move-in requirements questionnairec) fire exits, hose cabinets and pull stations are to be in full...

PLEASE TYPE OR PRINT

TO BE RETURNED BY MAIL OR FAX BEFORE JULY 19, 2019

EXHIBITING COMPANY: CONTACT NAME: BOOTH #(S):

PHONE #: FAX #:

CARRIER:

CUSTOMS BROKER (IF APPLICABLE): COUNTRY OF ORIGIN:

ESTIMATED TIME REQUIRED TO SET UP EXHIBIT: HRS. MINS.

PREFERED SET-UP DAY: TIME:

EXHIBIT WILL BE SET UP BY: OFFICIAL DISPLAY CO. EXHIBITIOR STAFF OTHER IF OTHER PLEASE SPECIFY BELOW:

DISPLAY COMPANY: CONTACT NAME: PHONE:

FAX:

IF YOU ARE NOT USING THE OFFICIAL TRANSPORT COMPANY YOU WILL RECEIVE A SCHEDULED TIME FOR MOVING IN YOUR DISPLAY MATERIAL. IF YOU ARE USING THE OFFICIAL TRANSPORT COMPANY YOU WILL NOT BE ASSIGNED A MOVE-IN TIME AS YOUR GOODS WILL BE DELIVERED AT AN EARLY MOVE-IN TIME. IN EITHER CASE, WE REQUIRE THE FOLLOWING INFORMATION TO BE COMPLETED AND RETURNED TO US.

TO EFFECT A SMOOTH AND EFFICIENT MOVE-IN, KINDLY LIST ALL GOODS AND EQUIPMENT YOU ARE MOVING INTO THE SHOW.

# OF

PIECES

WEIGHT

DIMENSIONS OF LARGEST PIECE

LENGTH X WIDTH X HEIGHT

WEIGHT OF LARGEST

PIECE

CARRIER

CRATED GOODS

UNCRATED GOODS

DISPLAY MATERIAL

SPECIAL MATERIAL

TOTAL

PLEASE INDICIATE TYPE OF DELIVERY VEHICLE: TRAILER 5-TON CUBE VAN OTHER

PLEASE COMPLETE THIS FORM AND RETURN TO: LANGE TRANSPORTATION & STORAGE LTD. 3965 Nashua Drive Mississauga, ON L4V 1P3 Fax: 905-362-4381 Email: [email protected]

LANGE CAC191 3965 Nashua Drive, Mississauga, ON L4V 1P3 (905)-362-1290 * 1-800-668-5687 * Fax (905) 362-1285

MOVE-IN REQUIREMENTS QUESTIONNAIRE CANADIAN ASSOCIATION OF CHIEFS OF POLICE

Telus Convention Centre August 11 – 13, 2019

Revised Date June 5, 2018 – This form supersedes all previous

MAILING ADDRESS: 120 NINTH AVENUE SOUTHEAST, CALGARY, ALBERTA, CANADA T2G OP3 PH 403.261.8559 FX 403.261.8581

The Calgary Convention Centre Authority (CCCA) is the operator of the Calgary TELUS Convention Centre.

1. EXCLUSIVE SERVICES a) Electrical: For tradeshows, all electrical requirements will be coordinated through the Facilities Department at the Calgary TELUS Convention Centre (CTCC) at

403.261.8559. Sharing of power between exhibitors is not allowed. Each exhibitor must order their own power. The CTCC reserves the right to refuse service for situations deemed unsafe. Current rates will be charged to the exhibitor, see Electrical order form for pricing and conditions

b) Telecommunications Services: The CTCC is the exclusive provider of all telecommunication services including installation, networking of telephone, data, ISDN, internet, cable TV, fibre optic and satellite connections. Arrangements for these services can be made through the Facilities Department. See the Telecommunication & Cable TV or Internet order forms.

c) Utility Services: The CTCC has compressed air and cold water hook-ups available in Exhibition Halls C,D,E and Annex only - See Utilities order form for pricing and conditions.

d) Security: The CTCC will provide all security requirements in the facility. Security arrangements for tradeshows are coordinated through the Show Manager. If individual exhibitors wish to arrange for security for their booth, please contact the Facilities Department at 403.261.8559.

e) Business Services: The Business Services Centre is located on the main level of the north building and can be reached by dialing 3333 from any house phone. They are the on-site desk to order services provided by the CTCC. The Business Services Centre also provides various services including photocopying, printing, sells basic stationary supplies, at a charge.

f) Banner Hanging and Rigging: FMAV is the exclusive provider of banner hanging and removal for tradeshows in CTCC. For the protection of the CTCC facility, no materials of any kind may be affixed to the ceiling or to any walls, whether painted, wooden, vinyl or glass, by any method whatsoever without CTCC or FMAV’s approval.

g) Material Handling: Superior Show Service is one of the exclusive materials handler for the CTCC. h) Catering. The Marriott Calgary Downtown Hotel is the exclusive caterer to the CTCC. No outside food and/or beverage may be brought in the facility by the

Show Manager, its exhibitors, participants or suppliers unless approved by the Marriott Calgary Downtown Hotel. i.e. food samples, ice cream, bottled water, etc. For menu selections, please see the Exhibitor Catering Order form or contact the Catering Department at 403.261.8500.

2. PREFERRED SERVICES

a) Audio Visual Services: FMAV is the in-house supplier of all audio visual equipment, lighting within the CTCC. All arrangements should be made through the conference sales at 403.261.8555. The CTCC reserves the right to determine maximum sound levels and minimum lighting levels used in any room.

b) Show Services. Superior Show Service is the in-house supplier of show services. All arrangements for show services can be made by contacting their office at 403.261.8575.

3. ORDERING OF SERVICES AND ORDER FORMS

a) Order forms are available from the CTCC website at www.calgary-convention.com or by calling Facilities Department at 403.261.8559. b) The CTCC on-site order desk is located on the main level of the north building at the Business Services Centre.

4. PRIME CONTRACTOR

The Occupational Health and Safety of Act of Alberta, requires that a “prime contractor” for the purpose of safety be designated for a work site if there are two or more employers working at the work site at the same time. The role of Prime Contractor for Safety is assigned to the Calgary Convention Centre Authority (CCCA), the operator of the Calgary TELUS Convention Centre.

5. OCCUPATIONAL HEALTH AND SAFETY

Everyone must comply with the Occupational Health and Safety Act of Alberta (regulations and safety codes) and the CTCC requirements and policies in place at the time of the Event. Written pre-job hazard assessments may be required for workers, contractors and service providers coming into the CTCC.

6. AGE REQUIREMENTS

Due to safety concerns when forklifts and vehicles are in operation, persons under the age of sixteen (16) are prohibited from being in the Space during move-in and move-out.

7. PRE-JOB HAZARD ASSESSMENTS

The Occupational Health and Safety Code of Alberta, Part 2 (Sections 7 to 10) defines an Employer’s legal responsibilities for hazard assessment, elimination and control. Due to significant hazards associated with particular types of work, a written pre-job hazard assessment may be required to be prepared by the Exhibitor, Exhibitor Guests or Suppliers to the Exhibitor and/or Exhibitor Guests, as determined by CCCA. It is the responsibility of the applicable Employer to complete pre-job hazard assessments for their workers. Pre-job hazards may be required - but not limited to - the following tasks or functions:

a) Assembly of booths over 8 feet in height; b) Movement of large exhibits, pieces of equipment or vehicles within the CTCC; c) Use of forklifts, scissor lifts or other vehicular machinery; d) Use of ladders; e) Assembly of staging; f) Use of tools (such as saws, hammers, etc.); and g) Rigging.

Building Regulations for Exhibitors

Revised Date March 1, 2019 - This form supersedes all previous forms

BUIILDING REGULATIONS FOR EXHIBITORS - PAGE 2 OF 4

8. GENERAL SAFETY OBLIGATIONS The Occupational Health and Safety Act of Alberta, defines the safety obligations of employers, workers, suppliers, and contractors (etc.). Every person or legal entity entering into the CTCC for the purpose of performing work must take reasonable care, cooperate and comply with the Occupational Health and Safety Act, Regulation and Code of Alberta, and the CCCA’s requirements and policies to protect the health and safety of themselves and others. Everyone shall: a) Only perform work, handle chemicals or operate equipment if trained and authorized to do so. b) Do not permit a worker who is not competent to perform work, or who may endanger him or herself or others, to work without direct supervision of another

worker who is competent to perform the work; c) Report all injuries, unsafe acts and conditions, including “near miss” incidents, to the CTCC security immediately. Emergency contact number:

403-261-8573 or ext. 8573 (from a house phone); d) If qualified to do so, correct hazards immediately, then report any hazardous condition or incident to the CTCC Security. e) Not consume or possess alcohol, or illegal drugs; f) Not fight, engage in horseplay, or otherwise interfere with other workers or persons; g) Not commit or engage in theft, vandalism or any other abuse of misuse of CTCC or any property therein; h) Wear appropriate personal protective equipment and wear proper fall protection equipment while working at elevated heights where a fall protection system is

installed; i) Carry out all work in a safe manner as per the job procedure or the completed pre-job hazard assessment; j) Use extreme caution and move away from areas where forklifts and vehicles are operating during move-in and move-out; k) Do not remove, damage, alter or destroy any safeguard, safety device, notice or warning signage used in the CTCC; l) Immediately report any equipment that:

i. Is in a condition that will compromise the health or safety of workers using or transporting it; ii. Will not perform the function for which it is intended or was designed; iii. Is not strong enough for its purpose ; or iv. Has an obvious defect.

9. EMERGENCY PROCEDURES AND EVACUATION

a) In the event of an emergency, all work shall cease until clear instructions are given to proceed. Listen to instructions via the public address system. The CTCC has fire alarm pull boxes located near all designated exits. Smoke detectors are also located throughout the CTCC’s ventilation system.

b) If for any reason the CTCC, or any part of it, must be evacuated, instructions will be given via the CTCC’s public address system.

10. FIRST AID The CTCC has unattended first aid rooms located on the lower level of the South Building and the Plus 15 level of the North Building. First aid boxes are located in the service corridor of Exhibition Hall CDE. Contact CTCC Security at 403.261.8573 (or ext. 8573 on any house phone) in the event first aid is required.

11. FIRE REGULATONS - These requirements have been prepared in conjunction with Calgary Fire Department. For further clarification please see the

Calgary Fire Department Indoor Special Event Requirements (Dated August 2011) posted on the City of Calgary website: a) Exhibitor’s materials and/or equipment, etc. must remain within the space assigned. b) Aisles must be kept clean and uncluttered at all times. The following aisle widths must be maintained at all times for trade and consumer shows: at the front

and back of the Exhibition Hall CDEX 11.5 feet or 3.5 metres and the cross aisles are 8 feet or 2.5 metres. c) Fire exits, hose cabinets and pull stations are to be in full view and kept clear at all times. d) Decorative materials, tents, canopies, etc. (See the Calgary Fire Department Indoor Special Event Requirements for further details).

i) All commercial made materials used for draping or decorating, such as, but not limited to, drapes, signs, banners, acoustical material, hay/straw, split bamboo, plastic cloth, canvas, etc. shall be of non-flammable material and shall conform to CAN/ULC-S109 standard. The exhibitor will have to conduct must provide certificates and labels on items available for the CFD or a representative of the CTCC.

ii) All non-commercial decorative materials used for draping or decorating must be treated and maintained in a flame retardant condition with the use of flame retardant solution. Appropriate document must be provided showing which product was used and when it was treated. The flame retardant product used on the decorative material must conform to CAN/ULC-S109 standards. In addition, the Exhibitor must conduct a match flame test in NFPA705, “Field Film Test for Textiles and Films.” Copies of the appropriate documentation on the product used, the MSDS for the product and a sample of the match flame test must be available for CFD or CCCA representative must be available for review. The Fire Department or the CTCC may choose to test any materials brought into the CTCC. Materials in violation shall be immediately removed from the building.

iii) Tents, canopies, etc. must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC-S109. Displaying of tents, canopy, etc. must conform to the requirements in the Calgary Fire Department Indoor Special Event Requirements document.

e) Packing materials (such as excelsior-shredded paper and the like) must be returned to the empty cartons. Accumulation of these materials and empty cartons or crates is prohibited in the booth area. Storage of these items must be arranged with your show services provider.

f) No hazardous display of any nature will be permitted in any areas of the CTCC. This includes open flames, hot coals, candles, LPG (liquid propane gas) lighters, charcoal grills, flammable gases, liquids or solids, LPG containers, toxic gases, liquids or solids, hazardous chemicals or any hazardous gas, liquid or solid of a similar nature.

g) No propane is allowed in the CTCC. h) Helium-filled balloons are permitted in the facility. Helium tanks must be stored at the loading dock. Helium and compressed air tanks, while in use and/or

being transported to the room(s), are to be secured on an appropriate cart. An hourly labour charge will be levied for removal of balloons that have risen to the ceiling.

i) SDS (Safety Data Sheets) will need to be provided to the CTCC for products brought into the facility. Please contact the Facilities Department for additional information.

j) If vehicles are being brought in, minimum gas levels apply. See Section 17. k) Open Flame – Approval must be obtained from the CTCC, please contact Facilities Department at 403-261-8559 and an open flame permit must be obtained

from the CFD.


BUILDING REGULATIONS FOR EXHIBITORS – PAGE 3 OF 4

12. BOOTH SET UPS AND DISPLAYS a) Booth construction must conform to applicable building codes including electrical, plumbing, etc. b) All work carried out by the Exhibitor or its contractor must conform to Occupational Health and Safety and WCB regulations of Alberta. c) The CTCC does not provide tools or ladders for the set-up or dismantling of your booth.

13. HOUSEKEEPING

a) Booth cleaning can be arranged through your Show Service Contractor. b) All tape used to mark booth space and/or to hold down carpet must be removed at completion of the show. Any tape residue left from Exhibitor’s carpet will be

subject to a clean-up charge. c) Exhibitors must put all garbage in plastic bags in the large waste containers provided by the CTCC at the end of each set-up or move-in or move-out days, as

applicable.

14. SHIPMENTS, DELIVERIES, STORAGE, ELEVATORS a) All shipments, equipment, or items for your tradeshow booth coming into the CTCC must arrive and depart through the designated loading dock. b) All shipments must be prepaid. COLLECT SHIPMENTS WILL NOT BE ACCEPTED.

e) All shipments delivered to the CTCC loading docks are subject to a material handling charge from Lange Transportation & Storage. Exhibitors may be subject to a transportation fee for freight brought from a Hotel or the parkade. .

f) Exhibitors are responsible for all courier, customs, brokerage services, etc. for their booth. g) Exhibitor materials, equipment etc. left from a booth will be charged a storage fee before items will be released. If the items are left more than 30 days, the

items will be disposed of at the CTCC’s discretion. h) The loading dock areas are for loading and unloading only; vehicles left unattended will be towed at the owner’s expense. i) Freight Elevators, when in use, will be manned and controlled by operators with Superior Show Service or CTCC. Load restrictions:

i. North Loading Dock: butterfly ramp: height 13’-6” x width 14’-10”: maximum 350 lbs/ft2 on the dock and Exhibition Hall; and ii. South Loading Dock: elevator load: height 12’-7” x width 9’-2” x length 32-9”; maximum 30,000 lbs;

15. COOKING/SAMPLES a) Cooking of food or deep fat frying is not permitted in the CTCC exhibit areas. b) Must have approval from the CTCC prior to any warming of foods, supplying of food samples or bottled water within the CTCC. c) Equipment used for warming must be electric and shall be listed and labelled for commercial use (not residential) by a recognized testing laboratory (i.e. CSA

or ULC). Residential appliances shall only be permitted if they are part of a demonstration and approved by the CTCC and the Calgary Fire Department (CFD). d) All guidelines/regulations and permits must be followed/obtained as specified from Alberta Health Services. e) All guidelines/regulations must be followed as specified in the Calgary Fire Department Indoor Special Event Requirements, Section for Cooking/Warming and

Demonstration Cooking. f) A fire extinguisher is required in the booth when cooking equipment is present; if you require one please contact Facilities Department at 403-261-8559 for

rental prices.

16. VEHICLES a) Load Limits: If a GVW (Gross Vehicle Weight) is not available, it may be necessary to obtain document from the nearest weigh scale. b) Cleaning of Vehicles: Cars, trucks and machinery for display must be washed and cleaned before being admitted to the building. Protective sheets of plastic

must be placed underneath to prevent stains. Cars, trucks and machinery for display must be washed and cleaned before being admitted to the building and protective sheets of plastic must be placed underneath to prevent stains. Waxing of vehicle(s), including tire, is not permitted at the CTCC unless the vehicles is placed on plastic sheets and the floor is protected. The cleaning/removing of any polishing/cleaning product residue from the floor will be charged directly to the Show Manager. Acceptable polishing product is available at the CTCC Business Services Centre located on the main level of the north building.

c) Fuel Tank Levels: Fuel tanks will be kept at less than one-quarter (25%) of the tank capacity or 20L whichever is less in each vehicle. All fuel tank caps must be locked or be properly sealed with approved tape i.e. masking tape or cloth tape.

d) Smoke Detectors and Fire Extinguisher - Vehicles, boats, RV’s trailers, Buses and similar exhibited products between 9.3m2 and 27.9 m2 of roof area, with a source of ignition, external power or vehicle batteries still connected, shall have a one single station smoke alarm installed on each level of the vehicle and a 2A-10BC fire extinguisher. During non-show hours, a window in vehicle must be left open to ensure smoke alarm can be heard.



17. ANIMALS

Animals or pets, with the exception of service animals, are not permitted in the CTCC unless it is an approved exhibit, activity or performance legitimately requiring the use of animals; written approval must be obtained from the CTCC prior to animal or pet being brought into the CTCC. Such animals or pets that have been approved must be on a leash or in a secured and enclosed pen, and under control at all times. The owner must take full responsibility for his or her animal or pet. Please contact Facilities Department at 403.261.8559 for the “Animal Authorization Request” form.

18. SMOKING In accordance with City of Calgary by-law 23M2018 and 24M2018 all spaces within Calgary TELUS Convention Centre are non-smoking, this includes smoking, vaping tobacco, cannabis and other substances.

19. LOST AND FOUND

All lost and found articles are catalogued and stored for 30 days at which time they are disposed of at the discretion of the Autority.

20. HARASSMENT POLICY The CTCC is committed to providing a work environment that is safe, healthy and free of discrimination. Any form of discrimination, harassment or violence is unacceptable and will not be tolerated at the CTCC.

A copy of the Fire Regulations for exhibitors is provided in this manual. Please review the regulations to ensure that your exhibit meets the requirements. In some instances, aspects of your Exhibit MUST BE APPROVED by Show Management, the Halifax Convention Centre and the City of Halifax Fire Department.

(1) EXHIBIT CONFIGURATION REQUIRES APPROVAL YES NO

(2) EXHIBIT CONFIGURATION IS 1000 SQ. FT. OR MORE

(3) EXHIBIT HAS A ROOF/CANOPY

(4) EXHIBIT CONTAINS A RAISED PLATFORM

(5) EXHIBIT CONTAINS A RAISED PLATFORM WITH AN AREA OF 400 SQ. FT. OR MORE

(6) EXHIBIT MATERIAL EXCEEDS 10,000 LB. GROSS WEIGHT

(7) EXHIBIT MATERIAL EXCEEDS 100 LB. PER SQ. FT.

(8) EXHIBIT CONTAINS PROHIBITED MATERIAL

(9) MATERIALS/PROCESSES/EQUIPMENT REQUIRE SPECIAL PERMIT

(10) EXHIBIT PRESENTS AN OBSTRUCTION

(11) EXHIBIT CONTAINS A MOTORIZED VEHICLE/COMBUSTION ENGINE

(12) EXHIBIT CONTAINS LIQUID FUELS/NATURAL GAS/PROPANE

(13) EXHIBIT CONTAINS COOKING APPLIANCES

(14) EXHIBIT CONTAINS HAZARDOUS MATERIALS WHICH DO NOT COMPLY WITH GOVERNMENT REGULATIONS ON MATERIAL HANDLING IN THE WORK PLACE

- IF ANY QUESTIONS FROM 1-5 ARE ANSWERED YES, YOU MUST SUBMIT SPECIFIC FLOOR PLANS. - IF ANY QUESTIONS FROM 6-14 ARE ANSWERED YES, YOU MUST ALSO SUBMIT SPECIFIC DETAILS.

DETAILS:

EXHIBITING COMPANY: CONTACT NAME: PHONE #: BOOTH #:

FAX #:

** NOTE ** Single-level roofed booths are allowed only with prior approval of Show Management and Halifax Convention Centre and when they are in accordance with the Centre guidelines included or National Fire Prevention Act No. 13 (1982) and the City of Halifax Code and the National Building Code.

RETURN COMPLETED FORMS AND APPROPRIATE CERTIFICATES TO: ROBERT GEORGE LANGE TRANSPORTATION 3965 NASHUA DRIVE MISSISSAUGA, ONTARIO L4V 1P3 OR FAX TO (905) 362-1285

® 1996 ROBERT A. GEORGE ALL RIGHTS RESERVED C:\ROBERT\MANUALS\WALMART.98\FIREFORM

FIRE SAFETY REPLY FORM CANADIAN ASSOCIATION OF CHIEFS OF POLICE

RETURN BY July 12, 2019

LANGE CAC191

3965 Nashua Drive, Mississauga, ON L4V 1P3 (905)-362-1290 * 1-800-668-5687 * Fax (905) 362-1285

Revised Date March 25, 2019 – This form supersedes all previous

MAILING ADDRESS: 120 NINTH AVENUE SOUTHEAST CALGARY, ALBERTA, CANADA T2G OP3 PH # 403-261-8555 E-MAIL: ANAR [email protected] or CURT [email protected]

EXHIBITOR INFORMATION

DATE:

SHOW NAME: CANADIAN ASSOCIATION CHIEFS OF

POLICE 2019

CONTACT: VENUE:

COMPANY: ROOM:

ADDRESS: BOOTH #:

CITY / PROVINCE/STATE: # SHOW DAYS:

POSTAL/ZIP CODE: INSTALLATION DATE:

ADVANCE DEADLINE DATE:

JULY 29, 2019 DISMANTLE DATE:

IMPORTANT NOTICE FOR BANNERS

Sign/banner installation forms must be received seven business days prior to the first move in date to guarantee installation, orders received after this date may not be accepted. As per the Alberta Fire code, all banners, signs and hanging decor are subject to and must be CAN/ULC-S109 certified or shall be treated and maintained in a flame retardant condition by means of a flame retardant solution to ensure that the material will pass the match flame test in NFPA2 705, “Field Flame Test for Textiles and Films.”

FMAV AND THE CALGARY TELUS CONVENTION CENTRE REQUIRE PROOF THAT THE BANNER COMPLYS WITH THE ALBERTA FIRE CODE WHEN ORDER IS PLACED. SIGNS/BANNERS WILL NOT BE HUNG FMAV WITHOUT PROPER DOCUMENTATION ON FILE.

SIGN/BANNER HANGING INSTALLATION INFORMATION

Number of sign/banners to be hung: Weight of each sign/banners:

Size and shape of sign/banners:

Document providing proof that banner meets the CAN/ULC-S109 Sent: (See point 1.d on the Instructions and Conditions) Yes / No

Does the sign/banner require power? (Power must be pre-ordered through the Calgary TELUS Convention Centre) Yes / No

Submit “scale drawing form” showing where the banner is to be hung in the booth (copy of the form is below)

SIGN/BANNER HANGING INSTALLATION

Pricing to Hang Banners Will Be Quoted on Per Banner Installation

Description Unit Cost or Rate Unit Total

Labour to hang banners (price to be quoted) . Per Hour

Rental of Trusses (price to be quoted) Each

Chain Fall Rental (price to be quoted) – Each

Miscellaneous Charge(s) (if required)

CREDIT CARD INFORMATION EQUIPMENT

Payment for the banner hanging services can be made by Visa, MasterCard and American Express. LABOUR

DELIVERY & PICK UP

Name on Card: SUBTOTAL

Card Number: (5%) GST

Expiry (MM/YR) Security Code: *TOTAL

Signature

TERMS AND CONDITIONS OF BANNER HANGING AND EQUIPMENT RENTAL Due to rigging grid and building regulations exact location, orientation and trim height may not be possible. Additional rigging and/or equipment (i.e. trusses or chain falls) may be required when hanging the sign/banner. For additional instructions and conditions – See next page – FMAV Additional Instructions and Conditions – Sign/Banner Insurance for the full replacement value of the equipment rented is the responsibility of the customer. The customer is hereby advised of his/her responsibility to

safeguard the equipment at all times and ensure the security of the meeting room/event space when not occupied. The customer shall indemnify FMAV against all losses, expenses, penalties, damages and condemnations, and legal costs which FMAV could incur or be

condemned to pay. By signing, I hereby accept the terms and conditions as stated above and authorize FMAV to charge my credit for the full amount. If you have any questions regarding our rentals, equipment, or other services we offer, please e-mail us at [email protected]

SIGN/BANNER HANGING & REMOVAL ORDER FORM


FMAV ADDITIONAL INSTRUCTIONS AND CONDITIONS – SIGN/BANNER

1) REGULATIONS a) The FMAV reserves the right to refuse service for situation it deems as unsafe. b) All illuminated signage, assembles, motors or electronic equipment must conform to all federal, provincial and local electrical and fire codes. c) Delivery of services, equipment or products ordered less than 14 days in advance of your event may not be guaranteed by the FMAV. d) As per the Albert Fire code, all banners, signs and hanging decor are subject to and must be CAN/ULC-S109 certified or shall be

treated and maintained in a flame retardant condition by means of a flame retardant solution to ensure that the material will pass the match flame test in NFPA2 705, “Field Flame Test for Textiles and Films.” Proof of compliance is required by FMAV and the Calgary TELUS Convention Centre when order is placed. Items will not be hung without proper documentation on file.

e) A scale drawing must be provided to ensure banner is hung in the proper location.

2) SERVICES AND EQUIPMENT PROCEDURES a) Material and equipment provided by FMAV for this order shall remain the property of the FMAV. Exhibitors will be responsible for the

protection, safekeeping and return of any equipment rented from the FMAV. Additional charges will apply for rental equipment that is damaged or not returned.

b) Only the FMAV personnel are authorized to modify or move signs/banners. Any damage to rented equipment will be billed to the exhibiting firm, plus an administration fee.

c) There will be a charge to move/change location of already installed sign/banners. Price to be determined. d) If the banner has motor or needs to be illuminated, power must be pre-ordered from the Calgary TELUS Convention Centre.

3) CANCELLATION, CLAIMS AND DISCREPANCIES

a) Any services or special ordered items cancelled within 5 (five) business days of the show opening will be charged a cancellation fee, price to be quoted. Orders cancelled on-site will be charged full amount for the service requested on the signed and agreed order form.

4) EXCLUSIVITY

a) FMAV is the exclusive supplier of all sign/banner installation services at the Calgary TELUS Convention Centre.


FMAV SCALE DRAWING FORM– SIGN/BANNER

Show Name:

Booth # Company Name:

Booth Size: Scale: One Square Equals 1’

Banner Location and Trim Height

Use bold lines to indicate the outline of your booth and label with dimensions.

Clearly place location of banner and label with dimensions.

Banner Trim Height - Desired height from floor to bottom of banner

BACK OF BOOTH - Indicate Adjacent Booth or Aisle Number:

FRONT OF BOOTH - Indicate Adjacent Booth or Aisle #:

Please Note: Due to rigging grid and building regulations exact location, orientation and trim height may not be possible or may require additional rigging and equipment rental in which case you will be advised of any additional charges.

AD

JAC

ENT B

OO

TH O

R A

ISLE #:

AD

JAC

ENT

BO

OTH

OR

AIS

LE #

PLEASE COMPLETE THIS FORM IF YOU REQUIRE BOOTH CLEANING.

SERVICE INCLUDES: 1. VACUUMING 2. EMPTYING WASTEBASKETS

SERVICE DOES NOT INCLUDE SPECIAL CARPET TREATMENT FOR THE REMOVAL OF FOOD, HAIR, WOOD, METAL SHAVINGS, GREASE OR OIL.


EXHIBITING COMPANY:

CONTACT NAME: PHONE #:

BOOTH #:(S)

FAX #:

ORDERS REC. PRIOR TO: July 12, 2019

ORDERS REC. AFTER: July 12, 2019

TOTAL

ONE TIME PRIOR TO SHOW OPENING

DAILY CLEANING DURING SHOW

ONE TIME PRIOR TO SHOW OPENING

DAILY CLEANING DURING SHOW

MINIMUM

CHARGE

$65.00

$87.00

$75.00

$117.00

$0.32/SQ FT X SQ FT X 1 DAY =

$0.32/SQ FT X SQ FT

X DAYS =

$0.36/SQ FT X SQ FT

X 1 DAY =

$0.39 SQ FT X SQ FT

X DAYS =

ADDITIONAL EXHIBIT CLEANING AVAILABLE AT $32.00/HOUR

SUBTOTAL

5% GST

NO ORDERS PROCESSED UNTIL FULL PAYMENT RECEIVED. TOTAL $

SPECIAL INSTRUCTIONS:

(H.S.T.# R124 192 220) ALL ORDERS MUST BE PREPAID IN FULL INCLUDING ALL APPLICABLE TAX. PURCHASE ORDERS DO NOT QUALIFY AS PAYMENTS. ORDERS MUST BE CANCELLED 7 WORKING DAYS PRIOR TO FIRST MOVE-IN DAY TO BE CONSIDERED FOR REFUND. ANY CLAIMS FOR SERVICES NOT PROVIDED WILL NOT BE CONSIDERED AFTER THE SHOW CLOSES.

CHEQUE ENCLOSED □ PAYABLE TO LANGE TRANSPORTATION AND STORAGE LTD. MASTERCARD □ VISA □

CREDIT CARD NO: ____________________________________________________________ CARD EXPIRY DATE: MONTH: ______________ YEAR: ____________

SECURITY CODE / CVV:

AUTHORIZED SIGNATURE: ____________________________________________________ PRINT: ________________________________________________________

PAYOR NAME AND ADDRESS

OUR INVOICE/RECEIPT WILL BE SENT ELECTRONICALLY. PLEASE PROVIDE US WITH THE APPROPRIATE EMAIL ADDRESS: __________________________________________________________

COMPANY: ____________________________________________________________________ PURCHASE ORDER #: _________________________

ADDRESS: __________________________________________________________________ CITY: _________________________________________

PROV/STATE: ___________ POSTAL/ZIP CODE: ______________ PHONE #: _________________________ FAX #: __________________________

ALL CUSTOMERS WITHOUT AN ESTABLISHED ACCOUNT WITH LANGE MUST PREPAY BY CREDIT CARD OR CHEQUE

EXHIBITORS AND THEIR REPRESENTATIVES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS LANGE TRANSPORTATION AND STORAGE LTD., THE EMPLOYEES THEREOF AND THEIR REPRESENTATIVES AND AGENTS, AGAINST ANY AND ALL CLAIMS FOR LOSS, DAMAGE, THEFT OR INJURY. INDEMNIFICATION INCLUDES THE PERIOD OF STORAGE PRIOR TO AND IMMEDIATELY FOLLOWING THE EVENT. THE EXHIBITOR, ON SIGNING THE CONTRACT, RELEASES THE FOREGOING FROM ANY AND ALL CLAIMS FOR LOSS, THEFT, DAMAGE OR INJURY HOWEVER CAUSED. EXHIBITORS MUST PROVIDE THEIR OWN INSURANCE AND SECURITY.


JANITORIAL SERVICE ORDER FORM CANADIAN ASSOCIATION OF CHIEFS OF POLICE


IF YOU ARE ORDERING MULTIPLE LANGE SERVICES, SAVE TIME BY USING THIS FORM FOR THE METHOD OF PAYMENT INFORMATION.

1) COMPLETE THE EXHIBITING COMPANY INFORMATION SECTION ON EACH LANGE SERVICE FORM. 2) COMPLETE THE CALCULATION ON EACH LANGE SERVICE FORM. 3) SIGN EACH ORDER FORM AND ATTACH TO THIS FORM.

SERVICE ORDER FORM

TOTALS INCLUDING TAXES

METHOD OF PAYMENT

TRANSPORTATION

$

COMPANY CHEQUE □

CREDIT CARD □

ADVANCE SHOW RECEIVING

$

COMPANY CHEQUE □

CREDIT CARD □

AFTER SHOW WAREHOUSE

$

COMPANY CHEQUE □

CREDIT CARD □

JANITORIAL (BOOTH CLEANING)

$

COMPANY CHEQUE □

CREDIT CARD □

OTHER (PLEASE SPECIFY)

$

COMPANY CHEQUE □

CREDIT CARD □

OTHER (PLEASE SPECIFY)

$

COMPANY CHEQUE □

CREDIT CARD □

OTHER (PLEASE SPECIFY) $

COMPANY CHEQUE □

CREDIT CARD □

TOTAL $

$

$

NO ORDERS WILL BE PROCESSED UNTIL PAYMENT IN FULL HAS BEEN RECEIVED HST #R124 192 220 EXHIBITING COMPANY: CONTACT NAME: PHONE #: BOOTH #:(S)

FAX #:

1. Orders must be prepaid in full including tax. Purchase Orders do not qualify as payments. Orders must be cancelled 7 working days prior to first move-in day to be considered for refund. 2. All discrepancies must be settled on site prior to show move-out. 3. Any claims for services not provided will not be considered after the show closes.


CREDIT CARD NO: _____________________________________________ CARD EXPIRY DATE: MONTH: __________ YEAR: ___________

SECURITY CODE / CCV:

AUTHORIZED SIGNATURE: __________________________________________ PRINT: ______________________________________________


OUR INVOICE/RECEIPT WILL BE SENT ELECTRONICALLY. PLEASE PROVIDE US WITH THE APPROPRIATE EMAIL ADDRESS: ___________________________________________________________

COMPANY: _____________________________________________________ PURCHASE ORDER #: __________________________

ADDRESS: _____________________________________________________ CITY: _________________________________________

PROV/STATE: ___________ POSTAL/ZIP CODE: ______________ PHONE #: __________________ FAX #: __________________


EXHIBITORS AND THEIR REPRESENTATIVES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS LANGE TRANSPORTATION AND STORAGE LTD., THE EMPLOYEES THEREOF AND THEIR REPRESENTATIVES AND AGENTS, AGAINST ANY AND ALL CLAIMS FOR LOSS, DAMAGE, THEFT OR INJURY. INDEMNIFICATION INCLUDES THE PERIOD OF STORAGE PRIOR TO AND IMMEDIATELY FOLLOWING THE EVENT. THE EXHIBITOR, ON SIGNING THE CONTRACT, RELEASES THE FOREGOING FROM ANY AND ALL CLAIMS FOR LOSS, THEFT, DAMAGE OR INJURY HOWEVER CAUSED. EXHIBITORS MUST PROVIDE THEIR OWN INSURANCE AND SECURITY.


PAYMENT FORM - LANGE

CANADIAN ASSOCIATION OF CHIEFS OF POLICE


ADVANCE FREIGHT / TRADE SHOW

ADVANCE FREIGHT / TRADE SHOW

Ship to: Lange Transportation

C/O Jays Transportation 3636 – 46th Ave SE Calgary, AB T2B 3P9

Hold For: CACP Annual Conference 2019 Exhibitor: Booth #(s):

Ship to: Lange Transportation

C/O Jays Transportation 3636 – 46th Ave SE Calgary, AB T2B 3P9

Hold For: CACP Annual Conference 2019 Exhibitor:

Booth #(s):

Avery Label 05126 (2 per page) or Avery Label 5165 and cut

Avery Label 05126 (2 per page) or Avery Label 5165 and cut

Piece Count In this Shipment

# _____ of _____

Piece Count In this Shipment

# _____ of _____

____________________________________________________________, the contracted Exhibitor at the Canadian Association of Chiefs of Police and (if applicable), the display house or builder for the aforementioned exhibitor, do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested. We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures. We hereby release, indemnify and forever hold harmless LANGE TRANSPORTATION & STORAGE, and its subsidiaries, their directors, officers, employees, damage, loss, fines or penalties arising from the installation, use or dismantling of this structure. All hang points supporting in excess of 200 lbs. may be verified (metered) on site at exhibitor’s expense. Exhibiting Company: ________________________________________ Booth #: ___________ Authorized Signature: ________________________________________________________________ Authorized Name: ___________________________________________ Date: ______________ E-Mail: ___________________________________________________________________________ Display House/Builder (if applicable): ___________________________________________________ Authorized Signature: ________________________________________________________________ Authorized Name: ____________________________________________ Date: ______________ E-Mail: ____________________________________________________________________________

PLEASE COMPLETE THIS FORM AND RETURN TO: LANGE TRANSPORTATION & STORAGE LTD. 3965 Nashua Drive Mississauga, ON L4V 1P3 ATTENTION: NIKKI CABRAL OR FAX: (905) 362-1285


STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED

FOR ALL SUSPENDED STRUCTURES CANADIAN ASSOCIATION OF CHIEFS OF POLICE


PLEASE COMPLETE ONE FORM FOR EACH SIGN: ALL REQUESTS MUST INCLUDE: (HAND DRAWN IS ACCEPTABLE) 1) DIAGRAM SHOWING LOCATION OF SIGN. 2) DRAWING SHOWING DIMENSIONS AND SHAPE OF SIGN. 3) SIGN COPY. EXHIBITING COMPANY: CONTACT NAME: PHONE #: BOOTH #:(S)

FAX #:

ADDRESS:

CITY: PROV/STATE: POSTAL CODE/ZIP:

__________________________________ ________________________________ ___________

NAME OF AUTHORIZED SIGNATURE DATE SHOW MANAGEMENT

PLEASE COMPLETE THIS FORM AND RETURN TO: LANGE TRANSPORTATION & STORAGE LTD. 3965 Nashua Drive Mississauga, ON L4V 1P3 ATTENTION: NIKKI CABRAL OR FAX: (905) 362-1285

SUSPENDED SIGN APPROVAL FORM




PIC

K U

P IN

FO

RM

AT

ION

PICK-UP DATE: PICK-UP TIME: MAIN INTERSECTION: CONTACT NAME:

PICK-UP COMPANY NAME AND ADDRESS:

PHONE #:

FAX #:

LOADING DOCK AT PICK-UP:

□ Y □ N

TRACTOR TRAILER CAN FIT:

□ Y □ N

BLANKETS/STRAPS:

□ Y □ N

E-MAIL:

# OF PIECES: WEIGHT: DIMENSIONS:


SH

OW

IN

FO

RM

AT

ION

Canadian Association of Chiefs of Police

Telus Convention Centre 120 9th Ave SE Calgary, AB T2G 0P3

August 11 – 13, 2019

EXHIBITING COMPANY: SHOW SITE CONTACT: BOOTH #:

MOVE IN DATE: MOVE IN TIME: MOVE OUT DATE:

MOVE OUT TIME:

DE

LIV

ER

Y A

FT

ER

SH

OW

DELIVERY DATE: MAIN INTERSECTION: CONTACT NAME:

SHIP TO NAME AND ADDRESS:

PHONE #:

FAX #:

LOADING DOCK AT DELIVERY:

□ Y □ N

TRACTOR TRAILER CAN FIT:

□ Y □ N

BLANKETS/STRAPS:

□ Y □ N

E-MAIL:

# OF PIECES: WEIGHT: DIMENSIONS:


VALUATION COVERAGE -> PLEASE INDICATE A ZERO DOLLAR AMOUNT WITH SIGNATURE IF YOU DO NOT REQUIRE ADDITIONAL VALUATION COVERAGE. I require valuation coverage on my goods while in the possession of Lange Transportation & Storage Ltd. A claim would be based upon the landed wholesale cost of my goods $ . The rate for this coverage is 2% of the declared value of the materials being insured (charged separately for move-in and move-out) with a $20.00 minimum charge each way and a $50.00 deductible*. Otherwise, please just use released valuation coverage at no additional cost to me. Released valuation coverage in case of loss, damage etc. is $0.50 per pound. Maximum released liability cannot exceed $50.00 per piece count or total shipping charge from origin to destination.

*Please note for extra valuation, the maximum dollar value we can offer may be capped at $5.00 per pound (i.e. if your shipment weighs 2,000lbs the maximum extra valuation coverage you can purchase is $10000.00). You must receive confirmation in writing if you wish to exceed the $5.00 per pound cap.

SIGNED: ___________________________________ PRINT: _____________________________________________ TITLE: _______________________________________


CREDIT CARD NO: ________________________________________________ CARD EXPIRY DATE: MONTH: ____________ YEAR: ___________


AUTHORIZED SIGNATURE: ______________________________________ PRINT: ___________________________________________



COMPANY: ____________________________________________________________________ PURCHASE ORDER #: _________________________

ADDRESS: __________________________________________________________________ CITY: _________________________________________

PROV/STATE: ___________ POSTAL/ZIP CODE: ______________ PHONE #: _________________________ FAX #: _________________________


CUSTOMER SIGNATURE: _______________________________ PRINT: __________________________ TITLE: ________________

LANGE TRANSPORTATION TEL: (905) 362-1290 1-800-668-5687 FAX: (905) 362-1285 EMAIL: [email protected] WEB SITE: www.langeshow.com

TRANSPORTATION ORDER FORM CAC191

Vehicle Delivery Form

Type of Vehicle: Sedan SUV Motorcycle Swat

Please note that all vehicles must be less than one quarter full of gas and have a

locking gas cap.

COMPANY: _____________________________________________________

ADDRESS: _____________________________________________________

CITY: ________________________________________

PROV/STATE: ___________ POSTAL/ZIP CODE: ____________

PHONE #: ____________________

FAX #: _____________________

EMAIL: _____________________________________________________

Please note there is a $20.00 receiving and positioning fee for all

vehicles.

CHEQUE ENCLOSED □ PAYABLE TO LANGE TRANSPORTATION AND

STORAGE LTD. MASTERCARD □ VISA □

CREDIT CARD NO: _____________________________________________

CARD EXPIRY DATE: MONTH: __________ YEAR: __________

SECURITY CODE/ CVV: __________

AUTHORIZED SIGNATURE: __________________________________________

PRINT: ____________________________________________

LANGE TRANSPORTATION

3965 Nashua Drive, Mississauga, ON L4V 1P3

(905)-362-1290 * 1-800-668-5687 * Fax (905) 362-1285

ALL SHIPMENTS DELIVERED TO LANGE MUST BE PREPAID OR THEY WILL BE REFUSED

SHOW SITE WILL NOT ACCEPT ADVANCE FREIGHT. FOR THIS SERVICE, COMPLETE ONE FORM FOR EACH SHIPMENT.

1. RECEIVE & STORE MATERIALS IN OUR WAREHOUSE UP TO 30 DAYS PRIOR TO SHOW. 3. NOTIFY EXHIBITOR AS TO CONDITION OF GOODS. 2. PROVIDE INVENTORY CONTROL AND RECORD ANY VISUAL DAMAGE. 4. DELIVER MATERIALS TO SHOW SITE MATERIAL HANDLER.

SHIPPING INFORMATION (WAREHOUSE)

EXHIBITING COMPANY: CONTACT NAME: PHONE #: BOOTH # (S):

FAX #:

CARRIER SHIPPING TO LANGE:

EXPECTED SHIPPING DATE: MTH DAY YEAR

EXPECTED ARRIVAL DATE: MTH DAY YEAR

PRO #:

# OF PIECES: WEIGHT: CUSTOMS BROKER (IF APPL.): SHOW MOVE-IN DATE: MTH DAY YEAR

ORDERS RECEIVED BEFORE:

July 2, 2019 ORDERS RECEIVED AFTER:

July 2, 2019

WEIGHT CRATED, BOXED,

SKIDDED AND MACHINERY

LOOSE MATERIAL CRATED, BOXED,


LOOSE MATERIAL TOTAL

MINIMUM CHARGE (OF 599 LBS.)

$222.00 $234.00 $246.00 $270.00

600 – 3000 LB. $37.00/CWT $39.00/CWT $41.00/CWT $45.00/CWT

OVER 3000 LB. $39.00/CWT $41.00/CWT $44.00/CWT $47.00.00/CWT

8% FUEL SURCHARGE TO BE ADDED TO ABOVE TOTAL

FREIGHT RECEIVED AT THE WAREHOUSE PRIOR TO RECEIPT OF ORDER AND/OR IMPROPERLY LABELLED – ADD 25%

NOTE: EXTRA CHARGES MAY APPLY FOR LOCAL PICK-UP, CUSTOMS, ETC. SUB-TOTAL

ORDERS ORIGINATING OUTSIDE OF CANADA OR TRAVLELLING IN BOND – ADD 30% TO SUBTOTAL

CHARGES WILL BE BASED ON ACTUAL OR CUBIC WEIGHT, WHICHEVER IS GREATER 5% GST

NO ORDERS WILL BE PROCESSED UNTIL PAYMENT IN FULL HAS BEEN RECEIVED HST #R124 192 220

TOTAL $



CREDIT CARD NO: __________________________________________ CARD EXPIRY DATE: MONTH: __________ YEAR: __________

SECURITY CODE/ CCV:

AUTHORIZED SIGNATURE: __________________________________________ PRINT: __________________________________________


OUR INVOICE/RECEIPT WILL BE SENT ELECTRONICALLY. PLEASE PROVIDE US WITH THE APPROPRIATE EMAIL ADDRESS: ________________________________________________________

COMPANY: _____________________________________________________ PURCHASE ORDER #: ________________________

ADDRESS: _____________________________________________________ CITY: ______________________________________

PROV/STATE: ___________ POSTAL/ZIP CODE: ____________ PHONE #: ____________________ FAX #: ___________________



ADVANCE SHOW RECEIVING ORDER FORM CANADIAN ASSOCIATION OF CHIEFS OF POLICE


ANY SINGLE PIECE LARGER THAN 96’’X 96’’ X 96’’ OR WEIGHING MORE THAN 3,500 LBS – MUST BE REPORTED TO LANGE IN ADVANCE AND MAY BE SUBJECT TO ADDITIONAL HANDLING CHARGES.

ADDRESS TO SHIP MATERIAL TO: YOUR “EXHIBITING COMPANY NAME” HERE CANADIAN ASSOCIATION OF CHIEFS OF POLICE BOOTH # LANGE TRANSPORTATION C/O JAYS TRANSPORTATION 3636 – 46TH AVE S.E. CALGARY, AB T2B 3P9 ATTN: NIKKI CABRAL

PIECE COUNT _______ OF _______

PHONE: (905) 3624383 FAX: (905) 362-1285 E-MAIL: [email protected]

SHIPMENTS MUST BE RECEIVED BY AUGUST 1 @ 4:00PM (EST)

Warehouse Hours: Monday through Friday 8:30 am to 4:30 pm. “For your convenience please go to www.langeshow.com and download your shipping labels”

CONDITIONS Lange Transportation & Storage Ltd. must be notified 21 days in advance of any individual piece that exceeds 3000 lb. or requires special handling or equipment. Lange reserves the right to deem which items require additional labour and special handling or equipment and assess charges accordingly.

PRE-SHOW SHIPPING If you wish to pre-ship any materials, please contact Lange at least 7 days prior to show for shipping instructions. Lange will not receive COLLECT shipments.

LIABILITY Lange has a limited liability for damage caused by them to crated shipments while handling shipments and will not be responsible for concealed damage, or damage or loss of merchandise after delivery to booth before or during installation time, or at conclusion of show prior to delivery to common carrier. Shipments should be insured by the exhibitor for coverage when out of the care, custody and control of Lange. The condition, count, and contents of the materials found in the booths at the time of actual removal will be final and binding and Lange reserves the right to alter exhibitors' bill of lading to reflect actual condition, count, and contents found. Lange will not be responsible for damage while handling loose exhibit materials or those inadequately packed. Lange will not be responsible for failure or delay performing service when delay is caused by strike, labour stoppage, or any other cause unavoidable or beyond their control. The liability of Lange is hereby limited to $0.30 per pound per article, to a maximum of $30.00 per article, $150.00 per shipment. Values exceeding this limitation should be insured by the shipper.

SHIPMENT WEIGHTS Lange's weight estimates are final and binding unless weigh scale tickets are provided at time of receipt of shipment. Should no scale ticket be provided, Lange may choose to cube the shipment and use the dimensional weight for billing purposes.

SHOW SITE WILL NOT STORE FREIGHT AFTER SHOW. FOR THIS SERVICE, COMPLETE ONE FORM FOR EACH SHIPMENT. 1. SHIP TO & STORE MATERIALS IN OUR WAREHOUSE UP TO 10 DAYS AFTER SHOW. 3. NOTIFY EXHIBITOR AS TO CONDITION OF GOODS. 2. GOODS LEFT IN WAREHOUSE AFTER 10 DAYS WILL BE SUBJECT TO A DAILY 4. FORWARD MATERIALS VIA EXHIBITORS CARRIER COD (EXHIBITOR MUST

STORAGE CHARGE. ARRANGE PICK-UP).

SHIPPING INFORMATION (WAREHOUSE)

EXHIBITING COMPANY: CONTACT NAME: PHONE #: BOOTH #:(S)

FAX #:

CARRIER PICKING UP FROM LANGE:

EXPECTED PICK-UP DATE: MTH DAY YEAR

SHIP MATERIALS FROM LANGE WAREHOUSE TO:

# OF PIECES: WEIGHT: CUSTOMS BROKER (IF APPL.): SHOW MOVE-OUT DATE: MTH DAY YEAR

ORDERS RECEIVED BEFORE:

July 2, 2019 ORDERS RECEIVED AFTER:

July 2, 2019

WEIGHT CRATED, BOXED,


LOOSE MATERIAL CRATED, BOXED,


LOOSE MATERIAL TOTAL

MINIMUM CHARGE (OF 599 LBS.)

$222.00 $234.00 $246.00 $270.00

600 – 3000 LB. $37.00/CWT $39.00/CWT $41.00/CWT $45.00/CWT

OVER 3000 LB. $39.00/CWT $41.00/CWT $44.00/CWT $47.00.00/CWT

8 % FUEL SURCHARGE TO BE APPLIED TO THE ABOVE TOTAL

FREIGHT RETURNED TO THE WAREHOUSE PRIOR TO RECEIPT OF ORDER AND/OR IMPROPERLY LABELLED – ADD 25%

NOTE: EXTRA CHARGES MAY APPLY FOR LOCAL DELIVERY, CUSTOMS, ETC. SUB-TOTAL

ORDERS TRAVELLING TO DESTINATIONS OUTSIDE OF CANADA OR TRAVELLING IN BOND: ADD 30% TO SUBTOTAL

CHARGES WILL BE BASED ON ACTUAL OR CUBIC WEIGHT, WHICHEVER IS GREATER

5 % GST

NO ORDERS WILL BE PROCESSED UNTIL PAYMENT IN FULL HAS BEEN RECEIVED HST #R124 192 220 TOTAL $



CREDIT CARD NO: _____________________________________________ CARD EXPIRY DATE: MONTH: __________ YEAR: __________


AUTHORIZED SIGNATURE: __________________________________________ PRINT: ____________________________________________



COMPANY: _____________________________________________________ PURCHASE ORDER #: __________________________

ADDRESS: _____________________________________________________ CITY: ________________________________________

PROV/STATE: ___________ POSTAL/ZIP CODE: ____________ PHONE #: ____________________ FAX #: ____________________



AFTER SHOW WAREHOUSE ORDER FORM



SEE REVERSE SIDE FOR CONDITIONS

PHONE: (905) 362-4385 FAX: (905) 362-1285

E-MAIL: [email protected]

CONDITIONS

Lange Transportation & Storage Ltd. must be notified 21 days in advance of any individual piece that exceeds 3000 lb. or requires special handling or equipment. Lange reserves the right to deem which items require additional labour and special handling or equipment and assess charges accordingly.

LIABILITY Lange has a limited liability for damage caused by them to crated shipments while handling shipments and will not be responsible for concealed damage, or damage or loss of merchandise after delivery to booth before or during installation time, or at conclusion of show prior to delivery to common carrier. Shipments should be insured by the exhibitor for coverage when out of the care, custody and control of Lange. The condition, count, and contents of the materials found in the booths at the time of actual removal will be final and binding and Lange reserves the right to alter exhibitors' bill of lading to reflect actual condition, count, and contents found. Lange will not be responsible for damage while handling loose exhibit materials or those inadequately packed. Lange will not be responsible for failure or delay performing service when delay is caused by strike, labour stoppage, or any other cause unavoidable or beyond their control. The liability of Lange is hereby limited to $0.30 per pound per article, to a maximum of $30.00 per article, $150.00 per shipment. Values exceeding this limitation should be insured by the shipper.

OUTBOUND SHIPMENTS It is the Exhibitor's sole responsibility to label each piece of outbound shipment and submit to Lange a completed bill of lading covering each outbound shipment. Lange will not be responsible for delay of rush shipments which will be expedited to the best of their ability. The right is reserved to reroute any outbound shipment not picked up within the allotted move-out period by Exhibitor specified carrier. Exhibitor must arrange for carrier. Exhibitor material remaining after move-out period without forwarding instructions will be forwarded to the permanent address of the exhibitor or his agent, freight collect and no liability of any nature shall attach to Exhibit Management or Lange, in any event. Lange will not be liable for exhibit materials abandoned at the exhibit site.

SHIPMENT WEIGHTS Lange's weight estimates are final and binding unless weigh scale tickets are provided at time of receipt of shipment. Weights will be based on actual or cubic weight (length x width x height in feet x 10 = cubic weight) whichever is greater.

R

SHOW Canadian Association of Chiefs of Police Annual Conference DEADLINE July 28, 2019

LOCATION Calgary TELUS Convention Centre, Calgary, Alberta DATES August 11-14, 2019

COMPANY BOOTH #

ADDRESS CONTACT

CITY PHONE

PROV/ST PC/ZIP EMAIL

HANDLING SERVICES ITEMS EXCEEDING 4000LB REQUIRE 21 DAYS PRIOR NOTICE. PRICES AVAILABLE UPON REQUEST.

ONSITE MATERIALS HANDLING DURING OFFICIAL MOVE-IN DAY

INCLUDES; -UNLOAD SHIPMENT AND DELIVER TO EXHIBITOR BOOTH -REMOVAL OF CRATES AND PACKAGING TO STORAGE AREA

-RETURN OF CRATES UPON SHOW COMPLETION -LOADING OF MATERIALS ON CUSTOMER'S CARRIER

# OF PIECES TOTAL WEIGHT CHARGEABLE WEIGHT

(ROUND UP TO NEXT 100 LBS)

FLAT RATE CHARGE FOR CRATED FREIGHT (UP TO 200 LBS.)

ONSITE CRATED FREIGHT SHIPMENTS OVER 200 LBS. ADD $65 PER 100 LBS. ADDITIONAL WEIGHT

TOTAL CHARGES FOR ADDITIONAL WEIGHT ($60/100 LBS.)

$ 130.00

FLAT RATE CHARGE FOR ITEMS REQUIRING SPECIAL HANDLING (UP TO 200 LBS.)

ONSITE SHIPMENTS REQUIRING SPECIAL HANDLING OVER 200 LBS. ADD $78 PER 100 ADDITIONAL WEIGHT

LBS.

TOTAL CHARGES FOR ADDITIONAL WEIGHT ($78/100 LBS.)

$ 156.00

SMALL PACKAGES (UP TO 50 LBS PRICED PER PACKAGE)

EACH ADDITIONAL PACKAGE

$ 40.00

$ 11.00

25% SURCHARGE WILL APPLY TO ALL ORDERS ARRIVING AFTER ADVANCED DEADLINE.

ADDITIONAL ONSITE CHARGES WILL APPLY IF SHIPMENT IS HEAVIER THAN STATED.

ONSITE LABELING

SHOW NAME

NAME OF EXHIBITING COMPANY - BOOTH #

C/O SUPERIOR SHOW SERVICE

CALGARY TELUS CONVENTION CENTRE

705-1ST STREET SE, CALGARY, ALBERTA T2G 2G9

IMPORTANT INFORMATION

IN ALL CASES, YOUR COMPANY IS THE SENDER AND RECEIVER - NOT SUPERIOR SHOW SERVICE INC. OR THE CALGARY TELUS CONVENTION

CENTRE.

LOST PACKAGES AND MISSING SHIPMENTS ARE GREATLY REDUCED BY USING THE OFFICIAL CARRIER. SUPERIOR SHOW SERVICE USUALLY HAS

AN ONSITE REPRESENTATIVE DURING MOVE-IN AND MOVE-OUT TIMES (INCLUDING EVENINGS AND WEEKENDS)

ALL SHIPMENTS MUST BE ACCOMPANIED BY A BILL OF LADING STATING NUMBER OF PIECES, WEIGHT AND DESCRIPTION OF CONTENTS. IF

SHIPMENTS ORIGINATES OUTSIDE OF CANADA, ENSURE THAT ALL CUSTOMS DOCUMENTAITON IS INCLUDED WITH SHIPMENT. ONCE SHIPPED,

COPIES OF BILL OF LADING MUST BE IMMEDIATELY SENT TO SUPERIOR SHOW SERVICE WITH THE NAME OF YOUR ONSITE REPRESENTATIVE IN

ORDER TO PLAN FOR YOUR SHIPMENT

25% LATE SURCHARGE WILL APPLY TO ALL ORDERS' ARRIVING AFTER ADVANCED DEADLINE.

ADDITIONAL SERVICES AVAILABLE PRICE TOTAL

BANDING OF YOUR REGULAR SIZED PALLET

SHRINKWRAPPING OF YOUR REGULAR SIZED PALLET

$30

$30

WE ACCEPT VISA/MASTERCARD

SUBTOTAL BEFORE GST

GST ( R 105 085 260)

TOTAL

CANCELLATION POLICY

A 25% ADMINISTRATION FEE WILL BE APPLIED TO ALL ORDERS RECEIVED AND THEN CANCELLED. NO REFUNDS OR EXCHANGES ONCE

EQUIPMENT HAS BEEN DELIVERED TO THE BOOTH OR SERVICE HAS BEEN COMPLETED. PRICING WILL BE ADJUSTED ON ALL ORDERS RECEIVED

WITH INACCURATE PRICING OR RECEIVED AFTER ADVANCED DEADLINE. REFUND REQUESTS MUST BE PLACED ONSITE.

NO REFUNDS ON SPECIAL ORDER ITEMS OR GRAPHICS SENT TO PRINT.

Revised Date June 5, 2018 – This form supersedes all previous

TOP 5 EXHIBITOR REMINDERS

CANADIAN ASSOCIATION CHIEFS POLICE 2019

Here are the tradeshow forms you will need to order the following services: electrical, internet, utilities, telecommunication, audio visual and catering services.

Listed below is the contact information for the Calgary TELUS Convention Centre (CTCC), FMAV and Marriott Calgary Downtown Hotel.

MAIN CONTACTS

SUPPLIER FORMS CONTACT

CALGARY TELUS CONVENTION CENTRE: Lisa Massier Calgary TELUS Convention Centre

Services Payment Form Electrical / Internet / Telecommunication / Utilities / Exhibitor

Building Regulations ORDERS MUST BE RECEIVED BY JULY 29, 2019

TO QUALIFY FOR THE ADVANCE RATE

P: 403-261-8559 F: 403-261-8581 E: [email protected]

MARRIOTT CALGARY DOWNTOWN EXHIBITOR CATERING STANDARD FORM:

Marriott Calgary Downtown Hotel

No outside food and beverage is allowed in the facility without approval from the Marriott Calgary Downtown.

P: 403-261-8500 F: 403-261-8510

Credit Card Authorization - Catering Services For in-booth catering services For approval of food/drink samples to be given out at booth i.e.

water, bottles, ice cream bars, etc.

FMAV: Anar Samedi or Curt Novak FMAV

Audio Visual Rental Order Form Banner hanging services – contact FMAV directly for quote

P: 403-261-8555 E: [email protected] or [email protected]

Please read the Exhibitor Building Regulations for rules and regulations within CTCC.

All decorative material, banners, signs and hanging decor must be CAN/ULC-S109 certified or treated with a flame retardant solution. Proof of flame retardant documentation must be stored in your booth.

All banners must meet all safety/compliance standards and documentation must be received by the CTCC prior to installation.

Animal authorization forms must be received prior to the animal being brought into the facility.

No cooking is allowed in the tradeshow. Food warming is permitted with CTCC approval. Commercial grade equipment must be used for food warming. Residential equipment is not permitted. A portable Class K and 2A-10BC fire extinguisher needs to be in the booth.

Please refer to your tradeshow package for more detailed information on these and other requirements.

EXHIBITOR PACKAGE

Revised Date November 26, 2018 - This form supersedes all previous forms

MAILING ADDRESS: 120 NINTH AVENUE SOUTHEAST CALGARY, ALBERTA, CANADA T2G OP3

PH # 403.261.8559 FX # 403.261.8581 E-MAIL [email protected]

ADVANCE RATE DEADLINE DATE: JULY 29, 2019

NAME OF SHOW: CANADIAN ASSOCIATION CHIEFS POLICE 2019 EVENT ID 34963


Booth #(s): Show Dates:_

Company Name: Contact Name:

Address:

City: Province/State Code

Phone #: Fax #: E-mail:

METHOD OF PAYMENT – CHECK ONE () – GST # R122089576

CHEQUE (made out to the Calgary TELUS Convention Centre in Canadian funds. Cheque only accepted until the Advance Rate Deadline Date

Credit Card - Please fill out the “Credit Card Information & Authorization” section.

CREDIT CARD INFORMATION & AUTHORIZATION

Check one MasterCard Visa Amex

Card Number: Expiry Date: / Security Code (Please print numbers neatly and clearly.) (CSC/CVV)

Cardholder Name (Print name as it appears on the card):

Cardholder Signature:

IMPORTANT – READ CAREFULLY

I, the undersigned, am the card holder of the credit card specified above. I further verify that the signature above is my signature as indicated on the reverse of the card specified. I hereby authorize the Calgary TELUS Convention Centre to charge my credit card for the following:

For services pre-ordered or ordered on-site. For any outstanding balance on services ordered. For a cheque that is NSF, the balance owing plus a service charge of $25.00.

TOTAL OF SERVICES ORDER CALCULATION OF SERVICES

Electrical Order Form $

THE CALGARY TELUS CONVENTION CENTRE RESERVES THE RIGHT TO ADJUST PRICING

ON ORDERS IF CALCULATED INCORRECTLY, RECEIVED AFTER THE DEADLINE DATE FOR

THE ADVANCE RATE OR IF ADDITIONAL SERVICES ARE ORDERED ON-SITE.

Internet Order Form $

Telecommunication & Cable TV Order Form $

Sign/Banner Installation & Dismantling Order Form $

Utilities Order Form $

Other: $

Total Amount Due

$

INITIAL HERE THAT YOU HAVE READ THE BUILDING REGULATIONS FOR EXHIBITORS

If you require a copy of your credit card receipt, please indicate below how you would like your receipt(s) sent. If you are having your receipt e-mailed, faxed or mailed please ensure the information is printed completely and clearly in the space above.

E-mail Fax Mail

Delivery of services, equipment or products ordered less than 14 days in advance of your event may not be guaranteed by the CTCC.

SERVICES PAYMENT FORM


MAILING ADDRESS: 120 NINTH AVENUE SOUTHEAST, CALGARY, ALBERTA, CANADA T2G OP3 PH 403.261.8559 FX 403.261.8581 E-MAIL [email protected]

The Calgary TELUS Convention Centre is the exclusive provider of all electrical services. (See reverse/next page – CTCC Instructions and Conditions - Electrical)




Booth #(s): Show Dates:_


Address:



PAYMENT NOTICE

This form is your official invoice. Orders will only be accepted if paid in full, in Canadian Dollars, by either credit card or company cheque. Orders paid by company cheque will only accepted 14 days prior to the first scheduled move-in date. ADVANCE RATE APPLIES ONLY TO ORDERS PAID IN FULL AND RECEIVED 14 DAYS PRIOR TO THE FIRST SCHEDULED MOVE-IN DAY. NO EXCEPTIONS.

ELECTRICAL SERVICES

Quantity Description NEMA # Advance Rate Regular Rate Total 15 Amp - 120 Volt Standard Outlet $105.00 $130.00

20 Amp -120 Volt $165.00 $185.00

20 Amp – 208 Volt $250.00 $325.00

30 Amp – 208 Volt $350.00 $400.00

50 Amp – 208 Volt $375.00 $450.00

20 Amp 3 Phase – 208 Volt $400.00 $525.00

30 Amp 3 Phase – 208 Volt $450.00 $550.00

60 Amp 3 Phase – 208 Volt $550.00 $650.00

100 Amp 3 Phase – 208 Volt $825.00 $950.00

200 Amp 3 Phase – 208 Volt $950.00 $1,300.00

400 Amp 3 Phase – 208 Volt $1,500.00 $1,750.00

EQUIPMENT RENTAL- (DUPLEX POWER IS NOT INCLUDED IN EQUIPMENT RENTALS) Extension Cord (5m) (Flat electrical cords are not available) $15.00 $20.00

Power Bar $15.00 $20.00

ELECTRICIAN LABOUR - (SEE REVERSE/NEXT PAGE – CTCC INSTRUCTIONS AND CONDITIONS – ELECTRICAL - POINT 2c, 4b, 4e & 4f) M-F 0700-1700 (Min. 1 hr.) $95.00 $100.00

M-F 1700-0700 & All Day S & S (Min. hrs. to be quoted) $165.00 $215.00

Stat Holidays or Emergency Call In (Min. 4 hrs.) – Price to be Quoted

SPECIAL REQUIREMENTS (PLEASE CONTACT FACILITIES AT 403.261-8559 FOR QUOTE ON SPECIAL REQUIREMENTS) Amps Phase Volts NEMA NUMBER

MISCELLANEOUS CHARGES: Description of Charge

If requesting power to be placed in particular locations additional labour charges will apply. Also an electrical drawing must be included; if not included power will not be installed until someone is on-site to direct electrician. If electrical needs to be installed under carpet, labour charge does not include cutting of any carpet. Arrangements must be made with your show services provider. Additional labour charges may apply for special connections or wiring, please contact Facilities at 403.261.8559 or fax 403.261.8581 for more information

Subtotal

(5%) GST

Total

METHOD OF PAYMENT (GST # R122089576) & SENDING OF CREDIT CARD RECEIPT

COMPLETE ONE COPY OF THE SERVICES PAYMENT FORM FOR ALL SERVICES ORDERED.

SEND CREDIT CARD RECEIPT E-MAIL FAX MAIL

ELECTRICAL ORDER FORM


1) INSTRUCTION FOR PROCESSING THE ORDER FORM

a) Exhibitor information and method of payment must be marked on order form. b) If paying by credit card, one “Services Payment Form” must be filled in completely and clearly. c) Payment in full for services must accompany the order form and be in CANADIAN FUNDS.

2) ADVANCE RATE, REGULAR RATE AND LABOUR RATES (Rates are based on a maximum of 5 days. For services over 5 days please contact Facilities, at 403.261.8559, for pricing.) a) Advance Rate – In order to receive the advance rate, a completed order form with payment must be received by the Facilities Department at

the CTCC no less than fourteen (14) days prior to the first scheduled exhibitor move in. No exceptions. b) Regular Rate – The regular rate will apply for orders received within fourteen (14) days of show move-in or during the event. c) Labour Rate – Will be charged in one-hour increments. Services are provided in the most convenient manner for the CTCC Electrician.

Special placement, connections, and/or changes after the initial installation will require additional labour and material charges. 3) REGULATIONS

a) Exhibitors are not permitted to share electrical service; all orders must be placed individually. b) Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors unless

electrical services have been ordered. c) The use of external power sources i.e. batteries or generators to operate lights or other pieces of equipment must have approval by the CTCC. d) All electrical connection, installations, assemblies, equipment or motors must conform to all federal, provincial, and local electrical and fire

codes. e) Exhibitor’s equipment must conform to the CTCC electrical receptacles, any adaptors or transforms required is the responsibility of the

exhibitor. f) Delivery of services, equipment or products ordered less than 14 days in advance of your event may not be guaranteed by the CTCC. g) The CTCC reserves the right to refuse service for situations it deems as unsafe. h) Only the CTCC Electrician can make electrical connections, disconnections, modify system wiring or cabling. Unauthorized

electrical disconnect, of power above a 15 amp 120-volt outlet, is a serious health and safety infraction. Live cables or wires left unattended comprise the safety of the Calgary TELUS Convention Centre, staff and supplier staff. Unauthorized electrical disconnection will result in an administrative charge of $500.00 or investigation from Workplace Health and Safety, or both.

4) EQUIPMENT PROCEDURES a) One standard duplex receptacle supplies a maximum of 12 amps of electrical power at 120 volts. When exhibitor requirements exceed 12

amps, additional receptacles must be ordered to prevent overloading. Overloading of circuitry, regardless of voltage and amperage, will be excusable only on the first interruption of power; if a power interruption occurs again labour charges will apply.

b) On the 15-amp 120-volt outlet, Electrician labour is not required unless it needs to be placed in a particular location or if it needs to be hardwired.

c) The CTCC requires a scale drawing of your exhibit space showing where electrical connections need to be placed when paying for Electrician labour. A scale drawing must be provided when ordering any service over a 15 amps or for special connections.

d) Material and equipment provided by the CTCC for this order shall remain the property of the CTCC. Additional charges will apply for rental equipment that is damaged or not returned i.e. extension cords and power bars. Exhibitors will be responsible for the safekeeping of equipment during the show and returning the CTCC rented equipment at the end of the show.

e) There will be a labour charge to move/change the location of already installed electrical services. f) Connection charges cover the cost of electrical connections to one point in booth. Charges do not cover wiring within booth, repair work or any

special wiring from disconnect switch or distribution panel to exhibitor’s equipment. Work performed in booth or for special wiring will be

charged on a time and material basis. 5) PAYMENT, PRICING, REFUNDS AND SERVICE CHARGE

a) PAYMENT IN FULL: Exhibitors will be required to pay in full for services at the conclusion of the show. b) PRICING: The CTCC reserves the right to adjust pricing on orders calculated inaccurately or received after the deadline date for the advance

rate. c) CREDIT CARD: Exhibitors paying by credit card: Completion of the “Services Payment Form” with an authorized signature or e-mail

constitutes as approval for the payment of pre-ordered and on-site services and equipment. d) CHEQUE: Exhibitors paying by cheque: Payment for services made by company or personal cheque will only be accepted 14 days prior to

the first scheduled move-in day. Personal cheque must be certified. Make cheque payable to: Calgary TELUS Convention Centre. e) REFUNDS: There will be no refunds for services ordered and installed but not used. f) SERVICE CHARGE (S): There will be a $25.00 service charge for NSF cheque, declined or incorrect credit card information.

6) CANCELLATION, CLAIMS OR DISCREPANCIES POLICY a) Any electrical services cancelled within 5 days of the show opening will be charged a cancellation fee. Orders cancelled on-site will be charged

the full amount for the service(s) requested. b) All claims or discrepancies must be presented by the Exhibitor to the CTCC site desk, located on the main floor of the north building, prior to

the show closing. Claims will not be considered once show has closed. 7) EXCLUSIVITY AND LEGAL ENTITY

a) The CTCC is the exclusive supplier of all electrical, telecommunications (data, internet, telephone, cabling and satellite services), sign banner installation, utility services within our facility.

b) The CTCC is operated by the Calgary Convention Centre Authority.

CALGARY TELUS CONVENTION CENTRE (CTCC) INSTRUCTIONS AND CONDITIONS - ELECTRICAL



The Calgary TELUS Convention Centre is the exclusive provider of all internet services. (See reverse/next page - CTCC Instructions and Conditions - Internet)




Booth #(s): Show Dates:


Address:

City: Province/State: Code:


PAYMENT NOTICE This form is your official invoice. Orders will only be accepted if paid in full, in Canadian Dollars, by either credit card or company cheque. Orders paid by company cheque will only be accepted 14 days prior to the first scheduled move-in date. ADVANCE RATE APPLIES ONLY TO ORDERS PAID IN FULL AND RECEIVED 14 DAYS PRIOR TO THE FIRST SCHEDULED MOVE-IN DAY. NO EXCEPTIONS.

WIRED INTERNET SERVICES Quantity Service Type Advanced Rate Regular Rate Total

Shared High Speed Internet with 1 IP Address (Service includes 1 cat 5 cable) (See point 4a. on the CTCC – Instruction and Conditions – Internet)

$200.00 $350.00

E-10 Internet (Dedicated Port) with 1 IP Addresses – 10 MB Ethernet connection with NAT and DHCP Service. (Service includes 1 cat 5 cable)

$300.00 $600.00

Additional IP Addresses for Shared or E10 Internet – Each device connected to the internet, is subject to the additional IP Addresses charge.

$100.00 $150.00

WIRELESS INTERNET SERVICES – Premium Wireless Internet (10 MBps) – (. Price is per connection, per day. Connection is

per device and is not transferable to another device once connected). Can be used for high volume internet usage, streaming videos or presentations

Premium Wireless Internet ( 1 to 9 Connections) – Per Connection, per day) $25.00 $45.00

Premium Wireless Internet ( 10+ Connections) – Per Connection, per day) $15.00 $35.00

Number of Connections Required Date Internet Is to be active Date Internet to Disconnected

Number of Days Requested:

X $

Additional Premium Wireless Internet Connections Ordered On-site

# Connections x # of Days x $

LABOUR – (SEE REVERSE/NEXT PAGE – CTCC INSTRUCTIONS AND CONDITIONS – INTERNET - POINT 2c) IT Technician Labour (Min. 1 Hr) – Time Technician Required:

Description of Labour: $110.00 $150.00

MISCELLANEOUS SERVICES Computer Rental – Includes rental of computer and one wireless internet connection. Computer

includes 24” monitor, Windows 7, Office 2007 and Internet Explorer 8. See page 2, point 4h & 4i. (Limited quantities available).

$400.00 $500.00

Hub Rental – See page 2 , point 4e (limited quantities available) $75.00 $95.00

Patch Cables, 25’ (Cables not returned or damaged will incur a $35.00 replacement fee will be charge) $25.00 $35.00

For additional information on special services or networking, services contact the IT Department, 403.261.8500. Subtotal

(5%) GST

Total




INTERNET ORDER FORM


1) INSTRUCTION FOR PROCESSING THE ORDER FORM

a) Exhibitor information and method of payment must be filled out completely and clearly. b) If paying by credit card, one “Services Payment Form” must be filled in completely and clearly. c) Payment in full for services must accompany the order form and be in CANADIAN FUNDS.

2) ADVANCE RATE, REGULAR rate AND LABOUR RATES (Rates are based on a max. of 5 days. For services over 5 days please contact Facilities, at 403.261.8559, for pricing.) a) Advance Rate – In order to receive the advance rate, a completed order form with payment must be received by the Facilities Department of the CTCC no less than fourteen (14)

days prior to the first day of the scheduled exhibitor move-in. NO EXCEPTIONS. b) Regular Rate – The regular rate will apply for orders received within fourteen (14) days or during the event. c) Labour Rates – CTCC IT Technicians’ service hours are Monday to Friday between 7am and 5 pm. Should a technician be required during off hours, service charges may apply.

Labour rates for CTCC IT Technicians’ will be charged in one-hour increments. Services are provided in the most convenient manner for the CTCC Technicians. Special placement, connections, and/or changes after the initial installation will require additional labour and material charges.

3) REGULATIONS AND LIMITATION OF LIABILITY a) Exhibitors are not permitted to share any type of telecommunication or internet services. All orders must be placed individually. b) All electronic equipment must conform to all federal, provincial and local electrical and fire codes. c) Delivery of services, equipment or products ordered less that 14 days in advance of your event may not be guaranteed by the CTCC. d) Exhibitors shall not permit any of its users or other third parties to:

i. Restrict or inhibit any other user from using and enjoying the internet. Post or transmit any unlawful, threatening, abusive, libelous, defamatory, obscene, pornographic, or profane information of any kind, including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offense, give rise to civil liability, or otherwise violate any provincial, federal or international law, including without limitation, export control laws and regulations. Post or transmit any information or software that contains a virus, worm or other harmful component.

ii. Upload, post, publish, transmit, reproduce or distribute in any way, information, software or other material obtained through the internet which is protected by copyright or other proprietary right, without obtaining permission of the copyright owner or right holder.

iii. Abuse or fraudulent use of the internet in any way not specifically set forth above. e) The service is provided on an “as is” and “as available” basis without warranties of any kind, either express or implied. No advice or information given by the CTCC Technician or

its internet service provider or their affiliates or their contractors or their respective employees shall create a warranty. Neither the CTCC nor its internet service provider warrants that the service will be uninterrupted or error free or that any information, software or other material accessible on the internet is free of viruses, worms, Trojan horses or other harmful components.

f) Under no circumstances shall the CTCC or its internet service provider be liable for any direct, indirect, incidental, special punitive or consequential damages that result in any way from Exhibitor’s or its users’ use of or inability to use the service or to access the internet or any part thereof, or Exhibitor’s or its users’ reliance on or use of information, services or merchandise provided on or through the service, or that result from mistakes, omissions, interruptions, deletion of files, errors, defects, delays in operation, or transmission, or any failure of performance.

4) SERVICES AND EQUIPMENT PROCEDURES a) Shared High Speed Internet – The Internet is a shared environment and as such, actual speed will vary. b) Premium Wireless Internet–Accessing this connection is dedicated to first device connected; it is not transferable. The internet is shared environment; actual speed will vary. c) Connecting to the Shared High Speed, Premium Wireless, or E10 Internet Connection - IP address for the Exhibitor’s computer will be issued automatically using DHCP/No Proxy

Service. It is the responsibility of the Exhibitor to ensure their computer is properly configured for the internet connection. d) Additional IP Addresses – All devices that are used on the network for Internet Access shall require an IP Address that is assigned by the CTCC IT Department. To share the

connection with more than one computer a hub maybe required. Client can provide hub or it can be rented from CTCC. e) Casual Wireless Internet – SSID for this site is CTCC-Daily. Terms and conditions for this service are listed on the internet portal. f) No active network devices i.e. routers, proxy servers or wireless access points or routers, bridges, etc. are permitted on the shared internet connection. The E10

service must be ordered and any active network devices i.e. routers, proxy services or wireless access points, bridges, etc. must be approved by the CTCC IT Department. Any use of this equipment without approval will have the service disconnected and will be subject to additional charges.

g) Any equipment that is found to be causing disruptions to any part of the CTCC infrastructure will be removed and not reinstated until the problem has been rectified to the satisfaction of the CTCC IT Department. Exhibitor may be subject to additional charges to correct problem.

h) Material, cables and equipment provided by the CTCC for this order shall remain the property of the CTCC. Exhibitors are responsible for the safekeeping of equipment and cables during the show and returning the CTCC rented equipment and cables at the end of the show.

i) Computer Rental – The rented computer will not be dropped off in booth until an “Equipment Rental Agreement” is signed by Exhibitor on-site accepting the computer. If the computer is lost or damaged, the replacement cost will be approximately $2,000.00. No applications or other software may be downloaded or installed on the computer without prior consent. If applications or software are downloaded or installed on computer, additional charges may be applied

j) Only the CTCC personnel are authorized to modify system wiring or cabling. Any damage to cables or equipment will be billed to the exhibiting firm, plus an administration fee. k) If requesting internet connections to be placed in particular locations additional labour charges will apply and a detailed drawing must be provided. If cable(s) need to be run under

carpets, arrangements must be made with the show services provider to have carpet cut. l) Internet Service requirements/client responsibilities – It is the responsibility of the client to provide the following:

i. Computers, workstations, etc. Electrical services for your booth, room or service location. ii. Standard 10/100 baseT Ethernet Network Interface Card (RJ45 Interface) or wireless 802.11G network interface card for each computer. Network Driver: (TCP/IP). Proper

configuration of computer equipment for TCP/IP Connection. iii. Up-to-date Virus Protection Software must be installed and active on all computers connected to the Internet. Failure to have Virus Protection Software installed and running

may result in your connection being suspended until software is installed or activated. 5) PAYMENT PRICING, REFUNDS, AND SERVICE CHARGE

a) PAYMENT IN FULL: Exhibitors will be required to pay in full for services, at the conclusion of the show. b) PRICING: The CTCC reserves the right to adjust pricing on orders if calculated inaccurately or received after the deadline date for the advance rate. c) CREDIT CARD: Exhibitors paying by credit card: Completion of this of the “Services Payment Form” with an authorized signature or e-mail constitutes as approval for the

payment of pre-ordered and on-site services or equipment. d) CHEQUE: Exhibitors paying by cheque: Payment for services made by company or personal cheque will only be accepted 14 days prior to the first scheduled move-in day.

Personal cheques must be certified. Make cheque payable to: Calgary TELUS Convention Centre. e) REFUNDS: Services ordered, installed but not used will not be refunded. f) SERVICE CHARGE(S): There will be a $25.00 service charge for NSF cheques declined or incorrect credit card information.

6) CANCELLATION, CLAIMS AND DISCREPANCIES POLICY a) Any services or special ordered items cancelled within 5 days of the show opening will be charged a cancellation fee, price to be quoted. Orders cancelled on-site will be charged

full amount for the service requested on the signed and agreed order form. b) All claims or discrepancies must be presented by the Exhibitor to the CTCC site desk, located on the main floor of the north building, prior to the show closing. Claims will not be

considered once show has closed. 7) EXCLUSIVITY AND LEGAL ENTITY

a) The CTCC is the exclusive supplier of all electrical, telecommunications (data, internet, telephone, cabling and satellite services), sign banner installation, utility services within our facility.


CALGARY TELUS CONVENTION CENTRE (CTCC) INSTRUCTIONS AND CONDITIONS - INTERNET



The Calgary TELUS Convention Centre is the exclusive provider of all telecommunication services. (See reverse/next page - CTCC Instructions and Conditions – Telecommunication & Cable TV)



EXHIBITOR IFORMATION



Address:



PAYMENT NOTICE

This form is your official invoice. Orders will only be accepted if paid in full, in Canadian Dollars, by either credit card or company cheque. Orders paid by company cheque will only be accepted 14 days prior to the first scheduled move-in day. ADVANCE RATE APPLIES ONLY TO ORDERS PAID IN FULL AND RECEIVED 14 DAYS PRIOR TO THE FIRST SCHEDULED MOVE-IN DAY. NO EXCEPTIONS.

TELEPHONE SERVICES Quantity Service Type Advance Rate Regular Rate Total

Telephone Line (Only) – Local/800 calling only, does not include handset. (Line is an analog, Must dial “9” to make outgoing calls. Incoming calls go directly to local assigned)

$150.00 $200.00

Programming Charge to have Long Distance Access $10.00 $20.00

*Long distance charges (This area will be completed by the Facilities Department). If paying by company cheque a $100.00 deposit is required for each line for long distance services. Unused portion of deposit will be refunded within 30 days.

ISDN SERVICE

ISDN Line used primarily for videoconferencing, occasionally for Internet (check with IT Department before ordering)

300.00 N/A

ISDN Line Long Distance Charges Long distance for ISDN will be billed two weeks following the last day of the month in which your event occurred. A credit card number must be provided to process long distance charges or services will not be installed.

CABLE TV

Cable TV Connection - Standard resolution (if cable or balin not returned, additional charges will be applied)

$150.00 $200.00

MISCELLANEOUS CHARGE

Miscellaneous Charge: Description of Service Provided:

For additional information or services contact Facilities Department at 403.261.8559 Subtotal

(5%) GST

Total




TELECOMMUNICATION & CABLE TV ORDER FORM


CALGARY TELUS CONVENTION CENTRE (CTCC) INSTRUCTIONS AND CONDITIONS – TELECOMMUNICATION & CABLE TV

1) INSTRUCTION FOR PROCESSING THE ORDER FORM a) Exhibitor information and method of payment must be filled out completely and clearly. b) If paying by credit card, one “Services Payment Form” must be filled in completely and clearly. c) Payment in full for services must accompany the order form and be in CANADIAN FUNDS.

2) ADVANCE RATE, REGULAR RATE AND LABOUR RATES (Rates are based on a maximum of 5 days. For services over 5 days please

contact Facilities Department, at 403.261.8559, for pricing.) a) Advance Rate – In order to receive the advance rate, a completed order form with payment must be received by the Facilities Department at

the CTCC no less than fourteen (14) days prior to the first day of the scheduled exhibitor move-in. No exceptions. b) Regular Rate – The regular rate will apply for orders received within fourteen (14) days or during the event. c) Labour Rates–Is charged in one-hour increments. Services are provided in the most convenient manner for the CTCC Technicians. Special

placement, connections, and/or changes after the initial installation will require additional labour and material charges.

3) REGULATIONS a) Exhibitors are not permitted to share telecommunication services. All orders must be placed individually. b) All electronic equipment must conform to all federal, provincial and local electrical and fire codes. c) Delivery of services, equipment or products ordered less that 14 days in advance of your event may not be guaranteed by the CTCC.

4) SERVICES AND EQUIPMENT PROCEDURES

a) Exhibitors will be required to check-in at the Guest Services desk in order to receive dial tone and/or pick-up telephones. b) Material and equipment provided by the CTCC for this order shall remain the property of the CTCC. c) Exhibitors will be responsible for the protection, safekeeping and return of any equipment rented from the CTCC. Any damage done to cables

or equipment will be billed to the exhibiting firm, plus an administration fee. There will be a $250.00 charge for lost or damaged telephone sets and a $10.00 charge for connector cords.

d) Only the CTCC personnel are authorized to modify system wiring or cabling. e) There will be a labour charge to move/change location of already installed services.

5) PAYMENT, PRICING, REFUNDS AND SERVICE CHARGE

a) PAYMENT IN FULL: Exhibitors will be required to pay in full for services; at the conclusion of the show. b) PRICING: The CTCC reserves the right to adjust pricing on orders if calculated inaccurately or received after the deadline date for the advance


constitutes as approval for the payment of pre-ordered and on-site services or equipment. d) CHEQUE: Exhibitors paying by cheque: Payment made by company or personal cheque will only be accepted 14 days prior to first scheduled

move-in day. Personal cheques must be certified. Exhibitors requesting long distance on telephone lines must include a deposit of $100.00 per telephone line ordered in the total of the cheque or include with the cheque a completed services payment form. The balance due over and above the amount of the deposit must be settled at the end of the show. Make cheque payable to: Calgary TELUS Convention Centre.

e) REFUNDS: Services ordered, installed but not used will not be refunded. Deposits paid by a company cheque will be refunded within thirty (30) days of the show closing. Refunds will be made payable to the exhibiting firm name.

f) SERVICE CHARGE(S): There will be a $25.00 service charge for NSF cheques, declined or incorrect credit card information.

6) CANCELLATION, CLAIMS AND DISCREPANCIES POLICY a) Any telecommunication services or special ordered items cancelled within 5 days of the show opening will be charged a cancellation fee, price

to be quoted. Orders cancelled on-site will be charged full amount for the service requested on the signed and agreed order form. b) All claims or discrepancies must be presented by the Exhibitor to the CTCC site desk, located on the main floor of the north building, prior to

the show closing. Claims will not be considered once show has closed.

7) EXCLUSIVITY AND LEGAL ENTITY a) The CTCC is the exclusive supplier of all electrical, telecommunication (data, internet, telephone, cabling, and satellite services), sign banner

installation and utility services within our facility. b) The CTCC is operated by the Calgary Convention Centre Authority



The Calgary TELUS Convention Centre is the exclusive provider of all utility services. (See next/reverse pages – CTCC Instructions& Conditions - Utilities)






Address:



PAYMENT NOTICE

This form is your official invoice. Orders will only be accepted if paid in full, in Canadian Dollars, by either credit card or company cheque. Orders paid by company cheque will only be accepted 14 days prior to the first scheduled move-in date. ADVANCE RATE APPLIES ONLY TO ORDERS PAID IN FULL AND RECEIVED 14 DAYS PRIOR TO THE FIRST SCHEDULED MOVE-IN DAY. NO EXCEPTIONS.

WATER AND DRAIN (ONLY AVAILABLE IN EXHIBITION HALL CDEX AND EXHIBITION HALL PREFUNCTION)

Quantity Description Advance Rate Regular Rate Total

Cold Water Hook-Up – connection up to ½” (price does not include hoses and fittings to equipment.

$100.00 $130.00

Special connections for water: please contact Facilities Department at 403.261.8559 for pricing. Description of fitting:

Drainage – 2 ½” drain line $75.00 $100.00

COMPRESSED AIR (ONLY AVAILABLE IN EXHIBITION HALL CDEX AND EXHIBITION HALL PREFUNCTION)

Compressed Air – regulated to a maximum of 90 psi. Requirements beyond this maximum, contact Facilities Department for quotation.

$100.00 $130.00

Compressed Air Fittings must connect to ¼” basic, female quick connect coupler. There will be a $50.00 charge for each hose connection fittings that is not returned

Scale drawing must be provided for location of air connection. Additional labour charges may apply on location of connection

LABOUR (SEE NEXT/REVERSE PAGE - CTCC INSTRUCTIONS AND CONDITIONS – UTILITIES - POINT 2 & 2c) Technician Labour (rate to be quoted)

MISCELLANEOUS CHARGES OR SPECIAL REQUIREMENTS *SPECIAL REQUIREMENTS OR MISCELLANEOUS CHARGE (Please Print)

Subtotal

(5%) GST

Total

*Note: Extra charges will apply for special connections. Connection prices listed above cover bringing service from the main line to the booth. All work performed within the booth in attaching lines to equipment, if required, will be charged on a time and materials used basis. Please contact Facilities Department 403.261.8559 or fax 403.261.8581 for rates.




UTILITIES ORDER FORM


1) INSTRUCTION FOR PROCESSING THE ORDER FROM a) Exhibitor information and method of payment must be filled out completely and clearly. b) If paying by credit card, one “Services Payment Form” must be filled in completely and clearly. c) Payment in full for services must accompany the order form and be in CANADIAN FUNDS.

2) ADVANCE RATE, REGULAR RATE AND LABOUR RATES (Rates are based on a maximum of 5 days. For services over 5 days please

contact Facilities Department at 403.261.8559 for pricing.) a) Advance Rate – In order to receive the advance rate a completed order form with payment must be received by the Facilities Department of

the CTCC no less than fourteen (14) days prior to the first day of the scheduled exhibitor move-in. No exceptions. b) Regular Rate – The regular rate will apply for orders received within fourteen (14) days or during the event. c) Labour Rates – Work done after 5:00 p.m. and anytime on Saturdays, Sundays or holidays is at the overtime rate. Services are provided in

the most convenient manner for the CTCC Technicians. Special placement, connections, and/or changes after the initial installation will require additional labour and material charges.

3) REGULATIONS

a) Exhibitors are not permitted to share services. All orders must be placed individually b) The CTCC reserves the right to refuse service for situations it deems as unsafe. c) Delivery of services, equipment or products ordered less than 14 days in advance of your event may not be guaranteed by the CTCC. d) All equipment must conform to all federal, provincial, and local regulations and fire codes.

4) EQUIPMENT PROCEDURES

a) Material and equipment provided by the CTCC for this order shall remain the property of the CTCC. b) Exhibitors will be responsible for the protection, safekeeping and return of any equipment rented from the CTCC. Additional charges will apply

for rental equipment that is damaged or not returned. c) There will be a labour charge to move/change location of already installed utilities.

5) PAYMENT, PRICING, REFUNDS AND SERVICE CHARGE

a) PAYMENT IN FULL: Exhibitors will be required to pay in full for services, at the conclusion of the show. b) PRICING: The CTCC reserves the right to adjust pricing on orders if calculated inaccurately or received after the deadline date for the advance


constitutes as approval for the payment of pre-ordered and on-site services and equipment. d) CHEQUE: Exhibitors paying by cheque: Payment for services made by company or personal cheque will only be accepted 14 days prior to

the first scheduled move-in date. Personal cheque must be certified. Make cheque payable to: Calgary TELUS Convention Centre. e) REFUNDS: Services ordered, installed but not used will not be refunded. f) SERVICE CHARGE(S): There will be a $25.00 service charge for NSF cheque declined or incorrect credit card information.

6) CANCELLATION, CLAIMS AND DISCREPANCIES POLICY

a) Any services or special ordered items cancelled within 5 days of the show opening will be charged a cancellation fee, price to be quoted. Orders cancelled on-site will be charged full amount for the service requested on the signed and agreed order form.

b) All claims or discrepancies must be presented by the Exhibitor to the CTCC site desk, located on the main floor of the north building, prior to the show closing. Claims will not be considered once show has closed.

7) EXCLUSIVITY AND LEGAL ENTITY

a) The CTCC is the exclusive supplier of all electrical, telecommunication (data, internet, telephone, satellite services and cabling), sign banner installation and utility services within our facility.


CALGARY TELUS CONVENTION CENTRE (CTCC) INSTRUCTIONS AND CONDITIONS - UTILITIES


MAILING ADDRESS: 120 NINTH AVENUE SOUTHEAST, CALGARY, ALBERTA, CANADA T2G OP3 PH 403.261.8559 FX 403.261.8581

The Calgary Convention Centre Authority (CCCA) is the operator of the Calgary TELUS Convention Centre.

1. EXCLUSIVE SERVICES a) Electrical: For tradeshows, all electrical requirements will be coordinated through the Facilities Department at the Calgary TELUS Convention Centre (CTCC) at

403.261.8559. Sharing of power between exhibitors is not allowed. Each exhibitor must order their own power. The CTCC reserves the right to refuse service for situations deemed unsafe. Current rates will be charged to the exhibitor, see Electrical order form for pricing and conditions

b) Telecommunications Services: The CTCC is the exclusive provider of all telecommunication services including installation, networking of telephone, data, ISDN, internet, cable TV, fibre optic and satellite connections. Arrangements for these services can be made through the Facilities Department. See the Telecommunication & Cable TV or Internet order forms.

c) Utility Services: The CTCC has compressed air and cold water hook-ups available in Exhibition Halls C,D,E and Annex only. Connections for these services in Exhibition Hall C, D, E and Annex, see Utilities order form for pricing and conditions.

d) Security: The CTCC will provide all security requirements in the facility. Security arrangements for tradeshows are coordinated through the Show Manager. If individual exhibitors wish to arrange for security for their booth, please contact the Facilities Department at 403.261.8559.

e) Business Services: The Business Services Centre is located on the main level of the north building and can be reached by dialing 333 from any house phone. The Business Services Centre provides various services including photocopying, transparencies, word processing and faxing at a charge.

f) Banner Hanging and Rigging: FMAV is the exclusive provider of banner hanging and removal for tradeshows in CTCC. For the protection of the CTCC facility, no materials of any kind may be affixed to the ceiling or to any walls, whether painted, wooden, vinyl or glass, by any method whatsoever without CTCC approval.

g) Material Handling: St. George Show Service Inc. is the exclusive materials handler for the CTCC. h) Catering. The Marriott Calgary Downtown Hotel is the exclusive caterer to the CTCC. No outside food and/or beverage may be brought in the facility by the

Show Manager, its exhibitors, participants or suppliers. For menu selections, please see the Exhibitor Catering Order form or contact the Catering Department at 403.261.8500.

2. PREFERRED SERVICES

a) Audio Visual Services: FMAV is the in-house supplier of all audio visual equipment, lighting and rigging within the CTCC. All arrangements should be made through the conference sales at 403.261.8555. The CTCC reserves the right to determine maximum sound levels and minimum lighting levels used in any room.

b) Show Services. St. George Show Service Inc. is the in-house supplier of show services. All arrangements for show services can be made by contacting their office at 403.261.8575.

3. ORDERING OF SERVICES AND ORDER FORMS

a) Order forms are available from the CTCC website at www.calgary-convention.com or by calling Facilities Department at 403.261.8559. b) The CTCC on-site order desk is located on the main level of the north building at the Business Services Centre.

4. PRIME CONTRACTOR

The Occupational Health and Safety of Act of Alberta, Sections 3(1), 3(2), 3(3) and 3(4) requires that a “prime contractor” for the purpose of safety be designated for a work site if there are two or more employers working at the work site at the same time. The role of Prime Contractor for Safety is assigned to the Calgary Convention Centre Authority (CCCA), the operator of the Calgary TELUS Convention Centre.

5. OCCUPATIONAL HEALTH AND SAFETY

Everyone must comply with the Occupational Health and Safety Act of Alberta (regulations and safety codes) and the CTCC requirements and policies in place at the time of the Event. Written pre-job hazard assessments may be required for workers, contractors and service providers coming into the CTCC.

6. AGE REQUIREMENTS

Due to safety concerns when forklifts and vehicles are in operation, persons under the age of sixteen (16) are prohibited from being in the Space during move-in and move-out.

7. PRE-JOB HAZARD ASSESSMENTS

The Occupational Health and Safety Code of Alberta, Part 2 (Sections 7 to 10) defines an Employer’s legal responsibilities for hazard assessment, elimination and control. Due to significant hazards associated with particular types of work, a written pre-job hazard assessment may be required to be prepared by the Exhibitor, Exhibitor Guests or Suppliers to the Exhibitor and/or Exhibitor Guests, as determined by CCCA. It is the responsibility of the applicable Employer to complete pre-job hazard assessments for their workers. Pre-job hazards may be required - but not limited to - the following tasks or functions:

a) Assembly of booths over 8 feet in height; b) Movement of large exhibits, pieces of equipment or vehicles within the CTCC; c) Use of forklifts, scissor lifts or other vehicular machinery; d) Use of ladders; e) Assembly of staging; f) Use of tools (such as saws, hammers, etc.); and g) Rigging.

Building Regulations for Exhibitors


BUIILDING REGULATIONS FOR EXHIBITORS - PAGE 2 OF 3

8. GENERAL SAFETY OBLIGATIONS The Occupational Health and Safety Act of Alberta, Sections 2(1), (2), (3), (4) and (5) defines the safety obligations of employers, workers, suppliers, and contractors (etc.). Every person or legal entity entering into the CTCC for the purpose of performing work must take reasonable care, cooperate and comply with the Occupational Health and Safety Act, Regulation and Code of Alberta, and the CCCA’s requirements and policies to protect the health and safety of themselves and others. Everyone shall: a) Only perform work, handle chemicals or operate equipment if trained and authorized to do so. b) Do not permit a worker who is not competent to perform work, or who may endanger him or herself or others, to work without direct supervision of another

worker who is competent to perform the work; c) Report all injuries, unsafe acts and conditions, including “near miss” incidents, to the CTCC security immediately. Emergency contact number:

403-261-8573 or ext. 8573 (from a house phone); d) If qualified to do so, correct hazards immediately, then report any hazardous condition or incident to the CTCC Security. e) Not consume or possess alcohol, or illegal drugs; f) Not fight, engage in horseplay, or otherwise interfere with other workers or persons; g) Not commit or engage in theft, vandalism or any other abuse of misuse of CTCC or any property therein; h) Wear appropriate personal protective equipment and wear proper fall protection equipment while working at elevated heights where a fall protection system is

installed; i) Carry out all work in a safe manner as per the job procedure or the completed pre-job hazard assessment; j) Use extreme caution and move away from areas where forklifts and vehicles are operating during move-in and move-out; k) Do not remove, damage, alter or destroy any safeguard, safety device, notice or warning signage used in the CTCC; l) Immediately report any equipment that:

i. Is in a condition that will compromise the health or safety of workers using or transporting it; ii. Will not perform the function for which it is intended or was designed; iii. Is not strong enough for its purpose ; or iv. Has an obvious defect.

9. EMERGENCY PROCEDURES AND EVACUATION

a) In the event of an emergency, all work shall cease until clear instructions are given to proceed. Listen to instructions via the public address system. The CTCC has fire alarm pull boxes located near all designated exits. Smoke detectors are also located throughout the CTCC’s ventilation system.

b) If for any reason the CTCC, or any part of it, must be evacuated, instructions will be given via the CTCC’s public address system.

10. FIRST AID The CTCC has unattended first aid rooms located on the lower level of the South Building and the Plus 15 level of the North Building. First aid boxes are located in the service corridor of Exhibition Hall CDE. Contact CTCC Security at 403.261.8573 (or ext. 8573 on any house phone) in the event first aid is required.

11. FIRE REGULATONS - These requirements have been prepared in conjunction with Calgary Fire Department. For further clarification please see the

Calgary Fire Department Indoor Special Event Requirements (Dated August 2011) posted on the City of Calgary website: a) Exhibitor’s materials and/or equipment, etc. must remain within the space assigned. b) Aisles must be kept clean and uncluttered at all times. The following aisle widths must be maintained at all times for trade and consumer shows: at the front

and back of the Exhibition Hall CDEX 11.5 feet or 3.5 metres and the cross aisles are 8 feet or 2.5 metres. c) Fire exits, hose cabinets and pull stations are to be in full view and kept clear at all times. d) Decorative materials, tents, canopies, etc. (See the Calgary Fire Department Indoor Special Event Requirements for further details).

i) All commercial made materials used for draping or decorating, such as, but not limited to, drapes, signs, banners, acoustical material, hay/straw, split bamboo, plastic cloth, canvas, etc. shall be of non-flammable material and shall conform to CAN/ULC-S109 standard. The exhibitor will have to conduct must provide certificates and labels on items available for the CFD or a representative of the CTCC.

ii) All non-commercial decorative materials used for draping or decorating must be treated and maintained in a flame retardant condition with the use of flame retardant solution. Appropriate document must be provided showing which product was used and when it was treated. The flame retardant product used on the decorative material must conform to CAN/ULC-S109 standards. In addition, the Exhibitor must conduct a match flame test in NFPA705, “Field Film Test for Textiles and Films.” Copies of the appropriate documentation on the product used, the MSDS for the product and a sample of the match flame test must be available for CFD or CCCA representative must be available for review. The Fire Department or the CTCC may choose to test any materials brought into the CTCC. Materials in violation shall be immediately removed from the building.

iii) Tents, canopies, etc. must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC-S109. Displaying of tents, canopy, etc. must conform to the requirements in the Calgary Fire Department Indoor Special Event Requirements document.

e) Packing materials (such as excelsior-shredded paper and the like) must be returned to the empty cartons. Accumulation of these materials and empty cartons or crates is prohibited in the booth area. Storage of these items must be arranged with your show services provider.

f) No hazardous display of any nature will be permitted in any areas of the CTCC. This includes open flames, hot coals, candles, LPG (liquid propane gas) lighters, charcoal grills, flammable gases, liquids or solids, LPG containers, toxic gases, liquids or solids, hazardous chemicals or any hazardous gas, liquid or solid of a similar nature.

g) No propane is allowed in the CTCC. h) Helium-filled balloons are permitted in the facility. Helium tanks must be stored at the loading dock. Helium and compressed air tanks, while in use and/or

being transported to the room(s), are to be secured on an appropriate cart. An hourly labour charge will be levied for removal of balloons that have risen to the ceiling.

i) MSDS (Material Safety Data Sheets) may be needed and provided to the CTCC for products brought into the facility. Please contact the Facilities Department for additional information.

j) If vehicles are being brought in, minimum gas levels apply. See Section 17. k) Open Flame – Approval must be obtained from the CTCC, please contact Facilities Department at 403-261-8559 and an open flame permit must be obtained

from the CFD.


Tradeshow Name and Show Date Exhibitor’s Company Name Booth Number and Room Name c/o Calgary TELUS Convention Centre North Loading Dock 705 – 1st Street S.E. Calgary, Alberta T2G 2G9 CANADA


12. BOOTH SET UPS AND DISPLAYS a) Booth construction must conform to applicable building codes including electrical, plumbing, etc. b) All work carried out by the Exhibitor or its contractor must conform to Occupational Health and Safety and WCB regulations of Alberta. c) The CTCC does not provide tools or ladders for the set-up or dismantling of your booth.

13. HOUSEKEEPING

a) Booth cleaning can be arranged through your Show Service Contractor. b) All tape used to mark booth space and/or to hold down carpet must be removed at completion of the show. Any tape residue left from Exhibitor’s carpet will be

subject to a clean-up charge. c) Exhibitors must put all garbage in plastic bags in the large waste containers provided by the CTCC at the end of each set-up or move-in or move-out days, as

applicable.

14. SHIPMENTS, DELIVERIES, STORAGE, ELEVATORS a) All shipments, equipment, or items for your tradeshow booth coming into the CTCC must arrive and depart through the designated loading dock. b) COLLECT SHIPMENTS WILL NOT BE ACCEPTED. All shipments must be prepaid and addressed as:

c) All shipments delivered to the CTCC loading docks are subject to a material handling charge from St. George Show Service Inc. Exhibitors may be subject to a transportation fee for freight brought from a Hotel or the parkade. Shipments sent to the CTCC more than 3 days prior to the first scheduled move- in day may be refused unless prior arrangements have been made with St. George Show Service Inc.

d) Exhibitors are responsible for all courier, customs, brokerage services, etc. for their booth. e) Exhibitor materials, equipment etc. left from a booth will be charged a storage fee before items will be released. If the items are left more than 30 days, the

items will be disposed of at the CTCC’s discretion. f) The loading dock areas are for loading and unloading only; vehicles left unattended will be towed at the owner’s expense. g) Freight Elevators, when in use, will be manned and controlled by operators with St. George Show Service Inc. or CTCC. Load restrictions:

i. North Loading Dock: butterfly ramp: height 13’-6” x width 14’-10”: maximum 350 lbs/ft2 on the dock and Exhibition Hall; and ii. South Loading Dock: elevator load: height 12’-7” x width 9’-2” x length 32-9”; maximum 30,000 lbs;

15. COOKING/SAMPLES

a) Cooking of food or deep fat frying is not permitted in the CTCC exhibit areas. b) Must have approval from the CTCC prior to any warming of foods, supplying of food samples or bottled water within the CTCC. c) Equipment used for warming must be electric and shall be listed and labelled for commercial use (not residential) by a recognized testing laboratory (i.e. CSA

or ULC). Residential appliances shall only be permitted if they are part of a demonstration and approved by the CTCC and the Calgary Fire Department (CFD). d) All guidelines/regulations and permits must be followed/obtained as specified from Alberta Health Services. e) All guidelines/regulations must be followed as specified in the Calgary Fire Department Indoor Special Event Requirements, Section for Cooking/Warming and

Demonstration Cooking. f) A fire extinguisher is required in the booth when cooking equipment is present; if you require one please contact Facilities Department at 403-261-8559 for

rental prices.

16. VEHICLES a) Load Limits: If a GVW (Gross Vehicle Weight) is not available, it may be necessary to obtain document from the nearest weigh scale. b) Cleaning of Vehicles: Cars, trucks and machinery for display must be washed and cleaned before being admitted to the building. Protective sheets of plastic

must be placed underneath to prevent stains. Cars, trucks and machinery for display must be washed and cleaned before being admitted to the building and protective sheets of plastic must be placed underneath to prevent stains. Waxing of vehicle(s), including tire, is not permitted at the CTCC unless the vehicles is placed on plastic sheets and the floor is protected. The cleaning/removing of any polishing/cleaning product residue from the floor will be charged directly to the Show Manager. Acceptable polishing product is available at the CTCC Business Services Centre located on the main level of the north building.

c) Fuel Tank Levels: Fuel tanks will be kept at less than one-quarter (25%) of the tank capacity or 20L whichever is less in each vehicle. All fuel tank caps must be locked or be properly sealed with approved tape i.e. masking tape or cloth tape.

d) Smoke Detectors and Fire Extinguisher - Vehicles, boats, RV’s trailers, Buses and similar exhibited products between 9.3m2 and 27.9 m2 of roof area, with a source of ignition, external power or vehicle batteries still connected, shall have a one single station smoke alarm installed on each level of the vehicle and a 2A-10BC fire extinguisher. During non-show hours, a window in vehicle must be left open to ensure smoke alarm can be heard.

17. ANIMALS

Animals or pets, with the exception of service animals, are not permitted in the CTCC unless it is an approved exhibit, activity or performance legitimately requiring the use of animals; written approval must be obtained from the CTCC prior to animal or pet being brought into the CTCC. Such animals or pets that have been approved must be on a leash or in a secured and enclosed pen, and under control at all times. The owner must take full responsibility for his or her animal or pet. Please contact Facilities Department at 403.261.8559 for the “Animal Authorization Request” form.

18. HARASSMENT POLICY

The CTCC is committed to providing a work environment that is safe, healthy and free of discrimination. Any form of discrimination, harassment or violence is unacceptable and will not be tolerated at the CTCC.


MAILING ADDRESS: 120 NINTH AVENUE SOUTHEASTCALGARY, ALBERTA, CANADA T2G OP3 PH 403.261.8500 FX 403.261.8510 The Calgary Marriott Downtown Hotel is the exclusive provider of all catering services at the Calgary TELUS Convention Centre.

No outside Food & Beverage allowed

NAME OF SHOW: CANADIAN ASSOCIATION CHIEFS POLICE 2019




Address:



CATERING INFORMATION

The management of banquet services at the Calgary TELUS Convention Centre offers a range of services to booths during the exhibit. If you wish to obtain other suggestions or information with respect to booth reception, please contact the Catering Sales Office at the Calgary TELUS Convention Centre. Please note that no outside beverages and/or food may be brought on the premises by the promoter, or the promoter’s exhibitors, participants or suppliers. All catering orders should be received no later than 14 days prior to the start of the show. All food and beverage orders placed on-site will be from a reduced menu (Chef’s Choice). Each booth must order a minimum of $75.00 (before applicable service charges and taxes) or a delivery fee of $25.00 will be

applicable.

BOOTH CATERING SERVICES

PRICE QUANTITY TOTAL

Client providing own espresso machine (corkage); upon facility approval.

$247.00/booth/day

Client providing their own “special label” bottled water (corkage); upon facility approval.

$195.00/booth/day

Client providing own popcorn machine (corkage); upon facility approval.

$195.00/booth/day

Facility providing popcorn machine; inclusive packages available upon request.

Freshly Baked Croissants $34.00/dozen

Assorted Danish Pastries $34.00/dozen

Freshly Baked Muffins $34.00/dozen

Freshly Baked Cookies $34.00/dozen

Assorted Sweet Squares and Brownies $34.00/dozen

Assorted Loaves $34.00/dozen

Assorted Wraps/Sandwiches (3 pieces) $23.00/person

Bagged Lunch to include (Sandwich, Caesar salad, Bottled Water, chips, granola bar)

$32.00/box

Vegetable Platter with Dip (min. 10 orders) $10.00/serving

Cheese Board & Fruit & Crackers (min. 10 orders) $19.00/serving

Sliced Fruits & Berries (min. 10 orders) $9.00/serving

Continued On Next Page

2019 EXHIBITOR CATERING STANDARD FORM


BOOTH CATERING SERVICES CONTINUED

PRICE QUANTITY TOTAL

Starbucks Coffee (regular or decaf); 15 mugs/gallon $71.00/gallon

Premium Tazo Tea Selections $49.00/half gallon

Assorted Soft Drinks $4.50/can

Bottled Water $4.50/bottle

Bottled Assorted Fruit Juices $4.50/bottle

Ice Cubes (includes delivery) $11.00/16 lbs.

(Host) Domestic &/or Imported Beer - minimum charges applicable (plus a taxable 19% service charge and 5% GST)

$8.00/Bottle

House Wine (Host) - minimum charges applicable (plus a taxable 19% service charge and 5% GST)

$43.00/Bottle

RENTAL OF SPECIAL EQUIPMENT AVAILABLE ON REQUEST

Description of Equipment or Service

A deposit of 50% is required when sending in your order form. Balance payable at the end of the function by credit card. Prices subject to change without notice. All prices are subject to 19% service & 5% GST

Sub Total

Service Charge 19%

Sub Total

GST 5%

TOTAL

CATERING GUARANTEES

Service Date(s) Number of Persons Service Time

METHOD OF PAYMENT

COMPLETE ONE COPY OF THE CATERING CREDIT CARD AUTHORIZATION FORM FOR ALL SERVICES ORDERED.


Card Number: Expiry Date: / (Please print numbers clearly)

Cardholder Name (Print name as it appears on the ard):

Cardholder Signature:

MasterCard Visa Amex Check one

MAILING ADDRESS: 120 NINTH AVENUE SOUTHEAST CALGARY, ALBERTA, CANADA T2G OP3 PH # 403.261.8500 FX # 403.261.8510

NAME OF SHOW: CANADIAN ASSOCIATION CHIEFS POLICE 2019

EXHIBITOR INFORMATION IMPORTANT – READ CAREFULLY


I, the undersigned, am the card holder of the credit card specified below.

I further verify that the signature below is my signature as indicated on the reverse of the card specified.

I hereby authorize the Calgary TELUS Convention Centre to charge my credit card for all catering/equipment services ordered.

For a breakdown of the charges, please see Exhibitor Catering Order Form.

Company Name:

Contact Name:

Address:

City:

Province/State Code

Phone #:

Fax #:

E-mail:

Subtotal of Catering Charges

$

Service Charge of 19%

$

Subtotal

$

GST

$

Total Amount Due

$

CATERING–CREDIT CARD AUTHORIZATION


MAILING ADDRESS: 120 NINTH AVENUE SOUTHEAST CALGARY, ALBERTA, CANADA T2G OP3 PH # 403-261-8555 E-MAIL: ANAR [email protected] or CURT [email protected]


DATE:

SHOW NAME: CANADIAN ASSOCIATION CHIEFS

POLICE 2019 CONTACT: VENUE:

COMPANY: ROOM:

ADDRESS: BOOTH #:

CITY / PROVINCE/STATE: # SHOW DAYS:

POSTAL/ZIP CODE: INSTALLATION DATE:

ADVANCE DEADLINE DATE: JULY 29, 2019 DISMANTLE DATE:

AUDIO VISUAL EQUIPMENT DETAIL

QUANTITY DESCRIPTION DAILY RATE

# Days Total

COMPUTER MONITORS & DISPLAYS

28” 16.9 FLAT SCREEN MONITOR $125.00

*42” FLAT SCREEN MONITOR WITH 6’ CHROME DISPLAY STAND $435.00



HD Projector / Screen Package (all necessary cables) $500.00

COMPUTERS

WINDOWS 2.4 GHz LAPTOP COMPUTER $170.00

MACINTOSH LAPTOP COMPUTER $300.00

COMPUTERS ACCESSORIES

OPLAY USB MEDIA PLAYER $75.00

SET OF COMPUTER SPEAKERS $50.00

PROJECTION CART C/W SKIRT (42”) $60.00

LEXMARK LASER PRINTER C/W SPARE TONER CARTRIDGE $175.00

AUDIO EQUIPMENT

UHF WIRELESS MICROPHONE (COMBO KIT) $125.00

SHURE WIRED MICROPHONE C/W FLOOR STAND $25.00

MACKIE 4-CHANNEL AUDIO MIXER $75.00

QSC K8/10 PORTABLE SPEAKER WITH STAND (1OOW) $80.00

SPECIALTY ITEMS AVAILABLE UPON REQUEST

EQUIPMENT

CREDIT CARD INFORMATION

Please pay for your order using a credit card, at least 72 hours before load-in to ensure equipment availability. We accept Visa, Mastercard and American Express

LABOUR $134.00

DELIVERY & PICK UP $50.00 Name on Card: SUBTOTAL

Card Number: (5%) GST

Expiry (MM/YR) Security Code: *TOTAL

Signature *ADDITIONAL LABOUR MAY BE REQUIRED – MINIMUM 2hr labour call @$67.00 hr

TERMS AND CONDITIONS OF EQUIPMENT RENTAL Order cancellation must be received 3 days prior to load-in to avoid rental charge. The elements specified in this order included with this contract correspond to the instructions of the customer. The customer agrees to pay all additional changes cause

be an omission of the client, changes, modifications, or alterations to the equipment and/or services. The customer shall be charged for all overtime incurred at FMAV current rates.

Insurance for the full replacement value of the equipment rented is the responsibility of the customer. The customer is hereby advised of his/her responsibility to safeguard the equipment at all times and ensure the security of the meeting room/event space when not occupied.

The customer shall indemnify FMAV against all losses, expenses, penalties, damages and condemnations, and legal costs which FMAV could incur or be condemned to pay.

By signing, I hereby accept the terms and conditions as stated above and authorize FMAV to charge my credit for the full amount. If you have any questions regarding our rentals, equipment, or other services we offer, please contact us. 1-888-287-3687. Visit us online at www.fmav.ca

EXHIBITOR - AUDIO VISUAL ORDER FORM

move-in requirements questionnairec) fire exits, hose cabinets and pull stations are to be in full...

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