mrs. jan moreno extramural agreements specialist south atlantic area dr. deborah brennan area...
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Mrs. Jan Moreno Extramural Agreements Specialist
South Atlantic Area
Dr. Deborah BrennanArea Director
South Atlantic Area
Mr. Gerald BrunsonActing, Deputy Area Director
South Atlantic Area
Dr. Karl NarangAssociate Area Director
South Atlantic Area
Grant Workshop March 19, 2010
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South Atlantic Area
My Goal
• We know– Time and money spent on promoting group trust and rapport is not
only a good business practice - it's a profitable investment • Provide
– Outstanding Customer Service • Because
– You (my customers) will want to do business with me• if you trust that I will treat you fairly, with courtesy • I will do every thing possible to resolve any situation and• I will treat you with honor and integrity
• Therefore– Teamwork ensures you my customers aren't duplicating efforts
• which costs both time and money– We all must be committed to protect and preserve each others trust
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South Atlantic Area
• Sequence of Events– ARIS
• Indirect Program Support Costs (IPSC)
• Grant Proposals– Approvals
– Submission
• Steps
– Budget
• Grants.Gov
• Got An Award…what’s next?
Table of Contents
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South Atlantic Area
ARISIncoming Agreement
• Approvals– Research Leader– Laboratory Director (if applicable)– Area– National Program Staff
» All approved before applying at Grants.Gov or» Submitting through University PI
• Proposal – Letter of Commitment/Intent
• Award Notice• ARIS update & AIMS • ADO
– negotiation & execution of agreement
Sequence of Events
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South Atlantic Area
Indirect Program Support Costs (IPSC)
• IPSC– Costs incurred at the Headquarters
» Agency overhead
– Assessed on all incoming funds over $5,000
– 10% of the total incoming amount
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South Atlantic Area
Grant Proposals
• You can not submit a grant proposal without:– ARIS approval
» RL
» LD (if applicable)
» AREA
» NPS
• Submitting a grant proposal to a funding organization • via Grants.Gov or Mailed
» Without Area and Agency approval is unacceptable
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South Atlantic Area
Steps for Submission
• ARIS – Incoming Agreement
– Approved
• Develop/Complete Proposal Package – IPSC
• 10 % total incoming funds
• Proposal Package Reviewed– PI or Co-PI
• Submit via Grants.gov or– Via University PI
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South Atlantic Area
Steps for Submission
• Letter of Commitment (LOC)– Institutions of the Lead PI require the LOC and
– Sometimes a Sub recipient Commitment Form
• LOC are sent to: • the institution’s sponsored programs office • some are submitted to the Lead PI
• Who will sign the LOC?- If you are the co-PI on a grant proposal
- ADO - LOC is signed upon ARIS approval
- SY will provide the LOC to Cooperator
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South Atlantic Area
Steps for Submission
• Submitted your proposal via – GRANTS.GOV
• If funded notify» Unit Secretary
» Administrative Officer» ADO, Jan
• If not funded notify» Unit Secretary
» To un-fund the Incoming Agreement
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South Atlantic Area
Budgets
• Indirect Program Support Cost (IPSC) – Gross Agreement Amount
• IPSC Rate - 10%
– Net Agreement Amount
• IPSC Rate - 11.111% (equivalent to 10% gross rate)
• In ARIS you must disclose co-PIs – Q: Is the work to be performed In-house or Extramural or Both?
» You select Both and then under “Non ARS Performing Institutions” list each cooperator (sub-applicant)
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South Atlantic Area
GRANTS.GOV
• E-Biz POC– Jan Moreno
• Each SY can be designated as the“Authorized Organization Representative” (AOR)
• As AOR you will submit your own grant proposal • Via Grants.Gov
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South Atlantic Area
GOT AN AWARDWhat’s Next?
• Notify – Unit Program Assistance and – Administrative Officer (AO)
• Update ARIS/AIMS– Incoming funds >$25,000
• Add 416/417 and AIMS
– Incoming funds <$25,000
• Add AIMS
• Post-Award Approval– RL, LD, AO, Area, ADO
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South Atlantic Area
GOT AN AWARDWhat’s Next?
• ADO pulls packet– If an ARS SY is PI
» Awarded 424» Copy of proposal» AIMS
– If an ARS SY is Co-PI • Sub-award from the Cooperator
» University» Copy of proposal» AIMS
• ADO – Final negotiation – Signature– Give to Budget and Fiscal Office (BFO) – Post funding and– Fully executed copy sent to Administrative Officer