mr. c. belfry mr. m. berneycalendar.scugog.ca/townshipmeetings/detail/2017-02... · mr. bryce...

MINUTES OF THE REGULAR MEETING OF THE

COUNCIL OF THE TOWNSHIP OF SCUGOG

HELD MONDAY, FEBRUARY 13, 2017 AT 6: 30PM

IN COUNCIL CHAMBERS

PRESENT:

Mayor Mr. T. Rowett

Ward Councillors Ms. J. Back

Ms. J. Guido

Mr. D. Kett

Ms. B. Somerville

Ms. W. Wotten

ALSO PRESENT:

Chief Administrative Officer Mr. P. Allore

Director of Corporate Services/Clerk Mr. J. P. Newman

Director of Development Services Mr. K. Heritage

Director of Finance/Treasurer Ms. D. Valentim

Manager of Finance Ms. M. Pick

Interim Tax & Revenue Collector Ms. S. Famme

Director of Community Services Ms. C. Coleman

Recording Secretary Ms. S. FreyPlanning Technician Mrs. D. Knutson

Manager of Recreation & Culture Mr. C. Belfry

Acting Fire Chief Mr. M. BerneyManager of Communications & Strategic Initiatives Ms. L. Bowers

Planning Consultant Mr. J. Dyment

REGRETS:

Regional Councillor Mrs. B. Drew

1. CALL TO ORDER

The Mayor called the meeting to order at 5: 03PM. Councillor Drew was absent

from the meeting and sent her regrets.

DISCLOSURE OF PECUNIARY INTEREST & NATURE THEREOF

There were no declarations of pecuniary interest noted for the closed session ofthe agenda.

2. CLOSED SESSION 5: 03PM

Resolution # CNC -2017- 027:

Moved by: Councillor Guido

Seconded by: Councillor Somerville

THAT this Council enter into a closed session:

i) To discuss personal matters about an identifiable individual,

including municipal or local board employees, pursuant toSection 239( 2)( b) of the Municipal Act, regarding BIACommittee appointment; and

ii) To discuss personal matters about an identifiable individual,

including municipal or local board employees, pursuant toSection 239( 2)( b) of the Municipal Act, regarding AdvisoryCommittee applications.

Carried

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Council MeetingFebruary 13, 2017

RECESS: 5: 39PM

RESUME: 6: 32PM

CALL OPEN SESSION TO ORDER AND MOMENT OF SILENCE

The Mayor called the open session to order at 6: 32PM and asked everyone to

observe a moment of silence.

Matters from Closed Session

Resolution # CR -2017- 032:

Moved by: Councillor Kett

Seconded by: Councillor Guido

THAT Warren Strong be appointed as a director of the board ofmanagement for the Port Perry Business Improvement Association, in accordance with Section 204 of the Municipal Act, 2001.

Carried

DISCLOSURE OF PECUNIARY INTEREST

Councillor Guido made a disclosure of pecuniary interest with respect toDevelopment Services Staff Report 10. 1. 2, DEV -2017- 005, Scugog Official PlanAmendment Application SOP/ 01/ 2016. The nature of the disclosure is that she

resides across from the proposed site.

PRESENTATIONS — NIL

ANNOUNCEMENTS

Announcements were made in regard to the following items:

Happy Birthday to the Clerk

ADOPTION OF THE MINUTES

i. Minutes of the Regular Meeting of the Council of the Township of Scugogheld January 23, 2017




THAT the Minutes of the Regular Meeting of the Council of theTownship of Scugog held January 23, 2017 be adopted.

Carried

BUSINESS ARISING OUT OF THE MINUTES - NIL

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9. DEPUTATIONS/PUBLIC HEARINGS

Statutory Public Information Meetings

The Mayor outlined the following points for the benefit of those inattendance:

This portion of the meeting has been set aside for two statutory publicinformation meetings held under Section 34 of the Planning Act.

Zoning By -Law Amendment Application Z/ 18/ 2016 for Robert Hunter for aportion of property located at 30 Greenbank Avenue; andScugog Official Plan Amendment Application SOP/ 01/ 2016Zoning By -Law Amendment Application Z/ 16/ 2016Plan of Subdivision Application S -S- 2016- 01 for Elijah Antf lick for vacant land

located at the southwest corner of Scugog Street & Old Simcoe Road.

It is important that the public express their views, either in person or in writing, prior to decisions being made by this Council.

If you wish to file an appeal of Council' s decision to the Ontario Municipal Board,

you must first speak to the matter at this public meeting OR provide a writtensubmission before a Zoning By- law is passed. If you do not, you will not beadded as a party to a hearing by the OMB, unless the Board determines thereare reasonable grounds to do so. Public notice was served by the Township of

Scugog in accordance with the requirements of the Planning Act.

The Mayor then called upon the Planning Technician to present a review ofthe applications.

9. 1 Public Meeting — Zoning BV -Law Amendment Z/ 18/2016

PROPONENT

Robert Hunter

LOCATION

Portion of 30 Greenbank Avenue

Part Lot 13, Conc. 11, Ward 1

IN PERSON ATTENDANCE

Scott Waterhouse, Candevcon Limited

On behalf of the Township, the Planning Technician reviewed the contents of theStaff report.

A question and answer period with members of Council followed. The

Mayor then called upon the Applicant to present information.

Mr. Scott Waterhouse, Candevcon Limited, appeared in support of the

application and provided a brief PowerPoint presentation with further information,

concurring with the review brought forward by the Planning Technician.

The Mayor then opened the meeting to the public to receive inputconcerning the subject application.

Upon enquiring, the Mayor determined that there were no public comments to bemade in regards to the proposal.


Councillor Guido declared a pecuniary interest in the following matter and did notparticipate in discussion nor did she vote on the matter.

9. 2 Public Meeting — Scugog Official Plan Amendment ApplicationSOP/ 01/ 2016; Zoning By- law Amendment Application Z/ 16/ 2016 andDraft Plan of Subdivision Application S -S- 2016- 01

PROPONENT

Elijah Antflick

LOCATION

Vacant land - Southwest Corner of Scugog Street & Old Simcoe Road ( Part Lot

17, Conc. 5, Lots 103- 108, Part Lot 92 & Part of Maple Street, Plan H- 50021),

Ward 2

IN PERSON ATTENDANCE

Mr. Bryce Jordan, Planning Consultant, GHD

On behalf of the Township, Jim Dyment, Planning Consultant, reviewed thecontents of the Staff report.

A question and answer period with members of Council followed, includingbut not limited to:

MTO agreement and setback

Affordable housingIncreased traffic and congestion on Highway 7ARoadways and pathways

Property maintenanceDesign and character of neighbourhood

Number of storeys of proposed buildings

Sound walls and backyard amenity areasParkland

The Mayor then called upon the Applicant to present information.

Mr. Bryce Jordan, Planning Consultant for GHD, appeared in support of theapplication and concurred with the review brought forward by the PlanningConsultant, further advising that this is a conceptual plan at this time andconsideration will be given to design alterations based on feedback provided at

this meeting.

The Mayor then opened the meeting to the public to receive inputconcerning the subject application.

Bill Thomas representing Alicia & Andrew Pearce 14954 Old Simcoe RoadResides at south side of proposed development

Expressed design concerns

Compatibility with neighbourhood is a criteria within Official PlanMassing and height are not compatibleThree ( 3) storey buildings with peaked roof; could be 45 feet high and 20 feetfrom their back door which affects privacy and use

Edge facing Old Simcoe Road also inconsistent with the existing streetscape; will be shaded by this developmentSuitable transition between existing houses and proposed development isneeded

Concerned with number of exceptions to the Zoning By- law amendment beingrequested

Noise concerns

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The Planning Technician advised that a recommendation report will come toCouncil for consideration and all interested parties will be notified of the date

of the meeting

The Planning Consultant has arranged to meet with the Pearce' s to furtherdiscuss their concerns

Maureen Geer, 599 Alma Street

Surrounding subdivision is all bungalowsProposed buildings will tower over her back yard; the proposed height isexcessive

Suggested a privacy fence along the south lot line to buffer the noise from anincrease in traffic; the Planning Consultant advised that the site plan processrequires a fence and landscaping

Martha Casson, 100 Perry Street

Appearing as a citizen and as Vice Chair of Scugog Housing AdvisoryCommittee

Supports the development proposal for a different form of housing; it isconsistent with the Housing Plan that will come forward to Council in thespring

Sewage Allocation Policy gives priority to affordable housing developments; could be beneficial to seniors who are downsizing and to new buyers

Pastor John Benschop, Victory Christian Centre, 593 Alma Street

The church has been there for 25 years and has the most visual frontage

from the south side of the development

Not opposed to houses within the Church community but has concerns withheight of the development that it will " bury" the Church completelyExisting berm camouflages people who now gather behind the Church; aretaining wall could become a " collect all" for vandals and drug useThe Church will require lighting and will need to move their cross so it cancontinue to be seen from Scugog Street

Christine Woermke, 1666 Scuqoq StreetNumber of storeys a concern

Has the Applicant considered a mixed density design given the rest of theneighbourhood is predominantly single family residences

Upon enquiring, the Mayor determined that there were no further publiccomments to be made either in support for or in opposition of the proposal.

The Mayor declared that the statutory public information meeting beclosed.

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10. REPORTS

10. 1 DEPARTMENTAL REPORTS

10. 1. 1 DEV -2017-004

Zoning By- law Amendment Application Z/ 18/ 2016Robert Hunter — Portion of 30 Greenbank Avenue (Part Lot13, Concession 11), Ward 1 - Information Report

Diane Knutson, Planning Technician


Moved by: Councillor Somerville

Seconded by: Councillor Kett

THAT Report DEV -2017- 004, " Zoning By- law AmendmentApplication Z/18/ 2016, Robert Hunter— Portion of 30 GreenbankAve, Greenbank, ( Part Lot 13, Concession 11), Ward 1 - Information Report", be received; and

THAT Staff report back to Council with a recommendation on this

application during the 2nd quarter of 2017.

Carried

10. 1. 2 DEV -2017-006

Scugog Official Plan Amendment Application SOP/ 01/ 2016Zoning By- law Amendment Application Z/ 16/ 2016 andDraft Plan of Subdivision Application S -S- 2016- 01

Elijah Antf lick — Vacant land located at the southwest corner

of Scugog Street and Old Simcoe Road, Port Perry ( Part Lot17, Concession 5, Lots 103- 108, Part Lot 92 and Part of Maple

Street, Plan H- 50021), Ward 2 - Information Report

Diane Knutson, Planning Technician




THAT Report DEV -2017- 005, " Scugog Official Plan AmendmentApplication SOP/ 01/ 2016, Zoning By- law Amendment ApplicationZ/ 16/ 2016 and Draft Plan of Subdivision Application S -S- 2016- 01

Elijah Antf lick — Vacant land located at the southwest corner of

Scugog Street and Old Simcoe Road, Port Perry ( Part Lot 17, Concession 5, Lots 103- 108, Part Lot 92 and Part of Maple Street,

Plan H- 50021), Ward 2 - Information Report", be received; and

THAT Staff report back to Council with a recommendation on this

application by the 3`d quarter of 2017.

Carried

H.


At this juncture of the meeting, with unanimous consent from Council members, Item14, New Business, was brought forth.

14. NEW BUSINESS

i. BIA Budget Presentation

Resolution #CR -2017-036:

Moved by: Councillor Wotten

Seconded by: Councillor Back

THAT the Rules of Procedure be suspended to dispense with the need for

notice, in accordance with Section 7. 19, to permit the addition of the BIA

budget presentation.

Carried on 2/ 3 majority vote

Warren Strong and Christy Stone -Curry provided a presentation to Council withregards to the BIA budget and responded to questions from Council.


Moved by: Councillor Back


THAT the BIA budget presentation, be received; and

THAT the BIA budget, be approved.

Carried

10. 1. 3 DEV -2017- 006

2016 Building Permit Activity ReviewLindsay Burnett, Administrative Assistant



Seconded By: Councillor Guido

THAT DEV -2017- 006, 2016 Building Permit Activity Review, bereceived;

THAT the Clerk be requested to circulate copies of Staff Report No.

DEV -2017- 006 to the Region of Durham, the Scugog Chamber ofCommerce, the Durham Region Home Builders' Association, the

Durham Catholic and Durham District School Boards, and to the

Building Industry and Land Development ( BILD) Association ofGreater Toronto.

RECESS: 8: 12PM

RESUME: 8: 24PM

Carried

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10. 1. 4 FIN -2017- 002

Asset Management Plan

Sarah Famme, Temporary Tax and Revenue Collector

Andrew Mirabella and Christopher Balette from Hemson Consulting Ltd. provided an overview of the asset management plan via PowerPoint

presentation and responded to questions put forth by members of Council.


Moved by: Councillor Back


THAT Report FIN -2017- 002, Asset Management Plan, be received;

THAT the Township of Scugog 2016 Asset Management Planprepared by Hemson be received.

Carried

10. 1. 5 FIN -2017-003

2017 Draft Operating BudgetDianne Valentim, Director of Finance

The Director of Finance provided an overview of the budget and

responded to questions put forth by members of Council.



Seconded By: Councillor Somerville

THAT Report FIN -2017-003, 2017 Draft Operating Budget andAddendum to 2017 Capital Budget, be received;

THAT Council approve the 2017 Addendum to Capital Budget in

the amount of $ 1, 029, 200. 00.

Carried

10. 2 REGIONAL COUNCILLOR REPORT

The Director of Corporate Services/ Clerk presented the Regional Report in

Regional Councillor Drew' s absence, including but not limited to the following:

The Region had their Triple A Credit Rating reconfirmed by Moody' s whichmeans the best possible rates for borrowing not only for the Region but alsoall 8 municipalities within Durham;

The Region was successful in obtaining a Canada Day 150 InfrastructureGrant for the expansion of Regional Road 8 cycling. The grant funding is

409. 530 with the Region contributing $ 794, 970. 00 for a total project value of1, 204, 500. 00;

Confirmed with the staff of the Region regarding a statement at the last GP& Ameeting regarding the replacement of fleet: The Region' s practice for largefleet is an assessment for replacement based on km usage, hours of

service and condition after 7 years and smaller fleet ie: pickup trucks etcassessed for replacement after 5 years ( not 2 as was previously stated); Approved during the budget deliberations were the improvements to DurhamTransit for Scugog and North Durham. In addition to the route changes thatare now taking place the Region is introducing a demand responsive servicesometime this summer/ early fall;

The Region Finance Staff will be meeting with area Treasurers to review andconsider Region wide changes to the municipal tax ratio discounts for the

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commercial and industrial broad property class and other classes inconsultation with the business community on any proposed changes; Comments will be forwarded to the Province to achieve greater fairness and

equity in the CVA system and property taxation policy.




THAT the Regional Councillor Report be received for information.

Carried

10. 3 Recommendations of the Regular Meeting of the General Purpose & Administration Committee Minutes held February 6, 2017




THAT the recommendations of the Regular Meeting of the GeneralPurpose & Administration Committee Minutes held Monday, February 6, 2017, be endorsed.

Carried

10. 4 Minutes and Recommendations of the Canada 150 Music Festival

Advisory Committee held February 7, 2017



Seconded by: Councillor Wotten

THAT the Rules of Procedure be suspended in accordance with

Section 10. 34 to allow reconsideration of By -Law No. 08- 17.

Carried on 2/ 3 majority vote




THAT the Terms of Reference of the Canada 150 Music Festival

Advisory Committee be amended to increase committeecomposition to eight ( 8) members;

THAT Mrs. Stephanie Zilinski and Mrs. Carolyn Wilbur be

appointed to the Canada 150 Music Festival Advisory Committee; and

THAT the Clerk be directed to advertise for the appointment of an

eighth member.

Carried

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12.

13.





THAT the minutes of the Regular Meeting of the Canada 150 MusicFestival Advisory Committee held February 7, 2017, and theremaining recommendations contained therein, be endorsed.

Carried

CORRESPONDENCE - NIL

12. 1 By -Law No. 10- 17 — Being a By -Law to Appoint Mark Berney as FireChief of the Township of Scugog Fire Department




THAT By -Law Number 10- 17 be read a First, Second and Thirdtime and finally passed this 13th day of February, 2017, and theMayor and Clerk are hereby directed to sign same and affix theCorporate Seal thereto.

Carried

NOTICE OF MOTION

13. 1 Old Mill Market Place

Recommendation:


Seconded by: Councillor Sommerville

THAT the Memo to Council entitled "Old Mill Market Place"

from Councillor Kett, be received;

THAT the Township of Scugog initiate a RFP for the design, engineering, demolition and construction of the existingwestern part of the old mill, consisting of approximately 4,200sq. ft. of clear stone base and slate sidewalk as per samples, to be completed before June 30, 2017;

THAT the RFP be returned to Council on or before April 3, 2017; and

THAT the fundraising to start accepting pledges for engravedstones as outlined in the attached report entitled " Old Mill

Market Place Concept", be approved.

The notice of motion was discussed, however, upon the request by CouncillorWotten that the matter be dealt with at the next regular meeting, and inaccordance with Section 7. 18( b) of the Procedure By -Law, the matter was notdealt with by Council. The notice of motion, along with a staff report, will bebrought to the March 6, 2017, Council meeting.

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15.

16.


CONFIRMING BY- LAW




THAT By -Law No. 11- 17 confirming the proceedings of the regularCouncil meeting held Monday, February 13, 2017 be read a First, Second, and Third time and finally passed this 13th day of February, 2017, and the Mayor and Clerk are hereby directed to sign sameand affix the Corporate seal thereto.

Carried

ADJOURNMENT


Moved by: Councillor Wotten

Seconded by: Councillor Back

THAT this meeting be adjourned.

Carried

e;az":F` MA)OA, , Rowett

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John Paul Newman

mr. c. belfry mr. m. berneycalendar.scugog.ca/townshipmeetings/detail/2017-02... · mr. bryce...

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