section, or This point forward, and then click OK.

Create a cover pageIn Office Word 2007, you can choose from a selection of predesigned cover pages to

create a professional-looking document quickly and easily. On the Insert tab, in the

Pages group, click Cover Page. Click the cover page that you want. A cover page is

always added to the beginning of the open document.

Headers and Footers

The Header and Footer option inserts information such as text, page numbers and date.

Information on either header or footer will appear in all document pages. The header

information appears at the top of the page while the footer information will appear at the

bottom of the page.15) Click on Insert then click on Header16) Choose a style you

like, but for now useblank17) Enter your Last Name, hit the enter key18) Enter todays

date19) Highlight your name and date20) Click on the Home tab from the menu21) Click

on the left justification button22) Finally, click Close Header and Footer23) NOTE, the

Header Menu will close and return you to your document to continue As a college

student, most of your writing assignments will require paragraphs in double spacing.

You are able to change the space between lines and paragraphs by doing the following:

24) Select the paragraph or paragraphs you wish to change. 25) Click on the Home Tab

then click Paragraph Dialog Box.26) Click the Indents and Spacing Tab.27) In the

Line Spacing section, adjust yourspacing accordingly. Pg. 9 of 18

Document SpacingWord 2007 will allow you to preview how your paper will look if the margins are

modified. The page margins can be modified through the following steps:28) Click the

Page Layout Tab on the Ribbon.29) On the Page Setup Group, ClickMargins.30)

Click a Default Margin, or31) Click Custom Margins and complete the dialog box.32)

NOTE: As you roll over each Margin preset, it will show you how the document will look

when modified.


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Modifying Margins

Lists allow you to format and organize text with numbers, bullets, or in an outline.

Rather than using numbers for steps, an Outline List is used to show an example of a

type of Number List. Bulleted and Numbered Lists Bulleted lists have bullet points,

numbered lists have numbers, and outline lists combine numbers and letters depending

on the organization of the list. 33) To add a list to existing text: 34) Select the text you

wish to make a list.35) Click a Bulleted or Numbered Lists button

from the Paragraph Group on the Home Tab. To create a new list:36) In your document,

place your cursor where you want the list to begin.37) Click a Bulleted or Numbered

Lists button

Page Setup and Margin FormattingThe screenshot below displays the menu path to change the margins in a paper.

According to APA, all margins are set at 1 inch. Select File. 2. From the file dropdown

menu, select Page Setup. 3. In the Page Setup window, the Margins tab will allow you

to change the margins to the correct format. 4. When you are finished, click OK to return

to your paper.

Formatting FontThe screenshot below displays the menu path to change the font. Use a traditional font

such as Times New Roman or Courier in 12-point size. Select Format. 2. From theformat dropdown menu, select Font. 3. In the Font Setup window, the Font tab will allow

you to adjust the font, style, and size to the correct format. 4. When you are finished,

click OK to return to your paper. Formatting Spacing The standard spacing format for a

paper is double-spacing. Double-space the entire document, including the reference

page. The screenshot below displays the menu path to change the spacing format to

double.

Select Format.

2. From the format dropdown menu, select Paragraph.

3. In the Paragraph Setup window, the Indents and Spacing tab will allow you to adjust

the line spacing of your document. 4. When you are finished, click OK to return to your

paper.

Hanging Indent


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Select the text that requires a hanging indent. As shown in Picture One, use the Indents

and Spacing tab (Format menu, Paragraph command). In the Special list under

Indentation, select Hanging (Picture Two).

Centering TextThe screenshot below is an example of text that is centered and that is not centered. In

order to center text highlight the text that requires centering and select the icon in the

formatting toolbar as shown.

Create a bulleted or numbered listThe bullet image and numbering format can be changed by using the Bullets or

Numbering dialog box.40) Select the entire list to change all the bullets or numbers, or;

Place the cursor on one line within the list to change a single bullet41) Right click once.

42) Click the arrow next to the bulleted or numbered list 43) Select a bullet or numberingstyle.

Keywords bullet points; bullets; buttons; dots; icons; list; list bullets; symbol You can

quickly add bullets or numbers to existing lines of text, or Word can automatically create

lists as you type. By default, if you start a paragraph with an asterisk or a number 1.,

Word recognizes that you are trying to start a bulleted or numbered list. If you don't want

your text turned into a list, you can click the AutoCorrect Options button that

appears.

Lists: One level or many levels

Create a one-level bulleted or numbered list

Turn a one-level list into a multilevel list

Choose a multilevel list style from the gallery

Lists: One level or many levelsMake a list with just one level, or make a multilevel list to show lists within a list. When

you create a bulleted or numbered list, you can do any of the following: Use theconvenient Bullet and Numbering libraries Use the default bullet and numbering

formats for lists, customize the lists, or select other formats from the Bullet and

Numbering libraries.
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Format bullets or numbers Format bullets or numbers differently from the text in a list.

For example, click a number and change the number color for the entire list, without

making changes to the text in the list.

Use pictures or symbols Create a picture bulleted list to add visual interest to a

document or a Web page.

Create a one-level bulleted or numbered list

Word can automatically create bulleted and numbered lists as you type, or you canquickly add bullets or numbers to existing lines of text.

Type a bulleted or numbered list

1. Type * (asterisk) to start a bulleted list or 1. to start a numbered list, and then

press SPACEBAR or the TAB key.

2. Type any text that you want.

3. Press ENTER to add the next list item.

4. Word automatically inserts the next bullet or number.

5. To finish the list, press ENTER twice, or press BACKSPACE to delete the last

bullet or number in the list.

If bullets and numbering do not begin automatically

6. Click the Microsoft Office Button , and then click Word Options.

7. Click Proofing.

8. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.

9. Under Apply as you type, select the Automatic bulleted lists check box and the

Automatic numbered lists check box.

Add bullets or numbering to a list

10. Select the items that you want to add bullets or numbering to.


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11. On the Home tab, in the Paragraph group, click Bullets or Numbering.

NOTES

You can find different bullet styles and numbering formats by clicking the arrow next to

Bullets or Numbering on the Home tab, in the Paragraph group. You can move an entire

list to the left or the right. Click a bullet or number in the list, and drag it to a new

location. The entire list moves as you drag. The numbering levels do not change.

Spread out the items in a listYou can increase the space between the lines in all of your lists by clearing a check

box.

12. On the Home tab, in the Styles group, click the arrow next to Styles, and then

right-click the List Paragraph style.

13. Click Modify.

14. In the Modify Style dialog box, click Format, and then click Paragraph.

15. Clear the Don't add space between paragraphs of the same style check box.

Turn a one-level list into a multilevel listYou can turn an existing list into a multilevel list by changing the hierarchical level of

items in the list.

16. Click any item that you want to move to a different level.

17. On the Home tab, in the Paragraph group, click the arrow next to Bullets or

Numbering, click Change List Level, and then click the level that you want.

Choose a multilevel list style from the galleryYou can apply a gallery style to any multilevel list.

18. Click an item in the list.19. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.

20. Click the multilevel list style that you want.


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Page HeadersIdentify each page with the first two or three words of the title and with the page number

placed on the upper right hand corner of the page. Use five spaces between the title

and the page number. Do not use your name to identify each page. Be sure the font

type and size are the same as that used in the document.

To create a correct APA header with a page number in Word 2003, use the following

guidelines:

21. Select the View menu on the toolbar.

22. Select Header and Footer.

23. Place the curser in the Header box and select the right justification button on

Words toolbar so that the curser in the Header box moves to the right.

24. Type the first two or three words of the title.

25. Press the space bar five times.

26. Use the automatic function for inserting the page number as illustrated in this

picture by

Spelling and GrammarThere are many features to help you proof read your document. These features include:

Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.

The most common feature used is the spelling and grammar checker tool. To check the

spelling and grammar of yourdocument:44) Place the cursor at the beginning of the

document or the beginning of the section that you want to check.45) Click the Review

Tab on the Ribbon46) Click Spelling & Grammar on theProofing Group.47) Note, any

errors will display a dialog box that allows you to choose a more appropriate spelling or

phrasing.48) Go through the Spelling and Grammar Checker to correct any spelling

errors you may have made in your document.49) When the Spelling and Grammar

Checker has completed, you will see a dialog box that notifies you The spelling and

grammar check is completed.At times faculty may specify the minimum or maximum

number of words required for an assignment. When you type in a document, Word 2007

automatically counts the words in your document and displays them on the status bar at

the bottom of the workspace. In addition, You can count words in a selection of words in


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your document. The selections dont need to be next to each other for you to count

them. To count words in one selection,select the words you want to count. The status

bar displays the number of words in the section. For example 50/1,200 means that the

section accounts for 50 words out of the total number of 1200 in the document. To

select the sections of text that are not next to each other, select the first section and

press hold down CRTL key and select

the additional section.

Insert headers and footersHeaders and footers are areas in the top, bottom, and side margins of each page in a

document. You can insert or change text or graphics in headers and footers. For

example, you can add page numbers, the time and date, a company logo, the document

title or file name, or the author's name.

What do you want to do?

Insert the same header or footer on each pageMicrosoft Office Word 2007 includes many predesigned headers or footers that you can

insert into your document. Or you can create a header or footer from scratch. See

information later in this article for steps to include the following popular items in the

header or footer:

page number

file name

document title, author's name, or other document property

current date

Insert a predefined header or footer

On the Insert tab, in the Header & Footer group, click Header or Footer.

Click the header or footer design that you want.

Note If you don't see a gallery of header or footer designs, there might be a problem

with the Building Blocks template on your computer. See I don't see galleries of page

numbers, headers and footers, cover pages, or equations for information about how to

fix this problem. The header or footer is inserted on every page of the document.
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NOTES

If necessary, you can format the text in the header or footer by selecting the text and

using the formatting options on the Mini toolbar, which is a part of the Microsoft

Office Fluent interface.

If you want to switch to a different predefined header or footer, repeat these steps,

and choose a different header or footer from the gallery.

Insert a custom header or footer

1. On the Insert tab, in the Header & Footer group, click Header or Footer.

2. Click Edit Header or Edit Footer.3. Type text or insert graphics and other content by using the options in the Insert

group on the Design tab, under the Header & Footer Tools tab.

Tip To save the header or footer that you created to the gallery of header or

footer options, select the text or graphics in the header or footer, and then click

Save Selection as New Header or Save Selection as New Footer.

Make the first page header or footer different from the rest of thepages

On the first page of the document, double click the header or footer area.

Under Header & Footer Tools, on the Design tab, in the Options group, select the

Different First Page check box. Note If your document includes a cover page from the gallery of cover pages in

Office Word 2007, the Different First Page option is already turned on. Inserting or

editing a header or footer on this page does not affect the other pages in the

document.

Create a header or footer, or make changes to the existing header or footer, on the

first page.

Use no header or footer on the first page

On the first page of the document, double click the header or footer area.

Under Header & Footer Tools, on the Design tab, in the Options group, select the

Different First Page check box.

Note If the Different First Page check box is already checked, do not clear it. Go

on to the next step.


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In the First Page Header or First Page Footer area, delete the contents of the

header or footer.

Tip InPrint Layout view (Print Layout view: A view of a document or other object as it

will appear when you print it. For example, items such as headers, footnotes, columns,

and text boxes appear in their actual positions.), you can quickly switch between the

header or footer and the document text. Just double-click the dimmed header or footer,

or the dimmed document text.

Insert a page numberIf your document already has content in the header or footer, you can add the page

number to the header or footer. If you want to use one of the preformatted page number

designs, but you want more information in the header or footer than just the page

number, it is easiest to start with a page number and then add other text or graphics to

the header or footer. Note Many of the footer designs in the gallery of footers already

include the page number as part of the content. For more information about inserting

page numbers, seeInsert page numbers.

Add a page number to an existing header or footer

Double-click the header or footer area.

Position the cursor where you want to insert the page number.

Notes You may need to press the TAB key, adjust paragraph alignment, or make other

changes to the header or footer content to position the cursor where you want it.

Many header and footer designs are laid out in a table, and pressing TAB moves the

cursor without inserting a tab stop. To insert a tab stop within a table cell, press

CTRL+TAB. To determine whether the header or footer that you are working with is

laid out in a table, look for the Table Tools contextual tab at the top of the Ribbon

while the cursor is in the header or footer.

Many header and footer designs contain content controls for storing content such asthe document title and the date. When you click to edit the header or footer, the

cursor might automatically select the content control. To move the cursor away from

the content control (so that you can insert the page number in the header or footer

without deleting the content of the content control), press the LEFT ARROW or

RIGHT ARROW key.
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On the Insert tab, in the Header & Footer group, click Page Number.

Click Current Position.

Choose a page number design from the gallery of designs.

Insert the file name of the document

1. Place the cursor where you want to insert the file name in the header or footer.

2. Under Header & Footer Tools, on the Design tab, in the Insert group, click Quick

Parts, and then click Field.

3. In the Field names list, click File Name. If you want to include the path as part of the

file name, select the Add path to filename check box.

4. Security Because field codes can be visible to anyone reading your document, be

sure that the information you place in field codes is not information that you want

kept private.

Insert the document title, author's name, or other documentproperty

5. Place the cursor where you want to insert the document property in the header or

footer.

6. Under Header & Footer Tools, on the Design tab, in the Insert group, click Quick

Parts.

7. Point to Document Property, and then click the document property that you want.

Insert the current date

8. Place the cursor where you want to insert the date in the header or footer.

9. Under Header & Footer Tools, on the Design tab, in the Insert group, click Date &

Time.

10. In the Available formats list, click the format in which you want the date (and time, if

you want) to appear.

Remove the header or footer

11. Click anywhere in the document.

12. On the Insert tab, in the Header & Footer group, click Header or Footer.

13. Click Remove Header or Remove Footer.

The headers or footers are removed from the entire document. Important If you created

different first-page or odd-and-even headers or footers, or if there are sections that


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aren't linked, be sure to remove the headers or footers from each different page or

section.

Add or delete a page

Keywords cover page; delete a blank page; delete a page break; delete extra

page; delete page; delete title page; title page; When you fill a page with text or

graphics, Microsoft Office Word inserts an automatic page break and starts a new page.

However, you can manually add pages or delete pages by adding page breaks or

deleting page breaks. You can also add a cover page at the beginning of your

document.

In this article

Add a page

Add a cover page

Delete a page

Add a page

Click where you want to insert a new page anywhere in a document.

Note The inserted page will appear just before your cursor location.

On the Insert tab, in the Pages group, click Blank Page.

Add a cover pageOffice Word 2007 offers a gallery of convenient predesigned cover pages. Choose a

cover page and replace the sample text with your own.

Cover pages are always inserted at the beginning of a document, no matter where

the cursor appears in the document.

On the Insert tab, in the Pages group, click Cover Page.

Click a cover page layout from the gallery of options.

After you insert a cover page, you can replace the sample text with your own text.

NOTES

If you insert another cover page in the document, it will replace the first cover page you inserted.

If you created the cover page in an earlier version of Word, you can't replace the cover page with

a design from the Office Word 2007 gallery.
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To delete a cover page, click the Insert tab, click Cover pages in the Pages group, and then click

Remove Current Cover Page.

Delete a pageYou can delete a blank page in a Word document, including a blank page that occurs at

the end of the document, by deleting page breaks. You can also combine two pages by

deleting the page break between them.

Delete a blank pageMake sure that you're inDraft view (Draft view: A view that shows text formatting and a

simplified page layout. Draft view is convenient for most editing and formatting tasks.)

(on the View menu in the status bar, click Draft). If nonprinting characters, such asparagraph markers (), are not visible, on Home, in the Paragraph group, click

Show/Hide .To delete a blank page, select the page break at the end of the page, and

then press DELETE.

Delete a single page of content

You can select and delete a single page of content anywhere in your document .

Place your cursor anywhere in the page of content that you want to delete.

On the Home tab, in the Find group, click the arrow next to Find, and then click Go To.

Type \page and then click Go To.

The content of the page is selected.

Click Close, and then press DELETE.

Delete a blank page at the end of a documentMake sure that you're inDraft view (Draft view: A view that shows text formatting and a

simplified page layout. Draft view is convenient for most editing and formatting tasks.)

(on the View menu in the status bar, click Draft). If nonprinting characters, such as

paragraph markers (), are not visible, on Home, in the Paragraph group, click. To

delete a blank page at the end of the document, select the page break or any paragraph

markers () at the end of the document, and then press DELETE.

Insert a page break
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You can insert a page break anywhere in your document, or you can specify where

Microsoft Word positions automatic page breaks. If you insert manual page breaks in

documents that are more than several pages in length, you might have to frequently re-

break pages as you edit the document. To avoid the difficulty of manually re breaking

pages, you can set options to control where Word positions automatic page breaks.

Insert a manual page break

Prevent page breaks in the middle of a paragraph

Prevent page breaks between paragraphs

Specify a page break before a paragraph

Place at least two lines of a paragraph at the top or bottom of a page

Prevent page breaks in a table row

Insert a manual page break

Click where you want to start a new page.

On the Insert tab, in the Pages group, click Page Break.

Prevent page breaks in the middle of a paragraph

Select the paragraph that you want to prevent from breaking onto two pages.

On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the

Line and Page Breaks tab.

Select the Keep lines together check box.Prevent page breaks between paragraphs

1. Select the paragraphs that you want to keep together on a single page.

2. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the


3. Select the Keep with next check box.

Specify a page break before a paragraph

Click the paragraph that you want to follow the page break.



Select the Page break before check box.

Place at least two lines of a paragraph at the top or bottom of apage
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A professional-looking document never ends a page with just one line of a new

paragraph or begins a page with only the last line of a paragraph from the previous

page. The last line of a paragraph by itself at the top of a page is known as a widow.

The first line of a paragraph by itself at the bottom of a page is known as an orphan.

Select the paragraphs in which you want to prevent widows and orphans.



Select the Widow/Orphan control check box.

NOTE This option is turned on by default.

Prevent page breaks in a table row

4. Click the row in the table that you don't want to break. Select the entire table if you don't

want the table to break across pages.

5. Note A table that is larger than the page must break.

6. On the Table Tools tab, click Layout

7. In the Tale group, click Properties

1. Click the Rowtab, and the clear the Allow row to break across pagescheck box.

Change the size of text

In Microsoft Office Word 2007, you can apply a format to selected text, or you can

quickly and easily format an entire document to give it a professional and modern look

by applying a document theme. A document theme is a set of formatting choices that

can include a color scheme (a set of colors), a font scheme (a set of heading and body

text fonts), and an effects scheme (a set of lines and fill effects).

What do you want to do?

Change the text size

Apply a predefined font theme

Create a custom font theme

Change the text size
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In Office Word 2007, you can use the formatting options Mini toolbar to quickly format

text. The Mini toolbar appears automatically when you select text. It also appears with

the menu when you select text and then right-click.

8. Select the text that you want to change, and move your pointer to the Mini toolbar that

appears with your text selection.

9. Do one of the following:

10. To make the text larger, click Grow Font. Or press CTRL+SHIFT+>.

11. To make the text smaller, click Shrink Font. Or press CTRL+SHIFT+


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10. To define the outer table boundaries, draw a rectangle. Then draw the column lines

and row lines inside the rectangle. To erase a line or block of lines, under Table

Tools, on the Design tab, in the Draw Borders group, click Eraser.

11. Click the line that you want to erase. To erase the entire table, seeDelete a table or

clear its contents.

12. When you finish drawing the table, click in a cell and start typing or insert a graphic.

Convert text to a table

Insertseparator characters such as commas or tabs to indicate where

you want to divide the text into columns. Use paragraph marks to indicate

where you want to begin a new row.

For example, in a list with two words on a line, insert a comma or a tab after

the first word to create a two-column table.

Select the text that you want to convert.

On the Insert tab, in the Tables group, click Table, and then click Convert

Text to Table.

In the Convert Text to Table dialog box, under Separate text at, click the

option for the separator character that you used in the text.

Select any other options that you want.

Place a table inside another table

Tables that are inside other tables are called nested tables and are often used to design

Web pages. If you think of a Web page as one big table that holds other tables with

text and graphics inside different table cells you can lay out the different parts of your

page.You can insert a nested table by clicking in a cell and then using any of the

methods to insert a table, or you can draw a table where you want the nested table.

Note You can also copy and paste an existing table into another table.

Add a cell, row, or column to a table

Tags add cell;add column;cell;cell color;column;distribute columns

evenly;edit;insert a row;insert line;row height;table

Add a cell
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Add a row above or below

Add a column to the left or right

About the Table Tools contextual tabs

Add a cell

Click in a cell that is to the right of or above where you want to insert a cell.

Under Table Tools, on the Layout tab, click the Rows & Columns Dialog Box

Launcher.

Click one of the following options.

Click To

Shift cells right Insert a cell and move all other cells in that row to the right.

NOTE Word does not insert a new column. This may result in a row that has

more cells than the other rows.

Shift cells down Insert a cell and move the existing cells down one row. A new row is added atthe bottom of the table.

Insert entirerow

Insert a row above the cell that you clicked in.

Insert entirecolumn

Insert a column to the left of the cell that you clicked in.

Add a row above or below

Click in a cell above or below where you want to add a row.

Under Table Tools, on the Layout tab, do one of the following:

To add a row above the cell, click Insert Above in the Rows and Columns group.

To add a row below the cell, click Insert Below in the Rows and Columns group.

Add a column to the left or right

Click in a cell to the left or right of where you want to add a column.

Under Table Tools, on the Layout tab, do one of the following:

To add a column to the left of the cell, click Insert Left in the Rows and Columns

group.

To add a column to the right of the cell, click Insert Right in the Rows and Columns

group.
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Delete a cell, row, or column from a table

Tags cell;column;delete;delete a row;delete columns;distribute columns

evenly;format a table;insert a row;table;table tools

Delete a cell

Delete a row

Delete a column

More help on working with tables

Delete a cell

1. Select the cell that you want to delete by clicking its left edge.

2. Under Table Tools, click the Layout tab.

3. In the Rows & Columns group, click Delete, and then click Delete Cells.4. Click one of the following options:

Click To do this

Shift cells left Delete a cell and shift all other cells in that row to the left.

NOTE Word does not insert a new column. Using this option may result in a

row that has fewer cells than the other rows.

Shift cells up Delete a cell and move the remaining existing cells in that column up one row

each. A new, blank cell is added at the bottom of the column.

Delete entirerow

Delete the entire row that contains the cell that you clicked in.

Delete entirecolumn

Delete the entire column that contains the cell that you clicked in.

Delete a row

5. Select the row that you want to delete by clicking its left edge.


7. In the Rows & Columns group, click Delete, and then click Delete Rows.

Delete a column1. Select the column that you want to delete by clicking its top gridline or top border.


3. In the Rows & Columns group, click Delete, and then click Delete Columns.
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Merge or split cells in a tableMerge cells

You can combine two or more table cells located in the same row or column into a single cell. For

example, you can merge several cells horizontally to create a table heading that spans several columns.

4. Select the cells that you want to merge by clicking the left edge of a cell and then

dragging across the other cells that you want.

5. Under Table Tools, on the Layout tab, in the Merge group, click Merge Cells.

Split cells6. Click in a cell, or select multiple cells that you want to split.

7. Under Table Tools, on the Layout tab, in the Merge group, click Split Cells..

8. Enter the number of columns or rows that you want to split the selected cells into .

Convert text to a table or vice versa


Convert a table to text

See It


Insertseparator characters such as commas or tabs to indicate where you want

to divide the text into columns. Use paragraph marks to indicate where you want to

begin a new row.

For example, in a list with two words on a line, insert a comma or a tab after the first

word to create a two-column table.

Select the text that you want to convert.

On the Insert tab, in the Tables group, click Table, and then click Convert Text to

Table.

In the Convert Text to Table dialog box, under Separate text at, click the option for the

separator character that is in your text.

In the Number of columns box, check the number of columns.

If you don't see the number of columns that you expect, you may be missing a

separator character in one or more lines of text.

Select any other options that you want.
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Convert a table to text

Select the rows or table that you want to convert to paragraphs.

Under Table Tools, on the Layout tab, in the Data group, click Convert to Text.

Under Separate text at, click the option for theseparator character that you want to

use in place of the column boundaries.

Rows are separated with paragraph marks.

Format a table

After you create a table, Microsoft Office Word 2007 offers you many ways to format that table. If you

decide to use Table Styles, you can format your table all at once, and even see a preview of what your

table will look like formatted in a particular style before you actually apply the style.

You can create a custom look for tables by splitting or merging cells, adding or deleting columns or rows,

or adding borders. If you're working with a long table, you can repeat the table headings on each page

on which the table appears. To prevent awkward page breaks that disrupt the flow of your table, you can

also specify just how and where the table should break across pages.

Use table styles to format an entire table

Add or remove borders

Display or hide gridlines

Add a cell, row, or column Delete a cell, row, or column

Merge or split cells

Repeat a table heading on subsequent pages

Control where a table is divided

Use Table Styles to format an entire table

After you create a table, you can format the entire table by using Table Styles. By resting your pointer

over each of the preformatted table styles, you can preview what the table will look like.

Click in the table that you want to format.

Under Table Tools, click the Design tab.

In the Table Styles group, rest the pointer over each table style until you find a style that

you want to use.

Note To see more styles, click the More arrow .
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Click the style to apply it to the table.

In the Table Style Options group, select or clear the check box next to each the table

element to apply or remove the selected style.

Add or remove borders

You can add or remove borders to format a table the way that you want.

Add table borders

Under Table Tools, click the Layout tab.

In the Table group, click Select, and then click Select Table.

Under Table Tools, click the Design tab.

In the Table Styles group, click Borders, and then do one of the following:

Click one of the predefined border sets.

Click Borders and Shading, click the Borders tab, and then choose the options

that you want.

Remove table borders from the whole table


2. In the Table group, click Select, and then click Select Table.

3. Under Table Tools, click the Design tab.

4. In the Table Styles group, click Borders, and then click No Border.

Add table borders to specified cells only

5. On the Home tab, in the Paragraph group, click Show/Hide.

6. Select the cells that you want, including their end-of-cell marks.


8. In the Table Styles group, click Borders, and then click the border that you want

to add.

Remove table borders from specified cells only9. On the Home tab, in the Paragraph group, click Show/Hide.

10. Select the cells that you want, including their end-of-cell marks.


12. In the Table Styles group, click Borders, and then click No Border.


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Display or hide gridlines

Gridlines show the cell boundaries of a table on the screen wherever the table doesn't have borders

applied. If you hide the gridlines in a table that has borders, you won't see the change because the

gridlines are behind the borders. To view the gridlines, remove the borders. Unlike borders, gridlines

appear only on the screen; they are never printed. If you turn off gridlines, the table is displayed as it will

be printed. Note Gridlines are not visible when you view a document in a Web browser or in Print

Preview.

Set tab stops

Tab stops are often used to create easy-to-format documents but the document layout options in

Microsoft Office Word 2007 can do the work for you. For example, you can easily create a table of

contents or an index without setting a single tab stop. You can also use the predesigned table and

header and footer options in Office Word 2007.In addition, Office Word 2007 provides predesigned

pages, such as cover pages and various page layout options, which make tab stops unnecessary.

1. Set the tab stops

2. Add leaders between tab stops

3. Change the spacing between the default tab stops

Set the tab stops

You might want to use the ruler to set manual tab stops at the left side, middle, and right side of your

document.

Note If you don't see the horizontal ruler that runs along the top of the document, click the View Ruler

button at the top of the vertical scroll bar.

You can quickly set tabs by clicking the tab selector at the left end of the ruler until it displays the type of

tab that you want and then clicking the ruler at the location you want. But which type of tab stop should

you use?

A Left Tabstop sets the start position of text that will then run to the right as you

type.

A Center Tabstop sets the position of the middle of the text. The text centers on this
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position as you type.

A Right Tabstop sets the right end of the text. As you type, the text moves to the

left.

A Decimal Tabstop aligns numbers around a decimal point. Independent of the

number of digits, the decimal point will be in the same position. (You can align

numbers around a decimal character only; you cannot use the decimal tab to align

numbers around a different character, such as a hyphen or an ampersand symbol.)

A Bar Tabstop doesn't position text. It inserts a vertical bar at the tab position.

If you want your tab stops at precise positions that you can't get by clicking the ruler, or if you

want to insert a specific character (leader) before the tab, you can use the Tabs dialog box.

To display the Tabs dialog box, double-click any tab stop on the ruler, or do the following:

1. On the Page Layouttab, click the ParagraphDialog Box Launcher.

2. In the Paragraphdialog box, click Tabs.

Change the spacing between the default tab stops

If you set manual tab stops, the default tab stops are interrupted by the manual tab stops thatyou set. Manual tab stops that are set on the ruler override the default tab stop settings.

3. On the Page Layout tab, click the Paragraph Dialog Box Launcher.

4. In the Paragraph dialog box, click Tabs.

5. In the Default tab stops box, enter the amount of spacing that you want between the

default tab stops.

When you press the TAB key, your tab will stop across the page at the distance that youspecified.

Overview of charting

Microsoft Office Excel 2007 no longer provides the chart wizard. Instead, you can create a basic

chart by clicking the chart type that you want on the Microsoft Office Fluent user interface


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Ribbon. To create a professional-looking chart that displays the details that you want, you can

modify the chart, apply predefined styles and layouts, and add eye-catching formatting. You

can also reuse a favourite chart by saving it as a chart template.

If you have Office Excel 2007 installed, you can also take advantage of the powerful Excel

charting functionality in other 2007 Microsoft Office system programs, such as Microsoft Office

PowerPoint 2007 and Microsoft Office Word 2007.

In this article

6. Charts and their elements

7. Creating charts in Excel

8. Creating charts in PowerPoint and Word

9. Modifying charts

10. Using predefined chart styles and chart layouts for a professional look

11. Adding eye-catching formatting to charts

12. Reusing charts by creating chart templates

Charts and their elements

Charts are used to display series of numeric data in a graphical format to make it easier to

understand large quantities of data and the relationship between different series of data.

A chart has many elements. Some of these elements are displayed by default, others can be

added as needed. You can change the display of the chart elements by moving them to other

locations in the chart, resizing them, or by changing the format. You can also remove chart

elements that you do not want to display.

Thechart areaof the chart.

Theplot areaof the chart.

Thedata pointsof thedata seriesthat are plotted in the chart.

The horizontal (category) and vertical (value)axisalong which

the data is plotted in the chart.

Thelegendof the chart.
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